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7 results for Administrative Assistant in Syracuse, NY

Administrative Assistant

Syracuse, NY
onsite
Temporary / Contract
18 - 22 USD / Hourly
Position OverviewWe are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations and provide administrative support to leadership and internal teams. The ideal candidate is organized, professional, and comfortable handling a variety of tasks in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming calls and emails</li><li>Greet visitors and provide a professional first point of contact</li><li>Perform data entry, filing, scanning, and document management</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare correspondence, reports, and internal documents</li><li>Order and maintain office supplies</li><li>Support departments and leadership with administrative projects as needed</li><li>Maintain confidentiality of sensitive information</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant

Liverpool, NY
onsite
Temporary to Hire
18 - 19 USD / Hourly
We are looking for a Administrative Assistant to support operations and help maintain an efficient flow of materials for the business. This contract position with the potential to become permanent is ideal for someone with at least 1 year of experience who can manage purchasing details accurately while working closely with internal teams and suppliers. The person in this role will contribute to timely order processing, vendor communication, and overall department organization in a fast-paced environment. Responsibilities:• Visitor Management: Manage the visitor entrance and guest sign-in log, distribute visitor badges, and notify employees upon guest arrival.• Communication: Monitor, research, and respond to daily email correspondence.• Oracle System Management: Research purchase orders in Oracle to adjust costs, lead times, and releases. Generate new purchase orders and approve system change notifications.• Order Tracking: Review the Open Order report, contact vendors regarding overdue releases, and update lead times accordingly.• Invoicing & Filing: Match packing slips with corresponding purchase orders. Contact vendors to resolve any identified discrepancies, and file completed purchase orders in the supply room.• Inventory Control: Monitor stock levels in the breakroom and supply cabinet, and reorder items when inventory is low.• RMA Processing: Process Return Merchandise Authorization (RMA) requests received from the QC department.• Catering Coordination: Set up breakfast and lunch deliveries in conference rooms, and either distribute them or notify individuals when food arrives.
2026-05-29T00:00:00Z

Executive Assistant

Syracuse, NY
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a highly organized and proactive Executive Assistant. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced, professional environment. Key Responsibilities:<ul><li>Manage executive calendars, including scheduling meetings, appointments, and travel arrangements</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and meeting notes</li><li>Serve as a primary point of contact between executives and internal/external stakeholders</li><li>Screen and prioritize incoming communications (email, phone calls, correspondence)</li><li>Assist with preparation of presentations, reports, and confidential documents</li><li>Handle expense reporting and basic budget tracking as needed</li><li>Support special projects and ensure timely follow-through on key initiatives</li><li>Maintain a high level of professionalism, discretion, and confidentiality at all times</li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Syracuse, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative support to senior leadership. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities while handling sensitive and confidential information with discretion.Key Responsibilities<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare correspondence, presentations, reports, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external partners</li><li>Handle confidential information with a high level of professionalism and discretion</li><li>Coordinate meetings, including agendas, minutes, and follow-up actions</li><li>Screen calls, emails, and requests, prioritizing responses as appropriate</li><li>Assist with special projects and ad hoc requests as assigned</li><li>Support office operations and executive-level initiatives as needed</li></ul>
2026-05-13T00:00:00Z

Legal Assistant

Syracuse, NY
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Syracuse, NY. This contract position with permanent potential is ideal for someone who can manage administrative priorities, maintain accuracy in legal documentation, and keep deadlines on track in a fast-paced environment. The role requires strong organizational skills, sound judgment, and the ability to handle court-related filings and scheduling with professionalism. Responsibilities:• Prepare, format, and revise legal correspondence, pleadings, and other case-related documents with a high level of accuracy.• Submit court documents through electronic filing systems and confirm that all filings meet required deadlines and procedural standards.• Maintain attorney calendars by coordinating hearings, meetings, deadlines, and other time-sensitive commitments.• Transcribe and draft documents from dictated notes while ensuring clarity, consistency, and proper legal formatting.• Organize and manage case files, records, and supporting materials so information is easy to access and up to date.• Communicate with courts, clients, and internal team members regarding scheduling, documentation, and case status updates.• Monitor incoming requests and prioritize administrative tasks to support attorneys efficiently throughout active matters.
2026-05-29T00:00:00Z

Receptionist

Syracuse, NY
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a dependable Receptionist to support daily front desk operations in Syracuse, New York. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment, managing incoming communications, and keeping administrative tasks organized. The position is part-time, scheduled Monday through Friday from 1:00 PM to 5:00 PM, and requires at least 1 year of relevant experience. Responsibilities: • Greet visitors and provide a detail-oriented first point of contact for the office. • Manage a multi-line phone system by answering, screening, and directing incoming calls efficiently. • Receive and relay messages accurately to the appropriate team members. • Maintain an orderly reception area and assist with general front desk organization. • Support routine administrative tasks such as handling basic inquiries and coordinating information flow. • Ensure callers and guests are assisted promptly and courteously throughout the workday.
2026-05-29T00:00:00Z

Receptionist

Syracuse, NY
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are seeking a professional and friendly Receptionist to serve as the first point of contact for visitors and callers. This role requires strong communication skills, attention to detail, and the ability to manage multiple tasks in a fast‑paced environment. Key Responsibilities<ul><li>Greet and assist visitors in a courteous and professional manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Manage front desk operations and maintain a welcoming office environment</li><li>Schedule appointments and coordinate meeting spaces</li><li>Perform basic administrative tasks such as filing, data entry, and mail distribution</li><li>Monitor office supplies and place orders as needed</li><li>Support internal teams with general administrative assistance</li><li>Maintain confidentiality and professionalism at all times</li></ul>
2026-05-01T00:00:00Z