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5 results for Executive Assistant in Tampa, FL

Executive Assistant

Clearwater, FL
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for a highly organized Executive Assistant to support senior leaders within a growing organization in Clearwater, Florida. This newly established position is ideal for someone who thrives in a fast-moving environment, manages shifting priorities with confidence, and communicates effectively across teams. The role requires strong judgment, excellent calendar coordination skills, and a proactive approach to keeping daily operations running smoothly. Responsibilities:• Manage complex and frequently changing calendars for multiple senior stakeholders, ensuring priorities, meetings, and deadlines remain aligned.• Prepare leaders for meetings by organizing agendas, materials, logistics, and follow-up actions in advance.• Coordinate internal gatherings and special events, including recurring team activities such as monthly meetings.• Process and track expense submissions accurately while maintaining timely documentation and approvals.• Monitor and replenish office supplies to help maintain an efficient and well-supported workplace environment.• Serve as a central point of coordination between executives and other departments to support communication and cross-functional collaboration.• Adjust schedules and administrative plans quickly in response to shifting business needs and last-minute changes.• Use Microsoft Office tools to create documents, manage information, and support day-to-day administrative operations. This is a permanent opportunity that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-08T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
80000 - 105000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide high-level support within a fast paced organization in Tampa, Florida. This role is ideal for someone who thrives in a dynamic environment, brings sound business judgment, and can help a senior executive stay focused on key priorities. The position calls for a proactive, detail-oriented individual who can manage competing demands, communicate with polish, and contribute to smooth executive operations as the organization continues to grow. Responsibilities:• Direct and maintain a complex executive calendar, making thoughtful scheduling decisions that reflect shifting business priorities and long-range objectives.• Partner closely with senior leadership to anticipate upcoming needs, surface time-sensitive issues, and keep critical initiatives moving forward.• Organize travel plans, prepare itineraries, and oversee expense reporting with strong attention to accuracy and timeliness.• Coordinate leadership and board meeting logistics, assemble presentation materials, and help ensure deliverables are ready in advance of key discussions.• Provide day-to-day executive support through clear communication, follow-up, and careful management of confidential information.• Support occasional after-hours or early-morning needs when business demands require additional flexibility.• Assist with administrative activities tied to a newly established business structure and evolving operational processes.• Maintain a detail-oriented presence in interactions with internal stakeholders and external partners, representing the executive office with discretion and responsiveness. This is a permanent opportunity that will pay up to $105,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-10T00:00:00Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-06-02T00:00:00Z

Sr. Administrative Assistant

Lutz, FL
onsite
Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a Senior Administrative Assistant to join our team in Lutz, Florida. This Contract to permanent position requires a highly organized and detail-oriented individual to support our senior staff and management. The ideal candidate will play a key role in ensuring seamless operations, managing administrative tasks, and contributing to the overall efficiency of the organization. Responsibilities: • Provide comprehensive administrative support to senior staff and management, ensuring smooth day-to-day operations. • Oversee and mentor the administrative assistant team, fostering collaboration and efficient task delegation. • Organize and maintain project trackers, ensuring deadlines and objectives are consistently met. • Prepare, proofread, and edit reports, proposals, and presentations with a high level of accuracy. • Coordinate meetings and events, including agenda preparation, minute-taking, and follow-up on action items. • Handle data entry, document management, and other administrative tasks with precision and efficiency. • Assist in scheduling and calendar management for senior staff, ensuring optimal time allocation. • Arrange travel bookings and logistics for team members, ensuring all details are managed effectively. • Identify and implement process improvements to enhance administrative operations. • Support import/export documentation processes and facilitate conference call arrangements as needed.
2026-06-09T00:00:00Z

Administrative Support

Odessa, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Support team member to provide dependable front-office and operational assistance for a contract position based in Florida. This role serves as a key point of contact for visitors, vendors, and staff while helping maintain organized administrative processes across the office. The ideal candidate is detail-oriented, reliable, and comfortable managing reception, documentation, and routine office coordination in a fast-paced environment. Responsibilities: • Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process. • Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff. • Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients. • Support accounts payable activities by confirming ordered items have been received and routing invoices for processing. • Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages. • Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership. • Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.
2026-06-12T00:00:00Z