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3 results for Senior Administrative Assistant in Tacoma, WA

Executive Administrative Assistant

Federal Way, WA
remote
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders. Responsibilities: • Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs. • Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently. • Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps. • Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics. • Prepare and manage expense submissions and supporting records in a timely and accurate manner. • Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy. • Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships. • Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities.
2026-06-11T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-06-12T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently. Responsibilities: • Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines. • Review and process rosters, attendance details, and certification documents submitted by employees and field personnel. • Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities. • Prepare standard reports from internal platforms and provide status updates to team members as needed. • Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations. • Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions. • Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review. • Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries. • Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.
2026-06-09T00:00:00Z