Front Desk Coordinator Jobs in Tampa, FL

Add your latest resume to match with open positions.

Volunteer Coordinator

Kissimmee, FL
onsite
Temporary to Hire
15.04 - 17.41 USD / Hourly
We are looking for a Volunteer Coordinator to support a nonprofit organization in Florida through a contract opportunity with the potential for a long-term position. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and serving as a reliable point of contact for volunteers and visitors. The position combines front-office support, data management, and communication responsibilities in a mission-driven environment. Responsibilities: • Welcome volunteers, guests, and callers while providing attentive front-desk and receptionist support. • Manage incoming phone calls and direct questions or requests to the appropriate team members in a timely manner. • Perform a variety of administrative duties, including preparing documents, maintaining records, and supporting daily office operations. • Enter and update volunteer and department information in internal systems with a high level of accuracy. • Coordinate scheduling details and assist with routine communications related to volunteer activities and office needs. • Maintain organized files and ensure department materials are current, accessible, and properly documented. • Provide general administrative support to the Volunteer Services team during busy periods and special projects. • Assist with operational updates or process-related administrative tasks as needed by the department.
2026-11-03T19:33:46Z

office Operations Coordinator

St. Petersburg, FL
onsite
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for an Administrative Coordinator to help keep daily business functions organized and efficient for a growing company in St. Petersburg, Florida. This role supports office administration, benefits-related coordination, and cross-functional operational needs in a fast-paced, highly regulated environment. Responsibilities:• Coordinate day-to-day office operations to ensure administrative activities run smoothly and efficiently.• Support benefits administration tasks by assisting with employee documentation, enrollment coordination, and related communications.• Partner with leadership to manage operational priorities and maintain organized workflows across the business.• Maintain records, reports, and office documentation with a high level of accuracy and confidentiality.• Assist with compliance-related administrative processes, including activities tied to cybersecurity and other regulated operating requirements.• Prepare materials, schedules, and communications for internal meetings, projects, travel coordination and ongoing operational initiatives.• Use Microsoft Office tools to create documents, track information, and support routine office reporting needs. This is a permanent opportunity that is paying up to $75,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-10-27T20:14:06Z

Grant Admin

Sarasota, FL
onsite
Temporary / Contract
28.00 - 40.00 USD / Hourly
We are looking for a detail-oriented Grant Admin to support a mission-focused healthcare foundation in Sarasota, Florida. This Contract position will manage grant accounting and administrative activities tied to a large portfolio of community-focused funding, helping maintain accurate financial records and strong compliance practices. The role partners with internal departments, finance professionals, and external grant recipients to oversee documentation, payments, and reporting. This is an excellent opportunity for someone who enjoys hands-on work, cross-functional collaboration, and purpose-driven financial stewardship. Responsibilities: • Review incoming grant materials and help coordinate the evaluation process to ensure submissions are complete, organized, and ready for decision-making. • Maintain accurate tracking of restricted funding activity, including balances, allocations, and usage across multiple grants and programs. • Reconcile grant-related financial records on a regular basis and resolve discrepancies in partnership with finance and program stakeholders. • Process purchase orders, payment requests, and related supporting documentation in accordance with approved budgets and internal controls. • Monitor grant spending against awarded amounts to help confirm funds are used appropriately and within established guidelines. • Prepare and organize financial and administrative reports that reflect grant activity, outcomes, and compliance requirements. • Collaborate with hospital teams, grant recipients, and foundation leadership to support timely communication and strong recordkeeping. • Assist with oversight of high-volume grant operations, contributing to the administration of approximately $200 million in grant activity. • Support grant-related accounting processes and, when needed, contribute to workflow updates or system-related administrative tasks tied to financial operations.
2026-10-28T14:44:07Z

3 results for Front Desk Coordinator in Tampa, FL