16 results for Project Coordinator in Vista, CA

Project Coordinator

San Diego, CA
onsite
Temporary
28 - 32 USD / Hourly
Our team is seeking a highly organized and proactive Project Coordinator to support project management activities and ensure the successful execution of ongoing initiatives. The ideal candidate will enjoy working in a collaborative, fast-paced environment and bring strong communication and multi-tasking skills.Key Responsibilities:<ul><li>Coordinate tasks and schedules for multiple projects, assisting project managers with documentation, reporting, and updates.</li><li>Track project milestones and deliverables, ensuring timelines and deadlines are met.</li><li>Maintain detailed project records, manage documentation, and prepare meeting agendas and minutes.</li><li>Serve as the liaison between project teams, clients, and vendors, ensuring consistent flow of information.</li><li>Identify and address issues or obstacles, escalating when necessary to keep projects on course.</li><li>Support budgeting, invoicing, and procurement processes as needed.</li><li>Assist with the planning and logistics for onsite and offsite project meetings.</li><li>Contribute to reviews and process improvements to drive project efficiency.</li></ul>
2026-04-03T00:00:00Z

Project Assistant

Newport Beach, CA
onsite
Contract / Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for a Construction Project Coordinator to join our team in Newport Beach, California. In this Contract to permanent position, you will play a key role in supporting project operations by managing administrative tasks, coordinating field office activities, and ensuring compliance with project requirements. This role is ideal for an organized and proactive individual who thrives in a fast-paced construction environment. Responsibilities:• Provide administrative support to the project team, including maintaining schedules, coordinating events, and assisting with paperwork related to safety, contracts, insurance, and invoices.• Prepare and distribute correspondence, reports, meeting minutes, and project-related documents, ensuring accuracy and timely delivery.• Manage purchase orders by creating them under the direction of project managers and facilitating payments to subcontractors and vendors.• Accurately prepare and submit pay applications on schedule, including handling Textura processes and ensuring compliance with monthly billing requirements.• Assist with labor compliance documentation, certified payroll tracking, and Section 3 requirements to meet project-specific standards.• Oversee field office operations by maintaining visitor logs, ensuring an organized and detail-oriented workspace, and coordinating supplies and meeting materials.• Foster a positive and detail-oriented office culture, organizing team-building activities and ensuring a welcoming environment for both staff and visitors.• Participate in staff meetings, prepare minutes, and support the planning and execution of critical team events.• Coordinate with trades to track compliance and gather necessary documentation for payment processing and project draw submissions.• Support the preparation and assembly of draw backup materials, including lien waivers and documentation for stored materials.
2026-04-04T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Position Overview: Robert Half is seeking a polished and detail-oriented Administrative Coordinator on behalf of our client, an innovative and fast-growing biotech company. This individual will serve as the first point of contact for visitors, candidates, and vendors while supporting daily office operations in a professional, highly regulated environment.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and interview candidates in a professional and courteous manner</li><li>Manage incoming calls, emails, and inquiries, ensuring timely and accurate routing</li><li>Maintain front desk operations, including a clean, organized, and secure reception area</li><li>Coordinate visitor check-in procedures, including badges and compliance with security protocols</li><li>Schedule and manage conference rooms, meetings, and team calendars</li><li>Support interview coordination, including candidate check-ins and hospitality</li><li>Handle incoming/outgoing mail, deliveries, and shipments (including lab-related packages when applicable)</li><li>Order and maintain office supplies and coordinate with vendors</li><li>Assist with administrative tasks such as data entry, document preparation, and filing</li><li>Partner with HR and operations teams to support onboarding logistics and office initiatives</li><li>Ensure adherence to company policies, safety procedures, and confidentiality standards</li></ul>
2026-04-03T00:00:00Z

Logistics Coordinator

Oceanside, CA
onsite
Temporary
25 - 30 USD / Hourly
Food and beverage operations move quickly — where timing, freshness, and coordination are critical to success. A food manufacturing company in North County San Diego is hiring a Logistics Coordinator to support order flow, shipment scheduling, and vendor coordination. This role is ideal for someone who enjoys structured processes but can also adapt to changing daily demands. This position supports both production and distribution, helping ensure products move efficiently from facility to customer. The right candidate will be detail-oriented, proactive, and comfortable working in a time-sensitive environment. Key Responsibilities<ul><li>Schedule and coordinate outbound shipments and deliveries</li><li>Work with vendors, carriers, and internal teams on logistics planning</li><li>Track orders and ensure on-time delivery</li><li>Maintain shipping logs, documentation, and records</li><li>Assist with inventory coordination and product flow</li><li>Handle order adjustments and last-minute changes</li><li>Support communication between production and distribution teams</li><li>Monitor timelines and escalate delays when needed</li></ul>
2026-04-01T00:00:00Z

Logistics Coordinator

Vista, CA
onsite
Temporary
22 - 28 USD / Hourly
Distribution and supply chain environments rely on precision — where timing, coordination, and communication keep everything moving. A growing distribution company in San Diego is hiring a Logistics Coordinator to support daily shipping, scheduling, and inventory flow. This role is ideal for someone who enjoys fast-paced work and being at the center of operations. This position sits at the intersection of warehouse operations, transportation, and customer coordination. The right candidate will be organized, responsive, and comfortable managing multiple moving pieces throughout the day. Key Responsibilities<ul><li>Coordinate daily shipments, deliveries, and pickups</li><li>Communicate with carriers, vendors, and internal teams</li><li>Track shipments and resolve delays or issues</li><li>Maintain accurate shipping records and documentation</li><li>Assist with inventory tracking and order status updates</li><li>Support scheduling and logistics planning</li><li>Ensure timely and accurate order fulfillment</li><li>Provide updates to customers and internal stakeholders</li></ul>
2026-04-01T00:00:00Z

Administrative Coordinator – Operations

Carlsbad, CA
onsite
Temporary
27 - 32 USD / Hourly
Some roles keep things organized. Others quietly shape how an entire organization functions. A growing company in Carlsbad is seeking an Administrative Coordinator – Operations who can bring structure, clarity, and follow-through to daily business processes. This is not a purely task-based role — it is a position for someone who understands how moving pieces connect and takes ownership of keeping them aligned. In this role, you will work at the center of operations, supporting internal teams, coordinating workflows, and ensuring that projects, communication, and documentation stay on track. The right candidate will be someone who notices inefficiencies, asks thoughtful questions, and takes initiative to improve processes rather than simply maintain them.This opportunity is ideal for someone who enjoys problem-solving, process improvement, cross-functional coordination, and operational support within a fast-paced, evolving environment. Key Responsibilities<ul><li>Coordinate day-to-day operational workflows and internal processes</li><li>Support cross-functional teams with scheduling, tracking, and communication</li><li>Maintain and improve process documentation, SOPs, and internal systems</li><li>Assist with project coordination, timelines, and deliverables tracking</li><li>Prepare reports, dashboards, and operational summaries</li><li>Manage data entry, system updates, and administrative workflows</li><li>Identify process gaps and contribute to efficiency improvements</li><li>Support leadership with operational initiatives and special projects</li></ul>
2026-03-30T00:00:00Z

Accounting Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary
23 - 27 USD / Hourly
Manufacturing is one of the most detail-driven environments — where accuracy, timing, and coordination directly impact production and delivery. A growing manufacturing company in San Diego is hiring an Accounting Coordinator to support day-to-day financial operations tied to inventory, purchasing, and production. This role is ideal for someone who enjoys structured work but also wants exposure to how finance connects with real, physical operations. This position sits between accounting and operations, supporting everything from invoice processing to inventory tracking and vendor coordination. The right candidate will be organized, dependable, and comfortable working with both numbers and cross-functional teams. Key Responsibilities<ul><li>Support accounts payable and receivable processes</li><li>Assist with purchase orders, invoicing, and vendor payments</li><li>Maintain accurate inventory and cost tracking records</li><li>Help with reconciliations and month-end close support</li><li>Coordinate with operations and warehouse teams on order flow</li><li>Track expenses and assist with basic reporting</li><li>Organize financial documentation and filing systems</li><li>Support internal communication between accounting and production</li></ul>
2026-03-30T00:00:00Z

Account Coordinator

Irvine, CA
onsite
Permanent
55000 - 65000 USD / Yearly
Our client, a global manufacturer of fabrics and coverings for automotive interiors, based in Irvine, CA is hiring for a Design Relationship Coordinator. Responsibilities:• Act as the liaison between customers and internal teams, coordinate meetings with customers, understand and interpret customer needs and their design directions by communicating closely with them, and share the info with internal designers and other members. • Coordinate meetings with internal teams, prepare program development schedule, meeting minutes, design images and presentations, and other internal documents.• Working closely with internal teams, create and prepare visual design images and samples, make interior color and material proposals to customers, and share their feedback with internal teams. • Provide status updates on projects and track progress with complete understanding of requirements and expectations while maintaining project milestones.• Perform color tuning and material mastering to ensure consistency of colors and materials prior to production launch.• Research new trends in automobile industry and interior colors and materials, report it to internal designers to assist them to forecast future design direction of North American vehicle production projects. • Maintain and organize sample inventories and documents.
2026-03-25T00:00:00Z

Recruiting Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
Job OverviewWe are seeking a detail-oriented and highly organized Recruiting Coordinator to join our client’s team in the hospitality industry. This role is ideal for someone who thrives in a fast-paced, guest-focused environment and is passionate about delivering a seamless candidate experience.The Recruiting Coordinator will play a key role in supporting full-cycle recruiting efforts by partnering closely with hiring managers, coordinating interviews, conducting initial candidate outreach, and ensuring a high level of professionalism throughout the hiring process. Key Responsibilities<ul><li>Coordinate and schedule interviews across multiple departments, ensuring a smooth and timely process for candidates and hiring managers</li><li>Conduct initial phone screens to assess candidate qualifications, interest, and alignment with company culture</li><li>Partner with hiring managers to support recruiting strategies and hiring needs across hospitality functions (front desk, operations, food & beverage, etc.)</li><li>Maintain clear and consistent communication with candidates, providing updates and ensuring a positive candidate experience</li><li>Manage job postings across various platforms and assist with sourcing efforts as needed</li><li>Track candidate activity and maintain accurate records in the applicant tracking system (ATS)</li><li>Assist with onboarding coordination, including offer letters, background checks, and new hire documentation</li><li>Support recruitment events, job fairs, and other hiring initiatives</li><li>Uphold a high level of confidentiality, professionalism, and customer service in all interactions</li></ul>
2026-03-26T00:00:00Z

Project Accounting Assistant

Carlsbad, CA
onsite
Temporary
27 - 30 USD / Hourly
Construction is a fast-moving, project-based environment — where organization, timing, and cost tracking are critical to keeping everything on schedule. A construction company in North County San Diego is hiring a Project Accounting Assistant to support financial and administrative functions across active projects. This role is ideal for someone who enjoys structured work but also wants visibility into how projects come together from start to finish. This position supports both the accounting team and project managers, helping keep financial records accurate and projects running smoothly. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple priorities. Key Responsibilities<ul><li>Assist with job costing and project expense tracking</li><li>Support invoicing, billing, and accounts payable processes</li><li>Maintain project financial records and documentation</li><li>Help track budgets and monitor project costs</li><li>Coordinate with project managers and vendors</li><li>Support contract documentation and filing</li><li>Assist with reporting and administrative tasks</li><li>Ensure organization across project files and systems</li></ul>
2026-03-30T00:00:00Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary
25 - 28 USD / Hourly
Our client is an innovative organization in the biotech sector, seeking a Human Resources Coordinator to support their growing HR team. This role is ideal for a detail-oriented professional with a passion for supporting talent and advancing strategic initiatives in a fast-paced, mission-driven environment. Key Responsibilities:<ul><li>Coordinate HR administrative tasks including onboarding, benefits enrollment, HRIS data entry, and personnel file management.</li><li>Support recruitment activities by scheduling interviews, communicating with candidates, and assisting with job postings.</li><li>Maintain compliance with federal, state, and local employment regulations relevant to the biotech industry.</li><li>Prepare and distribute HR communications such as policy updates, employee newsletters, and training materials.</li><li>Assist with performance management, employee engagement events, and training logistics.</li><li>Respond to employee inquiries regarding HR policies, benefits, and payroll in a timely and professional manner.</li><li>Generate HR reports and help track analytics for continuous improvement.</li></ul>
2026-03-31T00:00:00Z

Human Resources Coordinator

Encinitas, CA
onsite
Temporary
27 - 34 USD / Hourly
Great companies are built by great people — and the systems that support them. A well-regarded organization in Encinitas is hiring a Human Resources Coordinator to support recruiting, onboarding, and employee experience initiatives. This role is ideal for someone who is both detail-oriented and people-focused — someone who understands that strong HR support is equal parts process, communication, and trust. This position sits at the intersection of recruiting and HR operations, offering exposure to talent acquisition, employee lifecycle management, HR systems, and internal communication. It’s an opportunity to build a well-rounded HR foundation while contributing to a positive and organized workplace environment.The right candidate will be someone who is naturally organized, highly communicative, and capable of managing multiple priorities while maintaining accuracy and confidentiality. Key Responsibilities<ul><li>Coordinate interview scheduling, candidate communication, and recruiting logistics</li><li>Support new hire onboarding, documentation, and orientation processes</li><li>Maintain and update employee records, HRIS systems, and personnel files</li><li>Assist with employee communications, engagement initiatives, and HR programs</li><li>Prepare reports, HR metrics, and internal documentation</li><li>Ensure compliance with HR policies, procedures, and documentation standards</li><li>Support HR team with day-to-day administrative and operational tasks</li></ul>
2026-03-30T00:00:00Z

Office Svcs Coordinator

Irvine, CA
onsite
Temporary
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs. Responsibilities: • Process vouchers accurately and on time for various transactions. • Prepare and reconcile expense reports, including tracking and submitting receipts. • Provide administrative support for contracts, including documentation tracking and coordination with stakeholders. • Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting. • Manage electronic document signing processes using DocuSign, including tracking and filing completed documents. • Support minor marketing tasks and assist in organizing internal or client-facing events. • Coordinate and schedule meetings for brokers, ensuring timely communication and availability. • Prepare marketing materials, including printing and binding collateral for presentations and client meetings. • Perform general administrative duties to support the team’s daily operations.
2026-03-27T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 25 USD / Hourly
We are seeking a polished and service-oriented HR Coordinator to join our client’s dynamic People & Culture team in the hospitality industry. This contract/contract to hire opportunity is ideal for a detail-oriented professional who thrives in a fast-paced, guest-focused environment and can effectively support high-volume recruiting efforts while delivering exceptional customer service. As a key member of the HR team, this individual will play a critical role in recruiting coordination, candidate experience, and HR administrative support, partnering closely with hiring managers to ensure a seamless and professional hiring process. Key Responsibilities:<ul><li>Coordinate full-cycle recruiting efforts for high-volume hospitality roles, including culinary, housekeeping, and room attendant positions</li><li>Conduct phone screenings to assess candidate qualifications, professionalism, and alignment with organizational culture</li><li>Partner closely with hiring managers to understand staffing needs, align on candidate profiles, and drive efficient recruiting strategies</li><li>Schedule interviews, manage candidate communications, and ensure a smooth, high-touch candidate experience from application through onboarding</li><li>Utilize HRIS and applicant tracking systems (e.g., SmartRecruiters, Dayforce) to manage candidate pipelines and maintain accurate records</li><li>Facilitate pre-employment processes, including background checks and onboarding documentation</li><li>Create and distribute internal communications and recruiting materials (e.g., flyers, postings) using tools like Canva</li><li>Maintain organized employee records, filing systems, and HR documentation in compliance with company policies</li><li>Support data tracking and reporting through spreadsheets and HR systems</li><li>Deliver exceptional customer service to employees, candidates, and internal stakeholders, handling inquiries with professionalism, discretion, and urgency</li><li>Collaborate with HR leadership to support ongoing initiatives and daily operations</li><li>Assist with additional HR projects and administrative tasks as needed</li></ul>
2026-04-03T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
24 - 26 USD / Hourly
Our company is seeking a skilled Human Resources Coordinator to join our team. This individual will play a vital role in supporting HR operations, enhancing employee experience, and ensuring compliance with organizational policies. If you are detail-oriented, proactive, and passionate about human resources, we invite you to apply. Responsibilities:<ul><li>Assist with recruitment efforts, including scheduling interviews and onboarding new employees.</li><li>Maintain employee records and ensure data accuracy within HRIS systems.</li><li>Support benefits administration and respond to employee inquiries.</li><li>Coordinate training sessions, performance reviews, and other HR initiatives.</li><li>Prepare HR-related documents, reports, and presentations.</li><li>Ensure adherence to company policies and legal compliance.</li><li>Help organize HR events and employee engagement activities.</li><li>Provide general administrative support to the HR team.</li></ul>
2026-03-31T00:00:00Z

HR Coordinator

San Diego, CA
onsite
Temporary
23 - 26 USD / Hourly
Job OverviewWe are seeking a detail-oriented and service-driven HR Coordinator to join our client’s team in the hospitality industry. This role is ideal for someone who thrives in a fast-paced, people-focused environment and is passionate about delivering exceptional employee and candidate experiences.The HR Coordinator will support a variety of human resources functions, with a strong emphasis on recruiting coordination, onboarding, and employee support. This individual will partner closely with HR leadership and hiring managers to ensure smooth and efficient HR operations while maintaining a high level of professionalism. Key Responsibilities<ul><li>Support full-cycle recruiting efforts by coordinating interviews, managing candidate communications, and assisting with scheduling logistics</li><li>Conduct initial phone screens to evaluate candidate qualifications and alignment with organizational needs</li><li>Partner with hiring managers to support recruiting initiatives and workforce planning across hospitality departments</li><li>Assist with onboarding processes, including preparing offer letters, coordinating background checks, and facilitating new hire orientation</li><li>Maintain accurate employee records and ensure data integrity within HRIS and applicant tracking systems</li><li>Serve as a point of contact for employee inquiries related to HR policies, procedures, and general support</li><li>Assist with benefits administration, timekeeping, and payroll support as needed</li><li>Coordinate employee engagement initiatives, trainings, and HR-related events</li><li>Ensure compliance with company policies and employment regulations</li><li>Provide exceptional customer service to both internal employees and external candidates </li></ul>
2026-03-26T00:00:00Z