<p>We are looking for a detail-oriented Accounting Clerk to join our team. In this role, you will support financial operations by handling accounts payable and receivable, processing invoices, and assisting with other accounting tasks as needed. This is an excellent opportunity for someone with foundational accounting knowledge who is eager to grow their skills in a dynamic and expanding environment.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and accounts receivable transactions, ensuring accuracy and timeliness.</p><p>• Generate and distribute invoices to clients, maintaining organized financial records.</p><p>• Assist with requests for certificates of insurance and lien releases by verifying payments in QuickBooks.</p><p>• Prepare and manage notices to owner (NTOs) and other construction-related documentation.</p><p>• Utilize QuickBooks to manage financial data and reports.</p><p>• Perform basic spreadsheet manipulations using Excel to organize and analyze data.</p><p>• Ensure compliance with company policies and procedures in all accounting activities.</p><p>• Collaborate with team members to streamline financial processes and enhance efficiency.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
<p>We are looking for a detail-oriented Accounts Payable Clerk to join our team in Riverview, Florida. In this role, you will be responsible for managing essential accounts payable functions while contributing to additional administrative tasks as the position evolves. This is an excellent opportunity to grow within a small, collaborative office environment that values teamwork and flexibility.</p><p><br></p><p>Responsibilities:</p><p>• Process and match purchase orders, packing slips, and invoices to ensure accurate accounts payable records.</p><p>• Handle general ledger coding and maintain organized documentation of financial transactions.</p><p>• Manage invoice processing, including coding and preparing check runs.</p><p>• Address vendor discrepancies or missing information with professionalism and efficiency.</p><p>• Utilize QuickBooks for accounts payable tasks and data management.</p><p>• Billing </p><p>• Support project administration tasks, such as purchase order management and scheduling.</p><p>• Regularly use Microsoft Excel to download, manipulate, and analyze data.</p><p>• Maintain open communication with the accounting manager and contribute to department goals.</p><p>• Adapt to evolving responsibilities based on company needs and individual growth.</p><p><br></p><p>This is a permanent opportunity that will pay up to $55,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for a detail-oriented Collections Specialist to join our team in Tampa, Florida. This is a Contract position where you will play a key role in managing business-to-business collections and ensuring efficient account resolution. The ideal candidate has strong Excel skills, particularly in using VLOOKUPs and Pivot Tables, and possesses a solid background in commercial and consumer collections.<br><br>Responsibilities:<br>• Handle a portfolio of business-to-business accounts, averaging approximately 286 accounts, and ensure timely collections.<br>• Utilize advanced Excel functions, including VLOOKUPs and Pivot Tables, to analyze and manage collection data effectively.<br>• Conduct virtual training sessions to support team members and ensure adherence to collection processes.<br>• Collaborate with clients and internal teams to resolve billing discrepancies and negotiate payment plans.<br>• Maintain accurate records of collection activities and communication with clients.<br>• Monitor account statuses to identify overdue invoices and prioritize collection efforts.<br>• Apply knowledge of commercial and consumer collections to streamline processes and improve efficiency.<br>• Ensure compliance with company policies and applicable regulations throughout all collection activities.<br>• Provide regular updates and reports on account statuses to management.<br>• Adapt to changing priorities and workflows as needed to meet collection targets.
<p>Orlando area company is looking for an Accounts Receivable Specialist. Responsibilities of the Accounts Receivable Specialist will include, but not limited to the following.</p><p><br></p><p>***Construction industry required***</p><p><br></p><p>-- Process accounts receivable transactions accurately and efficiently.</p><p><br></p><p>-- Balance and maintain account ledgers; reconcile bank and credit card statements.</p><p><br></p><p>-- Manage customer billing, including AIA documents and G702/G703 forms.</p><p><br></p><p>-- Maintain past due customer lists and aging reports.</p><p><br></p><p>-- Prepare and track change orders.</p><p><br></p><p>-- Obtain and file lien waivers, warranties, and notices to owners.</p><p><br></p><p>-- Manage collections and assist with lien filings as needed.</p><p><br></p><p>-- Coordinate and record bank deposits, report financial results to management regularly.</p><p><br></p><p>-- Maintain organized digital and physical filing systems.</p><p><br></p><p>-- Collaborate with team members to meet accounting and reporting deadlines.</p><p><br></p><p>For immediate consideration regarding the Accounts Receivable Specialist position, please send your resume to Andy Poquette, VP - Practice Director. ***You can message me on LinkedIn ( Andy Poquette ) to send me your resume directly. My email is also located on LinkedIn. You can also call 407-284-3424.</p>
We are looking for an experienced Shared Services Accounts Receivable Analyst II to join our team in Land O’ Lakes, Florida. This role focuses on managing accounts receivable for various secondary insurance balances, including Commercial, Medicare Advantage, Blue Cross, Workers Comp, Auto, and other non-Medicare payers. The position requires expertise in claim denial routing and resolution, as well as proficiency in utilizing multiple internal systems. As a Contract to potential long-term opportunity, this role offers the possibility for career growth in the healthcare industry.<br><br>Responsibilities:<br>• Manage accounts receivable processes for secondary insurance balances across multiple payer types, ensuring accuracy and timeliness.<br>• Investigate and resolve claim denials by applying knowledge of financial classes and leveraging centralized routing systems.<br>• Utilize internal systems such as Oracle, SharePoint, and the Patient Accounting System to perform daily tasks and maintain records.<br>• Provide coverage for the front desk, adhering to established security protocols and high standards.<br>• Support training initiatives by mentoring or shadowing newer team members to enhance team performance.<br>• Assist in special accounts receivable projects to improve operational efficiency and effectiveness.<br>• Collaborate with internal teams to address billing, collections, and account follow-up challenges.<br>• Ensure compliance with healthcare industry regulations and organizational policies.<br>• Maintain accurate and up-to-date documentation for all accounts receivable activities.
We are looking for a skilled Accounts Payable Specialist to join our team in Lakeland, Florida. In this role, you will handle invoice processing, purchase order matching, and vendor statement preparation in a construction-focused steel manufacturing environment. This is a contract position with the potential for long-term employment, offering an excellent opportunity to grow professionally within a dynamic and collaborative workplace.<br><br>Responsibilities:<br>• Perform three-way matching of invoices, purchase orders, and project details to ensure accuracy.<br>• Process a high volume of invoices efficiently while adhering to company protocols.<br>• Collaborate with purchasing teams and project managers to resolve discrepancies in documentation.<br>• Generate and maintain vendor statements to support payment processing and reconciliation.<br>• Utilize Penta Technologies software and Excel for tracking and reporting financial data.<br>• Manage account coding and ensure all transactions are properly recorded.<br>• Conduct ACH and check runs to facilitate timely payments.<br>• Prioritize tasks effectively to meet deadlines and maintain smooth operations.<br>• Maintain a business casual dress code and work on-site five days per week.<br>• Ensure compliance with company standards and policies within the steel manufacturing industry.
<p>We are looking for a detail-oriented AP Specialist to join our team in Sarasota, Florida. This is a contract-to-permanent position ideal for individuals who thrive in a fast-paced, technology-driven environment. The role focuses heavily on processing expense reports, ensuring compliance with company policies, and maintaining accuracy in all tasks.</p><p><br></p><p>Responsibilities:</p><p>• Process and enter a high volume of vendor invoices</p><p>• Verify invoice accuracy and perform purchase order matching prior to approval</p><p>• Code invoices to correct GL accounts and cost centers</p><p>• Prepare and execute payment runs including checks, ACH, and wire transfers</p><p>• Reconcile vendor statements and research outstanding balances</p><p>• Resolve invoice discrepancies with vendors and internal departments</p><p>• Respond to vendor inquiries regarding payment status</p><p>• Maintain vendor master files and W-9 documentation</p><p>• Support month-end close activities and AP aging reconciliations</p><p>• Ensure adherence to internal controls and accounts payable policies</p>
<p>We are looking for a diligent and detail-oriented Bookkeeper to join our team in Tampa, Florida. This role is ideal for someone who excels in managing financial records, handling administrative tasks, and ensuring smooth day-to-day operations in a small office environment. If you thrive in a collaborative setting and enjoy working with accounting systems, this position is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Process pay applications and ensure relevant documents are notarized accurately.</p><p>• Record accounts payable transactions and generate detailed reports for payment schedules.</p><p>• Prepare and issue checks while maintaining precise financial records.</p><p>• Collaborate with an external payroll service to input data into QuickBooks.</p><p>• Perform journal entries and reconcile bank and credit card statements.</p><p>• Handle monthly sales tax filings and ensure compliance with regulations.</p><p>• Manage administrative paperwork related to contracts with county and city entities.</p><p>• Create job cost reports, including payment summaries, overall project costs, and gross profit analysis.</p><p>• Oversee accounts receivable tasks such as invoicing, cash applications, and collections when necessary.</p><p>• Coordinate customer orders, billing, and freight logistics for smooth operations.</p><p><br></p><p>This is a permanent opportunity that will pay up to $28/hr. depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Part-Time Full Charge Bookkeeper to join our team on a contract basis for two months. This position is based in Plant City, Florida, and offers the opportunity to contribute to vital financial operations. The ideal candidate will excel in managing bookkeeping tasks with accuracy and efficiency while utilizing tools such as QuickBooks and Excel.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and issue invoices to customers, ensuring accurate billing processes.</p><p>• Monitor and follow up on outstanding customer payments to ensure timely collections.</p><p>• Perform daily bank reconciliations to maintain accurate financial records.</p><p>• Process incoming invoices with attention to detail and proper documentation.</p><p>• Coordinate weekly check runs, ensuring payments are completed on schedule.</p><p>• Record and post basic journal entries, including transfers between accounts.</p><p>• Utilize QuickBooks and Excel to manage financial data effectively and efficiently.</p>
<p>Responsibilities </p><p>· Enter Accounts Payable Vouchers (APVs) into the accounting system with appropriate coding </p><p>· Maintain organized digital AP folders and supporting documentation </p><p>· Monitor and manage the Open AP report; investigate and resolve discrepancies </p><p>· Set up and maintain vendor records, including W-9s and payment details </p><p>· Prepare and assist with AP corrections, reversals, and re-entries as needed </p><p><br></p><p>· Prepare vendor payment runs (ACH, check, or wire) for review and approval </p><p>· Assist with cash disbursement scheduling and visibility into upcoming obligations </p><p><br></p><p>· Review and process employee expense reports for policy compliance and accuracy </p><p>· Verify receipts, coding, and approvals for expense submissions </p><p>· Respond to employee inquiries related to expense reporting and reimbursements </p><p><br></p><p>· Coordinate payroll processing with the external payroll provider </p><p>· Review timesheets and payroll inputs for accuracy and completeness </p><p>· Upload payroll batches and supporting files to the payroll system </p><p>· Review payroll registers, deductions, allowances, and adjustments </p><p>· Assist with off-cycle payrolls, retroactive pay, and corrections </p><p>· Prepare and post payroll-related journal entries and reclasses </p><p>· Reconcile payroll data to the general ledger and labor reports </p><p>· Distribute payroll reports and support payroll approvals </p><p><br></p><p><br></p><p>· Perform weekly and monthly bank reconciliations for company bank accounts </p><p>· Reconcile corporate credit card activity and post related APVs and expense entries </p><p><br></p><p>· Review and process employee timesheets from time & expense systems, ensuring compliance with company and client policies </p><p>· Coordinate timesheet corrections and completion verification with staff, as needed </p><p>· Assist with labor corrections, reclassifications, and allocation updates </p><p>· Reconcile labor between payroll records, BI reports, and the general ledger </p><p>· Support project-related labor inquiries and documentation needs </p><p><br></p><p>· Assist with month-end close activities related to AP, payroll, cash, and expenses </p><p>· Prepare accruals for expenses incurred but not yet invoiced </p><p>· Support balance sheet reconciliations (AP, cash, payroll-related accounts) </p><p>· Maintain schedules for recurring journal entries and reconciliations </p><p><br></p><p>· Comply with established accounting process documentation for AP, payroll support, and expenses </p><p>· Participate in process reviews and continuous improvement initiatives </p><p>· Assist with system troubleshooting related to AP, payroll, expense, or reporting tools </p><p><br></p><p>· Prepare and organize supporting documentation for internal, external, and client audits </p><p>· Respond to audit requests related to AP, payroll, expenses, cash, and labor transactions </p><p>· Provide invoice samples, reconciliations, schedules, and transaction detail as requested </p><p>· Assist with walkthroughs of AP, payroll-support, and expense processes for auditors</p>
<p>We are looking for a dedicated and detail-oriented Bookkeeper to join our team in St. Petersburg, Florida. In this role, you will handle a variety of accounting and administrative tasks, ensuring the smooth operation of our construction business. This is an excellent opportunity to contribute to a growing construction company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable (AP) and accounts receivable (AR) processes efficiently.</p><p>• Prepare and submit monthly billing, including AIA billing and lien releases.</p><p>• Oversee payroll processing for a small team, ensuring accuracy and compliance.</p><p>• Reconcile accounts and bank statements to maintain financial accuracy.</p><p>• Draft proposals and assist in tracking project progress, permits, and deadlines.</p><p>• Collaborate with external CPA firms to make necessary accounting adjustments.</p><p>• Handle HR-related tasks such as onboarding, drug screenings, and vacation tracking.</p><p>• Coordinate month-end close activities and prepare financial reports as needed.</p><p>• Maintain clear and effective communication with team members and stakeholders.</p><p><br></p><p>This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested. </p>
We are looking for a detail-oriented Bookkeeper to oversee financial recordkeeping and ensure accuracy across multiple entities. This role involves managing full-cycle accounting processes, reconciling accounts, and preparing financial reports. The ideal candidate will have strong organizational skills and the ability to work independently while maintaining compliance with accounting standards.<br><br>Responsibilities:<br>• Maintain precise financial records for multiple entities, ensuring accuracy and compliance.<br>• Perform full-cycle accounting tasks, including managing accounts payable and receivable, reconciling bank and credit card accounts, and maintaining the general ledger.<br>• Conduct month-end and year-end closing processes efficiently and accurately.<br>• Prepare and post journal entries to maintain up-to-date financial records.<br>• Compile and analyze financial reports for management decision-making.<br>• Ensure adherence to company policies and accounting standards in all financial activities.<br>• Collaborate with external accountants to support tax preparation and audits.<br>• Manage payroll processing and handle related filings, if applicable.<br>• Handle intercompany transactions and perform reconciliations to maintain financial consistency.
<p>We are looking for a skilled and detail-oriented Bookkeeper in Lakeland to manage financial transactions and ensure accurate record-keeping. The ideal candidate will have a strong background in accounting practices and experience working with accounting software. This role involves handling accounts payable, accounts receivable, payroll, and other essential bookkeeping tasks.</p><p><br></p><p>Responsibilities:</p><p>• Record and manage accounts payable transactions, including entering bills, obtaining payment approvals, and issuing checks.</p><p>• Create and distribute invoices to clients, ensuring accurate entry of costs and distributing to clients as needed. </p><p>• Process payments received via checks, credit cards, and other methods, maintaining precise records in the general ledger. </p><p>• Handle payroll tasks, including calculating hours, processing paychecks, and managing employee benefit deductions for the team. </p><p>• Perform monthly bank reconciliations to maintain financial accuracy.</p><p>• Conduct limited credit card reconciliations to ensure all transactions are accounted for.</p><p>• Maintain accurate and organized financial records to support business operations.</p>
<p>We are looking for a detail-oriented and reliable Bookkeeper to join a small, family-owned investment company in Seffner, Florida. This role requires someone who thrives in a small-office setting and can work independently while managing financial records and administrative tasks. The position offers opportunities for growth and flexibility, making it ideal for someone seeking a dynamic and engaging work environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts payable by processing a small volume of invoices weekly and issuing checks as needed.</p><p>• Perform bank and account reconciliations for multiple accounts, ensuring accuracy and attention to detail.</p><p>• Utilize QuickBooks for data entry and account management, maintaining organized and up-to-date financial records.</p><p>• Create and maintain Excel spreadsheets, including multi-tab setups and linked data; familiarity with pivot tables is a plus.</p><p>• Organize and manage the owner's calendar, including scheduling appointments and creating daily agendas.</p><p>• Run occasional errands on behalf of the owner and assist with other ad hoc tasks.</p><p>• Provide support for investment research and analysis, with training provided to expand knowledge in this area.</p><p>• Collaborate with the owner to adapt to shifting priorities and multitask effectively under pressure.</p><p>• Maintain a respectful demeanor while working independently in a home-office environment.</p>
<p>We are looking for an experienced Full Charge Bookkeeper to join our team in Sarasota, Florida. This role involves overseeing daily financial operations, ensuring accurate bookkeeping, and supporting administrative tasks. The ideal candidate will demonstrate expertise in QuickBooks and have a strong background in accounts payable, accounts receivable, payroll, and reconciliation processes.</p><p><br></p><p>Responsibilities:</p><p>• Generate and process invoices for customers, including handling transactions for bulk purchases and ensuring accurate entry into QuickBooks.</p><p>• Record and process payments, including credit card transactions and checks, and manage bank deposits.</p><p>• Perform light collections activities as needed to ensure timely payments.</p><p>• Administer payroll tasks, including importing employee hours, setting up new team members, and processing weekly payroll for Florida-based staff.</p><p>• Maintain accurate records of benefits deductions and assist with onboarding documentation for new employees.</p><p>• Support bank reconciliation processes.</p><p>• Organize and manage filing systems, along with other general office administrative duties.</p><p>• Assist with human resources tasks such as completing new employee paperwork and ensuring compliance with company policies.</p>
