We are looking for a skilled Administrative Assistant to join our team in Avon, Minnesota. This long-term contract position offers an exciting opportunity to provide key support to our construction division. The ideal candidate will bring strong organizational abilities and excellent communication skills to ensure seamless administrative operations.<br><br>Responsibilities:<br>• Organize and schedule meetings, ensuring all necessary materials and arrangements are prepared.<br>• Manage travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare correspondence, meeting agendas, and other necessary documents.<br>• Oversee calendar management to ensure efficient scheduling and avoid conflicts.<br>• Process expense reports accurately using Concur.<br>• Utilize Microsoft Office tools proficiently to create documents, spreadsheets, and presentations.<br>• Act as a point of contact for communication and coordination within the team.<br>• Ensure effective coordination of tasks and priorities for smooth workflow.<br>• Provide general administrative support to the construction division as needed.
<p>We are looking for a detail-oriented Executive Administrative Assistant to join our team in Maple Grove. In this long-term contract position, you will play a key role in supporting executives through effective organization, communication, and administrative expertise. This is an onsite role requiring a proactive individual who can prioritize tasks and manage complex schedules efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, ensuring seamless scheduling of meetings and resolving conflicts.</p><p>• Prepare, edit, and format various documents including presentations, reports, memos, and spreadsheets.</p><p>• Handle sensitive and confidential information with discretion and a high level of attention to detail.</p><p>• Organize and support board meetings by preparing agendas, distributing materials, and documenting minutes.</p><p>• Track and manage expenses, submit detailed reports, and maintain organized filing systems.</p><p>• Oversee office operations, including managing supplies and equipment, and supervising clerical staff when necessary.</p><p>• Arrange and coordinate travel logistics, including booking flights, accommodations, and transportation, and preparing comprehensive itineraries.</p><p>• Provide excellent customer service and build strong relationships with internal and external stakeholders.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Avon, Minnesota. In this long-term contract position, you will play a pivotal role in managing incident claims, ensuring smooth communication, and maintaining accurate data records. This is an excellent opportunity for professionals with strong administrative and communication skills who thrive in a collaborative environment.<br><br>Responsibilities:<br>• Oversee the triaging of incident claims, determining escalation needs, and directing them to the appropriate departments.<br>• Process invoices accurately and in a timely manner.<br>• Conduct follow-ups to gather missing information and ensure claims progress efficiently.<br>• Communicate with insurance companies to facilitate claim resolutions and updates.<br>• Perform extensive data entry tasks to maintain accurate records and documentation.<br>• Utilize Microsoft Outlook and Teams for effective communication and scheduling.<br>• Collaborate with internal analysts and other team members to ensure smooth operations.<br>• Leverage incident management systems, such as Power BI, to track and report claims.<br>• Provide support in claims-related tasks, including appraisals and auto estimating processes.<br>• Maintain a positive attitude and demonstrate a willingness to learn new systems and procedures.
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
We are looking for a skilled Benefits Coordinator to join our team on a contract basis in Sartell, Minnesota. This role is essential in ensuring employees have a clear understanding of their benefits and that enrollment processes run smoothly. The ideal candidate will bring expertise in benefits administration, compliance, and employee education to support the organization’s HR initiatives.<br><br>Responsibilities:<br>• Assist employees with enrolling in company benefit programs, providing guidance and resolving any issues during the enrollment process.<br>• Maintain accurate and up-to-date records of employee insurance information and oversee the enrollment workflow.<br>• Ensure compliance with organizational policies and legal requirements related to benefits administration.<br>• Collaborate with insurance providers and retirement plan vendors to guarantee timely and accurate delivery of benefits.<br>• Educate employees about their benefits options, including coverage details, deductibles, premiums, and employer contributions.<br>• Address employee inquiries and concerns regarding benefits and provide clear explanations of plan changes or updates.<br>• Work closely with HR and other departments to streamline benefits processes and improve employee satisfaction.<br>• Utilize HRIS systems, such as Bamboo HR, to manage benefits data effectively and ensure seamless operations.
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
We are looking for a dedicated Office Assistant to join our team in Columbia Heights, Minnesota. In this role, you will play a key part in ensuring smooth daily operations by supporting families, staff, and students while fostering a welcoming and inclusive environment. This is a long-term contract position ideal for someone who thrives in a dynamic, fast-paced educational setting and values collaboration and cultural sensitivity.<br><br>Responsibilities:<br>• Monitor and track student attendance, absences, and tardiness, ensuring accurate data entry into the student information system.<br>• Serve as the first point of contact for visitors, families, and students by creating a warm and welcoming environment.<br>• Facilitate clear communication with parents and staff, including distributing important updates and responding to inquiries.<br>• Provide clerical support such as preparing correspondence, organizing files, and managing mail and other documents.<br>• Deliver excellent customer service to families during the registration process, intent-to-return procedures, and engagement events.<br>• Assist the enrollment team by answering questions from prospective families and supporting enrollment-related events.<br>• Maintain consistent and punctual attendance to ensure seamless operations.<br>• Collaborate with staff and stakeholders to execute school-wide initiatives and events.<br>• Perform additional administrative tasks as needed to support school operations.
<p>We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.</p><p>• Assist with scheduling appointments and managing calendars to ensure timely coordination.</p><p>• Perform administrative tasks, including data entry, filing, and maintaining records.</p><p>• Support students during stressful situations by offering guidance and maintaining a calm demeanor.</p><p>• Collaborate with team members to ensure seamless communication and operational flow.</p><p>• Provide concierge-style services to meet the needs of the campus community.</p><p>• Address and resolve concerns or questions from students and staff promptly.</p><p>• Uphold the university's standards of customer service and satisfaction.</p><p>• Train and support new team members as needed to enhance overall departmental performance.</p>
<p>The Contracts Paralegal is responsible for reviewing, implementing, and negotiating individual contracts. This position plays a key role in managing and facilitating contracts with suppliers and subcontractors, serving as the primary point of contact for internal and external stakeholders on all matters related to contract terms and conditions.</p><p><br></p><p>A Day in the Life</p><p>• Review and negotiate a broad range of commercial contracts including but not limited to client agreements, subcontracts, purchase orders, and confidentiality agreements, to ensure compliance with established company financial, operational and risk tolerance guidelines.</p><p>• Conduct negotiations directly with the client, supplier or subcontractor submitting the contract for review with changes.</p><p>• Exercise sole discretion to make contract changes within the parameters of risk based on company guidelines.</p><p>• Analyze and interpret contract terms, draft alternate language, and propose redline changes exercising discretion to make changes within the parameters of risk based on company guidelines.</p><p>• Recognize and understand contract relationships to ensure all documents incorporated by reference are “in house”.</p><p>• Inform internal departments of specific contract provisions to ensure compliance (EEO, prevailing wage, use of certain unions, etc.).</p><p>• Provide support and guidance for Project Managers/Coordinators during the formation and execution of contracts.</p><p>• Establish rapport and maintain good collaborative working relationships with clients, contractors, suppliers, and subcontractors with respect to the administration of contracts.</p><p>• Keep manager and General Counsel up to date on any significant contract matters.</p><p>• Escalate legal issues for further review and approval when appropriate.</p><p>• Other projects or duties assigned by management.</p><p><br></p><p>What You'll Need</p><p>• Degree or certification in Paralegal Studies and strong legal contracts experience or any equivalent combination of education, experience, or training</p><p>• Minimum of 5+ years of prior relevant experience</p><p>• Experience with Microsoft Windows, spreadsheets, word processing and email applications (preferably Microsoft Office applications).</p><p>• Strong communication skills, both oral and written when working with all levels of management, employees, clients, suppliers, vendors and other business associates.</p><p>• Ability to clearly communicate directions and information; have strong negotiation skills; and solid understanding of contractual language and the contracting process.</p><p>• Ability to comprehend, analyze, and interpret various contracts in a fast paced, time sensitive environment.</p><p>• Must be a self-starter with strong time management skills.</p><p>• Proficient in reading and comprehending instructions, short correspondence, and memos.</p><p>• Competent in presenting information in one-on-one and small group situations to customers, clients, and other employees of the organization.</p><p>• Adept at effectively and efficiently resolving issues.</p><p>• Quickly and objectively interpret specifications, contract documents, along with having a working knowledge of project scheduling.</p><p>• Ability to function in a fast-paced environment with minimal supervision.</p><p>• Ability to work under pressure and meet deadlines while maintaining a positive attitude</p><p><br></p><p><br></p>
