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17 results for Office Services Specialist in Toledo, OH

Office Administrator

Southfield, MI
onsite
Permanent / Full Time
50000.00 - 62500.00 USD / Yearly
We are looking for a dependable Office Administrator to support daily operations in our office and help create an efficient experience for clients and staff. This position is ideal for someone who enjoys balancing administrative coordination, customer service, and operational follow-through in a detail-oriented setting. The right candidate brings strong organization, sound judgment, and a proactive approach to keeping office activities running smoothly. Responsibilities: • Welcome clients, visitors, and employees with a detail-oriented approach that supports a positive office experience. • Organize day-to-day office activities, including meeting logistics, training arrangements, event coordination, and catering support. • Oversee shared workspace scheduling and ensure conference rooms are properly prepared for internal and external meetings. • Maintain inventory of office materials, monitor equipment needs, and coordinate facility or building-related service requests. • Handle incoming and outgoing mail, packages, shipments, and other office correspondence with accuracy and timeliness. • Provide administrative support for licensing and contracting activities by tracking documentation and following up on outstanding items. • Assist with client service needs such as billing questions, policy changes, address updates, claims-related requests, and advisor support matters. • Coordinate third-party follow-up for items such as medical exams and records, and monitor open requirements through completion. • Partner with leadership and internal teams on special assignments, operational improvements, and other administrative priorities as needed.
2026-06-22T18:43:44Z

Payroll Specialist

Fremont, OH
onsite
Permanent / Full Time
55000.00 - 75000.00 USD / Yearly
We are looking for a Payroll Specialist to manage end-to-end payroll operations for a multi-entity construction-focused organization in Fremont, Ohio. This position plays a key role in ensuring employees are paid accurately and on schedule while maintaining compliance with payroll tax regulations, union requirements, and reporting obligations. The ideal candidate brings strong attention to detail, confidence working with complex payroll data, and experience supporting audits, reconciliations, and employee-related payment processes. Responsibilities: • Administer weekly payroll for employees across multiple companies, including field and office staff, while confirming accuracy before final submission. • Review imported time records, reconcile payroll totals, and prepare routine payroll reports to support timely processing. • Manage federal, state, and local payroll tax activities, including filings, withholdings, reconciliations, and required periodic reporting. • Verify tax setup details for new hires and maintain accurate employee payroll records within an integrated payroll environment. • Process additional employee-related payments such as travel reimbursements, per diem, truck rent, and other approved expense items. • Handle court-ordered deductions and involuntary withholdings, including garnishments, levies, and child support payments, in accordance with legal requirements. • Complete workers’ compensation reporting, support annual true-up activities, prepare wage documentation for claims when needed, and coordinate premium payments. • Prepare union payroll reporting, assist with union and insurance audits, and contribute documentation for annual financial statement reviews and census-related reporting. • Record payroll-related general ledger entries and support special projects or ad hoc assignments requested by finance leadership.
2026-07-06T14:18:39Z

Purchasing Specialist

Romulus, MI
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a Purchasing Specialist to help maintain a dependable and efficient procurement process for daily operations in Romulus, Michigan. This role focuses on securing materials and services, coordinating with suppliers, and keeping purchasing activity organized and accurate. The ideal candidate brings strong attention to detail, sound judgment when evaluating options, and the ability to work closely with internal teams to support inventory and operational needs. Responsibilities: • Identify and procure materials, equipment, and services that align with operational requirements, budget expectations, and delivery timelines. • Request and assess supplier quotations, support price and term discussions when needed, and build productive working relationships with vendors. • Create, release, and monitor purchase orders to ensure items are delivered correctly and on schedule. • Communicate with suppliers to confirm lead times, resolve order discrepancies, and address delivery-related concerns. • Review vendor performance and share recommendations that improve reliability, quality, and overall purchasing results. • Partner with internal departments to understand demand, anticipate supply needs, and support effective planning decisions. • Help maintain balanced inventory levels by assisting with reconciliation efforts and identifying risks related to shortages or excess stock. • Keep procurement records, vendor information, and supporting documentation accurate, current, and organized for reporting and compliance purposes. • Prepare purchasing reports and track key activity metrics to support visibility into spending, order status, and procurement effectiveness. • Contribute to process improvement efforts and assist with additional purchasing-related projects as business needs require.
2026-07-06T20:23:40Z

Accounts Payable Specialist

Toledo, OH
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a transport organization in Toledo, Ohio in a contract-to-permanent capacity. This role focuses on managing high-value invoice activity, routing payable items accurately, and supporting timely vendor payments across departments. The ideal candidate brings strong accuracy, sound judgment, and clear communication skills to a fast-paced accounts payable environment. Responsibilities:• Review incoming invoices from the accounts payable mailbox and assign each item to the appropriate department and general ledger account.• Process accounts payable transactions involving substantial invoice values while maintaining accuracy and compliance with approval requirements.• Monitor purchase order and invoice approvals, ensuring payment documentation moves through the required authorization chain before processing.• Maintain vendor records by creating new supplier profiles in financial systems and establishing banking details for payment setup.• Prepare and support ACH payments and check runs to help ensure vendors are paid on schedule.
2026-07-02T17:30:09Z

Ground Expedite Specialist

Swanton, OH
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
We are looking for a Ground Expedite Specialist to support time-critical freight movements by turning incoming transportation requests into competitive quotes, confirmed shipments, and closely monitored deliveries. This contract opportunity with permanent potential is based in Swanton, Ohio, and is ideal for someone who thrives in a high-volume setting where speed, accuracy, and organization are essential. The person in this role will work across multiple systems and communication channels to coordinate carriers, manage shipment activity nationwide, and keep each load moving efficiently from pricing through final tracking.
2026-06-26T20:53:42Z

Accounts Payable Specialist

Detroit, MI
onsite
Temporary to Hire
- USD / Hourly
ap clerk, 25 hour, contract to hire, full time, M-f 8-5pm, Detroit,Waiting for intake date - AP role
2026-06-22T18:08:44Z

Sr. Administrative Assistant

Maumee, OH
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for an experienced Administrative Assistant to provide high-level support to leadership in Ohio. This role is ideal for someone who excels at managing priorities, coordinating communications, and keeping administrative operations organized in a fast-moving environment. The successful candidate will play a key part in supporting executives, maintaining accurate records, and helping department activities run smoothly. Responsibilities: • Coordinate executive schedules, arrange meetings, and manage travel logistics to ensure leaders are prepared and on time. • Draft, format, and revise business correspondence, reports, presentations, and other documents with accuracy and polish. • Maintain organized and secure filing systems for sensitive records, including employee documentation and legal materials. • Act as a central point of contact between leadership, internal teams, and outside partners to support clear and timely communication. • Provide administrative support for team projects, departmental programs, and workplace events from planning through completion. • Process and monitor employee-related paperwork, time tracking, and required administrative forms with close attention to detail. • Uphold office practices that align with company policies and applicable employment regulations. • Assist with hiring support activities such as preparing job postings, coordinating candidate communication, and scheduling interviews. • Review incoming messages and requests, determine urgency, and direct follow-up actions appropriately.
2026-06-26T16:13:40Z

Project Manager

Livonia, MI
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
Our client is seeking an Internal Business Systems Project Manager to own and optimize its Atlassian ecosystem while leading internal business systems initiatives across the organization. This is a newly created position driven by company growth and is focused exclusively on internal operations; there are no customer-facing responsibilities. Unlike a traditional Project Manager, this role is centered on improving how work flows across the business. The successful candidate will partner with stakeholders across Operations, Sales, Finance, IT, and leadership to optimize processes, increase project visibility, and ensure teams are leveraging Jira and Confluence effectively.This is an excellent opportunity for someone with strong hands-on experience administering and optimizing the Atlassian suite who is looking to expand their impact within an organization's internal project management function.ResponsibilitiesBusiness Systems & Process Improvement<ul><li>Own and continuously improve the organization's internal Atlassian environment to support business initiatives.</li><li>Partner with business leaders to understand operational needs and translate them into scalable Jira workflows and project structures.</li><li>Design and optimize workflows, issue types, boards, dashboards, and reporting to improve visibility and execution across departments.</li><li>Drive consistency in how projects, initiatives, and work requests are managed throughout the organization.</li><li>Identify opportunities to improve efficiency through workflow optimization and process standardization.</li></ul>Internal Project Management<ul><li>Lead internal cross-functional initiatives involving business systems, operational improvements, and process enhancements.</li><li>Coordinate projects across departments while managing priorities, timelines, risks, and dependencies.</li><li>Facilitate project planning sessions, stakeholder meetings, and status updates.</li><li>Maintain project documentation including project plans, decision logs, requirements, and process documentation.</li><li>Provide leadership with clear visibility into project health, priorities, and progress.</li></ul>Atlassian Platform Ownership<ul><li>Serve as the organization's primary functional expert for the Atlassian platform.</li><li>Configure and maintain Jira projects, workflows, issue types, dashboards, filters, boards, and reporting.</li><li>Optimize the use of:</li><li>Jira Project Discovery</li><li>Jira Service Management</li><li>Confluence</li><li>Establish best practices, governance, and consistent usage across business teams.</li><li>Partner with IT on technical implementation while owning the business configuration, structure, and overall platform strategy.</li><li>Train and coach internal users on Atlassian best practices and platform adoption.</li></ul>
2026-07-09T13:28:44Z

Accounts Payable

Maumee, OH
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
Our client in the Maumee area is seeking an Accounts Payable Specialist for a contract-to-permanent opportunity. This role is ideal for a detail-oriented professional with strong invoice processing experience who thrives in a fast-paced environment.Responsibilities:<ul><li>Process high-volume vendor invoices</li><li>Perform invoice matching and coding</li><li>Prepare weekly payment runs</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records</li><li>Assist with month-end close and account reconciliations</li></ul>
2026-07-02T17:30:09Z

Accounting Clerk

Fremont, OH
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented Accounting Clerk to support daily accounting operations. This role is ideal for someone with experience in accounts payable, accounts receivable, reconciliations, and general accounting functions.Responsibilities:<ul><li>Process AP and AR transactions</li><li>Reconcile bank and GL accounts</li><li>Prepare journal entries</li><li>Assist with month-end close</li><li>Maintain accurate financial records</li><li>Support additional accounting projects as needed</li></ul>
2026-07-02T17:30:09Z

Bookkeeper

Melvindale, MI
onsite
Temporary to Hire
- USD / Hourly
Role Summary:Under the supervision of the Executive Director, the Operations Manager is responsible for general operational tasks for the agency including, prepares accounts payable, accounts receivable, payroll, benefits/human resources, software administrator and assists with financial reporting in a federally assisted housing environment. Essential Job Functions:The following duties ARE NOT intended to serve as a comprehensive list of all duties performed. Shown are duties intended to provide a representative summary of the major duties and responsibilities.Processes accounts payable and receivables for Melvindale Housing Commission programs (Operating Fund, Security Deposit, Surplus Accounts, and Section 8); Prepares checks to pay invoices, records payments in check register and appropriate vendor accounts. Schedules payment to meet due dates and receive vendor discountsMaintains check registers and payable files with back up documentationPrepares and processes 1099 forms for all vendors annual (by IRS deadline for doing so)Compares purchase orders to invoices and verifies accuracy registers, batch reports from bank, expenditures and receivablesEnters inventory and asset information from purchases into housing software for such purposeProcesses monthly rent charges, other charges, applies payments, tracks and reports on Tenant Account ReceivablesPursues collection of receivables, send collection notices, turns delinquent accounts over for legal actionMaintains Security Deposit accounts, refunding as appropriateMonth and year end closing functionsAssists outside auditor as needed with the annual audit and reviewPrepares bank reconciliations for all programs, makes journal voucher entries to the general ledger as needed.Reviews and presents financial report to MHC Board of CommissionersProcesses payroll including employee time records, marks cards and reconciles leave slips.Assists with IT functions (pc’s, server and software) and serves as the Administrator of OneSite software Essential Job Functions ContinuedAdheres to MHC policies and state or federal law for human resources, payroll, payables, petty cash and all internal controls.Reconciles employee travel / mileage vouchersPerforms reconciliation of petty cash funds, balances cash and receipts for expenditures.Processes daily bank deposits for various bank accounts.Provides assistance to vendors, auditors and other employees regarding account payable questions.Assists in preparing budgets and other periodic reports.Maintains a system of accounts, records and reports including files, logs and coded checks, which reflect the financial states of the MHC owned propertiesHandles all financial and other correspondence pertaining to assigned dutiesMaintains files for cash receipts, security deposit and adjustments, tenant account receivables and others.Assists fee accountant in closing MHC’s books, preparation of year-end financial statements and analysis of MHC’s operationsAssists with procurement and information technology issues.Purchases office suppliesPrepares all reports on financial records as required.
2026-06-24T17:33:42Z

Accounting Assistant

Romulus, MI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
DUTIES Provide timely and accurate payment processing by processing a A/P checks Develop and maintain reports and files in QuickBooks and Excel Investigate and resolve all A/P related irregularities Assist with monthly closing procedures including all A/P accrual reporting Assist in the preparation of Aging Reports Inquire/Distribute statements to customers to reduce past due issues Provide customer service by timely responding to questions from vendors concerning payments and queries by colleagues concerning invoices and payments Reconcile A/R Inventory Reports on a bi-monthly or monthly basis Input A/R data into Excel and QuickBooks for assigned customers Generate invoices for both domestic and international customers as assigned Log into customer portal’s to acquire required payment data for assigned customers General Accounting Department duties such as filing, scanning, etc. Assist in customer presentations and prepare marketing materials Assist in performing company sales functions Assist in preparing quotes for existing customers Reach out to new customers to fuel sales growth Other duties as assigned REQUIREMENTS Degree in Accounting/Finance OR 1- 2 years of experience in accounts payable and/or accounts receivable Knowledge of accounting rules, regulations, policies and procedures that is reflective of the automotive industry is preferred Proven, solid Excel skills Job Type: Full-time
2026-06-10T20:08:48Z

Accounting Clerk

Westland, MI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an Accounting Clerk to join a busy finance team on a contract basis. This position focuses on supporting accounts payable operations through accurate invoice handling, timely record maintenance, and effective communication with vendors and internal partners. The ideal candidate is detail-oriented, comfortable managing high volumes of financial data, and able to keep work moving efficiently in a deadline-driven environment. Responsibilities: • Enter large volumes of vendor invoices and employee expense submissions into the accounting system with a strong focus on precision and turnaround time. • Review invoices against purchase orders and receipt documentation to confirm that billing details are complete and accurate. • Investigate payment or invoice variances and coordinate with vendors and internal teams to reach timely resolutions. • Organize and submit payment batches in accordance with established approval procedures and company guidelines. • Maintain accurate accounts payable files and ensure both electronic and paper records are current and easy to retrieve. • Contribute to month-end accounts payable activities by preparing supporting information and assisting with close-related tasks. • Address vendor questions related to payment status, account balances, and outstanding items in a thorough and courteous manner. • Provide general clerical and administrative assistance to support daily accounts payable operations as priorities shift.
2026-06-25T14:58:42Z

Full Charge Bookkeeper

Farmington Hills, MI
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for an experienced Full Charge Bookkeeper to oversee day-to-day accounting operations for a service-focused organization in Farmington Hills, Michigan. This role is ideal for someone who can manage the full bookkeeping cycle with accuracy, maintain organized financial records, and support timely reporting. The successful candidate will bring strong QuickBooks expertise and a hands-on approach to accounts payable, accounts receivable, and reconciliation activities. Responsibilities: • Manage the complete bookkeeping process, including recording transactions and maintaining accurate general ledger activity. • Process vendor invoices, schedule payments, and ensure accounts payable obligations are handled in a timely manner. • Prepare customer billing, monitor incoming payments, and follow up on outstanding balances to support healthy accounts receivable performance. • Reconcile bank and financial accounts regularly to confirm accuracy and resolve discrepancies promptly. • Maintain current and well-organized accounting records within QuickBooks for reporting and audit readiness. • Review financial data for completeness and consistency, identifying issues and correcting entries as needed. • Support month-end bookkeeping close activities by preparing account reconciliations and related documentation.
2026-07-06T19:58:57Z

Accounts Payable Clerk

Maumee, OH
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Accounts Payable Clerk to join our team in Maumee, Ohio in a contract position with the potential to become permanent. This role supports day-to-day invoice and payment processing while helping maintain accurate financial records and strong vendor relationships. The ideal candidate brings sound accounting knowledge, close attention to detail, and the ability to manage deadlines in a fast-paced office environment. This position includes a three-way match process, previous experience in a high volume experience is needed! Responsibilities:• Process incoming invoices, expense submissions, and payment requests with careful review for accuracy, completeness, and policy compliance.• Match purchase orders, receiving documentation, and invoices to support timely vendor payments and address discrepancies before disbursement.• Assign correct account coding and confirm required approvals are in place prior to entering transactions for payment.• Reconcile vendor statements, account balances, and internal records to identify and resolve outstanding issues promptly.• Review taxable charges, apply exemption documentation when appropriate, and coordinate with vendors to ensure proper tax treatment.• Communicate with vendors and internal teams regarding payment status, account questions, and documentation needed to complete processing.• Maintain organized accounts payable files, reconciliations, and vendor master data in accordance with company standards and recordkeeping requirements.• Assist with check runs, payment adjustments, stop payments, and other accounts payable activities as needed.• Support collaboration with finance and procurement partners to improve the accuracy and timeliness of invoice handling.
2026-07-10T21:08:41Z

Accounting Clerk

Livonia, MI
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Accounting Clerk to support daily financial operations in Michigan. This contract position with potential for long-term placement is ideal for someone who enjoys working with invoices, payments, and account records while helping maintain accurate and organized financial data. The role will contribute to billing, collections, reconciliation, and commission-related activities in a fast-paced business environment. Candidates who are comfortable using accounting software and handling high-volume transactional work will be well suited for this opportunity. Responsibilities: • Process incoming invoices, verify supporting details, and enter transactions accurately into the accounting system. • Apply customer payments, monitor account activity, and help maintain current and accurate receivable records. • Support accounts payable tasks by preparing payments, reviewing vendor information, and resolving routine discrepancies. • Track outstanding balances, follow up on past-due accounts, and assist with collection efforts effectively. • Maintain order and invoice documentation to ensure records are complete, accessible, and up to date. • Assist with commission-related calculations and reporting by reviewing supporting sales and payment data. • Reconcile cash activity and other financial records to identify variances and support month-end accuracy. • Perform data entry and administrative accounting support using QuickBooks and related financial tools.
2026-06-22T18:08:44Z

Billing Analyst

Detroit, MI
onsite
Temporary to Hire
25.65 - 29.70 USD / Hourly
We are looking for a detail-oriented Billing Analyst to join a legal organization in Detroit, Michigan on a contract basis with potential for a permanent role. This role is ideal for someone who enjoys working with financial data, building reports, and using Excel to uncover insights that support billing and accounting operations. The position will focus on reviewing reporting, analyzing billing-related information, and helping the team maintain accurate financial records during a short-term project expected to run 6-8 weeks. Responsibilities: • Analyze billing and accounting data to identify discrepancies, trends, and areas requiring follow-up. • Prepare, review, and extract financial and operational reports to support day-to-day business decisions. • Use advanced Microsoft Excel functions to organize large data sets and present findings clearly. • Support billing activities by validating charges, reconciling information, and assisting with account-level analysis. • Collaborate with internal stakeholders to gather required reporting details and resolve data-related questions. • Contribute to budgeting, forecasting, and payroll-related analysis when needed. • Work within financial systems, including Costpoint or similar platforms, to retrieve and interpret key information.
2026-06-25T14:58:42Z