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5 results for Senior Executive Assistant in Tampa, FL

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-06T00:00:00Z

Administrative Assistant

Largo, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a compassionate and organized Administrative Assistant to support a government program in Largo, Florida. This Contract position will play a key role in helping residents navigate relocation during a redevelopment initiative, while providing dependable administrative and customer-facing support. The ideal candidate is comfortable managing documentation, coordinating appointments, and assisting individuals who may be facing stressful circumstances. Responsibilities:• Guide residents through each stage of the relocation process during individual meetings and follow-up interactions.• Prepare and organize housing applications, supporting forms, and required documents to help keep cases moving forward.• Communicate with landlords and property managers to identify housing options that align with resident needs.• Enter, update, and maintain records, logs, and tracking spreadsheets in Microsoft Excel with a high level of accuracy.• Review relocation-related forms, reimbursement submissions, and payment documents to ensure completeness and proper processing.• Coordinate calendars, arrange meetings, draft routine correspondence, and provide day-to-day support to the relocation team.• Handle sensitive resident information with discretion while delivering attentive and empathetic customer service.• Respond to inbound calls and general administrative inquiries, directing questions and concerns to the appropriate contacts when needed.
2026-07-14T00:00:00Z

Personal Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an experienced Personal Executive Assistant for a company in Tampa, Florida. This on-site role blends personal assistance with office coordination and calls for someone who is highly discreet, organized, and proactive in anticipating day-to-day needs. The right candidate will be comfortable managing shifting priorities, maintaining clear communication, and providing dependable support across calendars, appointments, correspondence, and administrative tasks. Responsibilities:• Coordinate personal and business schedules for key individuals, ensuring appointments, meetings, and commitments are accurately organized and updated.• Prepare and distribute daily agendas that outline meetings, appointments, and relevant details needed for a smooth day.• Arrange medical visits and complete related documentation, while monitoring prescription availability and assisting with refill coordination and home delivery.• Manage incoming communications for the office, including answering calls, relaying messages, and maintaining a welcoming front-office presence.• Handle written correspondence and routine administrative follow-up with a high degree of confidentiality and attention to detail.• Assemble presentation materials for meetings, ensuring documents are complete and well organized.• Support meeting preparation by gathering information, organizing materials, and helping executives stay ready for upcoming discussions.• Run occasional errands and provide hands-on assistance with personal tasks as needed.• Adapt support based on seasonal changes in executive location, maintaining continuity and responsiveness throughout the year. This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-24T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-07-13T00:00:00Z

Administrative Services Associate

Sarasota, FL
onsite
Permanent / Full Time
48048 - 72176 USD / Yearly
We are looking for a proactive Admin to support the daily operations and mission-driven work of a foundation in Sarasota, Florida. This position serves as a welcoming point of contact for visitors, callers, donors, volunteers, and internal partners while also managing essential administrative and financial tasks that keep the office running smoothly. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach to a fast-moving environment where priorities can shift throughout the day. Responsibilities:• Welcome guests and respond to incoming calls with professionalism, creating a positive experience for donors, staff, volunteers, and community partners.• Process a high volume of invoices each day by verifying purchase order details, confirming amounts, and entering information accurately for review and approval.• Reconcile and code company card transactions and coordinate routine office purchases to ensure supplies and operational needs are met.• Prepare and record daily deposits with careful attention to documentation, timeliness, and accuracy.• Maintain shared office and meeting spaces by stocking supplies, organizing mail, supporting kitchen upkeep, and ensuring equipment such as printers is ready for use.• Assist with fundraising and departmental projects by handling administrative tasks, organizing materials, tracking inventory, and contributing wherever support is needed.• Deliver documents or materials to nearby hospital departments, including the cancer center, to support ongoing foundation activities.• Provide dependable day-to-day administrative support that helps advance philanthropic outreach and foundation initiatives.
2026-07-14T00:00:00Z