Add your latest resume to match with open positions.

9 results for Tax Administrative Assistant in Troy, NY

Finance Administrative Assistant

Albany, NY
onsite
Permanent / Full Time
48000 - 51000 USD / Yearly
We are looking for a highly organized and detail-oriented Finance Administrative Assistant to join our team in Albany, New York. In this role, you will provide essential support to the Accounts Payable Coordinator, ensuring the smooth processing of invoices, payments, and financial documentation for our Programs. Your ability to manage multiple tasks, maintain accurate records, and provide exceptional customer service will be key to your success. Responsibilities:• Assist the Accounts Payable Coordinator with tasks related to the Programs, including invoice processing, verification, and maintaining agreements with providers.• Input invoices and general ledger data into fund accounting software, ensuring accuracy and appropriate approvals.• Verify payment documents for completeness and accuracy, including calculations and required signatures.• Resolve disputes with providers and vendors regarding invoice discrepancies.• Update and maintain files for families, children, and providers in both paper and digital formats.• Track and process scholarship payments, ensuring timely disbursement to providers.• Collaborate with the team to streamline payment processes and maintain efficiency.• Prepare and organize invoices and checks for signature, mailing, and compliance with state reimbursement claims.• Create and manage spreadsheets and reports to support financial operations.• Provide documentation and assistance during annual audits, including organizing invoices and payment records.
2026-04-10T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team. Responsibilities: • Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities. • Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint. • Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity. • Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation. • Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed. • Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained. • Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
2026-04-20T00:00:00Z

Administrative Assistant

Albany, NY
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Albany, New York. This is a Contract to permanent position, offering an excellent opportunity for someone with strong organizational and administrative skills to grow within our company. The role involves a combination of office management, accounting support, and receptionist duties. Responsibilities: • Manage day-to-day administrative tasks, including organizing files and handling correspondence. • Oversee office supply inventory and coordinate orders to ensure smooth operations. • Support accounts payable processes by maintaining records, processing invoices, and ensuring timely payments. • Perform receptionist duties, such as greeting visitors and managing incoming calls with a high standard of service. • Maintain accurate and up-to-date office documentation and records. • Assist with organizing meetings, preparing agendas, and taking minutes. • Coordinate with vendors and service providers to ensure timely delivery and resolution of issues. • Provide general support to the team, including scheduling and calendar management. • Monitor office procedures and recommend improvements to enhance efficiency. • Ensure compliance with company policies and maintain a high-quality office environment.
2026-04-10T00:00:00Z

Administrative Assistant

Glenmont, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities. Responsibilities: • Support accounts payable and accounts receivable processes by managing invoices and payments. • Accurately input financial transactions, invoices, and receipts into accounting software. • Organize and maintain financial records, ensuring all documentation is up to date. • Create detailed reports, spreadsheets, and summaries to assist management in decision-making. • Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner. • Welcome visitors to the office, directing them to the appropriate personnel as needed. • Coordinate meetings, handle correspondence, and provide administrative support to office staff and management. • Perform data entry tasks to ensure the accuracy of financial and administrative records. • Assist with general office duties, including answering inbound calls and managing schedules.
2026-04-22T00:00:00Z

Administrative Assistant

Chatham, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to help keep daily operations, programs, and events running smoothly for a mission-driven museum in Chatham, New York on a TEMP basis. This position is ideal for someone who is highly organized, comfortable with digital tools, and able to manage a wide range of administrative and event-related tasks with accuracy and professionalism. The person in this role will support internal teams, help coordinate for a bit Summer Gala event, assist with communications and scheduling, and contribute to a well-organized office environment while helping deliver a positive experience for staff, board members, and visitors. Responsibilities:• Provide day-to-day administrative support across museum operations, helping staff stay organized and on schedule.• Assist with meetings, presentations, hybrid gatherings, and public programs by preparing materials, coordinating technology, and offering on-site support when needed.• Help organize tours, events, and outreach activities by managing logistics, maintaining guest information, and tracking attendance for follow-up purposes.• Support development and communications efforts through tasks such as preparing mailings and updating shared calendars.• Maintain office efficiency by ordering supplies, coordinating service needs for equipment, and keeping shared spaces orderly and functional.• Assist with routine business office tasks, including documentation, scanning records, and filing receipts accurately.• Help oversee museum store administrative needs by monitoring inventory records and updating information in Shopify.• Handle mail pickup and drop-off responsibilities and assist with event setup and breakdown, including moving materials or equipment up to 35 pounds when necessary.
2026-04-28T00:00:00Z

Tax Analyst / Manager

Loudonville, NY
remote
Permanent / Full Time
80000 - 140000 USD / Yearly
Boutique tax services company is seeking a Tax Analyst / Manager to join its growing team. Responsibilities include: provide preparation and review services for high net worth clients; tax return quality assessment services; consulting services to other tax prep businesses; teaching best practices on tax compliance, research, content development and training; and other special projects as assigned. This is a remote work opportunity.
2026-04-03T00:00:00Z

Bookkeeper/Administrative Assistant

Pattersonville, NY
onsite
Permanent / Full Time
50000 - 62000 USD / Yearly
Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination. Responsibilities: • Assist in preparing end of month financial reports• Handle accounts receivable and payable tasks• Conduct credit card reconciliations• Manage and maintain accurate customer credit records• Handle administrative tasks as necessary• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks• Ensure accuracy and efficiency in processing customer credit applications• Monitor customer accounts and take appropriate actions as needed• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks
2026-04-20T00:00:00Z

Tax Director/Manager

Latham, NY
onsite
Permanent / Full Time
140000 - 160000 USD / Yearly
An independent wealth management firm with $500+ AUM is seeking a Tax Director/Manager to join their growing firm. In this role you will work in conjunction with the wealth management team to provide comprehensive tax and financial planning to the firm's clients.
2026-04-20T00:00:00Z

Staff Accountant

Loudonville, NY
onsite
Temporary to Hire
27 - 36 USD / Hourly
Robert Half is seeking a highly motivated and detail-oriented Staff Accountant to join our permanent Engagement Professionals (FTEP) team. This is an exciting opportunity to build a rewarding career as a permanent employee of Robert Half while working on a variety of engaging and impactful long term client projects. As a Staff Accountant within the FTEP program, you’ll have the unique opportunity to work across multiple industries and businesses, gaining broad experience and developing your detail oriented skill set in a collaborative and supportive environment. You’ll be deployed to support critical accounting functions for our clients—including month-end close process, general ledger maintenance, financial reporting, and compliance activities. Responsibilities: Perform month-end and year-end close processes, including account reconciliations and journal entries. Maintain the general ledger and ensure accuracy of accounting records. Prepare financial statements and reports in accordance with GAAP. Assist with audits and regulatory compliance reporting. Support budgeting and forecasting processes. Analyze financial data and recommend process improvement initiatives. Collaborate with client teams to ensure timely and accurate reporting. Requirements: Bachelor’s degree in Accounting, Finance, or related field required. 2+ years of relevant accounting experience. Strong knowledge of accounting principles and practices (GAAP). Proficiency in accounting software platforms (e.g., QuickBooks, NetSuite, or SAP). Advanced skills in Microsoft Excel and other analytical tools. Excellent problem-solving, communication, and organizational skills. Ability to quickly adapt to different industries and work environments. Benefits: As an FTEP Staff Accountant, you’ll enjoy the stability of permanent employment with Robert Half while gaining exposure to diverse industries and projects. Additional benefits include: Competitive compensation package. Health, dental, vision, and 401(k) benefits. Paid training and detail oriented development opportunities. Vacation, holiday, and floating time off. Network-building opportunities among professionals at leading organizations.
2026-04-17T00:00:00Z