We are looking for an organized and detail-oriented Receptionist to join our team in Houston, Texas. In this Contract to permanent role, you will be the first point of contact for visitors and callers, ensuring seamless communication and providing exceptional customer service. This position is ideal for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Manage a multi-line phone system, answering and directing inbound calls promptly and professionally.<br>• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.<br>• Maintain an organized and clean reception area, reflecting the company’s professionalism.<br>• Handle inquiries from clients and staff, providing accurate information or redirecting as necessary.<br>• Coordinate with internal teams to ensure smooth communication and workflow.<br>• Manage scheduling and appointments as needed, ensuring timely follow-ups.<br>• Process incoming and outgoing mail and packages efficiently.<br>• Maintain records and logs of calls, messages, and visitor details.<br>• Support administrative tasks to assist other departments when required.
We are looking for a dedicated Receptionist to join our team in Katy, Texas. This long-term contract position requires an individual who is skilled at managing administrative tasks, answering multi-line phone systems, and providing excellent service to residents and vendors. The ideal candidate will thrive in a dynamic and collaborative environment while maintaining a focus on delivering high-quality work.<br><br>Responsibilities:<br>• Greet visitors and residents in a friendly and attentive manner while ensuring proper visitor protocols.<br>• Answer and manage inbound calls using a multi-line phone system, providing accurate information and routing calls appropriately.<br>• Support management staff with planning and executing community events, meetings, and amenity center operations.<br>• Maintain organized records and documentation to ensure efficient office operations.<br>• Assist residents with inquiries regarding governing documents and community policies.<br>• Liaise with vendors and contractors to coordinate services and communicate necessary information.<br>• Perform general administrative duties, including data entry, filing, and correspondence.<br>• Collaborate with team members to ensure smooth daily operations and handle urgent tasks effectively.<br>• Uphold a welcoming and lively office atmosphere while prioritizing tasks and deadlines.
<p>We are seeking a detail-oriented and professional Administrative Assistant to join a dynamic team in North Houston. This role offers an excellent opportunity to grow within an organization and transition from a contract-to-hire position. The ideal candidate will demonstrate strong organizational skills and possess a customer-centric attitude to handle diverse front office and administrative responsibilities effectively.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Collect financial paperwork and ensure proper documentation and filing.</li><li>Manage both over-the-phone and face-to-face communication with clients and team members in a professional and courteous manner.</li><li>Oversee front desk duties, including greeting visitors, managing incoming calls, and maintaining a welcoming environment.</li><li>Assist with processing funds and ensuring accurate records for financial transactions.</li></ul>
We are looking for a detail-oriented and bilingual Office Manager to join our team in Houston, Texas. This Contract to permanent position is part-time, requiring 32 hours per week across four days, with Monday and Friday being essential workdays. The ideal candidate will oversee administrative tasks, maintain a well-organized and efficient office environment, and coordinate logistics to ensure smooth daily operations.<br><br>Responsibilities:<br>• Manage office supplies, ensuring inventory is stocked and organized to meet operational needs.<br>• Coordinate calendars, office events, and employee onboarding activities while maintaining an organized schedule.<br>• Prepare and submit expense reports using Concur or similar tools, ensuring accuracy and timely submissions.<br>• Handle receptionist duties, including greeting visitors and managing incoming calls in a courteous and efficient manner.<br>• Assist with planning and coordinating executive meetings and office breakfasts.<br>• Maintain a clean and organized office environment, ensuring spaces are tidy and presentable.<br>• Collaborate with team members to support administrative tasks and enhance overall office efficiency.<br>• Provide bilingual support in Spanish for communication and documentation needs.<br>• Monitor accounts payable processes and ensure timely payments to vendors.
We are looking for an Office Services Associate to join our team in Houston, Texas, on a contract basis. In this role, you will provide critical back-office support to ensure seamless operations for our client, handling tasks such as reprographics, mail services, and reception support. This position requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is committed to delivering exceptional service.<br><br>Responsibilities:<br>• Perform reprographic tasks, mail services, and intake functions following established protocols to meet client deadlines.<br>• Operate and maintain office equipment, including troubleshooting basic issues and replenishing paper and toner supplies.<br>• Prioritize and manage workflow effectively to ensure timely completion of all assignments.<br>• Conduct quality assurance checks on completed work to uphold high standards of accuracy and professionalism.<br>• Maintain logs and records for office services operations to ensure proper documentation and tracking.<br>• Handle sensitive and confidential documents with care and in compliance with company policies.<br>• Communicate effectively with supervisors and clients regarding job status or deadline concerns.<br>• Provide reception support and assist with hospitality services as needed.<br>• Adhere to both company and client policies while using equipment and supplies efficiently.<br>• Lift and transport items weighing up to 50 pounds regularly as part of job duties.
We are looking for a highly skilled Legal Secretary to join our team in Houston, Texas. This role is ideal for an experienced and detail-oriented individual with extensive expertise in legal administrative support, document preparation, and court filings. The successful candidate will play a vital role in ensuring the smooth operation of legal processes while maintaining high standards of accuracy and efficiency.<br><br>Responsibilities:<br>• Manage attorney calendars, track litigation deadlines, and coordinate schedules to avoid conflicts and ensure timely appointments.<br>• Draft and prepare court documents such as complaints, answers, discovery materials, briefs, motions, and correspondence.<br>• Revise and finalize legal documents, ensuring they are properly filed, served, and delivered within required timelines.<br>• Handle court filings at state, federal, appellate, and arbitration levels, including electronic filing procedures across various venues.<br>• Conduct basic legal research using internet resources and provide requested case materials for attorneys.<br>• Open and manage new legal files, perform conflict of interest checks, and organize both electronic and hard-copy files.<br>• Collaborate with accounting teams and timekeepers to oversee billing processes, including editing prebills, generating reports, and issuing invoices.<br>• Work closely with administrative support staff and maintain a team-oriented approach to handling overload tasks such as typing, filing, and reception relief.<br>• Perform additional duties as requested, ensuring flexibility and responsiveness to the needs of attorneys and office management.
<p>We are looking for an Administrative Services Coordinator to join our team in Houston, TX. This is a long-term contract position that offers an opportunity to contribute to a dynamic and collaborative environment. The ideal candidate will perform a variety of administrative and financial tasks, ensuring smooth operations and effective communication with stakeholders.</p><p><br></p><p>Responsibilities:</p><p>• Provide general office support, including document management, filing, and coordination of routine administrative tasks.</p><p>• Maintain tenant, vendor, and property records, such as insurance certificates and lease abstracts, in compliance with established standards.</p><p>• Open and track work orders, coordinating with vendors to monitor the status of assigned tasks.</p><p>• Assist with lease administration activities, including lease setup, updates, and reporting, as well as preparing internal lease documents.</p><p>• Process accounts payable and accounts receivable, including coding invoices, inputting data into accounting systems, and reconciling accounts.</p><p>• Prepare accounts receivable status worksheets and assist in resolving discrepancies.</p><p>• Handle vendor communications and ensure timely completion of assigned responsibilities.</p><p>• Utilize Microsoft Office Suite to create reports, correspondence, and other documentation as needed.</p><p>• Support financial processes by performing ad hoc calculations and generating reports.</p><p>• Collaborate with team members and stakeholders to address inquiries and provide effective solutions.</p>
