Robert Half's client in Needham is looking for a part time Admin Assistant to help in their residential life department.<br><br>Responsibilities: <br>- data entry<br>- assisting students move in and move out on the admin side <br>- excel experience is a must <br>- directing students<br>- other administrative tasks <br><br>*Residential life experience is a must!<br><br>Duration: 4/16- mid May<br>Pay: $19-21
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Wakefield, Massachusetts. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing comprehensive administrative support. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform data entry tasks with precision to maintain up-to-date and accurate records.</p><p>• Assist with general office management duties, including organizing supplies and maintaining a clean workspace.</p><p>• Prepare and process documents, reports, and correspondence as needed.</p><p>• Schedule and coordinate meetings, appointments, and events.</p><p>• Maintain confidentiality while handling sensitive information and documentation.</p><p>• Support team members with administrative tasks to ensure seamless workflow.</p><p>• Monitor and respond to emails promptly, ensuring all communications are addressed efficiently.</p>
<p>We are looking for a detail-oriented Customer Service Representative to provide essential support to the Dispatch department of our client in Canton, Massachusetts. This contract position is fully onsite and will cover a short-term medical leave lasting approximately 1-2 months. In this role, you will play a key part in maintaining smooth operations by handling administrative tasks and assisting with customer and technician needs.</p><p><br></p><p>Responsibilities:</p><p>• Update customer files and ensure records are accurate and organized.</p><p>• Enter work orders into the system and maintain detailed documentation.</p><p>• Assist field technicians in obtaining purchase order numbers as needed.</p><p>• Input customer data and work order information into company systems.</p><p>• Respond to customer calls promptly and professionally, addressing inquiries and concerns.</p><p>• Support the Dispatch department with general administrative tasks.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Maintain a high level of accuracy in data entry and administrative processes.</p>
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior leadership. In this role, you will be responsible for managing schedules, coordinating travel, and ensuring smooth execution of executive meetings and engagements. This is a long-term contract position based in Boston, Massachusetts.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all appointments and meetings are scheduled efficiently.<br>• Coordinate and arrange detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare agendas and materials for executive meetings to ensure they run smoothly and effectively.<br>• Act as a point of contact for internal and external stakeholders, managing communications on behalf of executives.<br>• Handle confidential information with discretion and professionalism.<br>• Monitor and prioritize incoming requests, ensuring timely responses and follow-ups.<br>• Facilitate seamless coordination across departments to support executive initiatives.<br>• Resolve scheduling conflicts and anticipate potential challenges to maintain operational efficiency.<br>• Assist with ad hoc administrative tasks to support the executive team.<br>• Ensure all travel arrangements are aligned with organizational policies and preferences.
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently.<br>• Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics.<br>• Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation.<br>• Plan and execute logistics for board meetings, including preparation of materials and management of schedules.<br>• Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors.<br>• Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events.<br>• Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions.<br>• Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards.<br>• Collaborate with team members to uphold a culture of excellence and high standards.<br>• Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
We are looking for a detail-oriented Part-Time Administrative Assistant to join our team in Boston, Massachusetts. In this long-term contract role, you will play a key part in ensuring the smooth operation of administrative tasks and office functions. This position is ideal for someone who thrives in a dynamic environment and enjoys providing excellent support to both staff and clients.<br><br>Responsibilities:<br>• Manage and organize daily administrative tasks to ensure efficient office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate departments.<br>• Perform accurate data entry to maintain detailed and up-to-date records.<br>• Coordinate and support receptionist duties, including welcoming visitors and managing appointments.<br>• Assist in preparing reports, correspondence, and other office documents.<br>• Maintain and organize office supplies and equipment to ensure availability for staff.<br>• Collaborate with team members to streamline administrative processes and improve workflow.<br>• Handle confidential information with discretion and professionalism.<br>• Support scheduling and calendar management for meetings and events.<br>• Address ad hoc administrative needs as they arise.
We are looking for a motivated and organized Office Assistant to join our team in Sagamore Beach, Massachusetts. This is a long-term contract position offering the opportunity to work in a dynamic environment and contribute to the smooth operation of daily business activities. The ideal candidate will excel in customer service and administrative tasks while demonstrating strong attention to detail.<br><br>Responsibilities:<br>• Serve as the first point of contact by answering inbound calls and addressing customer inquiries efficiently.<br>• Schedule appointments and manage calendars to ensure seamless coordination of services.<br>• Perform accurate data entry into company systems and utilize Microsoft Office for various administrative tasks.<br>• Communicate professionally with customers and clients regarding services and scheduling.<br>• Scan and organize documents to maintain accurate record-keeping and organization.<br>• Carry out general clerical duties, including filing, photocopying, and mail handling.<br>• Support receptionist functions by greeting visitors and assisting with front-desk operations.<br>• Assist in maintaining a clean and organized workspace to promote productivity.
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment.<br><br>Responsibilities:<br>• Organize and distribute incoming mail promptly to ensure accurate delivery.<br>• Assist in managing the mail center operations, including sorting and processing outgoing mail.<br>• Perform general administrative tasks such as scheduling, document preparation, and data entry.<br>• Maintain accurate records and logs related to mail distribution and administrative activities.<br>• Collaborate with team members to support operational needs and achieve department goals.<br>• Handle inquiries and communicate effectively with internal and external stakeholders.<br>• Ensure compliance with organizational policies and procedures in all administrative functions.<br>• Monitor inventory levels for mailroom supplies and place orders as needed.<br>• Support additional administrative projects as assigned to enhance workflow efficiency.
<p>We are seeking a highly organized and detail‑oriented <strong>Part-Time Administrative Assistant</strong> (M/W/F) overseeing multiple projects. </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to project managers and teams across several active projects</li><li>Manage documentation related to contracts, insurance, and vendor onboarding</li><li>Collect and track W9s, certificates of insurance, and other compliance materials</li><li>Maintain organized digital records and follow up with external partners as needed</li><li>Assist with tracking and updating project-related items including:</li><li>Expense reports</li><li>Maintain files and workflow</li><li>Support day‑to‑day office operations</li></ul><p><br></p>
We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Danvers, Massachusetts. In this role, you will play a key part in managing financial processes, with a strong focus on gift and donation processing. Your ability to ensure accuracy and efficiency will support the organization's financial operations.<br><br>Responsibilities:<br>• Process and record donations and gifts with precision, ensuring all transactions are properly documented.<br>• Handle accounts payable tasks, including verifying invoices and ensuring timely payments.<br>• Accurately input financial data into the Banner ERP system to maintain up-to-date records.<br>• Reconcile financial discrepancies by gathering and analyzing account information.<br>• Collaborate with team members to streamline processes and improve efficiency in financial operations.<br>• Generate reports related to gift processing and donations for internal and external stakeholders.<br>• Maintain organized records to support audits and financial reviews.<br>• Respond to inquiries regarding donation processing and ensure excellent service to donors.<br>• Identify opportunities to enhance data entry and processing workflows.
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Cambridge, Massachusetts for a renown higher education institution. In this role, you will support daily financial operations, including invoice processing, expense reconciliation, and travel report management. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow within the education industry.</p><p><br></p><p>Responsibilities:</p><p>• Process and match invoices with a high level of accuracy.</p><p>• Reconcile monthly expenses to ensure financial records are up-to-date.</p><p>• Prepare and review detailed travel expense reports.</p><p>• Support the verification and approval of various financial transactions.</p><p>• Assist in budget analysis and projections for operational activities.</p><p>• Coordinate with internal departments to manage revenue receipts and transfers.</p><p>• Maintain and update financial records in compliance with organizational policies.</p><p>• Help streamline business processes for improved accuracy and efficiency.</p><p>• Collaborate with finance teams on audits and reporting requirements.</p><p>• Provide general accounting support for programs, classes, and events.</p>
<p>We are looking for a dedicated and detail-oriented Part-Time Executive Assistant to provide high-level support to the executive team of a dynamic pharmaceutical/biotechnology company. This contract position offers an excellent opportunity to work closely with senior leadership in a collaborative environment. The ideal candidate will bring strong organizational skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are resolved promptly.</p><p>• Coordinate and arrange all aspects of travel, including flights, accommodations, and ground transportation for executives.</p><p>• Organize and prepare materials for executive meetings, ensuring all necessary documentation is readily available.</p><p>• Serve as the primary point of contact for internal and external communications on behalf of the executive team.</p><p>• Assist with planning and executing special projects or events as needed.</p><p>• Handle confidential information with the utmost discretion and professionalism.</p><p>• Monitor and prioritize incoming emails and correspondence, responding or redirecting as appropriate.</p><p>• Ensure timely follow-ups on action items and deliverables for the executive team.</p><p>• Maintain a system for tracking key deadlines and commitments to support team efficiency.</p>
<p>We are looking for an organized and detail-oriented Legal Assistant to join our team in Weymouth, Massachusetts. This role involves providing critical administrative support to ensure the smooth operation of legal services, with a focus on trusts and estates. The ideal candidate will excel at calendar management, client communication, and maintaining professionalism in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain attorney calendars, including scheduling meetings, deadlines, and appointments.</p><p>• Prepare and organize documentation related to trusts and estates cases.</p><p>• Serve as the first point of contact by handling receptionist duties such as greeting clients, answering calls, and directing inquiries.</p><p>• Utilize Microsoft Office Suite to draft, edit, and format legal correspondence and reports.</p><p>• Coordinate client services by maintaining records, tracking deadlines, and ensuring timely follow-up.</p><p>• Support day-to-day administrative tasks to optimize office efficiency.</p><p>• Assist in filing and organizing legal documents to ensure proper record-keeping.</p><p>• Communicate effectively with clients, attorneys, and external parties to facilitate case progress.</p><p>• Monitor and maintain office supplies and equipment as needed.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for an experienced Legal Assistant to join a dynamic law firm in Boston, Massachusetts. In this role, you will provide essential support to attorneys through legal research, document management, and coordination of case timelines. If you have a strong background in civil litigation and excellent organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Conduct thorough legal research to support case preparations and ongoing litigation.<br>• Manage and review legal documents, ensuring accuracy and compliance with court requirements.<br>• Coordinate schedules and maintain calendars to ensure timely court filings and meetings.<br>• Assist in drafting and filing court documents, including e-filing procedures.<br>• Collaborate with attorneys to gather information and prepare for interviews.<br>• Monitor and track deadlines for municipal cases and ensure timely submission of required documentation.<br>• Provide administrative support, including managing correspondence and maintaining case files.<br>• Communicate effectively with court personnel and other legal professionals to facilitate case progress.<br>• Organize and maintain case timelines to ensure seamless case management.<br>• Ensure adherence to legal procedures and standards within all assigned tasks.
We are looking for a detail-oriented Legal Assistant to join our team in Danvers, Massachusetts. In this role, you will provide comprehensive support to attorneys, ensuring smooth case management and efficient litigation processes. The ideal candidate possesses strong organizational skills, a thorough understanding of court procedures, and a commitment to delivering high-quality legal assistance.<br><br>Responsibilities:<br>• Coordinate attorneys’ schedules, including depositions, hearings, meetings, and travel arrangements.<br>• Prepare and electronically file legal documents in both state and federal courts.<br>• Draft and organize pleadings, motions, discovery responses, and exhibits.<br>• Conduct legal research and maintain both electronic and physical case files.<br>• Communicate effectively with clients, opposing counsel, and court staff to facilitate case progress.<br>• Assist in trial preparation by gathering documentation, organizing evidence, and preparing witnesses.<br>• Manage new case openings, track attorney time entries, and compile expense reports.
We are looking for a detail-oriented Legal Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a key part in supporting litigation efforts by managing important documentation, coordinating filings, and ensuring timely case preparation. This position offers an excellent opportunity to contribute to a dynamic legal team and gain valuable experience in civil litigation.<br><br>Responsibilities:<br>• Assist with preparing and organizing legal documents for use in litigation cases.<br>• Manage e-filings in state and federal courts, ensuring accuracy and timeliness.<br>• Coordinate discovery processes, including document production, subpoenas, and deposition preparation.<br>• Maintain and update case calendars, deadlines, and docket entries to ensure effective case management.<br>• Organize case files and provide support in trial preparation, including creating exhibits and trial materials.
We are looking for a detail-oriented Part Time Development Administrative Assistant to join our team in Newport, Rhode Island. This is a Long-term Contract position offering an opportunity to contribute to the success of fundraising initiatives and donor management processes. The ideal candidate will play a pivotal role in ensuring smooth administrative operations within the advancement department.<br><br>Responsibilities:<br>• Draft and prepare donor acknowledgments, appeal letters, and various development-related communications.<br>• Update and maintain accurate donor records and databases to support fundraising efforts.<br>• Provide direct administrative assistance to the Director of Advancement, ensuring efficient office operations.<br>• Coordinate logistics for the Summer Art Party fundraising event, including managing RSVPs, seating arrangements, and other event details.<br>• Oversee membership processing, handle renewals, and respond to inquiries from members.<br>• Contribute to development communications and perform basic data analysis to assist in strategic decision-making.
We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will play a pivotal part in ensuring the efficient handling and distribution of mail and packages within our organization. If you thrive in a fast-paced environment and take pride in staying organized, this position is an excellent opportunity to contribute to a dynamic workplace.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to the appropriate departments or individuals.<br>• Deliver outgoing mail and packages to designated locations in a timely manner.<br>• Maintain accurate records of mail deliveries and pickups.<br>• Operate mailroom equipment, including postage meters and scanners, to process outgoing mail.<br>• Ensure all mail is handled securely and confidential information is protected.<br>• Assist with tracking and managing inventory of mailroom supplies.<br>• Respond promptly to internal inquiries regarding mailroom services.<br>• Work collaboratively with team members to optimize mailroom operations.<br>• Identify and address any issues related to mail processing or delivery.<br>• Maintain a clean and organized mailroom environment.
<p>My non-profit client is seeking a highly organized, detail-oriented, and proactive individual to join their team as an Executive Assistant & Project Coordinator. This is not a traditional assistant role—it's a central, high-impact position for someone eager to act as a force multiplier for their CEO and executive leadership. {Boston, MA; onsite}</p><p><br></p><p>What You’ll Do:</p><ul><li>Own the CEO’s calendar and priorities</li><li>Serve as a central point for coordination across internal and external stakeholders</li><li>Track, execute, and drive forward multiple concurrent organizational projects and initiatives</li><li>Develop, maintain, and optimize project plans, trackers, dashboards, and executive communications</li><li>Prepare briefing materials, presentations, and concise updates for senior audiences</li><li>Coordinate board and committee activities end-to-end, ensuring compliance and detail orientation</li></ul><p><br></p>
<p>Admissions and Marketing Assistant with 1-2+ years of experience needed for a full-time, fully onsite position with our private high school client in Boston. The hours for this fully onsite position are 7:45am-4pm or 4:30pm and there will be required time off hours for school events and activities. Must be comfortable making and answering calls and be comfortable participating in school marketing events. Salary is 50-65K.</p><p><br></p><p>The Admissions and Marketing Assistant supports enrollment objectives and enhances brand visibility through administrative, communications, and event support. This role ensures a seamless, welcoming experience for families from initial inquiry to a student’s first day, while actively participating in marketing activities that highlight the school’s values and programs.</p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><ul><li>Qualify prospective families, conduct initial and follow-up calls, and pass qualified leads to the Admissions Manager</li><li>Schedule school visits, virtual meetings, and maintain a customer-focused communication approach</li><li>Manage the CRM (Salesforce), keeping lead pipelines clean and accurate with timely data entry and updates</li><li>Nurture leads through follow-up calls and emails, provide feedback on lead quality, and support effective campaign improvements</li><li>Guide families through the admissions process, ensuring high-quality written and verbal communications and a positive experience</li><li>Build rapport with families, understand their needs, and personalize responses</li><li>Support school recruitment and community events, assist during tours, interviews, and student visit days</li><li>Drive engagement at every stage of the admissions pipeline, follow best practices in communication, and ensure timely closure of leads</li><li>Articulate brand messages and value propositions consistently throughout the admissions journey</li><li>Support re-enrollment and retention processes, participate in committee meetings, and help identify and mitigate risks</li><li>Maintain knowledge of admissions policies and regulatory requirements, ensure a smooth admissions workflow, and manage required documentation</li><li>Capture and manage data in CRM systems, ensuring accuracy for new and existing students</li><li>Assist with creation and distribution of marketing materials, organizing inventory for events, and supporting photography/videography for promotions</li><li>Provide general support to the Admissions and Marketing Managers and actively engage in community-facing activities</li></ul><p><br></p>
<p>We are looking for a Mailroom Clerk to join this office in Canton, MA. This coverage will be on call/as needed. </p><p><br></p><p>Responsibilities:</p><p>• Handle incoming and outgoing mail, ensuring timely and accurate delivery.</p><p>• Maintain organization and efficiency in the mailroom.</p><p>• Coordinate with team members to manage mail distribution schedules.</p><p>• Track and record mail-related activities as required.</p><p>• Communicate effectively with clients or team members regarding mail inquiries.</p><p>• Ensure compliance with company policies and procedures in mail services.</p><p>• Provide support during peak times or special projects related to mail services.</p>
We are looking for an experienced Litigation Paralegal to join our dedicated team in Providence, Rhode Island. This role is integral to supporting a busy plaintiff-side practice focused on medical malpractice and personal injury cases. The ideal candidate will have a sharp eye for detail, strong organizational skills, and a proven ability to manage complex case files from intake to trial.<br><br>Responsibilities:<br>• Draft and respond to discovery requests, including interrogatories, requests for production, and requests for admission.<br>• Assist attorneys in developing and organizing discovery strategies and responses.<br>• Request, track, and obtain medical records and billing information from healthcare providers, hospitals, and third-party vendors.<br>• Analyze and summarize large volumes of medical records and billing documents, creating detailed medical chronologies and case summaries.<br>• Maintain and organize case files, ensuring both electronic and physical records are accurate and complete.<br>• Prepare for trial by coordinating exhibits, subpoenas, witness files, and trial binders.<br>• Collaborate with clients, medical experts, and opposing counsel to gather and exchange necessary information.<br>• Monitor and manage deadlines to ensure compliance with court rules and discovery schedules.<br>• Provide support during trial proceedings, including managing documentation and logistics.
We are looking for a skilled Trusts & Estates Paralegal to join a respected law firm in Walpole, Massachusetts. This position is ideal for a detail-oriented individual with at least two years of experience who thrives in a collaborative environment and enjoys working closely with attorneys and clients. The role involves supporting estate planning and administration processes while ensuring precision and high standards.<br><br>Responsibilities:<br>• Draft and finalize estate planning documents, including wills, trusts, powers of attorney, and healthcare proxies.<br>• Manage all tasks related to probate and estate administration, from initiation to closure.<br>• Prepare and submit probate court filings and supporting materials with accuracy.<br>• Coordinate asset transfers and assist with the funding of trusts and estates.<br>• Maintain organized electronic and physical files for estate planning and probate matters.<br>• Communicate effectively with clients, financial institutions, and court representatives.<br>• Monitor deadlines and ensure adherence to court and internal procedural requirements.<br>• Offer administrative and paralegal assistance to attorneys as needed.
<p>Our client, a successful mid-sized law firm, is seeking a Commercial Real Estate Paralegal to join their firm. The paralegal will be instrumental in supporting the commercial real estate and transactions practice group in all stages of the process.</p><p><br></p><p><strong>Location:</strong> Boston, MA</p><p><strong>Salary:</strong> $100,000 - $120,000 (depending on experience)</p><p><strong>Schedule: </strong>Hybrid (3 days in, 2 days remote) after onboarding</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support attorneys in commercial real estate transactions, including acquisitions, dispositions, financings, and refinancings.</li><li>Assist with preparation, review, and coordination of closing documents and checklists.</li><li>Support commercial loan transactions and track satisfaction of financing conditions.</li><li>Draft and coordinate conveyancing documents and post-closing filings.</li><li>Assist with commercial leasing matters, including leases, amendments, and assignments.</li><li>Order, review, and summarize title, survey, and zoning materials.</li><li>Identify and assist in resolving title, survey, and zoning issues.</li><li>Coordinate due diligence and communicate with clients, lenders, title companies, surveyors, and opposing counsel0</li></ul>
We are looking for a skilled Paralegal to join our team on a contract basis in Boston, Massachusetts. This role involves supporting attorneys in estate and trust administration by preparing legal documents, conducting research, and ensuring accurate asset valuation. If you have expertise in probate processes and tax filings, we invite you to bring your detailed-oriented approach to this position.<br><br>Responsibilities:<br>• Assist in identifying, evaluating, and organizing assets to support estate and trust administration.<br>• Prepare detailed accounting reports for both estates and trusts, ensuring accuracy and compliance.<br>• Complete federal and state estate tax returns, including the federal estate tax return and other applicable filings.<br>• Collaborate with attorneys to interpret wills and trust agreements, ensuring proper implementation and funding of trusts.<br>• Conduct basic legal research using reference materials and various resources to support case preparation.<br>• Draft and review probate documents, ensuring they meet legal standards and guidelines.<br>• Maintain effective communication with clients and attorneys to address inquiries and provide updates on case progress.