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39 results for Receptionist Administrative Assistant in Walnut Creek, CA

Receptionist
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 21 - 23 USD / Hourly
  • We are looking for a dependable Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is detail oriented, approachable, and comfortable assisting visitors while managing a busy phone line. The person in this role will help create an organized and welcoming environment during weekend coverage and ongoing scheduling needs.<br><br>Responsibilities:<br>• Welcome guests, residents, and visitors in a courteous manner while serving as the first point of contact at the front desk.<br>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay accurate messages promptly.<br>• Maintain an orderly reception area and support smooth daily operations by handling routine administrative front desk tasks.<br>• Provide clear information to callers and walk-in visitors while responding calmly and effectively in a fast-paced environment.<br>• Monitor visitor flow and follow site procedures for check-in, communication, and general reception coverage.<br>• Support ongoing weekend and shift-based front desk needs, ensuring reliable coverage during assigned hours.
  • 2026-05-04T00:00:00Z
Receptionist
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 21 - 23 USD / Hourly
  • We are looking for a detail-oriented Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is comfortable working weekend and swing-shift coverage while serving as a dependable first point of contact for visitors and callers. The role requires strong communication skills, a confident presence, and the ability to manage a busy phone environment with accuracy and professionalism.<br><br>Responsibilities:<br>• Welcome visitors and provide courteous front desk support in a detail-oriented and service-oriented manner.<br>• Manage incoming calls through a multi-line phone system, directing inquiries to the appropriate contacts promptly and accurately.<br>• Maintain an organized reception area and support daily administrative tasks that keep site operations running smoothly.<br>• Respond to general questions, relay messages, and handle routine communication with clarity and discretion.<br>• Provide dependable coverage for scheduled weekend and swing-shift hours, including evening availability as needed.<br>• Record visitor activity, assist with basic check-in procedures, and follow site protocols for reception services.<br>• Coordinate with on-site staff to ensure timely communication and consistent front desk support throughout the shift.
  • 2026-05-04T00:00:00Z
Receptionist
  • Daly City, CA
  • onsite
  • Temporary / Contract
  • 19 - 22 USD / Hourly
  • <p>Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul><p><br></p><p><br></p>
  • 2026-04-15T00:00:00Z
Receptionist
  • San Mateo, CA
  • onsite
  • Temporary / Contract
  • 22 - 25 USD / Hourly
  • <p>Our client in San Mateo is seeking a professional and dependable <strong>Receptionist</strong> on a contract basis. This role is responsible for creating a positive first impression for visitors and callers while providing administrative support to ensure efficient day-to-day office operations. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area and maintain a clean, organized reception space.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule meetings, coordinate conference room bookings, and assist with calendar management.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and place orders as needed.</li><li>Support additional clerical and office tasks as assigned.</li></ul>
  • 2026-04-20T00:00:00Z
Receptionist
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 21 - 21 USD / Hourly
  • We are looking for a detail-oriented Receptionist to support front desk operations for a contract position in San Francisco, California. This role is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and assisting visitors, clients, and staff throughout the day. The position plays an important part in daily site coordination within a healthcare-focused nonprofit setting, ensuring smooth communication and organized reception services.<br><br>Responsibilities:<br>• Welcome visitors and participants in a courteous manner and provide clear direction upon arrival.<br>• Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries.<br>• Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols.<br>• Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs.<br>• Assist with signing in participants and maintaining accurate visitor and reception records.<br>• Help oversee access to the facility by learning and following door opening and closing procedures.<br>• Provide administrative support to onsite teams by handling routine clerical and front office tasks.<br>• Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.
  • 2026-04-24T00:00:00Z
Administrative Assistant
  • Mountain View, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Job Title:</strong> Administrative Assistant</p><p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Permanent / Full Time
  • 70000 - 80000 USD / Yearly
  • <p>Our AI research client is seeking an Administrative Assistant to provide high-level support to senior leaders. This onsite role, based at Harvard University, calls for strong organizational skills, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. </p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Stockton, CA
  • onsite
  • Temporary / Contract
  • 26.6 - 28 USD / Hourly
  • We are looking for a detail-oriented Administrative Assistant to join our team in Stockton, California. In this Contract position, you will play a key role in maintaining smooth office operations, providing exceptional administrative support, and ensuring organizational efficiency. This opportunity is ideal for someone who excels at multitasking and thrives in a dynamic environment.<br><br>Responsibilities:<br>• Manage day-to-day administrative tasks, including scheduling, document preparation, and general office support.<br>• Answer and direct inbound calls with a high standard of communication and customer service.<br>• Perform accurate data entry to maintain and update records, databases, and spreadsheets.<br>• Support receptionist duties by greeting visitors and addressing inquiries in a friendly and attentive manner.<br>• Assist in coordinating meetings, events, and appointments, ensuring timely arrangements.<br>• Handle correspondence such as emails and memos to facilitate clear communication within the organization.<br>• Utilize Microsoft Office Suite to create, edit, and organize documents effectively.<br>• Monitor office supplies and place orders as needed to ensure uninterrupted operations.<br>• Collaborate with team members to address administrative needs and improve workflow efficiency.
  • 2026-04-24T00:00:00Z
Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 26 - 27 USD / Hourly
  • We are looking for a Contract Administrative Assistant to support families and community members through responsive front-line service in San Francisco, California. This role focuses on providing helpful guidance, coordinating referrals, and ensuring families are connected with the right childcare and support resources without delay. The ideal candidate brings strong administrative ability, comfort with family-facing communication, and a community-centered approach to service.<br><br>Responsibilities:<br>• Welcome and assist families through phone, email, and in-person interactions, offering clear information and directing each inquiry to the appropriate resource or specialist.<br>• Manage initial outreach efforts by gathering essential information, documenting interactions accurately, and helping move families through the intake and referral process efficiently.<br>• Support day-to-day administrative operations for a community-based children’s hub, including scheduling, record maintenance, and general office coordination.<br>• Follow up with families regarding program participation, available services, and access to basic-needs support to help maintain engagement and continuity of care.<br>• Enter and update client and service information in internal databases and shared tracking tools while maintaining accuracy and confidentiality.<br>• Assist with community outreach activities that strengthen awareness of childcare and social service programs among local families.<br>• Use Google Workspace and related office tools to prepare correspondence, organize files, track case-related details, and support team communication.<br>• Provide front-desk and receptionist-style support by answering inbound calls, responding to routine questions, and escalating more complex needs when appropriate.<br>• Contribute to operational updates, including process-related changes or new system use, as needed during onboarding and program support activities.
  • 2026-05-05T00:00:00Z
Administrative Assistant
  • Santa Clara, CA
  • onsite
  • Permanent / Full Time
  • 48000 - 50000 USD / Yearly
  • We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
  • 2026-04-15T00:00:00Z
Administrative Assistant
  • Sunnyvale, CA
  • onsite
  • Temporary / Contract
  • 24.7 - 28.6 USD / Hourly
  • We are looking for an Administrative Assistant to support a scientist with document preparation, office coordination, and day-to-day administrative tasks in Sunnyvale, California. This is a Long-term Contract position suited for someone who can work carefully with technical material, communicate clearly, and provide dependable in-person assistance throughout the workday. The role combines traditional administrative support with hands-on help managing research documents that include mathematical notation and LaTeX formatting.<br><br>Responsibilities:<br>• Provide direct administrative support to a scientist, helping maintain an organized and efficient daily workflow.<br>• Review research materials aloud as needed to support the scientist’s work and ongoing projects.<br>• Edit and refine research manuscripts in LaTeX, including locating specific sections, adjusting mathematical layouts, and improving document formatting to meet page and margin requirements.<br>• Assist with movement and navigation within the office environment when on-site support is needed.<br>• Prepare or help complete expense documentation in partnership with the labs administrative support team.<br>• Handle general office and clerical assignments, including document updates, coordination tasks, and other administrative requests as assigned.
  • 2026-05-04T00:00:00Z
Administrative Assistant
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 26.6 - 30.8 USD / Hourly
  • <p>Robert Half is working with a reputable medical company seeking a motivated and detail-oriented recent graduate to join their team as an Entry-Level Administrative &amp; Operations Associate. This is an excellent opportunity for someone early in their career who is eager to gain hands-on experience, build foundational business skills, and grow within a professional environment.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a key support member of the team, you will assist with administrative coordination, data management, and cross-functional projects. The ideal candidate is highly organized, tech-savvy, and thrives in a fast-paced setting. This role offers strong mentorship and exposure to multiple areas of the business.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to team members and leadership</li><li>Manage and organize data using Microsoft Excel (tracking, reporting, and analysis)</li><li>Assist with document review, including internal policies, procedures, or bylaws</li><li>Coordinate meetings, prepare materials, and communicate with internal stakeholders</li><li>Collaborate with committees, project teams, or department leads on ongoing initiatives</li><li>Maintain accurate records and ensure timely follow-up on action items</li><li>Support special projects and ad hoc assignments as needed</li></ul><p><br></p>
  • 2026-05-04T00:00:00Z
Administrative Assistant
  • Redwood City, CA
  • onsite
  • Temporary / Contract
  • 25 - 30 USD / Hourly
  • <p>We are looking for a detail-oriented Administrative Assistant to provide part-time support for a legal services program serving children with disabilities in Redwood City, California. This is a Contract position created to help maintain responsive daily operations during a leave period, with a focus on client intake, bilingual communication, and administrative coordination. The ideal candidate brings strong organizational skills, a compassionate approach when interacting with families, and the ability to work effectively in a remote environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage incoming intake calls, gather essential information accurately, and route inquiries to the appropriate team members.</p><p>• Provide Spanish-English language support to help ensure clear communication with families, clients, and community stakeholders.</p><p>• Assist attorneys and program staff with scheduling, correspondence, document preparation, and other day-to-day administrative tasks.</p><p>• Maintain orderly digital records and update case or program information with a high level of accuracy.</p><p>• Respond to callers and partners in an empathetic manner, especially when addressing sensitive situations involving children and families.</p><p>• Support general program operations by tracking follow-ups, organizing materials, and helping keep administrative workflows on schedule.</p>
  • 2026-05-05T00:00:00Z
Administrative Assistant
  • Palo Alto, CA
  • onsite
  • Temporary / Contract
  • 26 - 30 USD / Hourly
  • We are looking for an Administrative Assistant to support patient registration and front-end administrative operations in Palo Alto, California. This Long-term Contract position focuses on delivering accurate intake services, verifying coverage details, securing required documentation, and helping create a detail-oriented experience for patients and care teams. The ideal candidate is organized, service-oriented, and comfortable managing multiple responsibilities in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Manage patient intake activities by entering demographic details, confirming insurance information, and ensuring registration records are complete and accurate.<br>• Collect required signatures, co-payments, deductibles, and deposits while following established policies and applicable regulatory standards.<br>• Safeguard patient valuables according to department guidelines and maintain proper documentation throughout the registration process.<br>• Scan and upload registration materials and supporting documents before the end of each shift to keep records current and accessible.<br>• Use payer portals and other online verification tools to confirm eligibility, review coverage details, and update patient information as needed.<br>• Coordinate closely with registration colleagues and clinical teams to provide wristbands, face sheets, labels, and other required materials without delay.<br>• Respond promptly to nursing updates, visitor authorization needs, and related communication to support smooth patient flow across care areas.<br>• Maintain office readiness by monitoring equipment functionality, following downtime procedures when necessary, and contributing to departmental meetings and training sessions.
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 25 - 27 USD / Hourly
  • <p>We are seeking an organized and detail-oriented Administrative Assistant to support daily office operations, coordinate schedules, and provide general administrative support to the team. The Administrative Assistant will manage calendars, prepare documents, handle correspondence, maintain records, and assist with office coordination. This role requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage calendars, meetings, and appointments</li><li>Answer phones, respond to emails, and route inquiries</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain filing systems and office records</li><li>Order office supplies and support general office operations</li><li>Assist with data entry and special projects as assigned</li></ul><p><br></p><p><br></p>
  • 2026-05-01T00:00:00Z
Administrative Assistant
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 25 - 35 USD / Hourly
  • <p><strong>Overview:</strong></p><p>We’re seeking a reliable, detail‑oriented Administrative Assistant to provide day‑to‑day support to a busy team. This role is ideal for someone organized, professional, and comfortable handling multiple priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide general administrative support including scheduling, filing, and data entry</li><li>Answer phones, manage email correspondence, and greet visitors</li><li>Assist with document preparation, reports, and internal coordination</li><li>Maintain organized records and support office operations as needed</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Accounting and Administrative Assistant
  • San Francisco, CA
  • onsite
  • Permanent / Full Time
  • 72000 - 82000 USD / Yearly
  • <p>We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. <strong>For immediate consideration, please contact Leon Chang directly via Linked-In.</strong></p><p><br></p><p>Responsibilities:</p><p>• Professional, approachable with all stakeholders</p><p>• Team‑oriented and collaborative mindset</p><p>• Handle mail intake, scanning, distribution, and filing</p><p>• Process, code, and file invoices and documents</p><p>• Reconcile vendor statements and resolve issues</p><p>• Review and code credit card activity</p><p>• Apply payments, credits, and refunds</p><p>• Prepare bank deposits (mobile and physical)</p><p>• Generate AR, payment, and receivable reports</p><p>• Follow up on past‑due balances and send statements</p><p>• Respond to and document inquiries</p><p>• Manage key/fob requests and charges</p><p>• Download and format payroll reports</p><p>• Research and resolve account discrepancies</p><p>• Assist with bank, credit card, and system reconciliations</p><p>• Support financial reports, budgets, forecasts, and filings</p><p>• Organize annual compliance files</p><p>• Follow financial policies and controls</p><p>• Perform other assigned duties</p>
  • 2026-04-15T00:00:00Z
Front Desk Receptionist
  • Oakland, CA
  • onsite
  • Temporary / Contract
  • 22 - 24 USD / Hourly
  • <p>Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
  • 2026-04-24T00:00:00Z
Receptionist 3
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 21 - 22 USD / Hourly
  • We are looking for an experienced and service-focused Receptionist to support a high-visibility office environment in California. This is a Contract position requiring full onsite attendance, where you will serve as a key point of contact for employees, guests, candidates, and vendors while helping maintain a welcoming workplace experience. The ideal candidate brings strong administrative ability, confidence in customer-facing interactions, and a proactive approach to supporting daily office operations with discretion and sound judgment.<br><br>Responsibilities:<br>• Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously.<br>• Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations.<br>• Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams.<br>• Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements.<br>• Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations.<br>• Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry.<br>• Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes.<br>• Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing.<br>• Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required.
  • 2026-05-04T00:00:00Z
Medical Receptionist
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 24 - 24 USD / Hourly
  • We are looking for a welcoming and organized Medical Receptionist to join a long-established oncology practice in San Francisco, California. This is a Contract position supporting a close-knit office that values compassionate service and teamwork in a patient-focused environment. The person in this role will help create a smooth front-desk experience while assisting with daily communication and administrative coordination. Candidates who are detail oriented, eager to learn, and comfortable in a small medical office will do well in this opportunity.<br><br>Responsibilities:<br>• Welcome patients and visitors at the front desk, ensuring a courteous and efficient check-in experience.<br>• Manage incoming and outgoing phone calls and messages while providing clear, supportive communication to patients.<br>• Coordinate scheduling activities and help maintain an orderly flow for daily appointments.<br>• Assist a small administrative team with tasks that support care delivery for a steady patient volume each day.<br>• Enter and update information accurately using office computer systems and MACPractice software.<br>• Contribute to a positive patient experience through attentive service and a collaborative approach with staff.<br>• Provide dependable reception coverage during standard weekday business hours.<br>• Participate in an on-site working interview process to demonstrate fit for the role and office environment.
  • 2026-05-05T00:00:00Z
Legal Administrative Assistant
  • San Jose, CA
  • onsite
  • Temporary / Contract
  • 23 - 23 USD / Hourly
  • <p>National law firm has an immediate opening for a Legal Administrative Assistant to join our team in San Jose, California. This position offers an excellent opportunity to support attorneys and assist with immigration-related cases and administrative tasks. The ideal candidate will thrive in a fast-paced environment, ensuring accuracy and efficiency in managing critical legal documents and processes. This is an on-site position in San Jose, CA. The ideal candidate will be a recent college graduate or have at least 6 months of administrative or legal experience.</p><p><br></p><p><u>Responsibilities:</u></p><p>• Perform high-volume data entry with precision and efficiency.</p><p>• Organize, maintain, and update legal documents related to visa classifications.</p><p>• Carry out clerical tasks such as copying, printing, and scanning to support office operations.</p><p>• Create and manage both electronic and physical client files for easy access and retrieval.</p><p>• Monitor and track case statuses, ensuring all deadlines and requirements are met.</p><p>• Distribute incoming mail according to established procedures and guidelines.</p><p><br></p><p><br></p>
  • 2026-05-04T00:00:00Z
Legal Administrative Assistant
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 35 - 40 USD / Hourly
  • <p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
  • 2026-04-24T00:00:00Z
Part Time Administrative Assistant
  • Fairfield, CA
  • onsite
  • Temporary / Contract
  • 23 - 25 USD / Hourly
  • <p>We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.</p><p>• Research and compile data from multiple sources to complete forms or create detailed reports.</p><p>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.</p><p>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.</p><p>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.</p><p>• Manage and track official documents, ensuring compliance with departmental regulations.</p><p>• Utilize computer systems to input data, generate reports, and maintain databases.</p><p>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.</p><p>• Review computer-generated reports for errors and ensure corrections are made promptly.</p><p>• Train or supervise team members on specific projects or procedures when necessary.par</p>
  • 2026-05-04T00:00:00Z
Receptionist - Recent Grads Encouraged to APPLY
  • Portola Valley, CA
  • onsite
  • Temporary / Contract
  • 21 - 26 USD / Hourly
  • <p><strong>Job Title:</strong> Receptionist <em>(Recent Grads Encouraged to Apply)</em></p><p><strong>Overview:</strong></p><p>We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul><p><br></p>
  • 2026-04-25T00:00:00Z
Legal Receptionist
  • San Francisco, CA
  • onsite
  • Temporary / Contract
  • 24 - 32 USD / Hourly
  • <p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
  • 2026-05-04T00:00:00Z
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