We are looking for a dedicated and detail-oriented Customer Service Representative to join our team in Mesa, Arizona. This is a long-term contract opportunity where you will play a vital role in providing exceptional service and support to our clients. The ideal candidate will have strong communication skills, the ability to handle sensitive information with care, and experience in a fast-paced environment.<br><br>Responsibilities:<br>• Assist clients by providing accurate information and resolving inquiries in a timely and attentive manner.<br>• Perform data entry tasks with precision, ensuring all budget-related and client information is correctly documented.<br>• Communicate effectively with stakeholders, including individuals with developmental disabilities and veterans, to address their unique needs.<br>• Collaborate with a team of representatives to maintain seamless service delivery and achieve team goals.<br>• Maintain confidentiality and handle sensitive information with the utmost care and attention.<br>• Utilize bilingual Spanish and English skills to support a diverse client base.<br>• Participate in comprehensive training programs, including shadowing sessions, to ensure proficiency in job responsibilities.<br>• Leverage medical experience, if applicable, to address client concerns effectively.<br>• Use company-provided equipment, such as laptops and monitors, to perform job duties efficiently.<br>• Contribute to the continuous improvement of customer service processes by providing feedback and suggestions.
We are looking for an organized and detail-oriented Collections Specialist to join our team in Phoenix, Arizona. This role involves managing customer orders, handling inquiries, and supporting various business processes to ensure seamless operations. The ideal candidate will excel in resolving discrepancies, maintaining strong relationships with stakeholders, and contributing to process improvements.<br><br>Responsibilities:<br>• Process customer orders from receipt to invoice, ensuring accurate entry into Sage 200.<br>• Verify electronic orders by cross-checking data in Sage against TrueCommerce to confirm pricing and quantities.<br>• Resolve discrepancies related to pricing or quantities to ensure order completion and accuracy.<br>• Release orders to the warehouse by reconciling data between Sage and the warehouse management system for consistency.<br>• Respond to customer inquiries regarding deliveries, returns, and product details in a timely manner.<br>• Collaborate with sales account managers to maintain clear communication and foster productive relationships.<br>• Assist with raising invoices and issuing credit notes to support the Deduction Analyst.<br>• Identify and implement process improvement opportunities within the Customer Service team.<br>• Address consumer complaints by logging data, resolving issues, or escalating concerns to the Quality team as needed.<br>• Perform additional duties aligned with the role’s responsibilities to maintain high standards.
<p>Position: Payroll Specialist</p><p>Location: Glendale, AZ (85009) Fully Onsite</p><p>Compensation: $70K-$80K</p><p><br></p><p>Are you passionate about precision, numbers, and making sure everyone gets paid accurately and on time? Do you thrive in a fast-paced environment where your attention to detail and problem-solving skills make a real impact? If so, we have an exciting opportunity for you!</p><p><br></p><p>We’re looking for a Payroll Specialist to join out client and play a key role in ensuring smooth and accurate payroll processing for their valued employees. This is more than just a job—it’s a chance to be part of a collaborative, supportive team that values integrity, accuracy, and continuous improvement with a runway for career progression and leadership in the very near future!</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process weekly, bi-weekly, monthly, and year-end payroll for exempt and non-exempt employees.</li><li>Review timesheets and wage computations to identify and resolve discrepancies</li><li>Verify attendance, hours worked, and pay adjustments</li><li>Issue accurate and timely paychecks and pay stubs</li><li>Calculate wages, deductions, and retroactive pay adjustments</li><li>Input RO’s weekly and generate monthly commission checks</li><li>Track employee leave (vacation, personal, sick time)</li><li>Assign hours to appropriate jobs/ROs and adjust wage rates as needed</li><li>Calculate and submit payroll and unemployment taxes to federal and state agencies</li><li>Prepare and submit weekly certified payroll reports; maintain job logs</li><li>Generate and distribute annual W-2 forms</li><li>Provide guidance to employees and managers on payroll, tax, benefits, and garnishments</li><li>Support Payroll Supervisor with benefits reports and general ledger reconciliations</li><li>Stay current on payroll-related laws and regulations</li><li>Ensure compliance with local, state, and federal requirements (e.g., workers comp, garnishments)</li><li>Interpret payroll policies and resolve employee inquiries</li></ul><p><br></p><p><br></p>
We are looking for an organized and detail-oriented Receptionist to join our team in Phoenix, Arizona. In this contract position, you will serve as the first point of contact for visitors and callers, ensuring smooth and efficient communication within the office. The ideal candidate will have excellent interpersonal skills and the ability to handle multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring they feel welcomed and directed to the appropriate individual or department.<br>• Manage a multi-line phone system, answering and directing inbound calls promptly and efficiently.<br>• Handle switchboard operations for phone systems ranging from 1 to 10 lines.<br>• Provide accurate information to callers and visitors regarding office services and inquiries.<br>• Maintain a clean and organized reception area to uphold a detail-oriented appearance.<br>• Support administrative staff by performing light clerical duties, such as filing and scheduling.<br>• Monitor and manage incoming mail and deliveries, ensuring proper distribution.<br>• Assist in coordinating appointments and maintaining an updated calendar for meetings.<br>• Uphold confidentiality standards while handling sensitive information.<br>• Deliver exceptional customer service to all internal and external stakeholders.
We are looking for an organized and detail-oriented Receptionist to join our team in Phoenix, Arizona. In this long-term contract position, you will be the first point of contact for clients, visitors, and staff, ensuring a welcoming and efficient front desk experience. If you excel at multitasking and enjoy interacting with people, we invite you to apply for this opportunity.<br><br>Responsibilities:<br>• Manage the reception desk by greeting visitors, handling inquiries, and directing guests to the appropriate departments.<br>• Operate and manage a multi-line phone system, ensuring all incoming calls are answered promptly and routed correctly.<br>• Handle a switchboard with up to 10 phone lines, maintaining smooth communication within the organization.<br>• Respond to inbound calls in a courteous and attentive manner, addressing customer needs or forwarding calls to the right personnel.<br>• Maintain an organized and well-kept reception area, ensuring it reflects the company’s standards.<br>• Assist with administrative tasks such as scheduling appointments, managing correspondence, and maintaining records.<br>• Provide support to other departments as needed, including handling overflow calls or helping with basic office tasks.<br>• Monitor and manage visitor logs and ensure compliance with office security protocols.<br>• Coordinate part-time receptionist duties, ensuring seamless coverage during busy periods.
<p>A leading company in the <strong>wine and spirits distribution industry</strong> is seeking an <strong>Accounting Manager</strong> to oversee accounting operations and ensure financial accuracy in accordance with established principles and deadlines. This position will begin as a <strong>contract-to-hire opportunity</strong>, offering the potential for permanent employment based on performance.</p><p> </p><p>The Accounting Manager will manage a small accounting team, oversee general ledger, accounts payable, and payroll functions, and provide financial analysis to support organizational goals. The ideal candidate will bring strong leadership, attention to detail, and experience managing complex accounting processes in a dynamic, fast-paced environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Direct and oversee daily accounting functions, including <strong>General Ledger Accounting, Payroll, and Accounts Payable</strong>.</li><li>Supervise and develop accounting personnel, ensuring accuracy, efficiency, and adherence to company policies and GAAP standards.</li><li>Prepare and review <strong>financial statements</strong>, reconciliations, and journal entries to ensure completeness and accuracy.</li><li>Coordinate <strong>month-end and year-end close processes</strong> and maintain internal controls over financial reporting.</li><li>Manage payroll operations and ensure compliance with federal, state, and local regulations.</li><li>Oversee vendor payments, expense reimbursements, and the maintenance of documentation for monthly reporting.</li><li>Prepare and file <strong>property tax returns and renewal license applications</strong> for multiple branch locations.</li><li>Conduct special analyses and prepare reports to support business decisions and leadership initiatives.</li><li>Collaborate cross-functionally with operations and finance teams to improve efficiency and accuracy across accounting processes.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join the Safety Department of a leading construction contractor in Phoenix, Arizona. This contract-to-placement position offers an excellent opportunity for growth, with strong potential for long-term placement and benefits upon transition. The role requires someone highly organized, Excel-proficient, and capable of supporting a team of seven safety specialists in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, providing assistance to seven team members and overseeing one clerical assistant.<br>• Utilize Excel and Smartsheet to create and maintain spreadsheets, templates, tables, and reports, ensuring accuracy and efficiency.<br>• Handle payroll-related tasks, including time approval, vacation requests, and cross-checking staffing schedules to ensure adequate coverage.<br>• Support employee onboarding processes by coordinating necessary tasks and documentation for new hires.<br>• Manage departmental calendars, schedule meetings, and organize materials for incident reviews and other safety-related sessions.<br>• Update and maintain safety incident reports, tracking key metrics, and presenting findings as required.<br>• Investigate complaints from job sites, identify responsible teams, and ensure proper follow-up and resolution.<br>• Coordinate and compile documentation for meetings and reports, ensuring all necessary information is readily available.<br>• Assist in resolving administrative issues and improving processes to enhance departmental efficiency.
We are looking for an experienced Human Resources (HR) Manager to join our team in Tempe, Arizona. This long-term contract position offers an exciting opportunity to oversee critical HR functions, including employee relations, compliance, and talent acquisition. The ideal candidate will bring a proven track record in managing HR systems and processes, ensuring seamless operations within a dynamic environment.<br><br>Responsibilities:<br>• Lead and manage day-to-day HR operations, including employee relations, benefits administration, and compliance initiatives.<br>• Oversee recruitment processes, ensuring alignment with organizational goals and industry standards.<br>• Utilize HR systems, including ADP Workforce Now and Ceridian, to streamline workflows and maintain accurate employee records.<br>• Develop and implement strategies to enhance employee engagement and retention.<br>• Ensure compliance with labor laws and organizational policies, conducting regular audits and updates as needed.<br>• Collaborate with leadership teams to align HR strategies with business objectives.<br>• Manage benefit programs and assist employees with inquiries regarding health, retirement, and other services.<br>• Facilitate training sessions and workshops to support employee development and organizational growth.<br>• Analyze HR metrics to identify trends and recommend improvements to processes.<br>• Support hiring processes by coordinating interviews, onboarding new employees, and maintaining ATS systems.
We are looking for an experienced Administrative Assistant to join a leading construction contractor in Phoenix, Arizona. This is a Contract-to-long-term opportunity, offering the chance to work closely with the Safety Department in a dynamic and collaborative environment. The role is fully onsite and provides an excellent pathway to stable employment with great benefits upon transition.<br><br>Responsibilities:<br>• Serve as the primary administrative support for the Safety Department, coordinating tasks for a team of seven and overseeing one clerical assistant.<br>• Create and manage spreadsheets using Excel and Smartsheet, including tables, basic formulas, and formatting for streamlined data organization.<br>• Process payroll-related tasks, such as approving timesheets, managing vacation requests, and cross-checking staff coverage against department schedules.<br>• Assist with onboarding new employees by organizing necessary documentation and completing administrative tasks.<br>• Maintain and update the department calendar, schedule meetings, and prepare materials for incident reviews and Root Cause Analysis sessions.<br>• Track and report safety metrics while ensuring accurate updates to incident reports.<br>• Investigate complaints from work sites, identify responsible teams, and coordinate appropriate follow-up actions.<br>• Support the department in organizing and maintaining documentation to ensure smooth operations and compliance.
