The Credits and Collections Coordinator is responsible for assisting with the invoicing and pricing process for customer orders, ensuring accuracy and compliance with internal protocols. This includes daily invoice verification, applying freight and extra charges, and placing orders on hold when necessary. <br>Responsibilities and Essential Functions: <br>• Manage daily invoicing: ensure all orders are priced, apply freight, place unpriced or PAS orders on hold, and email non-EDI invoices to customers; confirm delivery of extra charges when applicable<br>• Process weekly trouble settlements, including pricing, redelivery, and related fees<br>• Contact customers weekly to coordinate PAS returns<br>• Apply freight and additional charges to all restock orders weekly<br>• Price PAS orders and process returns weekly<br>• File truck claims as needed<br>• Support AR by investigating large cash receipt shortages and applying unidentified credits<br>• Apply daily pricing or quality credits to orders per sales team <br>• Assist AP in resolving discrepancies on brokerage, purchased product, and outside purchase bills<br><br>Required Knowledge, Skills, Qualifications, Experience: <br>• Bachelor’s degree in Accounting, Finance, Economics or related field <br>• 3-5 + Years of experience in accounting or finance-related role<br>• Understanding of invoicing, billing processes, order reconciliation, and settlements <br>• Proficiency in accounting software and Microsoft Suite (Outlook, Excel) <br>• Experience with ERP<br>• Attention to detail, problem-solving skills, and organization abilities <br>• Ability to manage daily and weekly tasks independently and meet strict deadlines<br>• Strong organizational skills and ability to prioritize multiple tasks in a fast-paced environment<br>• Ability to work independently while collaborating with cross-functional teams <br>• Willingness to learn, adapt, and ask insightful questions to gain clarity
We are looking for a skilled Collections Specialist to join our team on a contract basis in Loma Linda, California. This position focuses on managing business-to-business (B2B) collections, ensuring timely payments, resolving discrepancies, and maintaining positive relationships with clients. The ideal candidate will bring expertise in commercial collections and a proactive approach to minimizing financial risk.<br><br>Responsibilities:<br>• Oversee assigned customer accounts and ensure timely collection of outstanding balances.<br>• Investigate and resolve payment discrepancies, disputes, and billing issues efficiently.<br>• Collaborate with internal teams such as Sales, Customer Service, and Billing to address account concerns and ensure accurate invoicing.<br>• Maintain detailed records of collection activities, communications, and payment arrangements.<br>• Generate and distribute aging reports and collection updates for management review.<br>• Recommend accounts for escalation, legal intervention, or write-offs when deemed necessary.<br>• Ensure adherence to company policies and relevant regulations during all collection processes.<br>• Provide support for month-end and year-end closing activities related to accounts receivable.
We are looking for a detail-oriented Collections Specialist to join our team in Rancho Dominguez, California. In this Contract to permanent position, you will play a key role in managing customer accounts and ensuring timely collection of outstanding balances. This is an excellent opportunity for a candidate with strong communication skills and a background in commercial collections.<br><br>Responsibilities:<br>• Monitor and review customer accounts to identify overdue balances and ensure timely follow-up.<br>• Generate and analyze aging reports to evaluate outstanding invoices.<br>• Implement credit holds for accounts when appropriate, based on account status and payment history.<br>• Collaborate with internal teams to address and resolve collection-related issues.<br>• Assist with additional accounts receivable tasks as needed to support departmental goals.<br>• Maintain accurate records of collection activities and customer communications.<br>• Communicate effectively with customers to negotiate payment arrangements and resolve disputes.<br>• Analyze account data and provide insights to improve collection processes.
<p><strong>About the Role:</strong></p><p> We are seeking a detail-oriented <strong>Accounts Receivable Specialist</strong> to join our finance team. The ideal candidate will have hands-on experience with <strong>Microsoft Dynamics</strong> and a strong understanding of the accounts receivable process, including billing, cash applications, and collections.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate and process customer invoices accurately and timely</li><li>Apply customer payments and perform cash application</li><li>Manage and reconcile accounts receivable sub-ledger</li><li>Monitor aging reports and follow up on past-due accounts</li><li>Communicate with customers regarding billing questions and payment status</li><li>Process credit memos, adjustments, and refunds</li><li>Reconcile AR accounts during month-end close</li><li>Maintain accurate customer records in Microsoft Dynamics</li><li>Support audits and provide AR documentation as needed</li></ul><p><br></p>
<p>We are seeking a detail-oriented Accounts Receivable Specialist to join our finance team. The successful candidate will be responsible for managing invoicing, monitoring aging reports, performing collections activities, and processing payments. Advanced Excel skills are required for analyzing data and preparing regular financial reports.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and issue accurate invoices based on contractual agreements</li><li>Monitor and analyze accounts receivable aging reports to identify overdue balances</li><li>Conduct collection efforts through phone, email, and written communication to resolve outstanding accounts</li><li>Process and record incoming payments in the accounting system</li><li>Reconcile customer accounts and investigate billing or payment discrepancies in coordination with internal teams</li><li>Maintain organized and detailed records of receivable and collection activities</li><li>Generate regular reports on accounts receivable status, aging summaries, and collection performance using advanced Excel functions such as pivot tables and VLOOKUP</li><li>Assist with month-end close and other accounting tasks as required</li><li>Ensure compliance with company policies and relevant regulations</li></ul><p><br></p>
<p>We are looking for an experienced and detail-oriented Accounts Receivable Clerk to join our team in Torrance, California. In this role, you will oversee a variety of accounts receivable functions, ensuring financial transactions are accurately processed and documented. This position offers the opportunity to contribute to a dynamic healthcare environment while supporting essential financial operations. This is a long-term contract role.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts receivable transactions, including payments, credit card receipts, and check deposits, in alignment with company policies.</p><p>• Reconcile accounts receivable records to ensure accurate application of payments and proper ledger maintenance.</p><p>• Manage billing activities, including issuing invoices and statements, and follow up on overdue accounts to ensure timely collections.</p><p>• Handle daily cash receipts and lockbox deposits efficiently and accurately.</p><p>• Review and ensure compliance with sales tax regulations across multiple states.</p><p>• Address and resolve discrepancies related to payments, billing issues, and customer inquiries promptly.</p><p>• Generate and analyze accounts receivable aging reports to monitor outstanding balances and collections.</p><p>• Prepare and distribute credit memos to customers as required.</p><p>• Support month-end closing activities related to accounts receivable, ensuring accurate reporting.</p><p>• Process intercompany accounts receivable transactions and prepare relevant financial reports.</p>
<p>We are looking for an experienced Accounts Receivable Specialist to join our client's team for a 2 months or so contract. In this role, you will primarily focus on auditing daily cash allocations and reconciling cash activities to ensure accuracy and compliance. This position is based in Cypress, California, and offers a hybrid work environment with 2-3 days in the office after training.</p><p><br></p><p>Responsibilities:</p><p>• Audit daily cash allocations to verify accuracy and ensure proper application.</p><p>• Perform thorough reconciliations of cash activity to maintain up-to-date financial records.</p><p>• Collaborate with internal teams to address and resolve discrepancies in cash applications.</p><p>• Utilize SAP or other comparable ERP systems to manage accounts receivable tasks efficiently.</p><p>• Monitor payment portals and oversee credit card transactions to streamline customer communications.</p><p>• Maintain accurate records and documentation for audit purposes.</p><p>• Work closely with customers to address inquiries related to their accounts.</p><p>• Support the team in maintaining a clean and organized accounts receivable ledger.</p><p>• Ensure compliance with company policies and accounting standards throughout all processes.</p>
<p>We are seeking a detail-oriented and proactive <strong>Accounts Receivable Specialist</strong> . This role is responsible for managing customer accounts, processing payments, and ensuring timely collections to maintain healthy cash flow. The ideal candidate has strong communication skills and excellent attention to detail.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Generate and send customer invoices accurately and on time.</li><li>Monitor accounts receivable aging and follow up on overdue accounts.</li><li>Apply customer payments and reconcile discrepancies.</li><li>Maintain accurate records of all A/R transactions in the accounting system.</li><li>Communicate with customers regarding billing inquiries and payment status.</li><li>Assist with month-end closing and reporting.</li><li>Support audits and provide necessary documentation.</li><li>High Volume invoicing 200+ weekly invoices</li></ul>
We are looking for an experienced Accounts Receivable Specialist to join our team in Irvine, California. This is a long-term contract position where you will play a vital role in managing and optimizing our accounts receivable processes. The ideal candidate will have a strong background in cash applications, billing, and commercial collections.<br><br>Responsibilities:<br>• Process and reconcile accounts receivable transactions accurately and efficiently.<br>• Manage cash applications, ensuring timely and correct allocation of payments.<br>• Oversee commercial collections to maintain healthy customer accounts and reduce outstanding balances.<br>• Prepare invoices and ensure billing functions are completed in a timely manner.<br>• Monitor and analyze cash activity to ensure adherence to financial policies.<br>• Utilize SAP to maintain records, track payments, and generate reports.<br>• Collaborate with internal teams to resolve billing discrepancies and customer issues.<br>• Develop and implement strategies to improve accounts receivable processes.<br>• Ensure compliance with company policies and regulatory standards in all financial activities.
We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Pasadena, California. This role involves managing key financial processes, including billing, collections, and cash applications, to ensure the organization's accounts receivable operations are handled efficiently. The ideal candidate will have a strong background in commercial collections and cash activity, along with excellent attention to detail.<br><br>Responsibilities:<br>• Process and manage accounts receivable transactions, ensuring accuracy and timeliness.<br>• Handle cash applications and reconcile payments to customer accounts.<br>• Conduct follow-ups on outstanding invoices and manage commercial collections effectively.<br>• Generate and distribute accurate billing statements to clients.<br>• Monitor and report on cash activity to maintain financial accountability.<br>• Communicate with customers to resolve payment discrepancies and address inquiries.<br>• Collaborate with internal teams to ensure smooth financial operations.<br>• Maintain comprehensive records and documentation for all accounts receivable activities.<br>• Analyze and improve accounts receivable workflows for greater efficiency.<br>• Ensure compliance with company policies and financial regulations.
<p><strong>Key Responsibilities:</strong></p><ul><li>Handle daily cash applications</li><li>Identify and resolve billing discrepancies, including off-invoice and short payments</li><li>Create and manage credit memo deductions in NetSuite, including:</li><li>Obtaining backup/supporting documentation from customer portals and other sources</li><li>Organizing and tracking documents with a consistent naming convention</li><li>Analyzing and retrieving customer deduction documents from vendor portals</li><li>Logging detailed customer deductions in Excel or ERP/TPM systems</li><li>Trade spend/deduction coding</li><li>Research and resolve short ship deductions (returns, shortages, overages, etc.)</li><li>Ensure adherence to internal audit controls for SOX compliance</li><li>Collaborate with internal departments to resolve billing issues</li><li>Support accurate financial reporting in partnership with the finance team</li></ul><p><strong>Supervisory Duties (as needed – e.g., when A/R Manager is on PTO):</strong></p><ul><li>Retrieve daily bank reports and customer remittances</li><li>Update Aging Report</li></ul><p><br></p>
<p><strong>Overview</strong></p><p> Seeking an <strong>Accounts Payable Specialist</strong> for a temp-to-hire role supporting a nonprofit organization. This position focuses on day-to-day AP processing, vendor payments, and compliance with government-funded programs.</p><p>FDuties</p><ul><li>Process accounts payable invoices accurately and in a timely manner</li><li>Verify invoices for proper approvals, purchase orders, and coding</li><li>Enter invoices into the accounting system</li><li>Maintain vendor files and records (electronic and paper)</li><li>Prepare and process vendor payments</li><li>Respond to vendor inquiries and resolve payment discrepancies</li><li>Perform AP reconciliations and review AP aging reports</li><li>Assist with month-end and year-end close related to accounts payable</li><li>Support audits by providing AP documentation</li><li>Process stop payments and prepare affidavits as needed</li><li>Assist with ordering program supplies and verifying delivery</li><li>Follow up internally on missing invoices or receipts</li><li>Perform other related duties as assigned</li></ul>
We are looking for a highly organized and detail-oriented Accounts Receivable Specialist to join our team in Fontana, California. This is a contract position that requires expertise in managing chargebacks, deductions, and cash application processes within a fast-paced and high-volume environment. The ideal candidate will collaborate with internal teams and external customers to ensure accurate financial recordkeeping and effective dispute resolution.<br><br>Responsibilities:<br>• Investigate, dispute, and resolve customer chargebacks and deductions through retailer portals.<br>• Maintain detailed logs to track chargebacks and provide regular updates to management.<br>• Communicate professionally with customers regarding disputes and documentation needs.<br>• Collaborate with Sales, Logistics, Compliance, and AR teams to gather necessary backup documentation.<br>• Monitor purchase order modifications, shipping date changes, and tariff adjustments to ensure compliance.<br>• Document and track compliance updates that may impact chargebacks.<br>• Assist in reconciling cash application discrepancies related to deductions.<br>• Prepare month-end reports detailing open chargebacks, disputes, and recovered funds.<br>• Organize and maintain records for audits and reference purposes.<br>• Support process improvement initiatives to minimize future chargebacks and penalties.
We are looking for an Accounts Receivable Specialist to join our team in Corona, California. This contract position offers an opportunity to contribute to key financial operations, ensuring accuracy and efficiency in managing accounts receivable activities. The ideal candidate will have a strong background in manufacturing and experience with payment applications, collections, and reconciliation processes.<br><br>Responsibilities:<br>• Process accounts receivable payments across multiple entities with precision and accuracy.<br>• Perform effective communication with customers to address and resolve outstanding payment issues.<br>• Conduct detailed reconciliations of AR transactions to ensure all payments are correctly accounted for and posted.<br>• Utilize specialized software to manage accounts receivable operations and maintain accurate records.<br>• Investigate and resolve discrepancies or disputes related to customer accounts.<br>• Prepare comprehensive accounts receivable reports for management as needed.<br>• Provide necessary documentation and respond to inquiries during audits.<br>• Build and maintain positive relationships with customers to ensure timely payments.<br>• Ensure attention to detail in all aspects of billing and cash activity.<br>• Maintain excellent organizational skills to prioritize and manage multiple tasks efficiently.
<p>Our company is seeking an efficient and detail-oriented Accounts Payable Specialist to join our finance team. This role involves processing a high volume of invoices, ensuring timely payments, and maintaining accurate records. Strong Excel skills, experience with 3-way matching, and excellent data entry abilities are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Timely and accurate processing of a high volume of vendor invoices.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to verify billing.</li><li>Enter invoice and payment data into the accounting system with speed and precision.</li><li>Use Excel for tracking, reporting, and reconciling accounts payable information.</li><li>Maintain organized files and documentation for audit and compliance purposes.</li><li>Assist in monthly closing activities and account reconciliations.</li><li>Communicate with vendors and internal departments to resolve discrepancies or answer invoice-related questions.</li></ul><p><br></p>
<p>We are seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist for a contract role</strong>. This role is critical in ensuring accurate and timely processing of vendor invoices, expense reports, and payments. The ideal candidate will have strong analytical skills, excellent communication abilities, and a commitment to maintaining financial accuracy.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process and verify vendor invoices, ensuring proper coding and approvals.</li><li>Prepare and execute weekly check runs, ACH, and wire transfers.</li><li>Reconcile vendor statements and resolve discrepancies promptly.</li><li>Maintain accurate records of all AP transactions in the accounting system.</li><li>Assist with month-end closing and provide support for audits.</li><li>Respond to vendor inquiries and maintain positive relationships.</li></ul><p><br></p>
<p><strong>Accounts Payable Specialist (Contract / Contract-to-Hire)</strong></p><p><strong>Location:</strong> Long Beach, CA</p><p> <strong>Industry:</strong> Homebuilding / Construction</p><p> <strong>Employment Type:</strong> Contract or Contract-to-Hire</p><p><strong>Position Overview</strong></p><p>A well-established homebuilder in Long Beach is seeking a detail-oriented and tech-savvy <strong>Accounts Payable Specialist</strong> to support a high-volume AP function. This role is ideal for someone with experience in <strong>homebuilding or construction accounting</strong>, particularly within a <strong>job-costing environment</strong>, and who is comfortable working with ERP systems and evolving technology. There is strong potential for conversion to a permanent role for the right individual.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process high-volume accounts payable transactions accurately and timely</li><li>Review, code, and enter invoices with proper job cost, phase, and cost codes</li><li>Perform 2- and 3-way matching (invoice, purchase order, and receiving)</li><li>Work closely with project managers, purchasing, and vendors to resolve discrepancies</li><li>Maintain organized AP files and documentation</li><li>Assist with vendor setup, W-9s, and 1099 preparation</li><li>Support month-end close activities related to AP</li><li>Utilize ERP systems and AP automation tools to improve efficiency</li><li>Adhere to internal controls and company policies</li></ul><p><strong>Preferred Experience (in order of priority)</strong></p><ol><li>Homebuilding accounts payable with <strong>JD Edwards (JDE)</strong></li><li>Construction accounts payable with <strong>JDE</strong></li><li>Homebuilding accounts payable without JDE</li><li>Construction accounts payable without JDE</li><li>General AP experience with <strong>JDE</strong></li><li>General AP experience without JDE</li></ol><p><strong>Why This Role?</strong></p><ul><li>Opportunity to work with a reputable homebuilder</li><li>Long-term contract with potential to convert to full-time</li><li>Hands-on role in a collaborative accounting team</li><li>Exposure to construction and homebuilding accounting processes</li></ul><p><br></p>
We are looking for an Accounts Receivable Specialist to join our team in Torrance, California. In this role, you will handle critical financial tasks, ensuring accurate reporting and effective communication with internal teams. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the transportation industry.<br><br>Responsibilities:<br>• Manage accounts receivable processes, including reconciling aging reports and resolving disputes related to invoices.<br>• Collaborate with branch offices to address discrepancies and ensure timely resolution of financial issues.<br>• Maintain accurate records of all accounts receivable activities, adhering to company policies and procedures.<br>• Utilize accounting software systems to monitor and track cash flow and receivables.<br>• Troubleshoot invoice-related concerns and provide clear solutions to stakeholders.<br>• Generate and analyze financial reports to support decision-making processes.<br>• Ensure compliance with financial standards and internal guidelines.<br>• Communicate effectively with team members and management to streamline accounts receivable functions.<br>• Assist in identifying areas for improvement within current processes to enhance efficiency.<br>• Support the preparation of financial documentation and audits as needed.
<p>We are seeking an experienced CAM Accountant to support our portfolio during a medical leave coverage through the end of January, with a strong possibility of extension. This is a hybrid role based in El Segundo, with remote work on Fridays only.</p><p>The ideal candidate will bring strong CAM reconciliation experience, excellent attention to detail, and the ability to work independently in a deadline-driven environment.</p><p><br></p><p><strong>General Purpose</strong></p><p>Responsible for all aspects of annual <strong>CAM reconciliations</strong> across the company’s portfolio, including <strong>tenant tax billings</strong>, insurance reconciliations, and related tenant correspondence.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsibilities include, but are not limited to:</p><ul><li>Perform annual <strong>CAM reconciliations</strong> and assemble detailed support for tenant review</li><li>Complete <strong>semi-annual and annual tax reconciliations</strong></li><li>Perform <strong>annual insurance reconciliations</strong></li><li>Ensure accuracy of reconciliations through expense, billing, and rent roll tie-outs</li><li>Prepare <strong>annual budgets</strong> and <strong>quarterly reforecast CAM calculations</strong></li><li>Perform <strong>quarterly recovery accrual calculations</strong></li><li>Review and abstract <strong>lease language</strong>, as applicable</li><li>Assist with <strong>CAM reconciliation audits</strong></li><li>Set up and maintain the integrity of <strong>CAM pools</strong></li><li>Respond to and support <strong>tenant CAM inquiries and correspondence</strong></li><li>Assist with preparation of <strong>annual rent letters</strong></li><li>Support <strong>ad-hoc projects</strong> as needed</li><li>Perform other duties as assigned</li></ul>
We are looking for an experienced Accounts Payable Specialist to join our team on a contract basis in Corona, California. This role requires a detail-oriented individual with a strong background in full-cycle accounts payable processes and familiarity with manufacturing environments. The ideal candidate will excel in vendor reconciliations, tax compliance, and efficient invoice coding.<br><br>Responsibilities:<br>• Process accounts payable transactions, including invoice coding, batching, and approvals, ensuring accuracy and timeliness.<br>• Perform 3-way matching to verify purchase orders, receipts, and invoices while collaborating with purchasing and other departments.<br>• Reconcile vendor accounts and resolve discrepancies in a proactive and thorough manner.<br>• Manage sales and use tax compliance and reporting to meet regulatory requirements.<br>• Prepare and execute check runs and Automated Clearing House (ACH) payments efficiently.<br>• Maintain accurate records for 1099 filing and ensure compliance with applicable regulations.<br>• Communicate effectively with vendors and internal teams to address inquiries and maintain strong working relationships.<br>• Handle account coding tasks with precision, ensuring alignment with company policies.<br>• Utilize organizational skills to maintain detailed documentation and support audits as needed.<br>• Contribute to process improvements in accounts payable operations to enhance efficiency.
<p>We are seeking an Accounts Payable Specialist to join our team in the logistics industry, based in Carson California. In this role, you'll be responsible for the accurate and efficient processing of vendor payments, maintaining up-to-date vendor records, and liaising with vendors and other business departments. You'll also play a critical role in the coding and payment of invoices, as well as the reconciliation of vendor statements.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Accurately process vendor payments using various platforms such as ACH, wire, check, and virtual credit cards</p><p>• Review and ensure the accuracy and authorization of G& A invoices</p><p>• Facilitate the weekly payment of G& A invoices</p><p>• Maintain up-to-date vendor records and liaise with vendors and the business to update standing data</p><p>• Reconcile vendor statements and respond to vendor queries in a timely manner</p><p>• Utilize advanced MS Excel skills for various tasks, including the use of pivot tables and vlookup functions</p><p>• Apply knowledge of Generally Accepted Accounting Principles (GAAP) in daily work</p><p>• Stay abreast of business trends and apply this knowledge in the role</p><p>• Perform other duties as assigned by the manager</p><p>• Use accounting software such as Oracle, QuickBooks, and SAP for various tasks</p><p><br></p><p>Skills:</p><p><br></p><p>• Proficient in account reconciliation and invoice processing</p><p>• Experienced in accounts payable (AP) and check runs</p><p>• Skilled in coding invoices and data entry</p><p>• Proficient in Microsoft Excel</p><p>• Familiar with Oracle, QuickBooks, and SAP software</p><p><br></p><p>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013047835 email resume to [email protected]</p>
We are looking for an Accounts Payable Specialist to join our dynamic team in Los Alamitos, California. This role is ideal for someone with a strong background in finance or accounting who excels in fast-paced environments. As part of our logistics industry operations, you will manage critical accounts payable functions and contribute to the efficient flow of financial processes.<br><br>Responsibilities:<br>• Process and post invoices accurately and in a timely manner.<br>• Maintain organized payment schedules and ensure compliance with company policies.<br>• Manage vendor relationships, including resolving discrepancies and addressing inquiries.<br>• Assist with month-end closing activities to ensure accurate financial reporting.<br>• Record journal entries and reconcile accounts to maintain financial accuracy.<br>• Handle intercompany transactions and ensure proper documentation.<br>• Perform check runs and verify coding of invoices to ensure proper allocation.<br>• Utilize accounting software such as Great Plains, QuickBooks, and Oracle to perform daily tasks.<br>• Collaborate with the team to streamline processes and enhance efficiency.<br>• Ensure adherence to accounting standards and company procedures.
We are looking for an experienced Accounts Payable Specialist to join our team in Fontana, California. This role involves managing high-volume invoice processing and ensuring accuracy in a fast-paced manufacturing environment. The ideal candidate will demonstrate strong organizational skills and proficiency in handling purchase order discrepancies, while contributing to the smooth operation of our financial processes.<br><br>Responsibilities:<br>• Process a high volume of invoices weekly, ensuring accuracy and compliance with company policies.<br>• Perform full-cycle accounts payable tasks, including coding invoices and conducting check runs.<br>• Resolve mismatches and discrepancies in purchase orders and invoices to maintain efficient workflow.<br>• Utilize intermediate Excel skills to organize, analyze, and present financial data.<br>• Collaborate with internal departments to streamline invoice approvals and payment processing.<br>• Maintain accurate records and documentation for auditing and reporting purposes.<br>• Operate within SAP or similar large ERP systems to manage accounts payable functions.<br>• Prioritize tasks effectively to ensure deadlines are met in a high-pressure environment.<br>• Assist in reconciling accounts payable ledgers and preparing reports as needed.<br>• Support continuous improvement efforts to enhance the efficiency of the accounts payable process.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Downey, California. In this role, you will manage essential financial processes, ensuring timely and accurate handling of invoices, payments, and vendor accounts. This position is ideal for someone with a strong background in accounts payable and a passion for maintaining efficient and compliant systems.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable cycle, including reviewing and approving invoices using a 3-way matching process.</p><p>• Collaborate with internal teams to ensure compliance with company policies and procedures.</p><p>• Maintain vendor records by verifying compliance documents and banking information prior to updates.</p><p>• Process weekly vendor payments in multiple currencies while adhering to vendor terms to keep accounts current.</p><p>• Conduct monthly reconciliations of vendor statements to ensure accurate accounts payable aging.</p><p>• Prepare detailed reports and analyze financial data to support management decision-making.</p><p>• Uphold and refine accounts payable policies and procedures to ensure operational efficiency.</p><p>• Assist with internal and external audits by providing necessary documentation and support.</p><p>• Identify and implement improvements to accounts payable processes for enhanced workflow.</p><p>• Undertake special projects and additional tasks as assigned </p>
<p><strong>Job Summary</strong></p><p>We are seeking a smart, energetic, and detail-oriented <strong>Accounts Receivable / Invoice Processing Specialist</strong> to support high-volume financial and clerical operations. This role requires strong communication skills, accuracy, and the ability to work efficiently in a fast-paced environment while handling customer inquiries by phone and email.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process a high volume of invoices accurately and efficiently</li><li>Perform check coding and matching</li><li>Post and apply customer payments</li><li>Handle quote checks and payment-related documentation</li><li>Return calls from customers and respond to email inquiries promptly</li><li>Communicate with customers via email to request clarification or missing information</li><li>Maintain accurate records and documentation</li><li>Perform clerical and administrative tasks as needed</li><li>Support special projects and other duties as assigned</li></ul><p><br></p>
