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2 results for Executive Assistant in St. Petersburg, FL

Administrative Assistant

Seminole, Florida
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a dependable Administrative Assistant to support daily office functions for a local program in Saint Petersburg, Florida. This Long-term Contract opportunity is ideal for someone who enjoys keeping operations organized, handling a wide range of administrative tasks, and contributing to a collaborative onsite team. The role offers part-time hours while providing consistent support across scheduling, documentation, communication, and event coordination. Responsibilities:• Support the day-to-day flow of office activities by handling administrative tasks that help the program run efficiently.• Manage calendars and arrange meetings, appointments, and internal activities while helping keep schedules accurate and up to date.• Create, format, and organize business documents such as letters, reports, spreadsheets, presentations, and meeting packets.• Help coordinate orientations, meetings, and program-related events, including arranging space, materials, refreshments, equipment, and outside services when needed.• Monitor office supply levels, place orders, and keep inventory stocked to support uninterrupted daily operations.• Submit and follow up on facility or technology-related service needs to help maintain a functional work environment.• Provide assistance with testing or exam-related logistics, including preparation of materials and coordination of administrative details.• Complete clerical support work such as filing, copying, mailing, record maintenance, data entry, and general document organization.• Serve as a point of contact for internal teams and external partners, responding professionally and directing information appropriately.• Offer administrative coverage for other nearby offices when additional support is required.
2026-09-25T00:00:00Z

Administrative Assistant

Tampa, Florida
onsite
Permanent / Full Time
60000 - 80000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T00:00:00Z