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16 results for Executive Assistant in St. Paul, MN

Executive Assistant

Eden Prairie, MN
onsite
Temporary / Contract
29 - 40 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level support to C-suite executives for an organization based in Bloomington, Minnesota. This contract-to-permanent opportunity is ideal for an experienced EA who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities with discretion and precision. Responsibilities:Provide comprehensive calendar management for C-suite executives, including scheduling complex meetings and resolving conflictsCoordinate domestic and international travel arrangements, itineraries, and expense reportingPrepare, edit, and format executive-level correspondence, presentations, and reportsAct as a trusted liaison between executives and internal/external stakeholdersSupport board meetings and executive meetings, including agenda preparation and meeting logisticsMaintain strict confidentiality when handling sensitive information and communicationsAnticipate executive needs and proactively manage priorities and deadlinesTrack action items, follow up on deliverables, and support strategic initiativesProvide administrative support to additional leadership as needed
2026-06-05T00:00:00Z

Executive Assistant

Saint Paul, MN
onsite
Temporary / Contract
25 - 32 USD / Hourly
The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills. Key Responsibilities:<ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
2026-06-10T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
18.2115 - 23 USD / Hourly
We are looking for an organized Administrative Assistant to provide broad operational support to teams across Human Resources, Finance, Planning & Administration, and IT. This long-term Contract position works closely with leadership to help keep daily administrative processes accurate, responsive, and well-coordinated. The ideal candidate is comfortable managing confidential information, responding to employee questions, and keeping office operations running smoothly through strong communication and attention to detail. Responsibilities:• Serve as an initial point of contact for employee questions related to operational processes, providing guidance or directing inquiries to the appropriate team members when needed.• Support administrative activities across multiple departments by coordinating schedules, preparing materials, and assisting with general office needs.• Organize meetings by arranging calendars, reserving spaces, preparing agendas or sign-in materials, and helping with room setup, equipment, and refreshments.• Prepare, format, and update correspondence, reports, presentations, and other documents while assisting with research and draft development.• Maintain personnel and departmental records with a high level of accuracy, including filing and document management tasks tied to daily operations.• Assist employees with finance-related administrative matters such as expense documentation, payment requests, invoices, and receipt tracking.• Help maintain a well-organized front office environment by keeping shared spaces orderly, managing incoming and outgoing mail, and monitoring office supply needs.• Review documentation for completeness and alignment with applicable regulatory or funding requirements while safeguarding sensitive employee and agency information.• Contribute to process improvement efforts, attend team meetings or training sessions, and provide additional administrative support for operations projects as assigned.
2026-06-11T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Minneapolis, Minnesota. This role focuses on keeping client and financial records organized, supporting day-to-day administrative and bookkeeping activities, and ensuring sensitive information is handled with care. The ideal candidate is detail-oriented, comfortable working with documents and financial data, and confident managing multiple priorities in a client-facing environment. Responsibilities:• Maintain accurate client files and supporting records, including organizing family-related documentation and updating internal information as needed.• Oversee the upload, organization, and tracking of financial and tax-related documents within secure client portal systems.• Handle outgoing and incoming client correspondence, including preparing mailings, distributing documents, and supporting communication follow-up.• Assist with routine financial administration such as recording transactions, preparing deposits, and supporting basic bookkeeping activities.• Enter and update accounting details in QuickBooks while helping keep internal records complete and current.• Support payment-related processes by tracking check registers, coordinating bill payments, and assisting with journal entry documentation.• Prepare printed checks and related financial paperwork with strong attention to detail and processing accuracy.• Provide administrative support for quarterly distribution activities, including check preparation, deposit coordination, and document mailing.• Protect confidential client and financial information by following secure handling practices and maintaining discretion in all tasks.• Contribute to general administrative operations and provide dependable support across administrative functions in a small-team setting.
2026-06-01T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office and project coordination in Minnesota. This position is ideal for someone who can manage competing priorities, communicate effectively, and handle sensitive information with discretion. The role requires strong organizational ability, comfort with office software and administrative systems, and a proactive approach to keeping operations running smoothly. Responsibilities:• Manage day-to-day administrative activities while maintaining a detail-oriented and service-focused office environment.• Track office inventory, replenish supplies, and arrange purchases to keep the field office and equipment fully supported.• Obtain pricing and coordinate vendor quotes for office needs, site services, and project-related materials as requested.• Review, code, and submit office and project invoices through the appropriate approval workflow.• Prepare and process employee expense documentation, including credit card reports, reimbursements, and voucher tracking.• Coordinate check requests and help ensure timely routing for authorization and payment.• Update subcontractor bid lists and organize electronic project documentation for assigned jobs.• Provide administrative and accounting support across multiple projects, including data entry, record maintenance, and follow-up tasks.• Arrange meals and logistical support for meetings, and communicate effectively with staff, visitors, vendors, and subcontractors.
2026-06-02T00:00:00Z

Administrative Assistant

Prior Lake, MN
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.Administrative Assistant Responsibilities:<ul><li>Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.</li><li>Providing real-time scheduling support by booking appointments and preventing conflicts.</li><li>Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.</li><li>Screening phone calls and routing callers to the appropriate party.</li><li>Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.</li><li>Greet and assist visitors.</li><li>Maintain polite and professional communication via phone, e-mail, and mail.</li><li>Anticipate the needs of others in order to ensure their seamless and positive experience.</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
We are looking for a reliable and detail-oriented Administrative Assistant to support daily operations for a team located in Eagan, MN. This contract opportunity is ideal for someone who enjoys multitasking, staying organized, and contributing to a collaborative office environment. Responsibilities:Manage calendars, schedule meetings, and coordinate appointmentsPrepare and edit documents, reports, and correspondenceHandle incoming calls, emails, and mail distributionMaintain filing systems and ensure records are up to dateOrder office supplies and manage inventoryAssist with travel arrangements and expense reportingSupport internal team communications and project trackingProvide general administrative support across departments
2026-06-05T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support a public-facing local office. This contract position is ideal for someone who enjoys helping community members, managing front desk activity, and keeping daily administrative tasks organized. The role includes assisting visitors and callers with general program-related questions, directing inquiries to the appropriate resources, and providing steady clerical support in a fast-paced environment. Responsibilities:<ul><li>Welcome visitors at the front desk and provide attentive support to individuals seeking information about services.</li><li>Respond to incoming calls and walk-in questions by sharing general guidance and connecting people with the appropriate programs or departments.</li><li>Direct clients to available community resources based on their needs while maintaining a courteous and service-oriented approach.</li><li>Transfer specialized inquiries, including questions or case-specific matters, to the correct team for further assistance.</li><li>Manage changing service levels throughout the day, balancing periods of high public traffic with routine office support duties.</li><li>Scan, organize, and upload documents accurately into agency recordkeeping systems.</li><li>Provide general administrative assistance such as clerical support, document handling, and front office coordination.</li><li>Use office systems to support daily operations related to their services.</li></ul>
2026-06-11T00:00:00Z

Accounting Assistant

Hudson, WI
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to provide dependable support for daily financial and administrative activities in Hudson, Wisconsin. This Long-term Contract position is well suited for someone who can step into a busy setting, stay organized, and contribute to accurate accounting operations from day one. The role offers the opportunity to work closely with internal teams while helping maintain payroll, billing, and related accounting processes with a high level of professionalism and care. Responsibilities: • Assist with payroll-related tasks by updating records, reviewing information for accuracy, and helping keep processes current. • Support customer invoicing activities, including preparing billing documentation and following through on related accounting steps. • Provide day-to-day administrative assistance to the accounting team to help maintain smooth office and financial operations. • Contribute to accounts payable work by coding invoices and ensuring documentation is processed accurately and on time. • Help coordinate accounting tasks connected to payroll and HR system changes while following established procedures. • Monitor multiple assignments at once and maintain careful attention to detail across routine and time-sensitive work. • Communicate clearly and professionally with colleagues, vendors, and other external contacts regarding accounting matters. • Participate in team discussions and ongoing coordination efforts to support priorities and resolve issues efficiently.
2026-05-28T00:00:00Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support daily office operations for a busy architecture firm. This Contract position is ideal for someone who enjoys creating a welcoming workplace, managing a wide range of administrative tasks, and staying organized in a fast-moving onsite environment. The right candidate will be comfortable working independently, handling shifting priorities, and delivering a high level of hospitality and a service-oriented approach throughout the day. Responsibilities:• Open and prepare the office each day by setting up shared spaces, turning on lighting, and ensuring the workplace is ready for staff and visitors.• Welcome guests, answer general inquiries, and help create a detail-oriented, service-oriented experience for everyone entering the office.• Coordinate food, beverage, and snack arrangements, including coffee service, catering orders, and restocking common area supplies.• Organize meeting spaces and support internal events such as lunch-and-learn sessions and other office gatherings.• Receive deliveries, sort packages, and distribute materials or product samples to the appropriate interior design teams.• Process routine administrative work such as scanning invoices, assisting with check handling, and maintaining accurate office documentation.• Monitor inventory levels for office and hospitality supplies and place orders to keep materials stocked and available.• Provide light facility support, including tidying shared areas and assisting with general office upkeep throughout the day.
2026-06-04T00:00:00Z

Sr. Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
31 - 35 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to provide high-level support to an HR team in Minneapolis, Minnesota. This Long-term Contract position focuses on reporting, data accuracy, and process coordination related to leave administration within a healthcare environment. The ideal candidate brings strong Excel capability, excellent communication, and the ability to balance analytical work with detailed manual data entry. Responsibilities: • Manage administrative support activities for the HR department, ensuring timely and accurate completion of reporting and documentation tasks. • Extract claims-related information from state systems and validate records against original source materials to maintain data integrity. • Record daily leave information updates and share status changes with intake and claims teams to support effective case tracking. • Create and maintain PowerPoint materials that outline leave of absence workflows, procedures, and related process guidance. • Use advanced Excel functions, including PivotTables and VLOOKUP, to organize data, analyze trends, and prepare recurring reports. • Research discrepancies, investigate data issues, and help resolve reporting questions through careful review and analysis. • Support leave administration efforts by handling detailed data entry tied to family and medical leave activities and HR policy requirements. • Communicate proactively with internal stakeholders to provide updates, clarify information, and ensure smooth coordination across teams.
2026-06-08T00:00:00Z

Legal Assistant/Paralegal

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 82000 USD / Yearly
Our client, a respected and growing full-service law firm, is seeking an LAA/Paralegal to join its expanding litigation team. This is an ideal opportunity for someone with 3+ years of experience supporting substantive commercial or civil litigation matters who enjoys working closely with senior attorneys on complex cases. The firm offers a collaborative environment where support staff play a meaningful role in case strategy and execution, and where professionalism, teamwork, and camaraderie are highly valued. The firm's caseload includes employment litigation, government contracts disputes, and other complex civil litigation matters. This role offers exposure to a variety of cases rather than being limited to a single practice area. Responsibilities:<ul><li>Prepare, proofread, and file legal documents in state and federal courts</li><li>Manage case files, deadlines, and attorney calendars</li><li>Assist with discovery, document production, and case organization</li><li>Draft correspondence and other routine legal documents</li><li>Coordinate hearings, depositions, mediations, and client meetings</li><li>Communicate with clients, courts, opposing counsel, and vendors</li><li>Provide litigation and trial support as needed</li></ul>
2026-06-03T00:00:00Z

Paralegal/Legal Assistant

Eden Prairie, MN
onsite
Permanent / Full Time
55000 - 80000 USD / Yearly
We are partnering with a respected west metro law firm seeking a Paralegal/LAA to join its growing team. This opportunity is ideal for someone with 2+ years of litigation experience (or a blend of litigation and transactional experience) who wants to play a key role in a collaborative, team-focused firm. In addition to supporting litigation matters, you'll gain exposure to real estate and estate planning work, making this a great opportunity to broaden your experience while working closely with experienced attorneys. The firm offers excellent benefits, free parking, and strong long-term growth potential. Responsibilities:<ul><li>Support attorneys with active litigation and municipal matters</li><li>Prepare and file pleadings, motions, and legal correspondence</li><li>Assist with discovery, including organizing and reviewing documents</li><li>Manage case files, calendars, and deadlines</li><li>Handle eFiling in state and/or federal courts</li><li>Help prepare materials for hearings, depositions, and trial</li><li>Provide support on real estate and estate planning matters as needed</li><li>Assist with general administrative/office tasks</li></ul>
2026-06-03T00:00:00Z

Legal Assistant, Family Law

Edina, MN
onsite
Permanent / Full Time
45000 - 70000 USD / Yearly
A growing Twin Cities law firm is seeking a Family Law Legal Assistant to support its busy practice. This is an excellent opportunity for a detail-oriented professional who enjoys working in a fast-paced legal environment and wants to play a meaningful role supporting both attorneys and clients through complex family law matters. This role is ideal for someone who is proactive, highly organized, and capable of working both independently and collaboratively while handling sensitive client matters with professionalism and discretion. Key Responsibilities<ul><li>Provide administrative and legal support to attorneys and paralegals within the family law practice</li><li>Draft and prepare routine correspondence, legal documents, and client communications</li><li>Manage attorney calendars, schedule meetings, and coordinate appointments</li><li>Handle client intake and serve as a point of contact for routine communications</li><li>Perform e-filing and ensure accuracy and compliance with court procedures</li><li>Maintain and organize case files, both electronic and physical</li><li>Monitor deadlines and assist with docketing and case tracking</li><li>Answer, screen, and direct telephone calls professionally</li><li>Assist with legal research and preparation of case materials, as needed</li><li>Prepare expense reports and support general administrative functions</li></ul>
2026-06-03T00:00:00Z

Office Manager

Saint Paul, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Office Manager to support daily operations for a growing engineering-focused organization in St Paul, Minnesota. This Contract position is expected to run approximately 4 to 8 weeks and will play an important role in keeping the office organized, secure, and responsive to team needs. The right candidate will bring strong administrative judgment, attention to detail, and the ability to balance front-office responsibilities with facility and executive support. Responsibilities: • Welcome visitors and customers, maintain access documentation, issue badges, and help uphold site security procedures through routine oversight of entry activity and related systems. • Coordinate office and facility requests, track follow-up items, and ensure building-related needs are addressed accurately and in a timely manner. • Organize meetings and workplace activities by managing schedules, preparing spaces, and supporting event logistics for internal teams. • Provide day-to-day administrative assistance to leadership and project staff, helping prioritize tasks and keep business operations moving efficiently. • Handle receptionist and front-desk duties, including greeting guests, answering inquiries, and directing communications appropriately. • Monitor, order, and replenish office supplies so staff have the materials needed to work effectively. • Manage calendars and appointment scheduling, including coordinating availability and adjusting plans as priorities change.
2026-06-11T00:00:00Z

Office Manager

Apple Valley, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized and proactive Legal Office Assistant to support daily administrative operations. This role is ideal for someone who enjoys creating an efficient workplace, coordinating office resources, and serving as a reliable point of contact for staff and clients. The successful candidate will help maintain smooth communication, oversee essential office functions, and contribute to a welcoming and well-organized environment. Responsibilities:• Coordinate day-to-day office activities to ensure operations run efficiently and schedules stay on track.• Manage inventory levels for workplace materials and arrange timely purchasing of office supplies as needed.• Receive, sort, and distribute incoming mail and deliveries to the appropriate individuals or departments.• Prepare outgoing letters, parcels, and shipments, ensuring items are packaged correctly and sent on time.• Monitor shared office resources and maintain an organized administrative workspace, including mailroom-related functions.• Handle voicemail communications and direct messages to the proper team members for prompt follow-up.• Foster positive interactions with clients, visitors, and internal staff through responsive and attentive service.
2026-06-05T00:00:00Z