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12 results for Administrative Coordinator in St. Cloud, MN

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support client-facing operations in Minneapolis, Minnesota. This is a Contract position suited for someone who can balance administrative coordination, responsive communication, and relationship support in a fast-paced environment. The person in this role will help deliver a strong client experience by organizing account activity, handling requests with professionalism, and keeping records and workflows accurate and up to date. Responsibilities: • Coordinate day-to-day administrative support for assigned client accounts, ensuring requests are handled promptly and professionally. • Oversee client setup activities, including onboarding coordination, account documentation, and introductions to internal team members. • Maintain accurate records within company software and related bookkeeping platforms to support organized account management. • Assist with client communications tied to proposals, service updates, and ongoing account needs in partnership with business development teams. • Monitor service commitments for existing clients and work with internal departments to help ensure deliverables align with agreed expectations. • Identify client concerns, gather relevant details, and help drive timely solutions by involving the appropriate team members. • Build strong working relationships with key client contacts through clear communication and dependable follow-through. • Track account objectives such as renewals, service milestones, and annual planning activities to support long-term client success. • Prepare and update service request lists, account records, and related administrative documentation as client needs evolve. • Support follow-up efforts on overdue receivables for assigned accounts when balances extend beyond established timelines.
2026-08-13T15:48:40Z

Arbitration Coordinator

St Louis Park, MN
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-07-24T13:33:41Z

Executive Assistant

New Brighton, MN
onsite
Temporary / Contract
38.00 - 44.00 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-moving service environment. This short-term contract position is ideal for a highly organized, detail-oriented individual who can manage complex scheduling, travel coordination, and executive communications while working closely with a broader administrative support team. The role requires sound judgment, discretion, and the ability to stay effective as priorities shift. You will help create structure, maintain alignment across leadership activities, and ensure day-to-day executive operations run smoothly. Responsibilities:• Coordinate high-volume calendars for senior executives, arranging meetings and appointments in line with business priorities.• Partner with other executive support team members and the Chief of Staff to provide consistent coverage and keep daily operations on track.• Anticipate scheduling conflicts, adjust plans proactively, and communicate changes clearly to all relevant stakeholders.• Arrange detailed travel plans, including air, lodging, ground transportation, and complete itineraries for executive travel.• Oversee communications and scheduling related to corporate aircraft usage, ensuring accurate itinerary distribution.• Support leadership events, off-site meetings, retreats, and other executive gatherings through careful planning and logistics coordination.• Track action items and time-sensitive deliverables that require leadership input, escalating urgent matters when appropriate.• Maintain organized records, meeting documentation, and confidential administrative files with a high degree of accuracy and discretion.• Serve as a detail-oriented point of contact for scheduling requests and executive coordination across internal teams and partners.• Provide additional administrative support to the executive assistant team as needed to maintain efficiency and continuity.
2026-08-14T20:38:42Z

Controller

Brooklyn Park, MN
onsite
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
Controller / Accounting ManagerLocation: Northwest Metro MinnesotaCompensation: $125,000 – $140,000 Base SalarySchedule: On-SiteBenefits: Employee Stock Ownership Plan (ESOP)A growing privately held manufacturing company in the northwest metro area is seeking a hands-on accounting leader to oversee day-to-day financial operations and support broader business functions across the organization.This is a highly visible role within a stable, team-oriented company environment. The position offers the opportunity to work closely with ownership and leadership while contributing across accounting, administration, HR, and operational support functions.Position OverviewThe Controller / Accounting Manager will lead the company’s accounting function while supervising a team of two employees. This is a very hands-on role ideal for someone who enjoys being involved in the details of the business and wearing multiple hats within a smaller company environment.The ideal candidate will bring strong manufacturing accounting expertise, cost accounting exposure, and a willingness to support cross-functional business needs when necessary.Key Responsibilities<ul><li>Oversee all day-to-day accounting operations</li><li>Manage monthly, quarterly, and annual financial reporting</li><li>Lead general ledger maintenance, reconciliations, and month-end close</li><li>Oversee accounts payable, accounts receivable, payroll, and cash management activities</li><li>Support cost accounting functions including inventory, product costing, and margin analysis</li><li>Assist with budgeting, forecasting, and financial analysis</li><li>Coordinate with external CPA firm and auditors</li><li>Maintain internal controls and support process improvements</li><li>Supervise and mentor two accounting/administrative employees</li><li>Support HR-related functions including benefits administration and employee onboarding support</li><li>Assist with various administrative and operational responsibilities as needed</li><li>Ensure compliance with accounting standards, tax requirements, and company policies</li></ul>Additional Information<ul><li>Privately held manufacturing company with approximately $10M in annual revenue</li><li>Long-term stability and collaborative culture</li><li>ESOP retirement benefit offering employee ownership opportunity</li><li>Fully on-site position</li></ul>
2026-08-14T13:08:40Z

Sales Assistant

Waite Park, MN
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a customer-focused Sales Assistant to join a contract opportunity with permanent potential in Waite Park, Minnesota. This role is ideal for someone who enjoys helping customers identify the right products, supporting sales activity, and delivering responsive service throughout the order process. You will work closely with customers and the sales team to provide timely quotes, process orders accurately, and strengthen client relationships through dependable follow-through. Responsibilities: • Engage with customers to understand product needs, answer questions, and recommend suitable solutions based on their requirements. • Prepare pricing information and quotations, ensuring accuracy and timely communication to support purchasing decisions. • Enter and manage customer orders, maintaining precise records and coordinating follow-up as needed. • Provide day-to-day administrative support to outside sales representatives to help keep accounts and sales activities organized. • Deliver post-sale assistance by tracking order status, resolving service-related issues, and keeping customers informed. • Contribute to monthly sales performance goals by supporting account activity and identifying opportunities to improve customer satisfaction. • Maintain clear communication through phone and email while managing multiple requests in a fast-paced environment. • Use business systems and spreadsheets to update account details, document interactions, and support reporting needs.
2026-08-06T21:33:49Z

Project Assistant

Clearwater, MN
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a Project Assistant to support administrative and contract-related activities for a Telecom Services organization in Clearwater, Minnesota. This Long-term Contract position focuses on coordinating job intake, maintaining accurate project records, and ensuring information is entered correctly across internal systems. The role is well suited to someone who is organized, detail-oriented, and comfortable managing multiple tasks while communicating professionally with internal teams and external contacts. Responsibilities: • Coordinate the intake of new project requests from customer notices, service agreement documentation, and online customer portals. • Review incoming job information for completeness and quality before creating internal sales orders and distributing details to field teams. • Enter and update project data in databases, spreadsheets, and tracking tools with a high degree of accuracy. • Monitor customer and company process requirements and adjust administrative workflows to keep job setup activities aligned. • Confirm that new job details are consistent, complete, and properly documented prior to system entry. • Maintain digital files and organized electronic records so project documentation is easy to access and audit. • Communicate professionally with internal stakeholders and external contacts to clarify missing information and support timely processing. • Provide general administrative support and assist with additional project-related tasks as business needs evolve.
2026-08-04T21:28:44Z

Risk Manager

Minnetonka, MN
remote
Temporary / Contract
30.00 - 35.00 USD / Hourly
We are looking for a diligent risk manager to analyze and manage risk management issues for our organization. The Risk Manager's responsibilities include conducting extensive research and assessments to evaluate risk levels and develop contingency plans and solutions that reduce and control risks and liabilities. To be successful as a risk manager you should be able to provide expert advice on risk management issues and determine ways to minimize risks and liabilities in our daily operations. Risk Manager Responsibilities:<ul><li>Conducting detailed risk assessments.</li><li>Analyzing market trends, reports, statistics, and relevant documentation.</li><li>Compiling and analyzing data and information about the organization, its practices, and legal obligations.</li><li>Reviewing current risk management policies and protocols.</li><li>Observing and assessing internal operations.</li><li>Evaluating risk levels and implications.</li><li>Developing and implementing policies and contingency plans to reduce and control risks and liabilities.</li><li>Preparing and presenting risk assessment reports and proposals.</li></ul>
2026-08-17T15:38:45Z

Accounting Assistant

Blaine, MN
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Accounting Assistant to support daily financial and administrative operations for a property-focused office in Blaine, Minnesota. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable balancing accounting tasks with general office and property support. The role includes invoice processing, lease record maintenance, deposit preparation, and routine site inspections to help keep operations running smoothly. Responsibilities: • Receive incoming mail, apply date stamps, and distribute documents to the correct internal folders or teams. • Record check payments in tracking logs, prepare deposits, and ensure funds are submitted accurately and on time. • Review vendor invoices, assign appropriate coding, enter payable information into Sage, and maintain organized digital and physical records. • Generate rent invoices for distribution and coordinate outgoing mail related to tenant billing. • Update lease information in Sage PM by entering new agreements and revising existing tenant records as changes occur. • Provide day-to-day office support, including ordering workplace materials and helping maintain an organized administrative environment. • Conduct scheduled walkthroughs of properties to identify maintenance or appearance concerns and communicate follow-up needs. • Inspect restrooms at designated buildings each week, note supply or cleanliness issues, and document or report concerns for corrective action. • Track inventory for restroom and office supplies, coordinate replenishment orders, and monitor recurring vendor deliveries and related billing. • Maintain lease files in both physical and electronic formats and assist with property management projects and other assigned operational tasks.
2026-08-06T12:33:45Z

Fiscal Director

Little Falls, MN
onsite
Permanent / Full Time
100000.00 - 115000.00 USD / Yearly
We are looking for an experienced Fiscal Director to lead the financial operations of our organization in Little Falls, Minnesota. This role oversees accounting, budgeting, reporting, and compliance activities while supporting sound financial decision-making across the agency. The ideal candidate brings strong nonprofit financial leadership, a command of grant and fund accounting, and the ability to guide both staff and management with clear fiscal insight. Responsibilities: • Direct the day-to-day leadership of the fiscal function, ensuring organized, efficient, and compliant financial operations across the agency. • Develop and maintain accrual-based accounting policies, internal procedures, and financial controls that align with applicable regulations and accepted accounting standards. • Lead the annual budgeting cycle by gathering financial data, analyzing trends, and partnering with leadership to prepare operating and program budgets. • Produce and present financial statements, management reports, and funding-related documentation for leadership, the Board, auditors, and external stakeholders. • Administer fund accounting processes, including journal entries, ledger accuracy, and separate financial tracking for programs, grants, and restricted funding sources. • Coordinate annual audit preparation and serve as the primary financial liaison with the external audit firm to ensure records are complete and timely. • Monitor cash position and oversee agency banking activity to support operational stability and informed cash flow management. • Ensure timely processing and remittance of payroll taxes, employee benefits, retirement contributions, and workers’ compensation obligations. • Partner with program leaders on budget development, monthly expense reviews, grant reporting, and year-end closeout requirements to maintain funding compliance. • Supervise fiscal staff and contribute financial analysis, forecasts, and recommendations that support strategic planning, resource allocation, and organizational growth.
2026-08-14T13:13:41Z

Contracts Paralegal

Dayton, MN
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
The Contracts Paralegal is responsible for reviewing, implementing, and negotiating individual contracts. This position plays a key role in managing and facilitating contracts with suppliers and subcontractors, serving as the primary point of contact for internal and external stakeholders on all matters related to contract terms and conditions. A Day in the Life• Review and negotiate a broad range of commercial contracts including but not limited to client agreements, subcontracts, purchase orders, and confidentiality agreements, to ensure compliance with established company financial, operational and risk tolerance guidelines.• Conduct negotiations directly with the client, supplier or subcontractor submitting the contract for review with changes.• Exercise sole discretion to make contract changes within the parameters of risk based on company guidelines.• Analyze and interpret contract terms, draft alternate language, and propose redline changes exercising discretion to make changes within the parameters of risk based on company guidelines.• Recognize and understand contract relationships to ensure all documents incorporated by reference are “in house”.• Inform internal departments of specific contract provisions to ensure compliance (EEO, prevailing wage, use of certain unions, etc.).• Provide support and guidance for Project Managers/Coordinators during the formation and execution of contracts.• Establish rapport and maintain good collaborative working relationships with clients, contractors, suppliers, and subcontractors with respect to the administration of contracts.• Keep manager and General Counsel up to date on any significant contract matters.• Escalate legal issues for further review and approval when appropriate.• Other projects or duties assigned by management. What You'll Need• Degree or certification in Paralegal Studies and strong legal contracts experience or any equivalent combination of education, experience, or training• Minimum of 5+ years of prior relevant experience• Experience with Microsoft Windows, spreadsheets, word processing and email applications (preferably Microsoft Office applications).• Strong communication skills, both oral and written when working with all levels of management, employees, clients, suppliers, vendors and other business associates.• Ability to clearly communicate directions and information; have strong negotiation skills; and solid understanding of contractual language and the contracting process.• Ability to comprehend, analyze, and interpret various contracts in a fast paced, time sensitive environment.• Must be a self-starter with strong time management skills.• Proficient in reading and comprehending instructions, short correspondence, and memos.• Competent in presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.• Adept at effectively and efficiently resolving issues.• Quickly and objectively interpret specifications, contract documents, along with having a working knowledge of project scheduling.• Ability to function in a fast-paced environment with minimal supervision.• Ability to work under pressure and meet deadlines while maintaining a positive attitude
2026-07-28T15:13:50Z

IT Manager

St. Paul, MN
onsite
Permanent / Full Time
100000.00 - 140000.00 USD / Yearly
We are looking for an IT Manager to lead and support the organization’s technology operations in Minnesota. This position is suited for a hands-on, detail-oriented individual who can balance long-term planning with daily technical support across infrastructure, systems, security, and user services. The role serves as a central point of contact for technology needs, helping maintain dependable, secure, and efficient IT performance throughout the company. Responsibilities: • Oversee the stability and performance of network infrastructure, addressing connectivity issues and maintaining reliable access across the organization. • Administer core hardware such as firewalls, switches, wireless equipment, and related network components while keeping systems updated with current firmware and security patches. • Support Fortinet-based environments and resolve issues involving network drops, cabling connections, and internet service disruptions. • Provide day-to-day technical assistance for employees, including troubleshooting hardware, software, Microsoft 365, Active Directory access, and remote user support. • Manage virtual servers, storage resources, and coordination with external hosting or data center partners to help ensure system availability and recovery readiness. • Maintain corporate mobile technology programs, including cellular devices and tracking solutions tied to company vehicles or assets. • Configure, deploy, and support printers, multifunction devices, and other end-user equipment while managing inventory and retirement of outdated technology. • Administer physical security technologies such as access controls, key fob permissions, and surveillance systems, and help uphold IT security practices across the business. • Collaborate with leadership on vendor relationships, service agreements, and IT priorities while providing practical guidance on ongoing projects and operational needs.
2026-07-28T17:54:10Z

Legal Assistant, Litigation

St.cloud, MN
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for a Legal Assistant, Litigation to support a busy insurance defense practice. This role is ideal for someone who thrives in a fast-paced legal setting and can manage deadlines, court filings, and attorney support with accuracy and care. The successful candidate will help keep litigation matters organized while coordinating schedules, documents, and case information across the team. Responsibilities: • Prepare, revise, and organize legal documents, correspondence, and case materials for active litigation matters. • Coordinate electronic court filings and ensure submissions are completed accurately and within required deadlines. • Maintain attorney calendars by scheduling hearings, depositions, meetings, and other case-related commitments. • Track case deadlines, monitor litigation timelines, and follow up on upcoming actions to support efficient case progress. • Manage and update case information in Clio and other internal systems to keep records complete and current. • Support attorneys with file management, document production, and general administrative tasks tied to civil litigation matters. • Organize digital files and shared documents using Microsoft Office applications and SharePoint to improve accessibility and consistency. • Communicate with courts, clients, vendors, and legal team members in a thorough and timely manner regarding case logistics.
2026-07-27T17:43:53Z