We are looking for a dedicated and personable Receptionist to join our team in Youngstown, Ohio. This part-time position offers an exciting opportunity to contribute to the smooth operation of our office while interacting with clients, visitors, and staff. As a Contract to permanent role, this position is ideal for individuals seeking long-term growth and stability.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring an attentive and friendly environment.<br>• Manage and direct incoming calls using a multi-line phone system.<br>• Coordinate schedules, appointments, and meetings for staff and clients.<br>• Maintain and organize both physical and electronic records, ensuring accuracy and accessibility.<br>• Provide accurate information to callers and direct them to the appropriate department or individual.<br>• Perform data entry tasks to update and maintain records with precision.<br>• Support general office operations by completing various administrative and clerical tasks.<br>• Facilitate communication within the office to maintain efficiency and collaboration.
We are looking for a detail-oriented and approachable Receptionist to join our team in Youngstown, Ohio. This role is essential for ensuring exceptional customer service and efficient administrative support within our non-profit organization. As a long-term contract position, you will play a critical role in assisting customers, managing documentation, and maintaining confidentiality in all interactions.<br><br>Responsibilities:<br>• Welcome and assist walk-in and scheduled customers, delivering outstanding customer service.<br>• Conduct interviews with clients to gather household information and verify required documentation.<br>• Review, copy, and manage customer-provided documents to ensure accuracy and completeness.<br>• Support clients by printing missing or previously submitted documents as needed.<br>• Acquire and demonstrate comprehensive knowledge of available programs to effectively assist customers.<br>• Organize and maintain files, ensuring incomplete applications are handled promptly and securely stored at the end of each workday.<br>• Access and retrieve utility bills from online portals to support customer documentation.<br>• Uphold strict confidentiality regarding customer information and records.<br>• Attend training sessions to enhance program knowledge and stay updated on organizational processes.<br>• Follow instructions and directives provided by departmental supervisors and complete additional assigned duties.
We are looking for a dedicated and organized Receptionist to join our team in Boardman, Ohio. This is a long-term contract position offering the opportunity to grow from part-time to permanent employment. The ideal candidate will play a key role in managing front office operations while ensuring smooth communication and efficient handling of administrative tasks.<br><br>Responsibilities:<br>• Manage the reception area by answering and directing inbound calls using a multi-line phone system.<br>• Handle incoming mail by sorting and organizing large volumes efficiently.<br>• Perform document scanning tasks to ensure accurate digital records.<br>• Enter data into systems with precision and attention to detail.<br>• Provide excellent communication and customer service to visitors and callers.<br>• Maintain professionalism while managing switchboard operations for up to 10 phone lines.<br>• Assist with general administrative duties as required to support office operations.
<p>Our company is seeking a dedicated Administrative Assistant to join a family-owned property management business based in Sharon Center, Ohio. This long-term contract role offers the opportunity to support the overall success of our rental property operations through essential administrative tasks. We are looking for an individual who is detail-oriented, organized, and passionate about delivering excellent customer service.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage administrative tasks associated with rental properties, including updating agreements and processing lease documentation.</li><li>Respond to tenant and client inquiries, providing high-quality service and information.</li><li>Accurately post payments and maintain well-organized financial records.</li><li>Answer and direct inbound calls to ensure timely and effective communication.</li><li>Perform data entry tasks with a high level of accuracy and attention to detail.</li><li>Assist with receptionist functions, such as greeting visitors and handling office correspondence.</li><li>Contribute to maintaining a professional, organized, and welcoming office environment.</li><li>Collaborate with colleagues to ensure administrative processes operate efficiently.</li><li>Uphold and enforce company policies and procedures within daily activities.</li><li>Provide general support for additional office tasks or projects as needed.</li></ul>
We are looking for a skilled Medical Phone Operator to join our team in Boardman, Ohio. This Contract to permanent position involves serving as the first point of contact for patients, managing appointment scheduling, and performing essential administrative tasks in a medical office environment. The ideal candidate should be organized, personable, and capable of handling multiple responsibilities with attention to detail and confidentiality.<br><br>Responsibilities:<br>• Answer and direct incoming phone calls with a courteous and attentive demeanor.<br>• Schedule patient appointments, ensuring accuracy and efficiency in booking and confirming details.<br>• Verify insurance information and address inquiries related to medical services.<br>• Maintain detailed and accurate patient communication records in the clinic’s database.<br>• Support administrative tasks such as patient check-ins, data entry, and filing.<br>• Collaborate with healthcare providers to facilitate seamless coordination for patient care.<br>• Handle sensitive patient information in compliance with confidentiality standards.<br>• Assist with basic medical coding and insurance processes as needed.<br>• Provide exceptional customer service to patients and visitors, addressing concerns promptly.<br>• Uphold the organization’s standards for detail orientation and confidentiality in all interactions.
<p>We are looking for a skilled Administrative Analyst to join our team on a contract basis in Twinsburg, Ohio.</p><p>This position is ideal for someone who is meticulous and organized, with strong communication abilities and proficiency in administrative tasks.</p><p>As an on-site role, it offers the opportunity to contribute to essential office operations while collaborating closely with internal teams.</p><p>Responsibilities:</p><p>• Collect and input data to create part codes within the company system.</p><p>• Prepare Bills of Lading (BOLs) and ensure proper documentation for shipments.</p><p>• Communicate with trucking carriers </p><p>• Update and maintain customer portals with relevant information in ERP system.</p><p>• Utilize Microsoft Outlook and Excel to organize and process administrative tasks efficiently.</p><p>• Provide general administrative support, including answering inbound calls and assisting with receptionist duties.</p><p>• Perform data entry tasks with a high level of accuracy.</p><p>• Ensure adherence to business dress standards while working on-site.</p><p>• Collaborate with team members to enhance operational workflows and address any office-related needs.</p><p>• Assist in the preparation and organization of reports as required.</p>
We are looking for a dedicated Office Manager to join our team in Independence, Ohio. This role requires a highly organized and detail-oriented individual to oversee administrative tasks, scheduling, and daily office operations. As a long-term contract position, it offers the potential for permanency based on performance and organizational needs.<br><br>Responsibilities:<br>• Coordinate schedules for executives and ensure efficient time management.<br>• Manage office supplies, including ordering and maintaining inventory.<br>• Handle invoicing and accounts payable tasks as needed.<br>• Arrange meetings and prepare necessary materials in advance.<br>• Provide receptionist duties, including greeting visitors and answering calls.<br>• Maintain a detail-oriented and organized workspace.<br>• Utilize Microsoft Office Suite to create and manage documents.<br>• Support executives in staying on track with their responsibilities and commitments.<br>• Implement additional administrative support mechanisms to enhance efficiency.<br>• Collaborate with team members to ensure smooth daily operations.
We are looking for a skilled Staff Accountant to join our team on a contract basis in Solon, Ohio. This position requires someone with a strong background in accounting who can handle a variety of tasks, including invoicing, reconciliations, and bookkeeping. The role will start as part-time and transition to a permanent position in May, offering a dynamic opportunity to grow within a manufacturing environment.<br><br>Responsibilities:<br>• Process vendor invoices and ensure accuracy for 10-15 invoices weekly.<br>• Manage check runs and oversee collections to maintain financial integrity.<br>• Provide support in accounts payable functions, including handling FedEx and freight bills.<br>• Prepare month-end reconciliations to ensure accurate financial reporting.<br>• Serve as a backup receptionist for clerical duties as needed.<br>• Handle accounts receivable and maintain accurate bookkeeping records.<br>• Utilize NetSuite software for accounting tasks and ensure familiarity with its functions.<br>• Assist with general ledger activities, including journal entries and potentially some tax return preparation.<br>• Collaborate with a small team in a manufacturing environment to meet company goals.
We are looking for a detail-oriented Administrative Assistant to join our team in Independence, Ohio. This position will provide critical support to multiple team members, with opportunities for growth into a more senior role. The ideal candidate will demonstrate strong organizational skills, the ability to manage multiple tasks, and proficiency in essential software tools.<br><br>Responsibilities:<br>• Assist a team of four by managing administrative tasks and ensuring smooth daily operations.<br>• Prepare and edit reports, letters, and other written communications with precision.<br>• Collaborate with various departments to provide support as needed.<br>• Coordinate updates for memberships, including sending letters to families regarding changes.<br>• Conduct audits and reviews of correspondence to ensure accuracy and compliance.<br>• Handle contractual language and documentation; a background in paralegal work is a plus.<br>• Utilize Adobe software extensively for document creation and editing.<br>• Support the National President in an expanded capacity as the role evolves.<br>• Explore AI tools and integrate them into administrative processes to improve efficiency.
<p>We are seeking a detail-oriented and proactive Administrative Assistant to join our team on a part-time basis.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including accurate hard copy and electronic filing.</li><li>Prepare and process documents in Microsoft Word and Excel, including the creation and modification of spreadsheets using formulas and basic to moderate Excel functions.</li><li>Create and edit PDF documents using Adobe software.</li><li>Organize, upload, and maintain files in SharePoint to ensure efficient digital records management.</li><li>Bind (spiral binding) and scan documents as needed.</li><li>Assist with property billing processes and track Certificates of Insurance (COIs).</li><li>Handle mailings—including FedEx, certified mail, and other shipping methods.</li><li>Follow templates for setting up annual files (budgets, year-end reconciliations, etc.).</li><li>Coordinate and communicate with tenants, vendors, and internal departments regarding work schedules, inspections, maintenance issues, and landlord concerns.</li><li>Research new vendors, retailers in specific markets, or other items online as requested.</li><li>Prepare standard business correspondence and lease documents, including exhibits in PDF format and Letters of Intent (LOIs) to prospects.</li></ul><p><br></p>
