Results for Part Time Executive Assistant Jobs in Stoughton, WI

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Accounting Assistant

Roscoe, IL
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support day-to-day financial and operational transactions for a contract assignment in Roscoe, Illinois. This Contract position will focus on purchase order entry, shipping and receiving documentation, and invoice processing while helping maintain accurate records across accounting activities. The ideal candidate brings prior JobBoss experience and can contribute in a fast-paced environment with strong accuracy and organization. Responsibilities: • Enter and maintain purchase orders in JobBoss with a high level of accuracy and timeliness. • Support shipping and receiving activities by recording transactions and verifying documentation against internal records. • Prepare and process customer and vendor invoices while ensuring information is complete and properly coded. • Assist with accounts payable tasks, including reviewing bills and entering payment-related data as needed. • Provide support for accounts receivable activities such as tracking incoming payments and updating account records. • Reconcile financial information by comparing transactions, identifying discrepancies, and escalating issues when necessary. • Help organize accounting files and transaction records to support efficient reporting and audit readiness.
2026-10-19T00:00:00Z

Paralegal Assistant

Middleton, WI
onsite
Permanent / Full Time
0 - 0 USD / Yearly
We are looking for a motivated Paralegal Assistant to join a legal team in Middleton, WI and provide administrative and case support for patent-related matters. This position combines day-to-day office coordination with specialized assistance for U.S. and international patent filings, offering an excellent opportunity for someone interested in building a career in intellectual property. The ideal candidate is organized, dependable, and comfortable managing detailed work while partnering closely with paralegals and attorneys. Responsibilities:• Support the legal department with daily administrative activities, document handling, and general office coordination.• Prepare, submit, and track documents associated with patent prosecution matters for both domestic and international filings.• Research patent information using the Patent Center and other legal or regulatory resources to support ongoing matters.• Open new files, organize electronic records, and maintain accurate case information throughout each stage of the filing process.• Communicate with internal stakeholders and clients by sending status updates, reports, and deadline notifications with a high degree of accuracy.• Apply established patent procedures and filing requirements while working under the guidance of supervising paralegals and attorneys.• Participate in training and career development activities to expand knowledge of patent practices and legal updates.• Contribute to special assignments and additional projects as needed while managing multiple priorities effectively.
2026-10-20T00:00:00Z

AP/AR Admin Assistant

Madison, WI
onsite
Permanent / Full Time
23 - 26 USD / Hourly
We are looking for an AP/AR Admin Assistant to support day-to-day accounting and administrative operations for a nonprofit organization in Madison, Wisconsin. This position blends accounts payable and receivable support with office coordination, requiring someone who is organized, dependable, and comfortable handling sensitive information. The ideal candidate will contribute to accurate financial processing, assist leadership with administrative tasks, and help keep internal workflows running smoothly. Responsibilities: • Track employee attendance based on daily call-ins and maintain accurate records for internal use. • Prepare and enter journal entries into the accounting system in coordination with the fiscal team. • Complete weekly bank deposit activities and ensure funds are recorded properly. • Review and process employee expense submissions through accounts payable procedures. • Provide backup assistance for payroll-related tasks, including timesheet updates, payroll communications, and related administrative support. • Approve contract worker timesheets through staffing agency portals, reconcile entries against iSolved records, and complete required weekly processing. • Assist with monthly documentation and file preparation to support contract and compliance reporting. • Coordinate meetings, travel arrangements, and other administrative needs for senior leadership while managing confidential information with discretion. • Support records retention efforts through archiving, file organization, and ongoing administrative documentation. • Promote adherence to internal policies, contribute to continuous improvement efforts, and attend onsite work and occasional organizational events as needed.
2026-10-12T00:00:00Z

3 results for Part Time Executive Assistant in Stoughton, WI