<p>We are on the lookout for a diligent and high energy Litigation Secretary to join a growing law firm in San Francisco, California. As a Legal Secretary, your role will involve providing comprehensive administrative and clerical support to litigation attorneys, facilitating meetings, managing attorneys' calendars and handling court filings. This role operates within the legal industry and offers an exciting opportunity to engage with various aspects of the legal process.</p><p><br></p><p>Responsibilities include:</p><p><br></p><p>• Traveling to and attending trials with the Partner.</p><p>• Providing administrative and clerical support to Litigation Attorneys in relation to their cases and clients</p><p>• Drafting and editing correspondence, memos, and other legal documents</p><p>• Handling court filings and e-filings</p><p>• Facilitating meetings, depositions, and client calls</p><p>• Maintaining attorneys' calendars and coordinating with the records and conflicts departments in the opening and closing of matters</p><p>• Entering and editing attorney time as necessary</p><p>• Utilizing strong organizational skills to manage various tasks and deadlines</p><p>• Demonstrating excellent verbal and written skills in communication with clients, attorneys, and courts</p><p>• Displaying strong word processing and formatting skills, including experience generating tables of contents and tables of authorities</p><p>• Independently e-filing in accordance with court rules</p><p>• Leveraging civil litigation experience and knowledge of state and federal court rules, procedures, and calendaring requirements.</p><p><br></p><p>Skills required for this role include Civil Litigation, Civil Litigation Experience, e-Filing, Court Filing, Courts - Federal, Courts - State, and Managing Calendar.</p>
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back-office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed.</p><p><br></p><p>Job duties</p><p>* Denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p><p><br></p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back-office and hospitality services for our client and teams. Services include but are not limited to mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other service lines as needed. </p><p><br></p><p> Responsibilities:</p><p> * Denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p><br></p>
<p><strong>Job Description: Accounts Payable:</strong></p><p>The Accounts Payable (AP) Clerk is responsible for handling essential accounting and administrative tasks related to the organization's payables. This position ensures that financial records are accurate and that payments are processed efficiently and in compliance with company policies. The AP Clerk plays a vital role in maintaining strong relationships with vendors and supporting the organization’s overall financial operations.</p><p><br></p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Processing</strong>: Receive, verify, and process vendor invoices and expense reports, ensuring accuracy and compliance with company policies and procedures.</li><li><strong>Payments</strong>: Prepare and issue payments to vendors through checks, electronic funds transfers (EFTs), or ACH payments, adhering to payment schedules.</li><li><strong>Account Reconciliation</strong>: Perform monthly and annual reconciliation of vendor accounts and records, addressing any discrepancies.</li><li><strong>Documentation Management</strong>: Maintain organized records of invoices, payments, credit memos, and other financial documents for auditing purposes.</li><li><strong>Communication</strong>: Serve as point of contact for vendors, resolving inquiries and discrepancies in a timely and professional manner.</li><li><strong>Assist with Month-End Closing</strong>: Collaborate with the accounting team to support the month-end and year-end closing processes.</li><li><strong>Compliance</strong>: Ensure all accounts payable activities align with regulatory requirements and internal company policies.</li></ul>
<p>Are you a detail-oriented professional with excellent communication and multitasking skills? We are seeking a <strong>Patient Administrative Specialist</strong> to join a dynamic outpatient clinical setting. As a <strong>Patient Administrative Specialist</strong>, you will be at the forefront of patient interaction, ensuring a smooth and professional experience. The <strong>Patient Administrative Specialist</strong> plays a vital role in the daily administrative operations of the clinic, handling patient coordination, front desk responsibilities, and surgery scheduling.</p><p>Schedule: Monday–Friday, 8:30 AM – 5:00 PM | 6-Month Onsite Contract</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform front desk check-in and check-out functions for patients.</li><li>Greet and welcome patients while addressing initial inquiries regarding appointments, payments, and schedules.</li><li>Answer and route calls on a multi-line phone system; take messages for clinic staff and physicians.</li><li>Ensure all insurance verifications and authorizations are completed prior to appointments.</li><li>Coordinate with providers regarding schedule preferences and urgent patient needs.</li><li>Support physician-patient communications using internal documents and tools.</li><li>Maintain databases, process internal forms, and handle various clerical tasks.</li><li>Use electronic medical record systems and phone systems to perform job duties efficiently.</li><li>Deliver excellent service that meets or exceeds organizational standards.</li><li>Manage non-clinical customer relationship messages (CRMs) and escalate as needed.</li><li>Handle incoming/outgoing faxes, clinic mail, and organize clinic-specific documents.</li></ul>
<p>We are looking for a dynamic and highly organized Executive Assistant to join our team in San Francisco, California. This position offers a unique opportunity to contribute to the foundational operations of a venture capital firm focused on AI startups. If you excel in providing strategic support and thrive in a fast-paced, innovative environment, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Strategically manage the executive’s calendar to optimize time allocation and focus on high-impact activities.</p><p>• Oversee email systems, ensuring critical messages are prioritized and deadlines are consistently met.</p><p>• Coordinate and arrange travel plans, ensuring seamless logistics.</p><p>• Prepare, organize, and track essential investment documents to support decision-making processes.</p><p>• Foster strong relationships with investors and portfolio companies through effective communication and engagement.</p><p>• Organize events and updates for stakeholders, including blog posts, quarterly reports, and networking opportunities.</p><p>• Develop and implement operational systems to enhance efficiency and scalability within the firm.</p><p>• Maintain and optimize internal software platforms to meet evolving business needs.</p><p>• Manage administrative tasks such as insurance policies and operational logistics to support day-to-day activities.</p>
We are looking for a dedicated Office Clerk to join our team in Scotts Valley, California. In this role, you will play a crucial part in ensuring smooth administrative operations, supporting billing processes, and maintaining excellent client relationships. If you are detail-oriented, organized, and thrive in a dynamic environment, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate and schedule meetings with clients, ensuring timely follow-ups and project updates.<br>• Maintain accurate records of client communications and project details in the company's system.<br>• Oversee daily office operations, including managing inventory, ordering supplies, and ensuring proper functioning of office equipment.<br>• Organize and update files to ensure all documentation is easily accessible and current.<br>• Assist with team scheduling, meeting coordination, and the preparation of agendas.<br>• Support billing processes, expense tracking, and other administrative tasks as required.<br>• Provide clients and customers with information about company services and ongoing projects.<br>• Address client inquiries and concerns promptly, escalating complex issues when necessary.<br>• Ensure a welcoming and organized environment for both clients and team members.
<p>We are seeking an organized and detail-oriented <strong>Accounting Assistant</strong> to support the accounting team in handling <strong>accounts payable (AP)</strong> and <strong>accounts receivable (AR)</strong> functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with the <strong>processing, verification, and reconciliation of invoices</strong> in accounts payable.</li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records.</li><li>Perform <strong>data entry</strong> into accounting systems to ensure the accuracy of financial records.</li><li>Help resolve discrepancies, including research and communication with vendors and clients.</li><li>Prepare and review <strong>weekly reports</strong> related to AP and AR activities.</li><li>Maintain proper documentation of financial transactions in compliance with company policies.</li><li>Partner with team members to ensure timely month-end and year-end close processes.</li><li>Provide administrative support to accountants and finance staff as needed.</li><li>Learn and work within various accounting software systems.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative support to senior leaders by managing schedules, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling confidential information. Key responsibilities include calendar and email management, organizing documents, assisting with project coordination, managing expense reports, and serving as a point of contact between executives and internal or external stakeholders. This role requires exceptional attention to detail, strong communication skills, discretion, and the ability to prioritize tasks in a fast-paced environment.</p>
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
<p>Receptionist / Front Office Clerk – Job Description</p><p>Overview: We are seeking a personable and organized Receptionist / Front Office Clerk to join our team. The ideal candidate will be the first point of contact for visitors and callers, responsible for greeting guests, answering incoming calls, and handling deliveries. This role requires excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.</p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors in a professional and friendly manner</li><li>Answer and direct incoming phone calls to the appropriate departments or personnel</li><li>Manage incoming and outgoing mail, packages, and deliveries, ensuring accurate documentation and prompt distribution</li><li>Maintain a tidy and organized reception area</li><li>Perform general administrative duties such as filing, scanning, and data entry</li><li>Assist with scheduling meetings and booking conference rooms as needed</li><li>Handle confidential information with discretion</li><li>Support other office staff with clerical tasks as assigned</li></ul><p><br></p>
<p>We are looking for a meticulous Medical Assistant to join our OB/GYN healthcare team in San Francisco, California. This role is pivotal in providing exceptional support to patients and clinicians, ensuring smooth administrative operations in a fast-paced medical environment. As a Contract-to-long-term position, it offers an excellent opportunity for growth and skill development within the healthcare industry.</p><p><br></p><p>This is an OB/GYN office and needs CMA</p><p>8:30AM-5PM Monday-Friday onsite in San Francisco </p><p><br></p><p>Responsibilities:</p><p>· <strong>Support providers during patient exams by preparing rooms, updating charts, and documenting in the Electronic Health Record (EHR).</strong></p><p>· <strong>Escort patients to exam rooms, record vitals, and update relevant medical history (e.g., weight, blood pressure, last pap or mammogram).</strong></p><p>· <strong>Coordinate and confirm daily schedules, appointments, and procedures to ensure smooth patient flow.</strong></p><p>· <strong>Prepare exam rooms before and after visits; clean, restock supplies, and maintain organized inventory.</strong></p><p>· <strong>Communicate with laboratories or radiology departments to track and obtain results.</strong></p><p>· <strong>Maintain accurate records, scan documents into EMR, and handle requisition orders for labs, pathology, and imaging.</strong></p><p>· <strong>Assist physicians during in-office procedures and anticipate provider needs during patient visits.</strong></p><p>· <strong>Contribute to overall clinic operations by keeping shared areas tidy, supporting colleagues, and ensuring excellent patient service.</strong></p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013332338**</p><p><br></p>
<p>Are you an experienced Legal Assistant looking to take your litigation support skills to the next level? Robert Half Legal has partnered with a respected plaintiff personal injury firm in Walnut Creek that is seeking a proactive and detail-oriented Legal Assistant to join their team. This is a contract-to-hire opportunity offering a dynamic, team-oriented environment and meaningful work advocating for clients who need it most.</p><p><br></p><p><strong>About the Firm</strong></p><p>This well-established, mid-sized firm has built a strong reputation for excellence in personal injury. Known for its collaborative culture and commitment to client advocacy, the firm provides a supportive atmosphere where you can grow your skills and make an impact from day one.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide comprehensive administrative and litigation support to multiple attorneys handling high-volume plaintiff matters</li><li>Prepare, format, and proofread pleadings, discovery, correspondence, and other legal documents</li><li>Handle state and federal e-filing with accuracy and efficiency</li><li>Manage attorney calendars, schedule hearings, depositions, and deadlines</li><li>Assist with case organization, file maintenance, and client communication</li><li>Coordinate with courts, vendors, and opposing counsel as needed</li></ul><p><br></p>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>Robert Half is seeking a motivated and detail-oriented Accounting Clerk to join our client’s dynamic team. The ideal candidate will have experience with accounts payable (AP), accounts receivable (AR), and general accounting functions. This role offers an excellent opportunity to advance your accounting skills with a growing organization that values accuracy, efficiency, and team collaboration.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Accounts Payable: Manage and process vendor invoices, reconcile discrepancies, respond to vendor inquiries, and ensure timely payments.</li><li>Accounts Receivable: Process customer invoices, handle collections, apply payments, and reconcile AR accounts on a regular basis.</li><li>General Ledger Support: Assist in reconciling general ledger accounts, journal entries, and month-end activities.</li><li>Recordkeeping: Maintain accurate and organized financial records.</li><li>Data Entry: Input financial and account data into accounting systems with precision and speed.</li><li>Reporting: Prepare routine financial reports and assist with audits as needed.</li><li>Collaborate with internal teams to resolve financial discrepancies and streamline accounting processes.</li><li>Provide general administrative accounting support to ensure seamless financial operations.</li></ul><p><br></p>
<p><strong>Robert Half is partnering with an executive to hire a proactive and adaptable Personal Assistant to provide comprehensive support to an executive in a dynamic venture capital environment. This role requires excellent organizational skills, the ability to manage competing priorities, and a confident approach to problem-solving. The ideal candidate will thrive in a hybrid work setting and demonstrate a high degree of professionalism and discretion. </strong></p><p><br></p><p><strong>This is a permanent placement opportunity and verifiable references and a high level of discretion will be required.</strong></p><p><br></p><p>Responsibilities:</p><p>• Coordinate travel arrangements, including flights, accommodations, and itineraries, ensuring seamless and efficient plans.</p><p>• Oversee special projects and construction initiatives, managing timelines and deliverables effectively.</p><p>• Provide administrative support, including scheduling meetings, managing correspondence, and organizing files.</p><p>• Execute project tasks from initiation to completion, ensuring quality and adherence to deadlines.</p><p>• Monitor and manage budgets for various projects, delivering accurate reports and updates.</p><p>• Maintain strong interpersonal relationships with internal and external stakeholders, fostering collaboration and trust.</p><p>• Utilize Microsoft Excel to create and manage spreadsheets for tracking and reporting purposes.</p><p>• Prioritize tasks based on urgency and importance, ensuring smooth daily operations.</p><p>• Address unexpected challenges with confidence, proposing effective solutions.</p><p>• Assist with personal errands and tasks to support the executive’s daily needs.</p><p><br></p><p><strong>No phone calls, for consideration, attention to details is key. Please apply to this posting with a cover letter of your relevant PA experience. Thank you!</strong></p>
We are looking for a detail-oriented Payroll Clerk to join our team in Vacaville, California. This position is ideal for someone who thrives in a fast-paced environment and has a strong background in payroll processing and compliance. The role will require you to ensure accurate payroll operations while maintaining compliance with company policies and regulations.<br><br>Responsibilities:<br>• Review and track weekly field timesheets to ensure originals are submitted to the corporate payroll department.<br>• Input field timesheet details into payroll audit spreadsheets and identify potential compliance issues.<br>• Communicate weekly with superintendents and managers about meal violations and other compliance concerns.<br>• Ensure proper documentation is collected for all compliance-related matters.<br>• Review weekly office timesheets and address meal violations or other issues with managers.<br>• Assist in developing and maintaining payroll process flow charts to streamline operations.<br>• Support monitoring and approval processes for payroll systems, including follow-ups with employees and managers.<br>• Provide training and troubleshooting assistance for system users to resolve payroll-related issues.<br>• Collaborate with the HR/Payroll team to complete additional tasks and assignments as needed.
<p>We are looking for a skilled Legal Assistant to join a growing team in Sacramento, California. This permanent, in-office role supports a dynamic group of attorneys and plays a crucial part in our boutique labor and employment law firm, specializing in public sector labor law. If you have a passion for legal work and enjoy working in a fast-paced environment, this position is a great opportunity to contribute to meaningful cases.</p><p><br></p><p>Responsibilities:</p><p>• Prepare legal documents such as pleadings, discovery, correspondence, and memoranda with precision and attention to detail.</p><p>• Manage attorneys' time entries and expense reporting efficiently.</p><p>• Handle client intake processes, ensuring accurate and organized documentation.</p><p>• Oversee docketing and calendaring activities to maintain compliance with deadlines and court schedules.</p><p>• Maintain client files in the case management system, ensuring accessibility and accuracy.</p><p>• Conduct research to support case preparation and legal strategies.</p><p>• Perform electronic filing and submission of court documents at the state, federal, and appellate levels.</p><p>• Collaborate with administrative agencies and assist in criminal law-related tasks when required.</p><p>• Format, proofread, and edit documents for grammar, spelling, and proper structure.</p><p>• Provide additional legal support duties as needed to meet team objectives.</p>
<p>We are looking for an Office Manager / Executive Assistant to support a small investment firm in Walnut Creek, CA. This position plays a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Office Manager / Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager / Executive Assistant role, please submit your resume for immediate consideration!</p>
<p>Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail-oriented grace to a fast‑moving environment. </p><p><br></p><p>Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. </p><p><br></p><p>Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences—calls, emails, visitors—with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.</p>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for a <strong>Assistant Controller </strong>at a <strong>Thriving Real Estate Investment Firm</strong>. This is a full-time permanent role based in <strong>San Francisco</strong> with a <strong>Hybrid</strong> schedule.</p><p> </p><p>Step into a role where your work drives real impact in multifamily real estate. Join a small, collaborative team and gain broad exposure across the business while contributing to its growth. Take ownership, make a difference, and grow professionally all with a competitive salary, full benefits, and a supportive culture.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead fund and property accounting reviews, audits, and financial statements.</li><li>Conduct quarterly property financial reviews and ensure LPA compliance.</li><li>Prepare and improve reporting for management and investors, including KPI dashboards.</li><li>Support cash flow forecasting and liquidity planning.</li><li>Collaborate with fund administration teams on processes and deliverables.</li><li>Oversee financials for acquisitions and post-closing prorations.</li><li>Lead system implementations and streamline processes.</li><li>Maintain financial policies and assist with treasury management.</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
<p>We are looking for an organized highly detailed, multi-tasking Accounting Assistant to join our team in Walnut Creek, California. This is a Contract-to-Permanent position that offers an excellent opportunity to grow with a reputable company in the service industry. The role requires strong organizational skills and the ability to manage multiple tasks while working collaboratively with various departments.</p><p><br></p><p>Responsibilities:</p><p>• Assist the sales department by preparing billing documents and ensuring all job-related expenses are accurately recorded.</p><p>• Collaborate with the sales team to create job orders, purchase orders, and sales orders using Smartsheet.</p><p>• Manage month-end billing processes, ensuring all revenues, costs, tariffs, and fees are correctly documented and approved.</p><p>• Handle complex invoicing for larger clients, breaking down shipping costs, unit prices, storage fees, and other fulfillment charges into detailed invoices.</p><p>• Review and import customer purchases from overseas, ensuring billing is initiated once the items arrive in the U.S.</p><p>• Work closely with accounting staff to verify the accuracy and completeness of all financial records.</p><p>• Maintain clear and effective communication across departments to ensure timely and efficient billing processes.</p><p>• Support the team by coding invoices and entering purchase data into relevant systems.</p><p>• Ensure compliance with internal processes and uphold high standards in financial documentati</p>
<p><strong>Jennifer Fukumae </strong>with Robert Half's Finance and Accounting is partnering with a<strong> top-tier private equity firm </strong>focused on fueling innovation within the software, data, and analytics sectors is seeking an <strong>Assistant Fund Controlle</strong>r to join its growing finance team.</p><p> This is a high-impact role working closely with the CFO, fund administrators, and portfolio company leadership. The position is ideal for a CPA with a Big 4 foundation and hands-on experience in private equity or fund accounting who thrives in a fast-paced, collaborative environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and review work performed by third-party fund administrators.</li><li>Maintain general ledgers for internal funds; perform monthly closings and reconciliations (bank, intercompany, investment, and partners’ capital accounts).</li><li>Prepare financial statements and quarterly investor reporting packages in accordance with LP agreements.</li><li>Assist with quarterly valuations, annual audits, and tax reviews (K-1s, Forms 1042/8804, federal and state filings).</li><li>Support SEC compliance and fund-level reporting requirements.</li><li>Oversee partner capital calls, distributions, and related correspondence.</li><li>Collaborate with FP& A and investment teams on portfolio dashboards and performance analysis.</li><li>Participate in ad hoc and strategic finance projects for both the firm and portfolio companies.</li></ul><p><br></p>
<p>Jennifer Fukumae with <strong>Robert Half’s Finance & Accounting Division</strong> is partnering with a <strong>top-tier private equity firm</strong> focused on fueling innovation across the software, data, and analytics sectors. As the firm continues to expand its platform and portfolio, it is seeking an <strong>Assistant Fund Controller</strong> to join its growing finance team.</p><p><br></p><p><strong>About the Firm</strong></p><p>This private equity firm partners with management teams to build and scale market-leading, technology-driven businesses. The firm takes a collaborative, data-informed approach to value creation and has developed a strong reputation for delivering consistent results across its funds. Known for its integrity, innovative mindset, and operational excellence, the firm offers a dynamic environment where talented professionals can make a meaningful impact.</p><p><br></p><p><strong>The Opportunity</strong></p><p>This is a high-impact role offering direct exposure to senior leadership, portfolio company executives, and the full investment lifecycle. The Assistant Fund Controller will work closely with the CFO, fund administrators, and investment teams to ensure the firm’s financial operations, reporting, and compliance processes are executed with precision.</p><p>The position is ideal for a CPA with a Big 4 foundation and hands-on experience in private equity or fund accounting who thrives in a fast-paced, collaborative, and entrepreneurial setting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and review deliverables prepared by third-party fund administrators.</li><li>Maintain general ledgers for internal funds; perform monthly closings and account reconciliations (bank, intercompany, investment, and partners’ capital).</li><li>Prepare financial statements and quarterly investor reporting packages in accordance with LP agreements.</li><li>Support quarterly valuations, annual audits, and tax processes, including K-1s and federal/state filings.</li><li>Ensure adherence to SEC compliance and fund-level reporting requirements.</li><li>Oversee partner capital calls, distributions, and related correspondence.</li><li>Partner with FP& A and investment teams on portfolio dashboards and performance metrics.</li><li>Contribute to strategic finance projects supporting both firm-level and portfolio company initiatives.</li></ul>
