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79 results for Office Assistant in Sunnyvale, CA

Office Assistant

Hayward, CA
onsite
Temporary to Hire
23 - 24 USD / Hourly
We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Office Assistant Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage phone calls, emails, and correspondence in both English and Spanish• Coordinate calendars, meetings, appointments, and travel arrangements• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Office Assistant role, please apply today.
2026-06-11T00:00:00Z

Office Assistant

Santa Clara, CA
onsite
Temporary to Hire
31.6635 - 36.663 USD / Hourly
We are looking for a dependable Office Assistant to join a busy team in California in a contract role with the potential for a permanent position. This position supports day-to-day office operations and works closely with leadership and staff to keep administrative activities organized, accurate, and on schedule. The ideal candidate is comfortable managing multiple priorities, adjusting to shifting needs, and contributing in a fast-paced, team-oriented environment. Responsibilities: • Coordinate onboarding tasks for incoming employees and process separation paperwork when staff leave the organization. • Maintain organized records for personnel, drivers, and office documentation, ensuring files are current and complete. • Provide broad administrative assistance such as handling incoming calls, managing clerical work, and supporting daily office needs. • Review dispatch-related information, identify discrepancies, and help resolve issues to improve operational accuracy. • Assist with administrative work tied to bids, documentation requests, and internal follow-up activities. • Support driver-related compliance and documentation processes while partnering with office staff across multiple functions. • Help manage vehicle insurance renewal activities by preparing materials, tracking due dates, and following up to ensure timely completion. • Scan, organize, and file business documents to maintain accessible and accurate office records. • Adapt to changing priorities and provide hands-on support wherever needed to keep office operations running smoothly.
2026-06-11T00:00:00Z

Office Assistant

San Mateo, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front desk operations for a Financial Services team. This Long-term Contract position offers a flexible schedule of 10-15 hours per week and can be performed onsite or remotely based on business needs. The ideal candidate will bring strong organizational skills, clear phone communication, and the ability to keep routine office tasks moving efficiently. Responsibilities: • Manage incoming calls, direct inquiries appropriately, and provide an attentive first point of contact for clients and business partners. • Coordinate scheduling activities by arranging appointments, confirming availability, and updating calendars as needed. • Digitize and organize paperwork by scanning documents and maintaining accurate electronic records. • Perform a range of administrative support tasks, including filing, data entry, and other general clerical work. • Prepare and process light documentation to help maintain orderly day-to-day office operations. • Follow up on open business cases to gather updates, track progress, and support timely resolution. • Assist with reception-related duties to ensure smooth communication and office coverage during assigned hours.
2026-06-11T00:00:00Z

Office Manager

Alameda, CA
onsite
Temporary to Hire
33.25 - 38.5 USD / Hourly
Role DetailsResponsibilities:1. Administrative Work· Work hours: Monday-Friday· Attend monthly board meetings after hours (hybrid format).2. Key Office Tasks· Address maintenance issues.· Manage owner relationships and receivables.3. Weekly Duties· Ensure the association remains within budget.· Prepare for board meetings, including creating packets.· Follow public meeting rules and documentation standards.· Enforce community standards and rules compliance. Profile Requirements:· Desired candidates should come from an administrative environment and have experience in corporate structures, policy, and procedures.· Candidates should ideally have executive-level skills capable of maintaining momentum in operations.· Avoid hiring individuals from management companies with structures incompatible with the organization’s needs. Organizational Details· The Homeowner’s Association is a 52-year-old organization overseeing 25 acres of large courtyards. Members own individual homes.· Current staff: 8 day workers.· Systems in use: HOA Assist (bookkeeping), Vanica, and payroll managed through ADP. Major Projects in Progress· Three significant construction projects currently underway. Hiring Process· Interviews will include: GM and Board Member The Association, a large-scale homeowners association with 438 homes, a clubhouse and pool located on approximately 25+/- acres located in Alameda, California, is seeking a highly motivated and experienced Assistant Manager. The Assistant Manager will work closely with the General Manager to manage budgets, oversee accounts receivable, enforce covenants, manage projects, and handle additional tasks as assigned.Key Responsibilities Owner Relations:Serve as a primary point of contact for homeowners, addressing concerns, answering questions, and facilitating positive interactions.Assist in organizing and attending community meetings, including Board meetings and special Maintain open communication with homeowners to ensure transparency and foster a sense of community.Communicate effectively while engaging in working relationships.Be accountable to help with resident and homeowner requests in a timely and professional manner. Budget Management:Assist in the development and management of the annual budget in collaboration with the General Manager.Monitor and control expenses to ensure adherence to the approved budget. Accounts Receivable:Assist with the oversight of the collection of assessments and other dues from homeowners.Manage the accounts receivable process, including tracking payments and following up on delinquent accounts.Work with legal counsel on lien filings and other collection actions as necessary.
2026-05-21T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
Robert Half is partnering with growing construction and project-based organizations across the Peninsula that are seeking experienced, proactive, and detail-oriented Office Managers to oversee daily office operations, support field and leadership teams, and help keep projects running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced construction environment, enjoys managing multiple priorities, and takes pride in creating an organized, team-oriented office culture. Responsibilities:<ul><li>Support office operations, leadership teams, and daily administrative functions</li><li>Coordinate meetings, trainings, team events, and office logistics</li><li>Assist with scheduling, travel arrangements, and calendar management</li><li>Handle vendor communication, invoice processing, and expense tracking</li><li>Support onboarding logistics for new hires and interns</li><li>Maintain office supplies, kitchen inventory, and general workspace organization</li><li>Prepare reports, presentations, meeting materials, and leadership documents</li><li>Assist with project coordination, process improvements, and workflow tracking</li><li>Provide reception and customer service support as needed</li><li>Manage confidential and sensitive information with professionalism</li></ul>
2026-06-10T00:00:00Z

Office Manager

Millbrae, CA
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations in a construction-focused environment. This contract opportunity with permanent potential will play a central role in keeping the office running smoothly while providing high-level coordination for leadership, meetings, events, and administrative workflows. The ideal candidate is detail-oriented, adaptable, and comfortable balancing office administration, vendor coordination, scheduling, and financial support in a fast-paced setting. Responsibilities: • Oversee day-to-day office operations, including deliveries, supply replenishment, kitchen coordination, and general workplace organization. • Arrange logistics for recurring office gatherings such as trainings, team meetings, celebrations, and hosted events, including catering support and service coordination when needed. • Provide administrative assistance to leadership and offer backup support across the broader administrative team as priorities shift. • Process invoices, expense documentation, and company card activity while coordinating with external vendors and service providers to help maintain accurate records and timely payments. • Support onboarding for new employees and interns by tracking incoming materials, preparing equipment, and helping create a smooth first-day experience. • Organize, store, and prepare recruiting materials for career fairs and other talent outreach activities. • Partner with the Division VP of Field Operations and the leadership team to manage calendars, meeting schedules, executive visits, and travel arrangements. • Contribute to process improvement efforts by helping update operational documents, preparing reports, tracking action items, and improving meeting effectiveness through agendas, notes, and follow-up coordination. • Work with business development and marketing teams to help assemble presentations and supporting materials for field operations and group leadership meetings.
2026-06-12T00:00:00Z

Office Manager

Mountain View, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Key Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities</li><li>Support leadership with scheduling, reporting, and office initiatives</li><li>Oversee budgets, expense tracking, and basic accounting coordination</li><li>Coordinate meetings, events, and internal communications</li><li>Maintain office systems, policies, and administrative processes</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Berkeley, CA
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support an education-focused organization. This contract position will play a key role in organizing records, converting physical materials into digital formats, and helping maintain accessible documentation. The assignment is expected to last approximately one month and requires someone who is comfortable handling administrative work with a strong level of accuracy and technical confidence. Responsibilities: • Organize and file a wide range of office documents to improve record accessibility and maintain orderly administrative systems. • Scan and digitize paper-based materials, ensuring electronic files are saved accurately and consistently. • Review documents during processing and flag any building plans or similar records that should be retained carefully. • Perform data entry and basic record updates to support day-to-day administrative operations. • Provide general office assistance as needed, including support for front-desk and reception-related tasks. • Help maintain a clean and efficient document management workflow while meeting deadlines for the contract assignment.
2026-05-26T00:00:00Z

Administrative Assistant

Santa Clara, CA
onsite
Permanent / Full Time
48000 - 50000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams. Responsibilities: • Prepare and send invoices accurately and in a timely manner. • Match purchase orders to invoices to ensure proper documentation and billing. • Collaborate with the sales and management teams to support billing-related processes. • Assist with bookkeeping tasks and maintain organized financial records. • Manage customer billing inquiries and provide resolution promptly. • Use QuickBooks or similar software for billing and record-keeping purposes. • Generate billing statements and ensure all payments are recorded properly. • Participate in training to learn additional responsibilities and enhance skills. • Maintain administrative records and provide general office support as needed.
2026-06-12T00:00:00Z

Administrative Assistant

Patterson, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support building division operations for a non-profit organization in Patterson, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing front-desk service, detailed document review, and administrative coordination in a fast-paced environment. The role will help keep permit-related activities organized, provide responsive support to the public and internal teams, and maintain accurate records across multiple administrative processes. Responsibilities: • Welcome visitors, respond to incoming phone inquiries, and guide customers to the appropriate resources or personnel. • Examine permit submissions for accuracy and completeness, confirming supporting items such as contractor licensing, bonds, workers’ compensation, and insurance documentation. • Prepare and issue eligible over-the-counter permits while ensuring records are properly documented. • Receive residential and commercial permit applications and development plans, log materials, and route documents for plan review. • Enter and update plan review details from various departments within the tracking system and produce reports as needed. • Maintain organized permit files by scanning, copying, filing, retrieving, and preserving documents for ongoing and completed cases. • Record daily inspection results and approvals in the automated system, then finalize and close permits once all requirements have been met. • Build cooperative working relationships with community groups, public agencies, internal staff, city representatives, and members of the public. • Provide additional administrative and clerical support to the building division as assigned.
2026-06-11T00:00:00Z

Administrative Assistant

Walnut Creek, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support a Maintenance and Contracts team in Walnut Creek, California. This contract opportunity with potential for a permanent position is ideal for someone who enjoys creating order, maintaining accurate documentation, and helping daily operations stay on pace. The role offers the chance to contribute in a visible support function within a stable, team-oriented real estate property and facilities management environment. Administrative Assistant Responsibilities:• Support the daily administrative needs of the maintenance and contracts group by handling coordination tasks and keeping workflows moving efficiently.• Maintain organized and accurate information across internal systems, contract records, and vendor documentation.• Enter and monitor invoice details to help facilitate timely review and processing.• Update service provider records and ensure supporting documentation is complete, current, and easy to retrieve.• Assist with data entry and general office administration to promote accuracy and consistency in team operations.• Respond to inbound calls and direct inquiries professionally while providing dependable administrative support.• Use tools such as NetSuite, ERP platforms, and Microsoft Office 365 to manage information and track administrative activity. If you are interested in this Administrative Assistant role, please submit your resume today!
2026-06-13T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to provide high-level support to a Chief Administrative Officer in San Francisco, California. This Long-term Contract position is ideal for someone who can manage shifting priorities, coordinate complex schedules, and keep executive operations running smoothly in a fast-paced environment. The role calls for sound judgment, strong partnership with leadership, and the ability to move work forward even when direction is evolving. Responsibilities: • Manage complex scheduling for the Chief Administrative Officer, balancing changing priorities and resolving conflicts across multiple requests and deadlines. • Coordinate meetings from planning through follow-up, including logistics, agendas, materials, and communication with participants. • Organize team events, leadership gatherings, and offsite sessions to support collaboration, engagement, and business goals. • Work closely with executives to understand strategic priorities, evaluate incoming meeting requests, and make informed decisions on scheduling and alignment. • Serve as a central contact for direct reports and administrative partners, helping maintain strong communication and effective coordination across the organization. • Identify opportunities to improve administrative processes, implement practical adjustments, and support longer-term operational initiatives. • Build productive relationships across teams to strengthen collaboration, support morale, and help maintain alignment on key activities. • Provide guidance to other administrative business partners and collaborate with Human Resources on workforce planning and organizational structure updates.
2026-06-11T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
6 month contractBoard Clerk/Admin Key ResponsibilitiesSupport board and committee meetings (setup, logistics, coordination)Assist with public meetings (Brown Act exposure is a plus)Set up conference rooms (tables, chairs, materials)Coordinate food orders / pick up lunches as neededProvide general admin/front desk support for the agencyDraft basic emails and support written communicationAssist with calendaring and schedulingCreate/edit documents in Word, Excel, PowerPoint Top Requirements2+ years administrative, front desk, or receptionist experience (4–5 years preferred)Strong professionalism—comfortable supporting elected officials and leadershipWillingness to handle both clerical and hands-on tasks (setup, hospitality, etc.)Strong written and verbal communicationProficiency in Outlook, Word, Excel (not advanced) Nice to HaveBrown Act knowledge or public board clerk experienceNot required—can train if candidate is capable and willing to learn Interview Process1 virtual panel interview Additional DetailsOccasional after-hours meetings hosted onsite (very rare)If support is needed, schedule will be adjusted to avoid overtimeStill maintains 40-hour work weekCandidate must be comfortable in a high-visibility front desk role
2026-06-11T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily operations for a Long-term Contract opportunity in California. This role is ideal for someone who combines strong computer proficiency with a customer-focused approach and is comfortable handling in-person errands throughout the surrounding neighborhood. The position will help keep office and tenant-related administrative activities organized while supporting responsive service and smooth day-to-day coordination. Responsibilities: • Provide administrative support for daily office activities, including document handling, record upkeep, and general coordination of routine tasks. • Deliver attentive customer service when assisting tenants, staff, and visitors, ensuring questions and requests are addressed promptly and courteously. • Complete local operational errands such as mail pickup and delivery runs within the area while maintaining awareness of surroundings. • Maintain organized files and accurate service documentation, including creating, updating, and archiving records as needed. • Assist with scheduling, meeting coordination, and preparation of materials to support team communication and workflow. • Help coordinate rent-related paperwork, benefits-related documentation, and other administrative processes tied to tenant support services. • Support building operations by helping track unit concerns, inspection follow-up items, and other property-related administrative needs. • Respond calmly during urgent tenant situations by relaying information quickly, supporting de-escalation efforts, and connecting staff with needed resources. • Work closely with internal teams and external service providers to ensure requests, referrals, and follow-up actions are completed in a timely manner.
2026-06-11T00:00:00Z

Administrative Assistant

Foster City, CA
onsite
Temporary to Hire
38 - 44 USD / Hourly
Robert Half is working with a highly respected real estate development and investment firm with a long-standing track record of delivering large-scale residential, commercial, and mixed-use projects throughout the San Francisco Bay Area. With decades of industry expertise and a diverse portfolio spanning development, asset management, construction, and consulting services, the organization is known for its commitment to excellence, innovation, and long-term growth. They are seeking an experienced Project Coordinator & Contracts Administrator to support multiple development and construction projects while managing the full lifecycle of contracts and procurement activities. This role offers the opportunity to work closely with project teams, executive leadership, legal counsel, consultants, contractors, and vendors in a fast-paced and collaborative environment. Job Description: <ul><li>Manage the full contract lifecycle, including contracts, purchase orders, change orders, renewals, and closeout documentation.</li><li>Draft, review, negotiate, and administer design, consulting, and construction agreements.</li><li>Ensure contract compliance with company policies, legal requirements, and applicable regulations.</li><li>Prepare RFQs, RFPs, bid packages, and support vendor selection and onboarding activities.</li><li>Coordinate with project managers, contractors, consultants, accounting, and legal teams to keep projects on track.</li><li>Process project billings, invoices, lien waivers, insurance certificates, and compliance documentation.</li><li>Track project costs and maintain accurate contract, billing, and procurement records.</li><li>Maintain organized, audit-ready project files, including contracts, drawings, RFIs, submittals, and correspondence.</li><li>Identify contract risks, resolve issues proactively, and escalate concerns when appropriate.</li><li>Support project closeout activities and ensure all required documentation is complete.</li></ul>
2026-06-12T00:00:00Z

Administrative Assistant

Menlo Park, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
Key Responsibilities:<ul><li>Manage calendars, meetings, and travel arrangements for leadership</li><li>Handle correspondence, including emails, calls, and internal communications</li><li>Prepare reports, presentations, and maintain accurate records</li><li>Coordinate office logistics, supplies, and vendor interactions</li><li>Support special projects and team initiatives as needed</li></ul>
2026-06-03T00:00:00Z

Admin Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
This is a great Admin Assistant job for someone looking for work with a busy, and fast-growing accounting firm. Robert Half is hiring an Administrative Assistant, so if you're detail-oriented and organized, you should consider this opening. This is a short-term contract with potential to extend for the right candidate in the Oakland, California area. Responsibilities:<ul><li> Organize word processors, files, and faxes</li><li>Provide administrative support to our Accounting and Tax Staff and Partners</li><li>Electronic document filing</li><li>Organize, email, fax, and/or scan confidential documents and financial information</li><li>Maintain various information logs with different deadlines</li><li>Copying, organizing, filing, and other miscellaneous administrative projects</li><li>Backup to receptionist – greet clients and operate a multi-line phone system</li></ul> We offer a pleasant work environment with competitive salary and benefits. Our office is business casual and includes parties, potlucks, and day trips.Our building amenities include plenty of free parking, a complimentary shuttle to and from BART, a fitness center and deli.
2026-05-29T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Permanent / Full Time
80000 - 125000 USD / Yearly
Executive Assistant/Office Manager Our thriving San Francisco Private Equity client is hiring an Executive Assistant to provide dependable, high-touch support to a CEO & Managing Partner and investment team in San Francisco, California. This position is ideal for someone who brings strong organization, a composed presence, and the ability to keep daily office activity running smoothly in an in-person environment. The role includes calendar coordination, meeting support, office management, and occasional early or extended hours when business needs require additional coverage. Responsibilities:• Coordinate calendars, meeting schedules, and Outlook communications to help a busy team stay organized and on track.• Prepare conference rooms and shared spaces for internal meetings and special events, ensuring a welcoming and well-organized environment.• Support quarterly board gatherings by arranging meals, managing event details, and assisting with onsite logistics.• Handle office hospitality tasks such as setting out coffee and breakfast items for early meetings and maintaining a presentable kitchen area.• Monitor and replenish workplace supplies, place orders as needed, and help maintain smooth day-to-day office operations.• Assist with general administrative needs for a team, responding promptly and reliably to shifting priorities.• Provide in-office coverage four days each week and adjust start or end times when meetings or leadership needs fall outside the standard schedule.• Oversee light office upkeep responsibilities, including coordinating routine kitchen organization and dishwasher use as part of maintaining shared spaces.
2026-06-08T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary / Contract
37 - 40 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and office support in San Francisco, California. This Contract position will support the Office Head while also helping maintain an efficient workplace experience for employees, clients, and visitors. The ideal candidate brings strong judgment, excellent communication skills, and the ability to manage competing priorities with care and attention to detail. Responsibilities:• Manage the Office Head’s daily schedule by coordinating meetings, appointments, travel plans, and expense submissions with a high degree of accuracy.• Serve as a central point of contact for phone calls, email correspondence, and interactions with clients, vendors, couriers, and internal leadership.• Support meeting execution by organizing conference spaces, arranging presentation technology, and setting up conference calls before events begin.• Provide front desk coverage by answering and routing calls through a multi-line phone system and ensuring the reception area remains organized and welcoming.• Oversee daily mail and package handling, including receipt, sorting, distribution, shipment coordination, and communication with delivery partners.• Monitor office and kitchen inventory levels, place supply orders, and follow up with vendors to resolve service or purchasing issues.• Coordinate catering logistics for meetings and events, including menu selection, order placement, room setup, and post-event organization.• Help maintain shared office spaces so they remain stocked, orderly, and ready for colleague and guest use.• Assist the broader team with administrative and event-related needs, including occasional evening support when required.
2026-06-10T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
Key Responsibilities:<ul><li>Manage complex calendars, meetings, and travel arrangements</li><li>Prepare presentations, reports, and confidential communications</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Coordinate executive-level meetings, events, and logistics</li><li>Handle sensitive information with a high level of professionalism</li></ul>
2026-06-05T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary to Hire
35 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in San Francisco, California in a contract-to-permanent role. This position is ideal for someone who brings strong judgment, stays composed in a fast-moving environment, and can manage competing priorities with precision. The successful candidate will play a central role in keeping executive operations organized through proactive planning, communication, and high-level administrative support. Responsibilities:• Manage executive calendars with a strategic approach, ensuring time is allocated according to shifting business needs and leadership priorities.• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related planning details for smooth execution.• Organize meetings from start to finish by preparing materials, confirming logistics, documenting discussions, and tracking follow-up items.• Build productive working relationships with internal partners and external contacts to improve communication flow and support cross-functional alignment.• Take ownership of administrative projects and day-to-day support tasks, driving timely completion and maintaining accountability on key deliverables.• Prepare briefing documents, agendas, summaries, and other executive-ready materials to support meetings, presentations, and commitments.• Consolidate complex information into clear, concise executive summaries that help leaders review priorities and make informed decisions.
2026-06-12T00:00:00Z

Executive Assistant

Palo Alto, CA
onsite
Temporary / Contract
41.344 - 47.872 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support in Palo Alto, California. This Long-term Contract position combines executive coordination, HR-related assistance, and event support in a fast-moving environment where strong judgment and organization are essential. The ideal candidate is proactive, service-oriented, and comfortable managing competing priorities while maintaining accuracy and responsiveness. Responsibilities: • Oversee complex calendar scheduling for leadership, including internal discussions, external appointments, and vendor meetings while resolving timing conflicts and preserving productive gaps between commitments. • Provide administrative support for recurring business priorities such as policy renewals, reporting follow-up, and stakeholder communications to keep deadlines on track. • Manage a shared HR support inbox and ticketing workflow, responding to employee inquiries within established service timelines and maintaining consistent follow-through. • Assist with employee-related administrative needs, including support for student workers and general People Operations coordination. • Contribute to event planning efforts by organizing travel, coordinating onsite logistics, and helping deliver key People Operations programs and special events. • Prepare and reconcile expense reports by gathering documentation, tracking submissions, and ensuring records are complete and accurate. • Arrange meeting spaces and coordinate logistics for team sessions, leadership meetings, and other business activities as needed. • Partner with external vendors and internal stakeholders to support day-to-day operations and ensure administrative tasks are completed efficiently.
2026-06-12T00:00:00Z

Executive Assistant

Walnut Creek, CA
onsite
Temporary to Hire
40 - 50 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to provide senior-level support in Walnut Creek, California. This fully on-site opportunity is a Contract to permanent position with a nonprofit organization that values professionalism, sound judgment, and strong follow-through. The right candidate will bring a high level of organization, technical confidence, and the ability to stay ahead of shifting priorities in a fast-moving environment. Executive Assistant Responsibilities:• Oversee a demanding executive calendar by arranging appointments, coordinating meeting schedules, and adjusting priorities as business needs change.• Organize donor-facing meetings from start to finish, including preparing materials, managing logistics, and handling timely follow-up communication.• Create and edit business documents, reports, presentations, and correspondence using Microsoft Office tools with accuracy and professionalism.• Support in-person meetings and office events by arranging meals, confirming details, and ensuring spaces are prepared in advance.• Anticipate executive needs by identifying potential conflicts, solving administrative issues early, and keeping daily operations running smoothly.• Manage a mix of business and personal support tasks with a high degree of discretion, confidentiality, and attention to detail.• Serve as a dependable point of coordination for communications, inquiries, and requests requiring executive awareness or action.• Take on additional administrative duties as needed while maintaining a positive, flexible, and service-oriented approach. If you are interested in this Executive Assistant role, please submit your resume today!
2026-06-11T00:00:00Z

Legal Assistant

Watsonville, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
OverviewOur client, a corporate legal department, is seeking a Legal Assistant for a short-term contract assignment. This role will support the team with file organization, document management, and general legal administrative tasks. This is a great opportunity for someone detail-oriented who can step in quickly and provide immediate support. Responsibilities<ul><li>Organize and maintain legal files, both electronic and physical</li><li>Assist with document management, including filing, scanning, and indexing</li><li>Support attorneys and legal staff with day-to-day administrative tasks</li><li>Prepare and format basic legal documents and correspondence</li><li>Track and manage records to ensure accuracy and compliance</li><li>Assist with special projects and miscellaneous administrative duties as needed</li></ul>
2026-06-01T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Our client is seeking an experienced Legal Assistant with 5–10 years of litigation support experience to join their San Jose office. This role will provide high-level administrative and legal support to attorneys while contributing to the overall organization and efficiency of the team. The ideal candidate is comfortable in a paperless environment and able to adapt to the individual working styles of multiple attorneys. Key Responsibilities<ul><li>Provide day-to-day legal and administrative support to a group of attorneys</li><li>Draft, revise, and proofread a high volume of legal documents, including pleadings, correspondence, and complex filings (TOCs/TOAs)</li><li>Handle court filings in both state and federal courts, including electronic filing systems</li><li>Manage calendars, including scheduling hearings, depositions, deadlines, and meetings; track court rules and filing requirements</li><li>Assist with trial preparation and support as needed</li><li>Support paralegals with file organization and maintaining case records</li><li>Coordinate travel arrangements and process expense reports</li><li>Perform administrative duties such as billing support, client correspondence, and reporting</li></ul>
2026-06-09T00:00:00Z