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3 results for Event Coordinator in St. Petersburg, FL

Event Planner Intermediate

Tampa, FL
onsite
Temporary / Contract
27 - 27 USD / Hourly
Event Planner / Corporate Meeting Coordinator (ONSITE – Contract)Location: Tampa, FL 33610Schedule: Monday–Friday, standard business hours (may vary based on event needs)Work Environment: Professional, conference center / corporate settingOvertime: Available as neededRole OverviewThis position supports the planning, coordination, and execution of meetings and events ranging from small internal meetings to large corporate conferences (10–500 attendees). The role combines front‑of‑house conference center operations with hands‑on event planning support and is best suited for someone highly organized, client‑focused, and comfortable managing logistics in a fast‑paced onsite environment. Key ResponsibilitiesEvent Planning & Coordination<ul><li>Plan and manage meetings and events of varying size and complexity</li><li>Create, manage, and reconcile event project plans and budgets</li><li>Coordinate logistics including site selection (RFP process), room setups, catering, AV, décor, registration, travel, and speaker coordination</li><li>Provide strategic input and recommendations on event format and execution</li><li>Support high‑level meetings as the right‑hand partner to the lead event planner</li></ul>Conference Center & Operations Support<ul><li>Conduct daily walk‑throughs and inspections of conference and event spaces</li><li>Manage space issues and escalate unresolved concerns to the Lead Planner</li><li>Submit and track facilities, AV, catering, and service requests</li><li>Maintain partnerships with internal teams including Conference Services, Food Services, AV, Facilities, and Security</li></ul>Front Desk & Client Support<ul><li>Cover reception desk functions as needed, including answering phones and emails promptly</li><li>Greet, direct, and assist clients and attendees onsite</li><li>Handle room assignments, badge printing, small/pop‑up meetings, and last‑minute changes</li><li>Deliver high‑touch, professional customer service throughout event lifecycles</li></ul>Systems & Administration<ul><li>Utilize the Event Management System (EMS / AMS) to manage reservations, details, and reports</li><li>Prioritize and process incoming meeting room requests from online booking tools</li><li>Participate in daily operations meetings and weekly planning reviews</li><li>Execute pre‑conference and post‑conference calls and documentation</li></ul>
2026-04-23T00:00:00Z

Administrative Coordinator

Tampa, FL
onsite
Temporary / Contract
15.0385 - 17.413 USD / Hourly
We are looking for an Administrative Coordinator to join a growing company in Tampa, Florida and provide hands-on support across sales, marketing, and day-to-day administrative operations. This Long-term Contract position is best suited for someone who is organized, proactive, and comfortable managing multiple priorities in a fast-paced, in-office setting. The role works closely with leadership and the sales team to keep client information accurate, materials prepared, and internal workflows running smoothly. It offers an excellent opportunity for someone who wants to build experience and grow within a collaborative, team-focused environment. Responsibilities: • Coordinate sales collateral, client records, and supporting documents so materials remain accurate, organized, and easy to access • Prepare marketing packets and presentation materials for client outreach and business development efforts • Maintain and update client databases, contact lists, and related administrative records with strong attention to detail • Provide day-to-day administrative support to company leadership and assist the sales team with operational needs • Contribute to sales support activities by helping organize follow-up items, materials, and communication tasks • Assist with marketing projects and other business development initiatives as priorities evolve • Support a busy office environment by handling multiple assignments efficiently while meeting deadlines • Participate in future outbound client outreach efforts as needed, including introductory follow-up communication
2026-05-21T00:00:00Z

Administrative Coordinator

Odessa, FL
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an organized Administrative Coordinator to support daily office operations and keep teams working efficiently in Odessa, Florida. This Long-term Contract position is ideal for someone who can manage competing priorities, maintain accurate records, and provide dependable administrative support across multiple functions. The role offers a mix of coordination, documentation, scheduling, and office support responsibilities in a fast-paced environment. Responsibilities: • Maintain inventory levels for office, pantry, and cleaning supplies, and arrange replenishment to keep the workplace fully operational. • Coordinate calendars, meetings, and conference arrangements, ensuring schedules are accurate and logistics are handled smoothly. • Draft, format, and revise letters, reports, and other business documents with strong attention to detail and professionalism. • Support project leaders with administrative assignments, including special projects and assistance with submittal-related tasks for estimating activities. • Arrange domestic and international travel, including airfare, lodging, housing, and ground transportation, while tracking all travel and accommodation requests accurately in Teams. • Organize and safeguard both paper and digital project files to ensure documentation remains accessible, complete, and properly stored. • Assist accounting and project teams by receiving deliveries, routing materials appropriately, and providing administrative help as needed. • Collaborate with internal teams on workflow-related tasks such as purchase requisition support and other office coordination activities. • Perform routine checks of shared office spaces, including pantry and conference rooms, to maintain cleanliness, organization, and readiness for use.
2026-05-20T00:00:00Z