<p>We are looking for a motivated and detail-oriented Receptionist to join our team on a contract basis in The Woodlands, Texas area. In this role, you will be the first point of contact for visitors and play a vital role in maintaining a welcoming and organized office environment. This position offers an excellent opportunity for someone who thrives in a dynamic, fast-paced setting and enjoys multitasking while supporting various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in guests with a friendly and attentive demeanor, ensuring an exceptional visitor experience.</p><p>• Maintain the front desk and lobby areas, keeping them organized, clean, and ready for guests.</p><p>• Coordinate meeting room schedules and assist with visitor logistics as needed.</p><p>• Oversee daily office operations, including managing supplies, vendor relationships, and equipment maintenance.</p><p>• Support onboarding processes for new employees by preparing workspaces and welcome materials.</p><p>• Act as the primary contact for building management and facilities-related requests.</p><p>• Plan and organize internal events, meetings, and team celebrations.</p><p>• Provide administrative assistance such as scheduling, travel coordination, and expense tracking.</p><p>• Collaborate with HR and Operations teams to manage documentation and support internal communication.</p><p>• Identify opportunities for process improvements to enhance office efficiency.</p>
<p>We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Houston, Texas. The ideal candidate will serve as the first point of contact for clients and visitors, ensuring a welcoming and organized environment. This role requires exceptional customer service skills and the ability to manage multiple tasks efficiently. <strong>Work schedule will very each week - hours will range anywhere from 8:30AM-7:30PM depending on the schedule of the day. </strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring they feel welcomed and directed to the appropriate person or department.</p><p>• Answer and manage incoming phone calls, providing accurate information or transferring calls as needed.</p><p>• Maintain a tidy and organized reception area to ensure it meets company standards.</p><p>• Handle administrative tasks such as scheduling appointments, managing calendars, and processing correspondence.</p><p>• Assist with filing, record-keeping, and other clerical duties as required.</p><p>• Coordinate with various departments to ensure smooth communication and operations.</p><p>• Monitor and manage office supplies, placing orders when necessary to maintain inventory.</p><p>• Provide support during meetings and events, including setup and logistical arrangements.</p><p>• Address client or visitor inquiries promptly and courteously.</p><p>• Adhere to company policies and procedures while maintaining confidentiality.</p>
<p><strong>Our client, a well-established engineering firm, has an immediate need for a detail-oriented Administrative Assistant to join their team on a contract-to-hire basis.</strong></p><p> This position plays a key role in supporting daily operations, coordinating schedules, and maintaining smooth communication between clients and engineering staff. The ideal candidate is organized, professional, and enjoys working in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Answer and direct incoming phone calls while providing outstanding customer service.</li><li>Manage shared inboxes and respond promptly to client inquiries.</li><li>Schedule damage assessments, inspections, and site visits for engineers and clients.</li><li>Track project updates, maintain documentation, and follow up on open items.</li><li>Process licensing renewals and maintain company certifications.</li><li>Handle incoming/outgoing mail and shipments for equipment and documentation.</li><li>Draft and edit correspondence, reports, and internal communications.</li><li>Maintain accurate records and confidential files.</li><li>Provide general administrative and operational support to the team.</li></ul>
