145 Results for Front Desk Coordinator Jobs in Usa

Add your latest resume to match with open positions.

Receptionist Front Desk, Visitor Experience & Office Suppo

Encinitas, CA
onsite
Temporary / Contract
22 - 27 USD / Hourly
First impressions matter, and this role is ideal for someone who enjoys creating a welcoming, organized, and professional office environment. A growing professional services firm is seeking a personable Receptionist to serve as the first point of contact for clients, visitors, and business partners. Beyond answering phones, this position offers the opportunity to support daily office operations and keep the team running smoothly.What You’ll Do:<ul><li>Welcome visitors, clients, and vendors while maintaining a polished front-desk experience.</li><li>Answer incoming calls, direct inquiries, and relay messages promptly.</li><li>Manage conference room calendars and coordinate meeting logistics.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with document preparation, scanning, filing, and data entry.</li><li>Coordinate visitor check-ins and notify employees of arrivals.</li><li>Provide administrative support to internal departments as needed.</li><li>Help organize office events, team meetings, and client visits.</li><li>Maintain accurate contact lists and other office records.</li></ul>
2026-10-28T00:00:00Z

Mailroom Coordinator

Cedar Rapids, IA
onsite
Temporary / Contract
15 - 16 USD / Hourly
Entry-Level Office Opportunity | Get your foot in the door and elevate your resume! Ready to trade retail hours, weekend shifts, or food service schedules for a professional office environment before the holidays?My team and I are hiring for several entry-level office positions in Hiawatha starting at $16/hour. This Opportunity Could Be a Great Fit For:✅ Retail Leads & Supervisors✅ Customer Service Representatives✅ Teachers & Paraeducators✅ Bank Tellers & Universal Bankers✅ Recent College Graduates✅ Hospitality Professionals✅ Anyone with strong attention to detail and computer skills What You'll Be Doing:• Coordinate scheduled mail distribution and collection across the office, ensuring items reach the correct departments promptly.• Review incoming mail, research identifying details, and match documents to the appropriate policy or account information.• Prepare outbound mail by operating folding, inserting, and postage equipment to meet daily processing deadlines.• Handle outgoing check processing with a strong focus on accuracy and proper documentation.• Organize physical records for storage and retrieve files efficiently when requested by internal teams.• Manage returned mail by updating records, researching discrepancies, and routing materials for follow-up action.• Enter document-related information into internal systems with a high degree of precision and consistency.• Support general clerical activities such as scanning, photocopying, and maintaining orderly document workflows.
2026-11-10T00:00:00Z

Open Enrollment Coordinator

Cedar Rapids, IA
onsite
Temporary / Contract
19 - 23 USD / Hourly
Open Enrollment CoordinatorContract Opportunity | Cedar Rapids, IAAbout the RoleOur client is seeking an Open Enrollment Coordinator to provide administrative support during a busy benefits enrollment season. This position will partner closely with Human Resources to ensure enrollment activities are completed accurately, employees receive timely assistance, and all documentation is processed efficiently.Key Responsibilities<ul><li>Assist employees with benefit enrollment questions and enrollment-related communications</li><li>Process and track enrollment forms, change requests, and supporting documentation</li><li>Perform data entry and maintain accurate employee records within HR systems</li><li>Coordinate meetings, schedules, and enrollment deadlines</li><li>Audit enrollment paperwork for completeness and accuracy</li><li>Follow up with employees regarding missing information or required documentation</li><li>Support benefits reporting and administrative HR projects</li><li>Maintain confidentiality of employee and benefit information</li></ul>
2026-11-03T00:00:00Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
20 - 22 USD / Hourly
Do you love being the person who keeps everything running smoothly behind the scenes? We’re looking for a Facilities Coordinator to join our team in Austin on a contract basis and help create a workplace people enjoy walking into every day.In this role, you’ll be the go-to partner for site leadership, employees, and service providers, keeping the office safe, organized, and service-focused. No two days look the same, and your work will be felt across the whole team. What you’ll do:<ul><li>Partner with site leadership to keep daily operations humming, from maintenance coordination to occupancy needs and workplace services</li><li>Walk the office regularly to make sure the space stays clean, functional, and up to standard</li><li>Stay on top of work orders and respond quickly, with a customer-first mindset and a close eye on compliance</li><li>Arrange repairs, minor projects, and service requests, then see each one through to completion with clear status tracking</li><li>Keep vendors, building staff, and internal teams connected so work gets done with minimal disruption</li><li>Source and coordinate external service providers, supplies, and site resources as needs arise</li><li>Bring people together by supporting meetings, events, conference rooms, office moves, and employee perks like food service and transportation options</li><li>Keep site records, operational documents, and access information accurate and organized</li><li>Contribute to emergency preparedness, safety processes, after-hours response planning, and workplace security</li><li>Build strong relationships with clients and service partners while helping the site hit its service and performance goals</li></ul>
2026-11-10T00:00:00Z

Facilities Coordinator

New Haven, CT
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
Our client is seeking a detail oriented and dependable Facilities Coordinator to serve as the first point of contact for employees, visitors, and vendors entering the building. This role is ideal for someone who is =+ years of experience, punctual, friendly, and confident in creating a welcoming front desk experience while supporting day-to-day facility operations. Key Responsibilities Greet and assist visitors, employees, and vendors in a detail oriented and friendly manner Serve as the main point of contact at the front desk and maintain a welcoming office environment Coordinate building access, visitor management, and general front desk activities Support facilities-related tasks and help ensure the office operates smoothly Answer questions, provide information, and escalate issues as needed Communicate clearly with internal teams and external guests Maintain a reliable presence and ensure timely coverage of the front desk Qualifications Previous experience in a front desk, reception, facilities, or security-related role is preferred Strong professionalism and reliability, with a commitment to being on time Friendly, approachable personality with excellent communication skills Comfortable asking questions and seeking clarification when needed Ability to multitask and remain organized in a fast-paced environment Strong customer service mindset and a positive attitude What We’re Looking For The ideal candidate is someone who thrives in a detail oriented office setting and brings: A friendly and outgoing personality Strong verbal communication skills Dependability and punctuality A proactive approach and willingness to learn Confidence interacting with a wide range of people If you are a =+ years of experience detail oriented who enjoys being the face of the office and takes pride in creating a positive first impression, we encourage you to apply contract professionals working through our company may be eligible for a range of benefits, which can include: Medical, dental, and vision coverage. Enrollment in a retirement savings plan. Holiday pay eligibility, depending on assignment terms. Employee discounts and wellness offerings. Access to detail oriented development resources and training. State Specific Earned Absence pay
2026-11-10T00:00:00Z

Coordinator

New York, NY
onsite
Temporary / Contract
28 - 31 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors. Responsibilities: • Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area. • Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly. • Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space. • Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times. • Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively. • Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion. • Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready. • Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise. • Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
2026-10-13T00:00:00Z

Accounting Coordinator

Washington, PA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Accounting Coordinator to join a manufacturing organization in Washington, Pennsylvania on a contract basis with the potential for a permanent role. This position supports daily receivables and cash activity while helping maintain accurate customer account records and timely billing processes. The ideal candidate is detail-oriented, organized, and comfortable working across departments to resolve account issues and keep reporting current. Responsibilities: • Generate customer invoices accurately and in a timely manner to support ongoing billing operations. • Maintain and update accounts receivable records, ensuring customer account information remains complete and organized. • Process incoming payments, receipts, and cash transactions in accordance with established accounting practices. • Reconcile merchant statements and investigate variances to ensure financial records are accurate. • Prepare bank deposits and verify supporting documentation for daily cash activity. • Research payment issues and work toward prompt resolution of discrepancies affecting customer accounts. • Set up new credit accounts, collect required tax documentation, and create new customer profiles. • Partner with the Customer Service team to address questions and resolve both internal and customer-facing account concerns. • Compile and distribute recurring weekly and monthly reports related to receivables and cash activity. • Support additional accounting and administrative tasks as needed to meet department objectives.
2026-11-09T00:00:00Z

Client Service Coordinator

Irvine, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
We are looking for a proactive Client Service Coordinator to provide onsite support in Irvine, California for a busy brokerage team. This Long-term Contract position is ideal for someone who can stay organized, communicate confidently with clients and internal partners, and manage transaction-related work with limited supervision in a fast-moving environment. The role supports team members with different working styles, so success will require adaptability, sound judgment, and strong follow-through. Responsibilities: • Coordinate client and brokerage transactions from initiation through closeout, keeping activities on schedule and ensuring each stage is completed accurately. • Draft, organize, and process contracts, forms, and supporting transaction records while maintaining complete and up-to-date documentation. • Provide day-to-day administrative assistance to assigned brokers, anticipating needs and helping keep operational tasks on track. • Review and submit vouchers, commissions, and related payment materials with careful attention to timing and accuracy. • Monitor transaction status, maintain reporting details, and update records to support visibility into milestones and deliverables. • Serve as a detail-focused point of contact for clients and stakeholders, sharing updates clearly and responding to inquiries in a timely manner. • Manage multiple priorities independently in an onsite, fast-paced setting where team members may be traveling or working away from the office. • Ensure files, correspondence, and transaction information are organized in a manner that supports compliance, accessibility, and efficient follow-up.
2026-11-10T00:00:00Z

Bilingual Receptionist

Chicago, IL
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a bilingual individual to serve as the first point of contact for a busy office in Chicago, Illinois. This Contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for visitors and callers. The role combines front desk coordination, administrative support, and accurate record handling to help daily operations run smoothly. Responsibilities: • Greet visitors, clients, and staff in a courteous manner while maintaining an organized and efficient front desk presence. • Manage incoming phone calls in two languages, direct inquiries to the appropriate departments, and take clear messages when needed. • Provide day-to-day administrative support by preparing documents, handling correspondence, and assisting with general office coordination. • Enter and update information in office records with a strong focus on accuracy, completeness, and timeliness. • Schedule appointments, coordinate calendars, and support meeting logistics to keep activities running efficiently. • Monitor front office activity, respond to routine questions, and help resolve basic administrative issues promptly. • Maintain office supplies and support filing, scanning, and document organization to ensure easy access to important information.
2026-11-04T00:00:00Z

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a Workplace Coordinator to support day-to-day office operations for a real estate development organization in New York, New York. This Contract position requires someone who can keep workplace activities organized, respond professionally to incoming inquiries, and help maintain efficient scheduling and administrative processes. The ideal candidate brings strong coordination skills, sound judgment, and the ability to handle payroll-related tasks while supporting a productive office environment. Responsibilities: • Oversee daily workplace coordination activities to help the office run smoothly and efficiently. • Manage dispatch-related requests by directing tasks and communications to the appropriate internal teams or contacts. • Organize calendars, appointments, and operational schedules to support timely coverage and effective planning. • Handle inbound calls with professionalism, providing accurate information and routing inquiries as needed. • Process full-cycle payroll activities with attention to detail, deadlines, and accuracy. • Support team leads with administrative coordination and day-to-day leadership support tasks. • Maintain organized records and workplace documentation to improve visibility across office operations.
2026-11-06T00:00:00Z

Order Entry Coordinator

Painesville, OH
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are seeking a detail-oriented and organized Estimator / Order Entry Coordinator to join our client's team. This role is responsible for preparing job quotes, entering customer orders, reviewing quality specifications, researching project requirements, and obtaining material pricing. Most requests are received via email and involve quote preparation or purchase order entry. Comprehensive training will be provided.Key Responsibilities:<ul><li>Prepare cost estimates for manufacturing jobs, including material, labor, and overhead costs.</li><li>Generate accurate customer quotes based on project specifications and requirements.</li><li>Enter and process customer orders and purchase orders with a high level of accuracy.</li><li>Review quality specifications and ensure requirements are properly documented.</li><li>Research materials, pricing, and project details to support quoting activities.</li><li>Collaborate with engineering, production, and sales teams to validate project assumptions and adjust estimates as needed.</li><li>Track actual job costs against estimates and help identify variances affecting profitability.</li><li>Maintain organized records of quotes, orders, pricing, and customer communications.</li><li>Respond to customer and internal inquiries regarding quotes, orders, and project status.</li></ul>
2026-11-09T00:00:00Z

Scheduling Coordinator

Branchburg, NJ
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
Our client in the Branchburg, NJ area is hiring a Scheduling Coordinator. This role is fully onsite, Monday through Friday, and is seeking someone with 1+ years of related experience. Depending on experience, the base salary range is $60,000–$70,000. Benefits include Medical, Dental, Vision, 401(k), PTO, and paid holidays.Scheduling Coordinator –<ul><li>Coordinate and manage schedules for 9 field service technicians performing installations and service calls across multiple locations.</li><li>Match technicians to jobs based on availability, location, and service requirements to ensure efficient scheduling and coverage.</li><li>Communicate with field technicians, subcontractors, and internal teams to coordinate job assignments and address scheduling needs.</li><li>Monitor schedules and make adjustments as needed to accommodate urgent requests, last-minute changes, and shifting priorities.</li><li>Maintain accurate scheduling information and ensure clear communication regarding job details, timelines, and updates.</li><li>Support day-to-day service operations by helping keep jobs organized, properly assigned, and on schedule.</li></ul>
2026-10-27T00:00:00Z

Medical Receptionist

Union, NJ
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for a Medical Receptionist to support a busy healthcare office in Union, New Jersey. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations organized and efficient. The person in this role will serve as a key point of contact for patients, manage appointment flow, and help maintain accurate administrative and clinical records. Responsibilities:• Greet patients and visitors warmly, provide guidance upon arrival, and ensure they are directed to the appropriate area or staff member.• Coordinate appointment calendars by booking new visits, adjusting existing schedules, and confirming upcoming patient appointments.• Help patients complete intake paperwork, verify required information, and support an efficient registration process.• Receive copayments and assist with answering routine questions related to office payment procedures.• Enter and update patient information accurately in the electronic medical record system to support smooth daily operations.• Respond to phone calls and front desk inquiries, escalating messages or service requests to the correct team when necessary.• Carry out administrative support tasks such as scanning documents, filing records, and completing data entry with attention to detail.• Contribute to the overall workflow of the office by assisting with day-to-day front desk coverage and other assigned operational duties.
2026-11-10T00:00:00Z

Medical Receptionist

Rochester, NY
onsite
Temporary / Contract
18 - 21 USD / Hourly
<ul><li>Greet patients and visitors in a friendly, courteous, and professional manner</li><li>Answer and direct incoming phone calls</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Check patients in and out and update demographic and insurance information</li><li>Verify insurance coverage, collect copays, and process payments</li><li>Maintain accurate patient records in electronic medical record systems</li><li>Handle referrals, authorizations, and other administrative paperwork</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Manage incoming mail, faxes, and office correspondence</li><li>Ensure the reception area remains organized, clean, and welcoming</li><li>Support general administrative tasks as needed</li></ul>
2026-11-05T00:00:00Z

Medical Receptionist

North Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a friendly, professional, and organized Medical Receptionist to support the front desk operations of a busy healthcare practice. This individual will be responsible for creating a welcoming experience for patients while assisting with scheduling, registration, insurance verification, and general administrative support. The ideal candidate has strong customer service skills, excellent attention to detail, and the ability to remain calm and professional in a fast-paced medical environment. Responsibilities<ul><li>Greet and check in patients in a professional and welcoming manner</li><li>Answer incoming phone calls and assist patients with questions and scheduling</li><li>Schedule, confirm, reschedule, and cancel patient appointments</li><li>Register new patients and update demographic and insurance information</li><li>Verify insurance eligibility and benefits</li><li>Collect copays, deductibles, and patient balances when applicable</li><li>Maintain accurate and confidential patient records</li><li>Communicate with physicians, nurses, medical assistants, and other clinical staff</li><li>Assist patients with forms, referrals, authorizations, and general inquiries</li><li>Monitor patient flow and communicate delays or scheduling changes</li><li>Scan, upload, and maintain medical documentation</li><li>Follow HIPAA and patient confidentiality requirements</li><li>Assist with medical records requests and administrative paperwork</li><li>Maintain a clean, organized, and professional front desk area</li><li>Provide additional administrative support as needed</li></ul>
2026-10-23T00:00:00Z

Medical Receptionist

Ithaca, NY
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a Medical Receptionist to support a busy patient-facing office in Ithaca, New York. This contract opportunity is ideal for someone who brings strong front-desk experience, excellent communication skills, and a thorough approach to patient service. In this role, you will help coordinate appointments, guide patients through insurance and payment questions, and contribute to a smooth and welcoming office experience. Responsibilities:• Manage incoming and outgoing patient calls, turning inquiries into scheduled visits while addressing questions related to upcoming appointments and billing.• Coordinate appointment scheduling, confirmations, and reminders to help maintain an organized calendar and a positive patient experience.• Review insurance details and complete required administrative documents so products and services are prepared on time for scheduled visits.• Maintain accurate patient account information with discretion while following healthcare regulations and office standards.• Explain service pricing, available coverage, and payment arrangements, then organize follow-up visits or additional outpatient appointments as needed.• Support office performance goals by promoting service quality, following best practices, and encouraging referrals from existing patients when appropriate.• Build productive relationships with outside providers and vendors while assisting with supply and inventory oversight for the practice.• Participate in ongoing learning through scheduled training sessions, team meetings, and development activities.
2026-10-29T00:00:00Z

Medical Receptionist

Boise, ID
onsite
Temporary / Contract
21 - 25 USD / Hourly
Are you a caring and compassionate individual who enjoys helping others? Robert Half is looking for dynamic Medical Receptionists with healthcare specific experience to assist our clients in the area. These important care positions frequently become available and we’re looking for vibrant individuals to grow our talent pool. The ideal Medical Receptionist will have experience working in a community health center and have medical insurance knowledge. The Medical Receptionist will enter and review referrals and prior authorization requests, including researching and obtaining additional information as necessary or returning to sender, per standard policies and procedures. The Patient Access Specialist will also review claims for appropriate billing and correct payment, identify and route claims for advanced or clinical review, and assist in providing coordinated care.
2026-10-23T00:00:00Z

Medical Receptionist

Canyon County, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a welcoming and organized individual to support front-desk operations for our client in Canyon Country as a Medical Receptionist. This contract Medical Receptionist position focuses on creating a positive experience for patients while managing registration, insurance intake, and routine administrative support. The person in this role will work closely with medical assistants, clinicians, and nursing staff to help keep daily patient flow efficient and accurate. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients upon arrival, guide them through check-in, and ensure each visit begins with a courteous and friendly experience.• Collect and update patient demographic details, insurance information, and registration records with a high level of accuracy.• Place appointment reminder calls and help confirm schedules to support attendance and clinic efficiency.• Scan, index, and organize patient-related documents so records remain complete and easy to retrieve.• Perform day-to-day front office tasks such as handling clerical paperwork, managing intake materials, and supporting reception coverage.• Coordinate with clinical team members, including medical assistants, nurses, and providers, to keep patient visits moving smoothly.• Verify coverage details and assist with insurance-related documentation as part of the registration process.• Use computer-based systems and electronic medical record tools to enter, review, and maintain patient information.
2026-11-09T00:00:00Z

Medical Receptionist

Carlsbad, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
A busy specialty medical practice is seeking a dependable Medical Receptionist to support its front office and patient services team. The ideal candidate is personable, detail-oriented, and comfortable balancing patient interactions with scheduling and administrative responsibilities. Key Responsibilities:<ul><li>Welcome patients and assist with check-in and check-out procedures.</li><li>Schedule appointments and coordinate provider calendars.</li><li>Verify patient demographics, insurance information, and eligibility.</li><li>Collect copayments and outstanding patient balances.</li><li>Answer incoming calls and respond to appointment inquiries.</li><li>Maintain accurate electronic patient records and scan documentation.</li><li>Coordinate with clinical staff regarding scheduling changes and patient needs.</li></ul>
2026-11-07T00:00:00Z

Medical Receptionist

North Haven, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Medical Receptionist to support a busy healthcare setting. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front-desk operations organized and efficient. The person in this role will help coordinate daily administrative activities, manage patient-facing communication, and maintain accurate information within the electronic medical record system. Responsibilities: • Welcome patients and visitors in a courteous and attentive manner, providing clear guidance throughout the check-in process. • Register incoming patients, confirm demographic and insurance details, and enter accurate information into the electronic medical record system. • Answer phone calls, respond to routine questions, and direct messages to the appropriate clinical or administrative staff. • Coordinate appointment flow by monitoring schedules, preparing for arrivals, and helping keep the front office running smoothly. • Address patient questions or concerns with care and escalate sensitive issues when needed. • Perform data entry and general clerical tasks such as scanning, filing, and maintaining organized records. • Use standard office equipment including phones, copiers, scanners, and printers to complete daily administrative work. • Support patient intake activities by collecting required forms and ensuring documentation is complete before visits begin.
2026-11-09T00:00:00Z

Medical Receptionist

Syracuse, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are seeking a compassionate, professional, and detail-oriented Medical Receptionist to join a busy healthcare office in the Syracuse area. The ideal candidate will serve as the first point of contact for patients, providing exceptional customer service while supporting daily front-office operations. This position requires strong communication skills, attention to detail, and the ability to thrive in a fast-paced medical environment. Key Responsibilities<ul><li>Greet and check in patients in a courteous and professional manner</li><li>Answer and direct incoming phone calls and respond to patient inquiries</li><li>Schedule, confirm, and reschedule patient appointments</li><li>Verify patient demographics, insurance information, and medical records</li><li>Collect copays and process payments as needed</li><li>Maintain accurate patient files and electronic medical records (EMR)</li><li>Assist with patient registration and intake paperwork</li><li>Coordinate communication between patients, providers, and clinical staff</li><li>Handle incoming and outgoing mail, faxes, and medical documentation</li><li>Ensure compliance with HIPAA and confidentiality regulations</li><li>Perform other administrative and clerical duties as assigned</li></ul>
2026-10-30T00:00:00Z

Medical Receptionist

Pittsburgh, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-desk operations for a healthcare setting, splitting time between offices in Warrendale, PA and Butler, PA. This contract to hire position is ideal for someone who enjoys creating a welcoming patient experience while managing scheduling, check-in activities, and administrative coordination. The role requires strong communication, attention to detail, and the ability to keep the front office organized in a fast-paced medical environment. Monday - Friday 7:15am - 3:30pm, pay range $16- $18/hr. Responsibilities: • Welcome patients and visitors warmly, provide front-desk assistance, and help maintain an efficient and organized reception area. • Coordinate appointment calendars by arranging, confirming, and updating patient visits based on office procedures and provider availability. • Manage patient check-in processes by collecting required information, verifying details, and preparing records for upcoming appointments. • Answer incoming calls, respond to routine questions, and direct messages or requests to the appropriate clinical or administrative team members. • Perform day-to-day administrative support tasks such as filing, data entry, and maintaining accurate front-office documentation. • Communicate clearly with patients regarding scheduling changes, office expectations, and general visit preparation instructions. • Support office workflow by identifying appointment updates or registration issues and escalating concerns when needed
2026-11-03T00:00:00Z

Medical Receptionist

Princeton, NJ
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a Medical Receptionist to support daily front desk operations for a healthcare office in New Jersey. This long-term contract position is ideal for someone who creates a welcoming patient experience while managing appointments, records, and insurance-related administrative tasks. The role requires strong communication, attention to detail, and the ability to keep the office running smoothly in a fast-paced medical setting. Responsibilities: • Welcome patients and visitors with a courteous, detail-oriented approach and provide front desk assistance throughout the day. • Answer incoming calls, route messages or transfers to the appropriate staff members, and respond to routine inquiries clearly and efficiently. • Coordinate patient appointments based on office instructions and communicate any forms or documents needed before visits. • Confirm demographic and insurance details, update patient records, and ensure files remain accurate and organized. • Prepare charts, documentation, and other materials ahead of scheduled appointments to support efficient patient flow. • Gather insurance information and required paperwork for billing purposes and follow up when additional details are needed. • Receive patient payments, post transactions accurately, and help arrange payment plans when appropriate. • Maintain financial logs and other front office records with a high level of accuracy and confidentiality. • Monitor inventory levels for office supplies and place orders to keep the reception area and administrative functions fully supported. • Assist with additional administrative or front office duties as needed to support daily clinic operations.
2026-11-10T00:00:00Z

Medical Receptionist

Cortland, NY
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support a patient-focused healthcare office in Cortland, New York. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience while keeping scheduling, patient communication, and front-desk operations running smoothly. The person in this role will help patients navigate appointments, insurance questions, and follow-up care while maintaining accurate records and attentive service throughout each interaction. Responsibilities:• Coordinate incoming and outgoing patient calls, respond to pre-appointment questions, and guide conversations toward confirmed office visits when appropriate.• Arrange appointments, send reminders, and confirm upcoming visits to help maintain an efficient daily schedule and a positive patient experience.• Review insurance details, collect required forms, and prepare documentation so products and services are ready in time for scheduled appointments.• Support patient check-in and front-desk activities while handling account information with discretion and in accordance with privacy and compliance standards.• Explain service fees, available coverage, and payment choices, then organize follow-up visits or additional outpatient scheduling as needed.• Contribute to quality and service goals by promoting best practices and encouraging satisfied patients to refer others to the practice.• Build productive relationships with outside service partners and vendors while assisting with supply and inventory coordination.• Participate in ongoing learning through meetings, conference calls, and training sessions to stay current on office procedures and patient service expectations.
2026-10-29T00:00:00Z

Medical Receptionist

Philadelphia, PA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily patient-facing operations located in the Greater Philadelphia Region. This long-term contract position focuses on coordinating appointments, welcoming patients, and maintaining complete and accurate information within the practice management system. The ideal Medical Receptionist candidate brings strong front desk experience, sound communication skills, and a careful approach to handling demographic and insurance details. What you get to do every single day:• Welcome patients at the front desk and provide courteous assistance throughout the check-in process.• Arrange, adjust, and confirm appointments while helping keep provider schedules organized and up to date.• Enter new patient records and update existing profiles in NextGen with a high level of accuracy.• Review demographic and insurance information with patients to ensure complete and current documentation.• Maintain reliable scheduling and registration records by checking entries for consistency and completeness.• Respond to routine front office inquiries by phone or in person and direct patients to the appropriate resource when needed.• Support smooth reception area operations by preparing documentation and coordinating patient flow.• Apply basic medical terminology when communicating appointment details and front office information.
2026-11-05T00:00:00Z

4 6

145 results for Front Desk Coordinator in Usa