<p>We are looking for a detail-oriented Administrative Assistant to join our client in the southwest Minnesota, metro. This long-term contract position offers an excellent opportunity to support daily operations and contribute to the smooth functioning of our organization. The ideal candidate will excel at multitasking and have a proactive approach to managing administrative tasks. Responsibilities:</p><ul><li>Organize and scan files to maintain accurate and accessible records.</li><li>Assist managers with file management and the distribution of notices.</li><li>Draft concise communications, including late letters and balance due notices, to support operational needs.</li><li>Execute assigned tasks independently, turning ideas into actionable results.</li><li>Generate correspondence that aligns with ledger entries to ensure accuracy.</li><li>Facilitate internal communication, occasionally liaising with vendors as required.</li><li>Perform routine data entry and administrative tasks to support team efficiency.</li><li>Take on additional responsibilities if familiar with industry-specific practices.</li><li>Utilize industry specific software to streamline processes.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Minneapolis, Minnesota. This is a contract position lasting 12 weeks, with the possibility of extension. In this role, you will assist various departments, manage administrative tasks, and ensure smooth day-to-day operations within the office.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and deliveries, managing package receipt and distribution.</p><p>• Edit and refine internal communications, reports, and documents with precision.</p><p>• Provide administrative support primarily to the R& D team, as well as other departments as needed.</p><p>• Handle receptionist duties, including buzzing in visitors and maintaining a welcoming front desk presence.</p><p>• Perform general administrative tasks such as scheduling, filing, and data entry.</p><p>• Assist with coordinating office activities to ensure efficiency and organization.</p><p>• Utilize Microsoft Office 365 tools to complete tasks effectively and maintain accurate records.</p><p>• Collaborate with team members to address administrative needs across the organization.</p>
We are looking for a dedicated Administrative Assistant to join our team in Clearwater, Minnesota. This contract position offers an opportunity to work closely with subcontractors, ensuring compliance with insurance requirements and supporting construction projects. If you have a detail-oriented mindset and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the onboarding process for subcontractors, ensuring all necessary documentation and insurance requirements are met.<br>• Collaborate with subcontractors' insurance agents to verify coverage and resolve any compliance issues.<br>• Maintain accurate records of subcontractor policies and insurance documentation.<br>• Monitor and track insurance coverage to ensure continuous compliance throughout the duration of projects.<br>• Provide administrative support to the construction team, including organizing files, preparing reports, and coordinating communications.<br>• Review subcontractor proposals for completeness and adherence to company standards.<br>• Assist in maintaining office operations by handling administrative tasks and ensuring smooth communication within the team.<br>• Serve as a point of contact for subcontractors regarding administrative queries and insurance-related concerns.<br>• Ensure all processes align with company policies and industry regulations.<br>• Support the team in other administrative duties as needed.
<ul><li>Provide general administrative support to ensure smooth daily operations, including scheduling, filing, and correspondence management.</li><li>Coordinate and maintain calendars for meetings, appointments, and events, using scheduling tools like Microsoft Outlook or Google Calendar.</li><li>Assist in preparing reports, presentations, and documents by compiling and formatting data with a high level of accuracy.</li><li>Manage incoming and outgoing communications, such as phone calls, emails, and mail, ensuring prompt responses and follow-ups.</li><li>Perform data entry and maintain accurate records in databases or digital systems.</li><li>Order and stock office supplies, keeping inventory levels up to date and organized.</li><li>Serve as a point of contact for staff and clients, offering information or assistance as needed.</li><li>Monitor office equipment (printers, copiers, etc.) and coordinate repairs or maintenance when necessary.</li><li>Support team members with ad hoc administrative tasks, such as travel arrangements, meeting logistics, and document preparation.</li><li>Maintain confidentiality of sensitive information and comply with company policies and procedures.</li></ul><p><br></p>
We are looking for an Administrative Assistant to join our team in Minneapolis, Minnesota. This long-term contract position offers the opportunity to play a key role in managing client relationships and ensuring smooth operations. The ideal candidate will bring exceptional organizational skills and a proactive approach to client communication.<br><br>Responsibilities:<br>• Serve as the primary manager for company software, ensuring seamless integration with bookkeeping systems.<br>• Support business development efforts by coordinating client communications and managing proposal workflows.<br>• Oversee the client onboarding process, including account setup and team introductions.<br>• Collaborate with internal teams to ensure client needs are met in line with service agreements.<br>• Regularly assess and address client requirements, both remotely and in person, to maintain satisfaction.<br>• Respond promptly to client inquiries and resolve issues, particularly during high-demand periods.<br>• Lead the development of customized solutions to address client challenges, coordinating input from various team members.<br>• Build and nurture strong relationships with key personnel within assigned client accounts.<br>• Manage account renewals and meet strategic objectives, ensuring alignment with company goals.<br>• Maintain organized records and oversee the accuracy of client data within company systems.
We are looking for an Administrative Assistant to join our team in Bloomington, Minnesota. This role is central to ensuring smooth operations and effective communication across multiple teams. The ideal candidate will bring exceptional organizational skills, a detail-oriented mindset, and the ability to manage tasks with confidence and efficiency.<br><br>Responsibilities:<br>• Provide administrative support to various teams, ensuring tasks are completed accurately and on time.<br>• Handle receptionist duties, including greeting visitors and managing phone calls.<br>• Maintain and organize records, including scanning, reviewing, and compiling documents.<br>• Utilize tools like Office, HubSpot, and DocuSign to streamline workflows and enhance productivity.<br>• Assist with document preparation and review to ensure compliance and accuracy.<br>• Coordinate communication between internal and external stakeholders.<br>• Support daily office operations by managing schedules, appointments, and correspondence.<br>• Contribute to team projects by providing detailed information and administrative expertise.<br>• Ensure proper handling and storage of sensitive information and documents.<br>• Collaborate with team members to solve problems and optimize processes.
<p>We are seeking a detail-oriented, reliable, and motivated Administrative Assistant to join our dynamic <u>nonprofit </u>team. This role is pivotal in ensuring smooth day-to-day operations, supporting our mission-driven work, and fostering an organized and collaborative environment. The right candidate will play a crucial role by managing administrative tasks, assisting leadership, and providing first-class organizational support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform general administrative tasks, including managing schedules, organizing meetings, and handling phone and email correspondence.</li><li>Act as the first point of contact for inquiries, providing excellent communication and customer service.</li><li>Prepare and format reports, presentations, and other documentation for staff or board meetings.</li><li>Maintain organizational records, databases, and files while ensuring accuracy and confidentiality.</li><li>Support fundraising, donor management, or event coordination efforts as needed.</li><li>Assist with onboarding and communication processes for volunteers and staff.</li><li>Data entry of invoices, expense reports, and maintain budgets in collaboration with the finance team.</li><li>Order and maintain office supplies or technology inventory.</li><li>Handle other tasks and projects as assigned by leadership to support nonprofit goals and operations.</li></ul>
<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the President of an office in Hopkins, Minnesota. This role requires exceptional multitasking skills and the ability to manage administrative tasks with precision and discretion. As this is a long-term contract position, you will play a key role in maintaining the daily operations of the office while assisting with personal and administrative responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Manage the President's calendar, including scheduling meetings, events, and travel arrangements.</p><p>• Coordinate and organize electronic and physical filing systems to ensure easy access to important documents.</p><p>• Oversee office operations by maintaining a tidy workspace and addressing administrative needs.</p><p>• Assist with personal tasks for the owner, such as arranging home maintenance and managing onsite employees.</p><p>• Support the Vice President/General Counsel with file handling, document preparation, and follow-up activities.</p><p>• Maintain schedules and prepare for executive meetings, ensuring all necessary materials are available.</p><p>• Handle routine administrative processes related to trust and foundation management, banking, and investment portfolios.</p><p>• Communicate effectively with team members and external parties to coordinate tasks and resolve issues.</p><p>• Utilize Microsoft Office tools, including Excel and SharePoint, to streamline workflows and manage information.</p><p>• Ensure confidentiality and a high standard of conduct in all interactions and responsibilities.</p>
<p>We are looking for an Executive Assistant who will provide comprehensive administrative support to our small executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p>We are looking for a Legal Administrative Assistant with 2 years of law firm experience to join a well-respected law firm in downtown Minneapolis, Minnesota. This role involves supporting litigation attorneys by managing legal documents, court filings, and schedules while ensuring seamless administrative operations. If you thrive in a fast-paced environment and possess strong communication, organizational, and technical skills, this position will offer you a dynamic and rewarding experience. Litigation experience preferred, but other law firm experience is strongly considered.</p><p><br></p><p>This is a 100% in office position in downtown Minneapolis, Minnesota.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and edit legal documents, agreements, and correspondence, including document comparisons, conversions, and manipulation of PDF files.</p><p>• File litigation pleadings and other legal documents electronically with state, federal, and appellate courts nationwide.</p><p>• Manage docketing requirements, including court scheduling orders, briefing schedules, and other mandated litigation timelines.</p><p>• Organize and maintain electronic client files, including pleadings indices, original documents, and other legal materials.</p><p>• Review attorney and paralegal time entries, finalize billing details, and coordinate client invoicing.</p><p>• Provide administrative support such as managing calendars, scheduling meetings, conferences, and depositions, and handling routine correspondence.</p><p>• Deliver high-quality client service by responding promptly to inquiries and ensuring attentive interactions with attorneys and colleagues.</p><p>• Adapt to changing priorities and work effectively under pressure to meet deadlines in a fast-paced legal environment.</p><p>• Collaborate with team members while maintaining a dependable and detail-oriented demeanor.</p><p>• Assist with trial preparation and ensure all necessary materials are organized and readily accessible.</p>
We are looking for a meticulous Administrative Assistant/Executive Assistant to provide comprehensive support to executive-level staff and office operations. This role involves managing communication, organizing information, and performing essential clerical tasks to ensure seamless day-to-day functionality. As a long-term contract position located in Eagan, Minnesota, this opportunity is ideal for candidates who excel in multitasking and thrive in dynamic environments.<br><br>Responsibilities:<br>• Coordinate and manage schedules, meetings, and appointments for executive staff.<br>• Prepare, edit, and distribute correspondence, reports, and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Conduct research and compile data to support decision-making and project planning.<br>• Handle sensitive information with confidentiality and maintain organized records.<br>• Respond to inquiries and information requests in an efficient and timely manner.<br>• Manage office supplies and equipment, ensuring smooth daily operations.<br>• Perform clerical duties such as photocopying, scanning, and distributing faxes.<br>• Assist with financial tasks including basic bookkeeping, preparing invoices, and tracking expenses.<br>• Act as a liaison between executives and other staff, facilitating effective communication.<br>• Maintain accurate and up-to-date records for correspondence and office management.
We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This role requires a proactive approach to managing schedules, coordinating travel, and ensuring executive meetings run smoothly. This is a contract position based in Minneapolis, Minnesota.<br><br>Responsibilities:<br>• Manage and maintain complex executive calendars to ensure efficient scheduling and prioritization.<br>• Arrange and coordinate detailed travel plans, including booking flights, accommodations, and transportation.<br>• Prepare expense reports using Concur and ensure timely submission and approval.<br>• Organize and oversee logistics for executive meetings, including agenda preparation and documentation.<br>• Act as a liaison between executives and internal teams, facilitating clear communication and task follow-ups.<br>• Handle confidential information with discretion and maintain professionalism in all interactions.<br>• Monitor and track deadlines to ensure timely completion of executive tasks and projects.<br>• Coordinate with external vendors and stakeholders as needed for meeting or travel-related requirements.<br>• Assist in preparing presentations, reports, and other executive-level materials.
We are looking for a highly skilled Executive Assistant to provide exceptional support to senior leadership within the financial services industry. This is a long-term contract opportunity based in Minneapolis, Minnesota, where you will play a pivotal role in managing schedules, coordinating travel, and ensuring the seamless execution of executive-level activities. The ideal candidate will bring over five years of experience in executive support and demonstrate a proactive approach to managing priorities.<br><br>Responsibilities:<br>• Oversee and maintain executive calendars to ensure efficient scheduling and time management.<br>• Arrange comprehensive travel plans, including booking flights, hotels, and transportation.<br>• Coordinate detailed itineraries for business trips and ensure all travel arrangements are aligned with organizational needs.<br>• Prepare and organize materials for executive meetings, including agendas and presentations.<br>• Manage expense reporting and reconciliation using tools such as Concur.<br>• Serve as the primary point of contact for executives, handling communications and prioritizing urgent matters.<br>• Collaborate with internal and external stakeholders to facilitate seamless coordination of executive activities.<br>• Handle confidential information with discretion and professionalism.<br>• Proactively identify opportunities to improve processes and enhance executive support services.
We are looking for a proactive Administrative Coordinator to join our team in Edina, Minnesota. This long-term contract position requires a detail-oriented individual who excels in vendor management, research, and leveraging technology to streamline processes. The ideal candidate will bring initiative and innovative problem-solving skills to support various administrative and operational tasks.<br><br>Responsibilities:<br>• Conduct thorough research to identify and evaluate vendors for services such as electrical, plumbing, HVAC, landscaping, and more.<br>• Utilize tools like Google Maps and AI-driven platforms to locate and assess vendors in specific geographical areas.<br>• Maintain an organized vendor tracker, ensuring all relevant details are up-to-date and accurate.<br>• Support vendor contract management by renewing agreements annually and addressing any updates or changes.<br>• Collaborate with team members to develop scripts and workflows that enhance efficiency.<br>• Use technology tools, including ChatGPT and Microsoft Copilot, to optimize administrative processes.<br>• Coordinate logistics and scheduling to ensure smooth operations across various service lines.<br>• Manage inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Oversee calendar management and scheduling tasks to support organizational needs.<br>• Think creatively to solve challenges related to vendor sourcing in unconventional locations.
<p>Our downtown Minneapolis law firm client is seeking a detail-oriented Legal Assistant with strong Litigation experience to join their team. As a Legal Assistant, you will prepare various legal documents, manage electronic client files, and provide high-quality administrative support to busy Attorneys. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Preparation of legal correspondence, agreements, and documents, including conversions and comparisons of documents and manipulation of PDF files</p><p>• Electronic filing of pleadings and other documents in local and national state, federal, and appellate courts</p><p>• Docketing of court orders, schedules, and other litigation requirements</p><p>• Management of electronic client files, including pleadings and indices, along with original client documents and pleadings</p><p>• Review and finalization of time entries for attorneys and paralegals and handling of client invoices</p><p>• Provision of general legal administrative support, including managing calendars, scheduling and coordinating attorney and client meetings, conferences and depositions, and handling routine correspondence</p><p>• Using Case Management Software and Microsoft Office Suites for various tasks</p><p>• Delivering quality, responsive customer service to clients, attorneys, and team members.</p><p><br></p><p>Position offers fantastic benefits, including: health, dental, 401k, profit sharing, PTO</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Minneapolis, Minnesota. In this role, you will provide vital administrative support to ensure smooth operations and effective communication across various projects and events. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys managing multiple tasks simultaneously.<br><br>Responsibilities:<br>• Schedule and coordinate conference calls for a variety of ongoing projects.<br>• Transcribe and edit audio recordings from webinars to ensure high-quality documentation.<br>• Update and maintain website content to reflect current initiatives and events.<br>• Take detailed notes during both virtual and in-person meetings to support project tracking.<br>• Oversee the planning and execution of events, including managing organizational processes.<br>• Review applications and ensure all documentation meets established standards.<br>• Coordinate communication with recipients, including arranging travel and registration details.<br>• Prepare and mail award certificates as needed to recognize achievements.<br>• Handle mailings and communications for organizational chapters.<br>• Process chapter rosters and update the chapter map to maintain accurate records.
<p>Robert Half is partnered with a great law firm in downtown St Paul seeking a full-time Legal Assistant/Paralegal. The position is in office every day. Remote flexibility on a case to case basis after 1 year.</p><p><br></p><p>You will be responsible for drafting and preparing legal motions and pleadings, scheduling court hearings. Coordinate with attorneys and clients updating firm’s case management and clients management systems. </p><p><br></p><p>Bring your 1+ years of experience working in a law firm or legal department. Familiarity with real estate title matters would be helpful. You have strong communication skills and are able to maintain a professional demeanor in a busy environment. Must have a positive attitude, excellent work ethic, and be detail-oriented. </p>
<p>We are looking for a Litigation Legal Assistant to join a dynamic and growing boutique litigation firm in DT Minneapolis. This role involves providing essential support for legal matters related to insurance, real estate and collections. <strong>This is an ideal opportunity for someone with 2+ years of civil litigation experience who is looking to grow their career. </strong>This is a fully on-site position.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Maintain and organize case files and calendars</li><li>Prepare and format legal documents, correspondence, and court filings</li><li>File documents with state and federal courts (electronic and physical)</li><li>Schedule meetings, depositions, and court appearances</li><li>Communicate with clients, courts, and opposing counsel</li><li>Assist attorneys with administrative tasks related to litigation and collections</li></ul>
<p>We are looking for an experienced Accounting Assistant to join our client's team on a contract basis in Woodbury, Minnesota. In this role, you will play a key part in maintaining efficient accounting operations while providing exceptional customer service support. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and send test reports and invoices to customers within established timelines.</p><p>• Laminate and mail test tags to ensure timely delivery to clients.</p><p>• Process customer requests for sample kits efficiently and ensure proper documentation.</p><p>• Assist with inventory control and purchasing activities as needed.</p><p>• Support accounts payable and receivable processes, including coding and entering invoices.</p><p>• Conduct bank reconciliations and maintain accurate financial records.</p><p>• Utilize QuickBooks and NetSuite for accounting tasks and vendor invoice management.</p><p>• Collaborate with the customer service manager on miscellaneous duties to enhance overall operations.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
<p>Robert Half's Legal Practice is partnered with a top large law firm in downtown Minneapolis, MN looking for a detail-oriented Legal Assistant to support busy Litigation Attorneys. Bring your strong communications skills, an ability to anticipate and strong technology skills to this great law firm!</p><p><br></p><p>1 day/week remote after initial training. 4 days on-site in downtown Minneapolis.</p><p><br></p><p>The responsibilities for this position will include, but are not limited to:</p><p><br></p><ul><li>Prepare correspondence, documents, and agreements, including document comparisons and conversions, manipulation of pdf documents, editing and scanning.</li><li>Electronically file litigation pleadings and other documents with state, federal and appellate courts, both locally and nationally.</li><li>Handle docketing of court scheduling orders, briefing schedules and other court mandated conferences, dates, and other litigation requirements.</li><li>Maintain electronic client files, including electronic pleadings and indices, as well as original pleadings and client documents.</li><li>Review, edit and finalize attorney and paralegal time entries and manage client invoices.</li><li>Provide general legal administrative support, including calendar management, scheduling and arranging attorney and client meetings, conferences and depositions, responding to and handling routine correspondence and making reservations/appointments.</li><li>Provide quality, responsive customer service to clients, attorneys, and co-workers.</li><li>Dependable, accountable, and consistently demonstrating a strong work ethic with a professional demeanor in all interactions.</li><li>Strong interpersonal relationships and ability to interact with all levels of the organization.</li><li>Ability to work well under pressure with deadlines – possess a sense of urgency.</li><li>Ability to work in a fast-paced environment with a variety of personalities and work styles.</li><li>Ability to be flexible in schedule and adaptable to constant change.</li><li>Ability to effectively handle multiple tasks and frequent interruptions.</li><li>Job duties may require time over 37.50 hours per week.</li></ul><p><br></p>
