80 Results for Facilities Assistant Jobs in Usa

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Facilities Assistant

Hunt Valley, MD
onsite
Temporary to Hire
19.1 - 22.15 USD / Hourly
The Facilities Department is seeking an office support professional. The associate will be based primarily at the Hunt Valley office but may occasionally be required to travel to one of our six other locations: Rosedale, Bel Air, Westminster, Owings Mills, Perry Point, and Towson.This is a full-time position scheduled Monday through Friday, five days per week, from 8:30 a.m. to 5:15 p.m.This role will support the Facilities Coordinator’s day-to-day responsibilities, allowing the coordinator to dedicate more time to assisting the Facilities Manager with projects and addressing maintenance needs at other locations.Primary responsibilities include: · Restock supplies in kitchens and coffee bars.· Restock office supply closets.· Maintain an inventory of commonly used items and notify the Facilities Coordinator when supplies need to be reordered.· Perform data entry by updating tracking spreadsheets and maintaining information in N-Contracts.· Review incoming Service Desk tickets and emails, resolve appropriate requests, and route other items to the Facilities Coordinator or Facilities Manager.· Schedule and complete routine cleanouts of shared refrigerators, coordinating with other offices as needed.· Assist with setup and cleanup for catered events.· Assist with setting up training rooms for meetings and events.· Respond to urgent facilities-related needs from employees in the Hunt Valley office.· Meet with vendors as needed.
2026-10-02T00:00:00Z

Facilities Assistant

New York, NY
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a Facilities Assistant to support daily workplace operations. This contract position focuses on maintaining organized, functional office spaces, coordinating conference room readiness, and assisting with facilities-related requests. The ideal candidate is attentive, responsive, and comfortable using maintenance tracking tools to help ensure a smooth and well-organized environment. Responsibilities: • Coordinate day-to-day facilities support activities to help keep the office clean, safe, and operating efficiently. • Monitor conference room readiness, including room setup, basic troubleshooting, and follow-up on service needs. • Enter, track, and update maintenance requests through a computerized maintenance management system to support timely resolution. • Assist with scheduling and communicating vendor or building service visits related to facility needs. • Maintain accurate facilities records, logs, and status updates for repairs, supplies, and workplace requests. • Support the Facilities Coordinator with routine office operations, space-related tasks, and service follow-through. • Use designated timekeeping and administrative systems, including Kronos, to complete required operational documentation when needed.
2026-10-01T00:00:00Z

Facilities Assistant

Eden Prairie, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position OverviewWe are seeking a dependable and organized Facilities Assistant to support the daily operations of a busy office or facility. This entry-level position is ideal for someone who enjoys a hands-on work environment, providing excellent customer service, and assisting with a variety of facility and administrative tasks. This role offers an excellent opportunity to build experience in facilities, office services, workplace operations, and property support. Key Responsibilities<ul><li>Assist with day-to-day facility operations and workplace support activities.</li><li>Respond to basic facility requests and route maintenance issues to the appropriate vendors or departments.</li><li>Conduct routine facility inspections to ensure workspaces remain clean, organized, and functional.</li><li>Help coordinate office moves, workstation setups, and furniture arrangements.</li><li>Maintain inventory of office, breakroom, and facility supplies.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with vendor scheduling and service appointments.</li><li>Support employee onboarding by preparing workstations, equipment, and office supplies.</li><li>Help maintain facility records, service logs, and documentation.</li><li>Provide general administrative support, including filing, data entry, and reporting.</li><li>Assist with office events, employee meetings, and workplace initiatives.</li><li>Ensure conference rooms, common areas, and shared workspaces are organized and prepared for use.</li></ul>
2026-09-22T00:00:00Z

Facilities Assistant

Odessa, TX
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Facilities Assistant to help maintain a clean, safe, and well-presented apartment community. This Long-term Contract position is ideal for someone who takes pride in hands-on property support, communicates well with residents and team members, and can adapt to changing priorities throughout the day. You will play an important part in supporting daily upkeep, addressing facility-related needs, and contributing to a welcoming environment for everyone on site. Responsibilities: • Support the overall appearance and condition of the apartment community through routine upkeep and general facilities assistance. • Respond to day-to-day maintenance requests and help resolve basic property issues in a timely and detail-oriented manner. • Inspect common areas and outdoor spaces regularly to identify cleanliness, safety, or repair needs and report concerns promptly. • Assist with preparing shared spaces, vacant units, and community areas so they remain presentable and ready for residents or visitors. • Help maintain a safe environment by removing hazards, organizing work areas, and following established property procedures. • Communicate courteously with residents, visitors, and staff to provide updates and ensure service needs are handled effectively. • Adjust daily tasks as priorities change and provide hands-on support for various operational needs across the property.
2026-10-02T00:00:00Z

Facilities Assistant

Palo Alto, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-02T00:00:00Z

Facilities Assistant

the Woodlands, TX
onsite
Temporary / Contract
17 - 19 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support day-to-day workplace and real estate coordination for a Contract position based in Atlanta, Georgia. In this role, you will help keep office operations organized by managing administrative activities tied to leases, vendors, utilities, and workspace setup. The position requires strong follow-through, excellent communication, and the ability to handle multiple priorities while working with internal teams and external partners. This opportunity is well suited to someone who enjoys creating order, solving operational issues, and ensuring important tasks are completed accurately and on time. Responsibilities: • Coordinate communication with landlords, service providers, and internal departments to support smooth facilities and office operations. • Maintain organized lease records and verify that documentation is complete, current, and easy for stakeholders to access. • Review real estate and facilities data for accuracy, investigate inconsistencies, and follow through on necessary updates. • Arrange the purchase, delivery, and installation of furniture and workplace equipment for new or existing office spaces. • Track furniture and equipment information in internal asset records to support compliance and inventory visibility. • Request and distribute Certificates of Insurance for office locations as needed to satisfy landlord and vendor requirements. • Assist with vendor and landlord account setup activities related to invoicing and payment processing. • Share finalized lease details with internal business partners so operational and financial teams have the information they need. • Oversee utility start and stop requests and coordinate with external providers to confirm account activation and billing setup. • Support work managed through facilities and service tools, including platforms such as Confluence or Jira Service Management, when applicable.
2026-10-06T00:00:00Z

Facilities Assistant - Recent Grads Encouraged to Apply

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Facilities Assistant | Start Your Career Here!Looking to get your foot in the door? We’re seeking a proactive, hands-on Facilities Assistant to help keep the workplace organized, stocked, and running smoothly.What You’ll Do:<ul><li>Support daily facilities and office operations</li><li>Assist with work orders, maintenance requests, and vendors</li><li>Manage supplies, inventory, mail, packages, and deliveries</li><li>Help with office setups, moves, meetings, and events</li><li>Conduct office walkthroughs and report facility needs</li><li>Jump in on special projects and workplace requests</li></ul>
2026-10-02T00:00:00Z

Facilities Coordinator

Bloomington, MN
onsite
Temporary / Contract
25 - 27 USD / Hourly
Position OverviewWe are seeking a highly organized and detail-oriented Facilities Coordinator to support the daily operations of a busy office or facility. This position is responsible for coordinating facility services, managing vendor relationships, maintaining workplace standards, and ensuring a safe, efficient, and professional environment for employees and visitors. The ideal candidate is proactive, customer-focused, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Coordinate day-to-day facility operations and administrative activities.</li><li>Serve as the primary point of contact for maintenance requests, building issues, and workplace-related concerns.</li><li>Schedule and coordinate repairs, preventative maintenance, and vendor services.</li><li>Monitor facility work orders and ensure timely resolution of issues.</li><li>Support office moves, furniture installations, workstation setups, and space planning initiatives.</li><li>Manage relationships with vendors, contractors, and building management teams.</li><li>Maintain facility records, service agreements, and documentation.</li><li>Order and manage office, facility, and breakroom supplies while monitoring inventory levels.</li><li>Assist with workplace safety initiatives, emergency preparedness procedures, and compliance requirements.</li><li>Coordinate employee and visitor access, badges, parking, and building-related services.</li><li>Support special projects, office events, and workplace improvement initiatives.</li><li>Prepare reports and track facility-related expenses and budgets as assigned.</li></ul>
2026-09-22T00:00:00Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Coordinator to support daily site operations and administrative activities in Austin, Texas. This Long-term Contract position combines facilities coordination, vendor management, event support, and front-of-house assistance to help maintain an organized, efficient, and service-focused workplace. The role works closely with employees, clients, service providers, and internal teams to keep operations running smoothly while ensuring accurate documentation, timely communication, and strong compliance with site procedures. Responsibilities:• Coordinate vendor visits, service appointments, and site walkthroughs to support ongoing facility operations and project activity.• Maintain organized records for work requests, service activity, operational updates, and vendor communications.• Prepare routine reports and summaries related to site performance, service delivery, and operational metrics.• Respond to day-to-day questions from staff, clients, and external partners while escalating issues when needed.• Support site procedures, safety practices, and compliance efforts to help maintain a secure and well-managed environment.• Arrange meetings, compile materials, and document notes, action items, and follow-up details for operational and event-related activities.• Assist with front desk coverage, visitor reception, and backup support for mailroom functions as business needs require.• Help coordinate event-related room setups, relocations, reconfigurations, and reset activities in partnership with stakeholders and vendors.• Update and organize project files, schedules, and documentation across shared platforms and operational records.• Partner with clients, facility leadership, and service teams to track requests, monitor progress, and support project closeout activities such as reporting and lessons learned.
2026-10-06T00:00:00Z

Assistant Facilities Manager

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Assistant Facilities Manager to support workplace operations across New York, New York while helping maintain a productive and organized office environment. This Long-term Contract position will focus on coordinating day-to-day facilities activities at two nearby office locations and contributing to a smooth office relocation. The role is ideal for someone who enjoys balancing operational oversight with hands-on support in a fast-paced setting. Responsibilities:• Oversee daily facilities support activities across two active office sites to help sustain safe, functional, and well-prepared workspaces.• Conduct routine walkthroughs to identify maintenance concerns, workplace issues, and operational gaps, then escalate items requiring additional attention.• Coordinate with external service providers and building contacts to support timely completion of maintenance and workplace-related services.• Assist in maintaining office readiness by organizing shared spaces, monitoring site conditions, and addressing employee facilities needs.• Respond to internal requests related to the workplace environment and help resolve issues affecting staff comfort and productivity.• Enter, monitor, and update service requests and work orders through the Angus system when building support is required.• Support relocation efforts by assisting with packing coordination, box movement, furniture handling, and other move-related activities.• Perform hands-on physical tasks involving lifting and moving workplace materials to help keep both offices operational during the transition.• Provide flexible facilities assistance as needed to support continuity of operations throughout the assignment.
2026-10-06T00:00:00Z

Faclities Coordinator

Palo Alto, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
We’re looking for a proactive, hands-on Facilities Coordinator to help keep the workplace safe, organized, and running smoothly.What You’ll Be Doing:<ul><li>Coordinate daily facilities, maintenance, and workplace requests</li><li>Manage vendors, work orders, supplies, and service appointments</li><li>Support office moves, furniture setups, and space planning</li><li>Conduct workplace walkthroughs and help resolve facility issues</li><li>Assist with shipping, receiving, inventory, and office operations</li><li>Support meetings, events, and special workplace projects</li></ul>
2026-10-02T00:00:00Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T00:00:00Z

Facilities Coordinator 1

Pittsburgh, PA
onsite
Temporary / Contract
16 - 18 USD / Hourly
Our client in East Liberty is seeking a proactive and customer-focused Facilities Coordinator to support the daily operations of a fast-paced corporate office environment. This role is responsible for coordinating facilities services, vendor management, office operations, and workplace experience initiatives to ensure a safe, efficient, and well-maintained workplace. $16 - 18 Duration: 6-8 Week Contract Schedule: Monday-Friday, 8:00 AM - 5:00 PM The ideal candidate is highly organized, service-oriented, and able to manage multiple priorities while building positive relationships with employees, vendors, and stakeholders. Key ResponsibilitiesConduct daily site inspections and office walkthroughs to ensure the workplace remains clean, organized, safe, and fully operational.Respond to and coordinate work orders, repairs, maintenance requests, and minor facility projects in a timely manner.Schedule and oversee vendors and service providers to ensure quality work and compliance with service expectations.Coordinate workplace amenities and services, including food services, fitness offerings, events, mail and courier services, meeting space support, and office moves.Serve as a point of contact for facility-related inquiries and provide exceptional customer service to employees and visitors.Maintain facility records, documentation, online resources, and operational reports.Assist with vendor sourcing, procurement activities, and service contract administration.Support workplace events and employee engagement initiatives as needed.Ensure compliance with workplace safety policies, emergency procedures, environmental health and safety requirements, and site-specific protocols.Assist with emergency response planning, evacuation procedures, and after-hours support when necessary.Partner with internal teams and service providers to continuously improve the workplace experience.Required QualificationsExcellent communication, interpersonal, and organizational skills.Strong problem-solving abilities and attention to detail.Ability to work independently with minimal supervision.Self-motivated, adaptable, and able to thrive in a dynamic environment.Ability to manage multiple priorities while maintaining a high level of customer service.Proficiency with Microsoft Office and other business technology platforms.Comfortable using email, spreadsheets, databases, and workplace management tools.Ability to occasionally lift, move, push, or carry items required to support office operations.Strong teamwork skills and a collaborative approach to work.
2026-10-06T00:00:00Z

Facilities Coordinator 5

Miami, FL
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations in Miami, Florida. This Long-term Contract position will help ensure the site runs efficiently by coordinating vendors, assisting with financial and administrative processes, and maintaining strong communication with stakeholders. The role also contributes to safety, compliance, reporting, and overall facility performance while supporting a small on-site operations team. Responsibilities: • Coordinate daily activities for a small team of facility support personnel to help maintain smooth building operations. • Build and maintain productive relationships with client contacts, property representatives, landlords, and external service providers. • Support oversight of on-site contractors to confirm work is completed safely, on schedule, and in line with expected service standards. • Assist with sourcing and arranging vendors and services needed for facility maintenance and operational support. • Manage purchase order activities and help keep financial records, trackers, and related documentation accurate and up to date. • Contribute to monthly accrual support, reporting tasks, and ongoing monitoring of facility-related financial data. • Perform routine site walks, inspections, and compliance checks while reinforcing building procedures and safety guidelines. • Support risk management, business continuity, and emergency response planning to promote operational readiness. • Prepare regular reports, respond to ad hoc project needs, and help track service levels and performance metrics against established targets.
2026-10-06T00:00:00Z

Facilities Coordinator 2

Frisco, TX
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Facilities Coordinator 2 to support day-to-day site operations for a Contract position based in Frisco, Texas. This role focuses on delivering a high standard of workplace service, coordinating vendors, and ensuring the facility runs smoothly for occupants and visitors. The ideal candidate brings strong administrative and customer service experience, works effectively in an onsite environment, and can manage requests, reporting, and follow-up with attention to detail. Responsibilities: • Oversee daily facility activities across the site to help ensure a safe, organized, and well-maintained workplace environment. • Coordinate with external vendors, property contacts, and service providers to schedule maintenance, track progress, and confirm completion of assigned work. • Receive, prioritize, and route service requests through the work order process while providing timely updates to stakeholders. • Monitor vendor performance and support service quality reviews to confirm work is delivered in line with contractual expectations and site standards. • Maintain shared spaces such as break rooms and common areas by addressing supply needs and responding promptly to workplace requests. • Prepare routine operational reports and communicate important updates, issues, and escalations to management, clients, and partners as needed. • Assist with facility inspections and support compliance with company procedures as well as applicable local, state, and federal requirements. • Support budget tracking, invoice review, and cost-conscious facility practices while helping identify opportunities to improve efficiency and service delivery. • Organize meetings with vendors and stakeholders, document action items, and follow through to help resolve service concerns and prevent repeat issues.
2026-10-06T00:00:00Z

Facitlies Coordinator

Mountain View, CA
onsite
Temporary / Contract
25 - 35 USD / Hourly
Facilities Coordinator | Keep Things Running!We’re looking for a proactive Facilities Coordinator who enjoys solving problems, staying organized, and keeping the workplace running smoothly.What You’ll Do:<ul><li>Coordinate maintenance, repairs, vendors, and work orders</li><li>Support office moves, furniture setups, and space needs</li><li>Manage supplies, inventory, shipping, and receiving</li><li>Conduct facility walkthroughs and address workplace issues</li><li>Support events, meetings, and special projects</li><li>Partner with employees and vendors on day-to-day facility needs</li></ul>
2026-10-02T00:00:00Z

Director of Facilities & Maintenance

Castroville, CA
onsite
Permanent / Full Time
170000 - 205000 USD / Yearly
We are looking for an accomplished operations leader to oversee facilities, maintenance, operational services, and transportation programs for a public-sector educational organization in Monterey County, California. This role will guide critical support functions that help maintain safe, efficient, and regulation-aligned environments across multiple sites. The ideal candidate brings executive-level leadership, strong compliance knowledge, and the ability to align day-to-day operations with long-range organizational priorities. Responsibilities:• Direct facility services, maintenance activities, grounds operations, and transportation functions to ensure dependable support across all assigned locations.• Shape and manage long-term upkeep strategies, including deferred maintenance planning and capital improvement priorities.• Lead transportation operations with a focus on student safety, service reliability, regulatory adherence, and effective route oversight.• Establish and reinforce safety programs for trades teams, drivers, and mechanics to promote a secure and compliant workplace.• Monitor adherence to environmental, accessibility, public safety, and building-related regulations at the federal, state, and local levels.• Oversee departmental budgets, resource allocation, and financial controls to support efficient and accountable operations.• Manage recruitment, staff development, performance oversight, and work assignments for facilities, operations, maintenance, and transportation personnel.• Evaluate service metrics and operational performance data to identify improvements, increase efficiency, and strengthen program outcomes.• Collaborate with organizational leadership and key stakeholders to advance service quality and support broader operational objectives. Posted by Recruiting Director Scott G. Moore (Apply here and connect on LinkedIn)
2026-09-15T00:00:00Z

Facility Manager

Carmel, IN
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced facilities and operations leader to support a prominent commercial real estate property in Indianapolis, Indiana. This role is ideal for someone who is detail oriented and can balance day-to-day building performance with long-term planning, while maintaining a high level of service for tenants and stakeholders. The position will oversee operational excellence, vendor partnerships, financial management, and project execution across a complex office environment. Responsibilities:• Direct daily facility operations to keep building systems, maintenance activities, security measures, and life-safety functions running effectively.• Guide on-site personnel and external service partners by setting priorities, coordinating workloads, and tracking performance against expectations.• Build and administer operating and capital budgets, while contributing to financial reviews, reporting, and year-end closeout activities.• Lead sourcing efforts for third-party services by preparing bid packages, evaluating proposals, negotiating terms, and managing contract compliance.• Establish and monitor preventive maintenance plans that improve reliability, reduce downtime, and support cost-effective building performance.• Oversee renovation work, capital upgrades, and space-related projects in collaboration with clients, contractors, architects, and engineering teams.• Maintain building safety and compliance programs through inspections, emergency planning, evacuation drills, and adherence to regulatory requirements.• Create and update operational procedures, records, and documentation to support consistent facility management practices.• Coordinate responses to property incidents and assist with insurance-related matters when facility issues require formal claim support.
2026-10-05T00:00:00Z

Facilities Coordinator 3

Durham, NC
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Facilities Coordinator 3 to support daily workplace operations in Durham, North Carolina. This is a Contract position focused on maintaining a safe, organized, and efficient office environment while coordinating essential site services and vendor activities. The role works closely with internal teams and service providers to keep facilities running smoothly, support inventory and deliveries, and uphold compliance with workplace and safety standards. Responsibilities: • Perform routine inspections throughout the site to verify that work areas remain orderly, functional, and aligned with safety expectations. • Address facility service requests promptly by coordinating repairs, maintenance activities, and small onsite projects with appropriate follow-through. • Organize workplace services such as mail distribution, meeting space readiness, food-related support, events, office moves, and other employee amenities. • Communicate with vendors, building support personnel, and service partners to ensure onsite tasks are completed accurately and on schedule. • Assist with sourcing service providers and keep facility records, internal site information, and required documentation current and accurate. • Help maintain emergency preparedness materials, support response procedures, and reinforce environmental health and safety practices across the site. • Manage incoming and outgoing material shipments, track inventory levels, and maintain organized warehouse-related records. • Provide day-to-day administrative support for facilities operations, including scheduling, documentation, and coordination of site activities.
2026-10-06T00:00:00Z

Facilities Coordinator 4 (8-10 years)

Atlanta, GA
onsite
Temporary / Contract
23 - 24 USD / Hourly
We are looking for an experienced Facilities Coordinator to support daily workplace operations in Atlanta, Georgia. This Long-term Contract position is ideal for a proactive, detail-oriented individual who can manage changing priorities, maintain organized facilities processes, and provide dependable on-site support. The role includes coordinating room setups, handling office moves, assisting with package and catering logistics, and helping keep the workplace safe, functional, and well maintained. Responsibilities: • Coordinate day-to-day facility activities, including room setup changes, furniture movement support, and workspace reconfigurations. • Arrange routine building maintenance and follow up on repair requests involving key building systems such as electrical, mechanical, and plumbing. • Monitor the work of cleaning, landscaping, security, and other service providers to confirm services are completed effectively. • Support vendor coordination by scheduling visits, reviewing completed work, and helping maintain service documentation and agreements. • Maintain facility records, track supply levels, and assist with purchasing materials needed for ongoing operations. • Provide administrative support for scheduling, work order follow-up, budget-related tracking, and general office coordination tasks. • Assist with receiving packages, coordinating catering pickups, and managing cleanup after meetings or events. • Help uphold workplace safety standards by supporting compliance activities, emergency preparedness efforts, and safe operating procedures.
2026-10-06T00:00:00Z

Facility Coordinator

Palo Alto, CA
onsite
Temporary / Contract
32 - 42 USD / Hourly
We are looking for a Facility Coordinator to support daily front desk and facilities operations for a Long-term Contract position based in Palo Alto, California. This role focuses on administrative coordination, vendor communication, site support, and accurate documentation to help maintain a safe, organized, and efficient environment. The ideal candidate is highly organized, comfortable managing multiple priorities, and confident working with internal teams, suppliers, and service partners. Responsibilities: • Support facility operations by coordinating service requests, processing purchasing-related documentation, and arranging needed office and site supplies. • Communicate incident-related updates using established procedures and help ensure the right internal stakeholders receive timely information. • Assist with property walkthroughs, track action items, and follow up with vendors and internal teams to keep inspection-related work moving forward. • Prepare materials for new site openings, including welcome resources, project paperwork, and cost tracking documentation. • Maintain records for furniture, finishes, and related standards while helping monitor inventory and supporting facilities documentation needs. • Partner with facilities and business leadership to track purchase orders, update supplier and customer records, and support accurate financial administration. • Coordinate onsite meetings and events such as town halls, leadership rounds, and employee engagement activities, including agenda preparation and scheduling support. • Complete facility condition reviews, document findings, generate reports from electronic systems, and provide status updates on work order schedules and follow-up items. • Support annual compliance correspondence related to Fire Life Safety requirements and track responses for reporting purposes. • Assist leadership with forecasting, operational reviews, and assessment of facility needs by compiling and organizing relevant data.
2026-10-02T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-10-05T00:00:00Z

Human Resources Assistant

Oceanside, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Robert Half is hiring an HR Assistant for an established organization in Oceanside that is looking for a detail-oriented professional to support its growing Human Resources team. This is a great opportunity for someone who has HR administrative experience and wants to get more exposure to the full employee lifecycle.You’ll be the person helping keep employee records, onboarding, HR paperwork, and day-to-day employee requests organized and moving forward.What You’ll Do:<ul><li>Provide administrative support to the Human Resources department</li><li>Assist with new-hire onboarding and orientation</li><li>Prepare offer letters, employment documents, and new-hire paperwork</li><li>Coordinate background checks, I-9 documentation, and employment verifications</li><li>Maintain accurate employee files and HRIS records</li><li>Process employee status changes, transfers, and terminations</li><li>Respond to routine employee questions and direct more complex matters to HR leadership</li><li>Assist with benefits enrollment and employee benefits questions</li><li>Track attendance, timekeeping, and other employee information</li><li>Prepare HR reports, spreadsheets, and employee lists</li><li>Assist with performance review and training documentation</li><li>Maintain confidential personnel records</li><li>Help coordinate employee meetings, training, and company events</li><li>Assist with leave documentation and follow-up</li><li>Support HR projects and process improvements as needed</li></ul>
2026-09-29T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are seeking an organized and personable Human Resources Assistant to support a busy healthcare organization in Honolulu. This position will assist with day-to-day HR administrative functions, employee records, onboarding, and communication while serving as a professional point of contact for employees and callers. This position requires onsite work in Honolulu. Preference will be given to Hawaiʻi residents due to onsite work requirements. If you're interested please call us at 808-531-0800 to learn more or apply. Responsibilities<ul><li>Answer and route incoming phone calls professionally and assist with general HR inquiries</li><li>Provide administrative support to the Human Resources team</li><li>Assist with new hire onboarding and employee documentation</li><li>Maintain accurate and confidential personnel files and HR records</li><li>Schedule interviews, meetings, orientations, and other HR activities</li><li>Assist with data entry, reports, correspondence, and document preparation</li><li>Respond to employee questions and direct inquiries to the appropriate HR representative</li><li>Track required documentation and follow up on outstanding items</li><li>Perform general clerical and office support as needed</li></ul>
2026-10-03T00:00:00Z

Director of Facilities & Security

Boston, MA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an experienced facilities and security leader to direct building operations across multiple sites in Boston, Massachusetts. This role will guide maintenance, custodial services, security practices, and day-to-day operational support while helping create safe, efficient, and well-maintained environments. The position also partners with internal teams and external vendors to strengthen facility performance, regulatory compliance, and long-term planning. Responsibilities: • Lead daily facilities and security operations for headquarters, training locations, and retail sites to ensure consistent service and site readiness. • Develop and manage preventive maintenance programs that support reliable building performance and reduce operational disruptions. • Oversee third-party vendors, service contracts, and on-site support providers, monitoring quality, timelines, and cost effectiveness. • Monitor building infrastructure and electronic facility systems, using operational data to identify issues, improve maintenance planning, and support informed decision-making. • Direct inspections, documentation, and follow-up actions related to workplace safety, security standards, emergency preparedness, and regulatory compliance. • Support renovation, construction, and space improvement initiatives by coordinating logistics, vendors, schedules, and operational needs. • Manage departmental staff through scheduling, coaching, performance oversight, and workload coordination to maintain strong service delivery. • Administer budgets, track expenses, and align departmental priorities with organizational goals and facility requirements. • Partner with cross-functional teams on loss prevention efforts, special event setup, and records or document storage operations as needed.
2026-09-23T00:00:00Z

80 results for Facilities Assistant in Usa