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2 results for Front Desk Coordinator in Tampa, FL

Administrative Coordinator

Tampa, FL
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for a transportation equipment manufacturing environment in Tampa, Florida. This Long-term Contract position calls for a highly organized, detail-oriented individual who can keep administrative activities running smoothly, coordinate workplace services, and provide dependable support for employees and vendors. The role is ideal for someone who is comfortable balancing multiple priorities, managing schedules and communications, and helping create an efficient and well-supported office setting. Responsibilities: • Oversee incoming and outgoing mail activity, including package shipments and courier coordination, to ensure timely distribution across the office. • Handle invoice entry, expense-related documentation, and purchasing card reconciliation with accuracy and attention to company procedures. • Administer external vendor platforms for workplace services such as uniforms, toll accounts, and fuel programs, keeping records current and resolving routine issues. • Arrange team lunches, internal meetings, and office events by managing logistics, scheduling, and on-site coordination. • Monitor inventory levels for office, kitchen, and storage areas and replenish supplies to maintain day-to-day operations without interruption. • Provide administrative support for employee appreciation and recognition efforts, helping organize materials, communications, and event details. • Support the use and oversight of postage equipment, including coordination for Quadient systems across multiple locations when needed. • Assist with calendar coordination, scheduling needs, and general administrative tasks such as answering inbound calls and responding to routine office requests.
2026-08-26T17:53:45Z

Construction Administrative Assistant

St Petersburg, FL
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a Construction Administrative Assistant to support a fast-paced construction services team in St Petersburg, Florida. This Long-term Contract opportunity is well suited for someone who enjoys keeping project records accurate, coordinating documentation, and providing dependable office support in an on-site setting. The role offers a flexible part-time schedule of approximately 20+ hours per week across 3–4 days, with the possibility of expanded hours over time. Responsibilities: • Support daily administrative activities tied to active construction projects and office operations. • Maintain accurate records for projects, clients, contractors, and vendors by updating databases and tracking information consistently. • Enter, organize, and review data from spreadsheets, reports, and project files to help ensure completeness and accuracy. • Prepare and manage project documentation, including contract-related forms, proposals, submittals, warranties, change records, bid materials, and closeout paperwork. • Create and update tasks and project details within project tracking or management systems. • Generate reports and distribute organized files through shared digital platforms such as SharePoint, OneDrive, or similar tools. • Monitor outstanding items and follow up on pending documents, approvals, warranties, and other open requests. • Keep electronic filing systems orderly by applying established naming conventions, version control practices, and internal procedures. • Review documents for missing, duplicate, or inconsistent information and escalate discrepancies to the appropriate team members. • Provide additional clerical and administrative support, including general office assistance and front-desk related tasks as needed.
2026-08-28T19:18:38Z