We are looking for a detail-oriented Human Resources Administrator to join our team in Tampa, Florida. This is a long-term contract position, offering the opportunity to contribute to HR operations and administrative functions while ensuring compliance and accuracy in all processes. The ideal candidate will have experience in human resources administration and a strong ability to handle legal documentation and correspondence.<br><br>Responsibilities:<br>• Manage and maintain HR records, ensuring all documentation is accurate and up-to-date.<br>• Conduct background checks and verify employment details as part of the hiring process.<br>• Prepare and review legal forms and correspondence, ensuring compliance with applicable regulations.<br>• Handle benefit functions, including enrollment and updates for employee plans.<br>• Perform data entry tasks with precision to support HR operations.<br>• Coordinate administrative tasks to streamline human resources processes.<br>• Communicate effectively with internal teams and external stakeholders regarding HR-related matters.<br>• Assist with the implementation and documentation of HR policies and procedures.<br>• Provide support in maintaining confidentiality and security of employee information.<br>• Ensure adherence to legal and organizational standards in all HR activities.
Job Overview:<br><br>We are looking for an experienced HR Administrator/Generalist to run the daily functions of our Human Resource (HR) department. This includes working with senior management concerning the interviewing and the hiring of staff, talent acquisition, overseeing implementation of employee benefits, tracking vacation and leave, enforcing company policies and other related duties. The successful candidate will have 3-5 years of experience, excellent organizational skills, attention to detail, and the ability to work with our senior management team and PEO provider.<br><br><br>Duties/Responsibilities:<br><br>· Assist in supporting the smooth operation of the HR Department.<br><br>· Work with the managers of each department to fully document and timely implement employee performance reviews.<br><br>· Review, track and document compliance with training requirements for employees related to employment law issues.<br><br>· Maintain appropriate personnel files for each employee, including I-9 compliance.<br><br>· Develop job postings, job descriptions and collaborate with department managers to understand skills and competencies required for openings in staff.<br><br>· Work with senior management in the development and administration of company policies and procedures including regularly updating the employee handbook, personnel policies, procedures and employee communications.<br><br>· Perform routine tasks required to administer and execute human resource programs including, but not limited to, salary and compensation surveys, drafting SOP’s as required, tracking benefits and leave policies and addressing disciplinary matters and investigations.<br><br>· Prepare and perform onboarding programs for all new employees.<br><br>· Work with accounting to make sure the company has all necessary and appropriate insurance in place and have familiarity with COI’s and other required documents.<br><br>· Timely develop job postings, screen candidates and handle employment-related inquiries from applicants, employees, and managers.<br><br>· Attend and participate in employee disciplinary meetings, terminations, and investigations as required.<br><br>· Handle day to day compliance issues, including making sure the company is in full compliance with all federal, state and local employment regulations and rules.<br><br>· Maintain knowledge of industry trends, regulatory changes, and new technologies in human resources, talent management, and employment law.<br><br>· Work with Senior Management in implementing new HR initiatives, policies and updates as required and perform other duties as assigned.<br><br><br>Requirements:<br><br>· 3+ years of Human Resource experience with increasing responsibility including experience in interviewing, hiring, and training new employees, conducting employee reviews and resolving workplace issues.<br><br>· Maintain strict confidentiality concerning issues relating to salaries, compensation benefits and other employee issues.<br><br>· Familiarity with PEO Integration and employee benefits.<br><br>· Proficiency in Microsoft 365, especially SharePoint, Excel, and Power Point.<br><br>· Exceptional organizational skills with an ability to multitask, prioritize, and meet deadlines.<br><br>· Strong written and verbal communication skills.<br><br>· Ability to work in a fast-paced, high stress environment and ability to adapt quickly to rapid change.<br><br>· Detail-oriented with a high level of accuracy.
<p>We are looking for an experienced Accounting Manager/Supervisor to join our team in Tampa, Florida. This role is focused on ensuring the accuracy and efficiency of financial processes, including reconciliations, reporting, and compliance with accounting standards. The ideal candidate will collaborate across departments to drive process improvements and provide valuable insights into financial performance.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and execute general ledger reconciliations, journal entries, and preparation of financial statements.</p><p>• Lead month-end and year-end closing activities to ensure timely and accurate reporting.</p><p>• Assist in consolidating financial data across multiple entities and support audit-related tasks.</p><p>• Ensure compliance with U.S. accounting regulations and internal company policies.</p><p>• Analyze financial variances and trends, delivering insights to inform business decisions.</p><p>• Develop and implement process improvements that enhance efficiency and strengthen internal controls.</p><p>• Work closely with operations, FP& A, and leadership teams to align financial strategies.</p><p>• Provide support to the Operations Controller on special projects as required.</p><p>• Manage system implementation activities, including testing, validating data, and aligning processes post-launch.</p><p>• Facilitate integration between accounting, payroll, and expense management systems to maintain data accuracy and streamline reporting.</p><p><br></p><p>This is a permanent position. If you are interested, please reach out directly to Zoe Slater.</p>
We are looking for a highly organized Administrative Assistant to join our team in Tampa, Florida. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing essential administrative support. This opportunity is ideal for someone who excels in multitasking and thrives in a fast-paced environment.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, ensuring exceptional customer service.<br>• Manage daily administrative tasks, including scheduling and organizing office activities.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Serve as the first point of contact by greeting visitors and handling receptionist duties.<br>• Coordinate and communicate effectively with internal teams to support operational needs.<br>• Prepare and process documentation in compliance with office procedures.<br>• Maintain office supplies and ensure the workspace is well-organized.<br>• Assist in compiling reports and presentations as needed.<br>• Provide support in planning and executing meetings or events.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>HOT OPENING. Permanent hire position that will require fully in-office at our client's location in Clearwater, FL. Local candidates only. </p><p><br></p><p>Will be setting up interviews with our client for the 2nd week of February. </p><p><br></p><p>We’re looking for a Digital Project Manager with strong experience leading web, ecommerce, and digital marketing initiatives. This person will coordinate cross‑functional teams, manage timelines and deliverables, and ensure digital projects move smoothly from concept to launch.</p><p><br></p><p>You’ll work closely with developers, designers, media specialists, and business stakeholders to drive high-quality execution across web development, Shopify builds, media buying, and process improvements.</p><p>This is a mid‑level role suited for someone who can blend technical understanding with excellent communication and project leadership.</p><p><br></p><p>What You’ll Do</p><p>Lead day‑to‑day project management across web development, Shopify launches, and digital marketing initiatives</p><p>Plan, scope, and manage sprints within Scrum/Agile methodologies</p><p>Coordinate cross‑department communication between dev, creative, marketing, analytics, and leadership teams</p><p>Oversee timelines, roadmaps, budgets, and resource allocation</p><p>Manage and optimize workflows, documentation, and digital processes</p><p>Support media buying initiatives across Google Ads, Google Merchant Center, GA4, and Meta platforms</p><p>Partner with stakeholders to gather requirements, translate needs into actionable tasks, and ensure accurate execution</p><p>Facilitate daily standups, sprint planning, retrospectives, and project reviews</p><p>Conduct basic QA/UAT and ensure deliverables meet quality standards</p><p>Identify risks, blockers, and inefficiencies, proposing solutions proactively.</p><p><br></p>
<p>We are looking for a diligent and detail-oriented Bookkeeper Assistant to join our team in Tampa, Florida. This position offers an opportunity to contribute to a well-established company. The ideal candidate will support bookkeeping functions while learning and growing into the role of lead bookkeeper over time.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, including accurately reviewing and processing invoices.</p><p>• Handle accounts receivable tasks such as generating invoices, recording payments, and maintaining accurate financial records.</p><p>• Assist with payroll management, ensuring timely and precise processing.</p><p>• Perform bank reconciliations and ensure all accounts are balanced and discrepancies are resolved.</p><p>• Collaborate with the current bookkeeper to learn processes and gradually take on more responsibilities.</p><p>• Maintain organized financial records and documentation for auditing and reporting purposes.</p><p>• Communicate with vendors and clients regarding financial matters, addressing inquiries as needed.</p><p>• Provide administrative support for financial operations to ensure smooth daily workflow.</p><p>• Contribute to the transition of responsibilities as the current bookkeeper prepares for retirement.</p><p>• Uphold confidentiality and accuracy in all financial and payroll tasks.</p>
<p>We are looking for a dedicated Executive Assistant to join our team. This role involves providing high-level administrative support to multiple executives, ensuring seamless operations and efficient communication. The ideal candidate will thrive in a dynamic environment, possess exceptional organizational skills, and be committed to maintaining confidentiality while juggling various responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate schedules and manage calendars for multiple executives to ensure optimal time management.</p><p>• Prepare meeting agendas, take detailed minutes, and follow up on action items to support effective decision-making.</p><p>• Handle sensitive information with discretion and maintain confidentiality at all times.</p><p>• Assist with the preparation of reports, presentations, and communications using Office and Adobe software.</p><p>• Organize and manage multiple projects simultaneously, adapting to shifting priorities as needed.</p><p>• Provide ad hoc support to executives, addressing diverse needs and ensuring smooth daily operations.</p><p>• Foster positive relationships and collaboration across various teams and personalities.</p><p>• Manage travel arrangements, including booking accommodations and creating itineraries.</p><p>• Monitor and replenish office supplies, ensuring executives have the necessary resources.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and attentive communication.</p><p><br></p><p>This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a dedicated Accounts Payable Clerk/Admin to join our team in Sarasota, Florida. This contract position requires someone with strong attention to detail who thrives in a fast-paced environment and can efficiently handle administrative and accounts payable tasks. You will play a vital role in supporting office operations and ensuring accurate processing of invoices and documentation.<br><br>Responsibilities:<br>• Provide backup assistance to customer support staff by answering calls and addressing invoice-related inquiries.<br>• Review and reconcile disposal invoices to ensure billing accuracy.<br>• Manage daily receipt, scanning, and routing of invoices.<br>• Perform accounts payable duties, including invoice coding and check runs.<br>• Maintain organized records and ensure timely processing of office documentation.<br>• Deliver administrative support across various tasks as needed.<br>• Assist in handling inbound calls, providing exceptional customer service.<br>• Collaborate with team members to prioritize and complete assignments efficiently.
<p>We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Myakka, Florida. This role offers an exciting opportunity to support the owners of a family-run business. The ideal candidate will possess excellent organizational skills, adaptability, and a willingness to assist both in the office and out in the field.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the owners, including managing schedules and coordinating meetings.</p><p>• Prepare documents and materials for presentations, reports, and day-to-day operations.</p><p>• Maintain and organize calendars to ensure efficient time management.</p><p>• Facilitate communication through email correspondence and follow-ups.</p><p>• Utilize office software, including Microsoft Office and Outlook, to complete tasks efficiently.</p><p>• Work collaboratively with the broader team to ensure seamless operations.</p><p>• Uphold professionalism and confidentiality in handling sensitive information.</p><p>• Adapt to evolving priorities and tasks in a dynamic work environment.</p>
<p>The Human Resources Coordinator provides administrative and operational support to the HR department. This role assists with recruiting, onboarding, employee records management, benefits coordination, and general HR inquiries. The ideal candidate is highly organized, detail-oriented, and eager to grow within the HR field.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Assist with recruitment efforts including posting jobs, scheduling interviews, and communicating with candidates</li><li>Coordinate onboarding activities, including new hire paperwork and orientation sessions</li><li>Maintain and update employee records in the HRIS system</li><li>Support benefits enrollment and respond to employee questions</li><li>Process employment verifications and personnel status changes</li><li>Track compliance documentation and assist with audits</li><li>Support payroll processing by gathering and verifying timekeeping information</li><li>Help coordinate employee engagement initiatives and company events</li><li>Respond to general HR inquiries and escalate complex issues as needed</li></ul>
We are looking for a dedicated Customer Service Representative to join our team in St. Petersburg, Florida. In this Contract to permanent position, you will play a vital role in ensuring a positive experience for clients and guests, supporting the smooth operation of outpatient services. Your ability to provide excellent service and maintain accuracy in administrative tasks will be key to the success of our team.<br><br>Responsibilities:<br>• Serve as the primary point of contact for clients and visitors, warmly greeting them upon arrival.<br>• Accurately check clients in and out, ensuring all necessary information is updated during the process.<br>• Manage appointment scheduling for clients and providers, including confirmation and follow-up calls.<br>• Collect payments, issue receipts, and balance the cash drawer at the end of each shift.<br>• Coordinate with clinical staff to maintain efficient client flow through scheduled services.<br>• Handle distribution of faxes and client satisfaction surveys in alignment with department procedures.<br>• Assist with resolving pending client issues, offering timely and effective follow-up.<br>• Perform opening and closing procedures as assigned, maintaining operational readiness.<br>• Ensure accurate data entry into systems to uphold integrity and quality standards.<br>• Provide support across various administrative functions to enhance team efficiency.
<p>The Human Resources Coordinator provides administrative and operational support to the HR department. This role assists with recruiting, onboarding, employee records management, benefits coordination, and general HR inquiries. The ideal candidate is highly organized, detail-oriented, and eager to grow within the HR field.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Assist with recruitment efforts including posting jobs, scheduling interviews, and communicating with candidates</li><li>Coordinate onboarding activities, including new hire paperwork and orientation sessions</li><li>Maintain and update employee records in the HRIS system</li><li>Support benefits enrollment and respond to employee questions</li><li>Process employment verifications and personnel status changes</li><li>Track compliance documentation and assist with audits</li><li>Support payroll processing by gathering and verifying timekeeping information</li><li>Help coordinate employee engagement initiatives and company events</li><li>Respond to general HR inquiries and escalate complex issues as needed</li></ul>
<p>We are looking for a highly skilled Executive Assistant to provide exceptional support to senior leadership. This role requires a proactive individual with outstanding organizational abilities and the flexibility to manage complex schedules and travel arrangements. The ideal candidate will thrive in dynamic environments and demonstrate attention to detail in handling high-level communications and confidential matters.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate intricate global travel arrangements, ensuring seamless transitions and handling last-minute changes.</p><p>• Oversee scheduling and calendar management for C-suite executives, prioritizing meetings and events effectively.</p><p>• Facilitate communication with key stakeholders, ensuring timely and accurate exchange of information.</p><p>• Organize and execute office events, including lunches, dinners, and meetings, while maintaining a detail-oriented atmosphere.</p><p>• Travel occasionally to support executives during major events</p><p>• Provide assistance to the broader leadership team for off-site events, board meetings, and team gatherings.</p><p>• Create and refine presentations and reports using Microsoft Office Suite, particularly PowerPoint.</p><p>• Ensure confidentiality and attention to detail in handling sensitive information and executive communications.</p><p>• Act as a reliable point of contact for addressing urgent needs and unexpected challenges.</p><p>• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.</p><p><br></p><p>This is a permanent opportunity that will pay up to $100,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
