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42 results for Administrative Assistant in Springfield, VA

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and provide dependable administrative service for a home health environment in Maryland. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable managing communication, schedules, and routine coordination tasks. The person in this role will help maintain efficient workflows, assist internal teams, and ensure callers and visitors receive attentive support. Responsibilities: • Manage day-to-day administrative activities to keep office operations organized and running smoothly • Respond to incoming calls courteously, direct inquiries appropriately, and relay accurate messages in a timely manner • Coordinate calendars for staff members, schedule meetings, and help prevent conflicts in daily appointments • Arrange and confirm schedules while maintaining accurate updates for changes, cancellations, or new requests • Provide administrative support to teams within a home health setting, including document handling and general office coordination • Maintain organized records, correspondence, and routine reports to support operational efficiency • Communicate with internal staff and external contacts to ensure timely follow-up on scheduling and administrative matters
2026-05-07T00:00:00Z

Administrative Coordinator

Silver Spring, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Administrative Coordinator

Hyattsville, MD
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. This role will coordinate schedules, manage communications, maintain records, and provide support across departments to help the organization operate efficiently. Responsibilities: • Coordinate daily administrative activities and ensure smooth operations across departments. • Manage schedules, calendars, and meeting logistics for multiple managers. • Prepare reports, presentations, and correspondence with attention to accuracy and detail. • Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information. • Assist with vendor management, supply ordering, and invoice tracking. • Provide project coordination support, tracking deadlines and deliverables.
2026-04-28T00:00:00Z

Human Resources (HR) Assistant

Reisterstown, MD
onsite
Temporary / Contract
22 - 24 USD / Hourly
A nonprofit environmental education & immersive retreat center in Baltimore is seeking an HR Assistant to join their team. Primary duties in this role include supporting the HR team with filing, light compliance duties, training coordination, scanning, and various administrative tasks. The ideal candidate must be willing to learn, can multitask well in a fast-paced environment, and has strong communication skills.
2026-05-05T00:00:00Z

Office Manager

Rockville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
Our client is seeking an Office Manager who will oversee administrative functions and ensures smooth day-to-day office operations. This role requires leadership, organization, and business acumen. Responsibilities: • Manage office operations, including budgeting, supplies, and vendor contracts. • Supervise administrative staff and delegate responsibilities. • Maintain records, reports, and office systems. • Support HR functions such as onboarding and timesheet approval. • Coordinate meetings, events, and communication between departments.
2026-04-29T00:00:00Z

Office Manager

Gaithersburg, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and help create an efficient, professional, and welcoming work environment. The Office Manager will support administrative functions, coordinate office procedures, manage supplies and vendor relationships, and assist leadership with special projects. Responsibilities: • Manage office operations, including budgeting, supplies, and vendor contracts. • Supervise administrative staff and delegate responsibilities. • Maintain records, reports, and office systems. • Support HR functions such as onboarding and timesheet approval. • Coordinate meetings, events, and communication between departments.
2026-04-29T00:00:00Z

Office Manager

Silver Spring, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking an organized and proactive Office Manager to oversee daily office operations and support a productive, professional workplace. This role is responsible for administrative coordination, office procedures, vendor management, scheduling, and general operational support for staff and leadership. Responsibilities: • Manage office operations, including budgeting, supplies, and vendor contracts. • Supervise administrative staff and delegate responsibilities. • Maintain records, reports, and office systems. • Support HR functions such as onboarding and timesheet approval. • Coordinate meetings, events, and communication between departments.
2026-04-29T00:00:00Z

Office Manager

Washington, DC
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and service-oriented Office Manager to support daily operations and help create a productive, welcoming workplace in Washington, District of Columbia. This contract opportunity with permanent potential is ideal for someone who enjoys balancing administrative coordination, front-desk support, vendor oversight, and office logistics while serving as a dependable resource for staff and visitors. The role requires sound judgment, strong follow-through, and a commitment to maintaining an efficient environment that supports the organization’s mission and day-to-day needs. Responsibilities: • Oversee daily office operations to keep the workplace running smoothly, efficiently, and professionally. • Welcome guests, manage front-desk activity, and serve as a central point of contact for staff, consultants, and visitors. • Coordinate office supply purchasing, monitor inventory levels, and ensure essential materials remain stocked and organized. • Manage vendor relationships, schedule service visits, and follow up on building maintenance needs to support a safe and functional office environment. • Provide basic administrative support related to invoices and accounts payable, including tracking documentation and coordinating with internal stakeholders. • Assist with planning and executing meetings, events, and workplace logistics to ensure successful day-to-day operations and special activities. • Respond to tenant or office-related requests promptly and help resolve operational issues with a high level of customer service. • Support program and donor-related administrative tasks as needed while maintaining professionalism, discretion, and accuracy.
2026-05-07T00:00:00Z

Office Manager

Arlington, VA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced and organized Office Manager to oversee daily office operations in Arlington, Virginia. This is a Contract to permanent position, offering the opportunity to contribute to a dynamic and collaborative work environment. The ideal candidate will support administrative tasks, manage office supplies, and ensure a seamless experience for both visitors and staff. Responsibilities: • Coordinate with vendors and oversee shipping and deliveries to maintain smooth office operations. • Welcome and assist visitors, manage front desk duties, and provide access to the office as needed. • Ensure workspaces are properly prepared for employees and visiting executives. • Act as a liaison to communicate updates and address needs in the local office. • Manage office supplies inventory, including ordering and restocking as necessary. • Provide administrative support, including maintaining office calendars and scheduling. • Oversee basic accounts payable functions and process invoices accurately. • Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations. • Support the team with back-office tasks to enhance overall efficiency and productivity. • Maintain an organized and welcoming office environment for staff and guests.
2026-04-16T00:00:00Z

Receptionist

Herndon, VA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are seeking a professional and welcoming Receptionist to serve as the first point of contact for visitors, clients and employees. The Receptionist will manage front desk operations, answer and route calls, coordinate schedules and provide administrative support to help ensure smooth daily office operations. This position is onsite working Monday to Friday. Responsibilities<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer, screen and direct incoming phone calls</li><li>Manage the front desk and maintain a tidy reception area</li><li>Support executives.</li><li>Schedule meetings and assist with calendar coordination</li><li>Maintain office supplies and place orders as needed</li><li>Perform data entry, filing and general administrative support</li><li>Coordinate with internal teams to support office operations</li><li>Assist with special projects and other duties as assigned</li></ul>
2026-04-22T00:00:00Z

Receptionist

Herndon, VA
onsite
Temporary / Contract
16.5 - 18.5 USD / Hourly
Robert Half is looking for an experienced and dependable Receptionist to support daily front desk operations for a contract position in Virginia. This Receptionist role is ideal for someone with at least 3 years of experience who enjoys creating a welcoming environment, managing communications, and keeping administrative tasks organized. The Receptionist candidate will serve as a key point of contact for visitors and callers while helping the office run smoothly through strong customer service and attention to detail. Click the apply button today and become an integral part of the team. If you have any questions, please contact Robert Half at 703-682-8293 and mention job reference #04560-0013431458. As a Receptionist your responsibilities will include but are not limited to:• Welcome guests courteously, assist with check-in, and ensure visitors are directed to the appropriate staff or meeting areas. • Manage a multi-line phone system by answering incoming calls promptly, routing them accurately, and taking clear messages when needed. • Coordinate calendars and arrange appointments to support efficient scheduling across the office. • Handle email communication in a timely and thorough manner, responding to inquiries or forwarding requests to the right contacts. • Perform data entry with accuracy and maintain organized digital and physical filing systems for easy record retrieval. • Support day-to-day administrative activities using Microsoft Word, Excel, and Outlook to prepare documents, track information, and manage correspondence. • Provide courteous customer service to employees, guests, and external contacts while maintaining a welcoming front desk presence. Click the apply button today and become an integral part of the team. If you have any questions, please contact Robert Half at 703-682-8293 and mention job reference #04560-0013431458.
2026-05-04T00:00:00Z

Receptionist

Potomac, MD
onsite
Temporary to Hire
15.8365 - 18.337 USD / Hourly
We are looking for a detail-oriented and courteous Receptionist to join our team in Potomac, Maryland. In this Contract to permanent role, you will serve as the first point of contact for visitors and callers, ensuring a positive and welcoming experience. This part-time opportunity is ideal for someone who thrives in a dynamic environment and enjoys interacting with people. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com]. Responsibilities:• Greet visitors warmly and direct them to the appropriate person or department.• Handle a multi-line phone system efficiently, answering and transferring inbound calls as needed.• Provide accurate information to callers and assist with general inquiries.• Maintain the reception area to ensure it is clean, organized, and presentable.• Manage incoming mail and deliveries, ensuring they are routed to the correct recipients.• Schedule appointments and maintain calendars for staff as required.• Assist with basic administrative tasks such as data entry and filing.• Communicate effectively with team members to ensure smooth office operations.
2026-04-03T00:00:00Z

Receptionist

McLean, VA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an experienced and service-oriented Receptionist to support a hospitality-driven workplace experience in Mclean, Virginia. This Receptionist position serves as a key point of contact for employees, guests, and service partners, helping create a welcoming, organized, and responsive office environment. The role blends front-of-house support, workplace coordination, and proactive client service to ensure daily operations run smoothly and effectively. Looking to interview ASAP- working onsite M-F Responsibilities:• Manage front desk and lobby operations to maintain an organized, welcoming, and detail-focused arrival experience for employees and visitors.• Support the issuance and coordination of building access badges while helping guests and staff navigate workplace access needs.• Provide accurate information about the building, campus, and surrounding area, serving as a reliable resource for workplace-related questions.• Address service requests connected to workplace operations, including conference room support, parking, mailroom coordination, luggage storage, lost and found, and janitorial concerns.• Communicate promptly with employees, guests, vendors, and leadership to resolve inquiries and ensure timely follow-through on outstanding issues.• Partner closely with facility management, transportation, and other workplace teams to deliver a seamless service experience across the site.• Anticipate employee and guest needs, respond with care, and take proactive steps to improve comfort, convenience, and satisfaction.• Monitor for potential operational or security concerns and escalate issues appropriately to help prevent disruption to business activities.• Contribute to ongoing service improvements by identifying better ways to enhance workplace experience performance and support team objectives.• Assist with additional site-related duties as needed and maintain schedule flexibility to support campus operating hours.
2026-05-05T00:00:00Z

Paralegal

Washington, DC
remote
Permanent / Full Time
110000 - 150000 USD / Yearly
We are looking for an experienced Paralegal to support a busy commercial real estate practice. This role focuses on managing title and survey diligence, preparing transaction documents, and helping drive matters from initial contract review through closing and post-closing follow-up. The ideal candidate brings strong judgment, excellent organization, and the ability to coordinate effectively with attorneys, clients, lenders, title professionals, and opposing counsel in a fast-paced legal environment. Responsibilities:• Examine title commitments, exception materials, surveys, zoning reports, and related due diligence documents to identify issues affecting commercial real estate transactions.• Prepare and monitor correspondence addressing title and survey concerns, and help resolve outstanding matters in coordination with attorneys and outside parties.• Oversee title and survey workflows throughout the full transaction lifecycle, from contract stage through closing and final post-closing deliverables.• Draft, revise, and review a broad range of real estate and financing documents, including conveyance instruments, certificates, affidavits, consents, and closing materials.• Organize signature collection, closing logistics, recordings, and follow-up steps to ensure timely completion of transactions.• Communicate regularly with title companies, surveyors, lenders, clients, opposing counsel, and other stakeholders to keep matters moving efficiently.• Conduct title, lien, and public record research; summarize findings; and assist with securing documentation required for owner and lender title insurance coverage.• Maintain critical dates, closing checklists, and transaction files while preparing post-closing binders and handling additional assignments as needed.
2026-04-21T00:00:00Z

Paralegal

Baltimore, MD
onsite
Permanent / Full Time
65000 - 110000 USD / Yearly
We are looking for a detail-oriented Paralegal to support a trusts and estates practice in Baltimore, Maryland. This role focuses on guiding estate and trust matters from initiation through completion, with substantial involvement in tax-related filings, beneficiary communications, and fiduciary documentation. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a client-facing legal environment. Responsibilities:• Oversee probate administration from opening through final resolution, ensuring filings, deadlines, and court-related requirements are completed accurately and on time.• Support the administration of trusts by preparing fiduciary accountings, coordinating distributions, and maintaining organized records for ongoing matters.• Draft and assemble federal and state estate tax returns, while assisting with tax calculations and scenario-based projections related to estate and trust matters.• Coordinate the collection of valuation materials and work with appropriate parties to obtain appraisals needed for estate administration and tax reporting.• Facilitate the preparation of individual and fiduciary income tax return materials by gathering financial information and working closely with internal and external stakeholders.• Communicate with clients, beneficiaries, attorneys, accountants, and other professionals to keep matters moving efficiently and provide clear status updates.• Manage a high-volume workload with careful attention to detail, prioritizing competing tasks across complex estates and a range of trust structures.• Use legal and office technology to prepare documents, organize case information, track deadlines, and support the overall workflow of the trusts and estates team.
2026-05-06T00:00:00Z

Paralegal

Baltimore, MD
onsite
Permanent / Full Time
80000 - 130000 USD / Yearly
Senior Commercial Real Estate ParalegalLocation: MarylandJob Type: Full-TimeIndustry: Law FirmOverviewA well-established law firm in Maryland is seeking an experienced Senior Commercial Real Estate Paralegal to support attorneys in a sophisticated real estate practice. This role is ideal for a detail-oriented legal professional with strong experience handling complex commercial real estate transactions, from due diligence through closing.The successful candidate will bring deep knowledge of commercial real estate matters, excellent organizational skills, and the ability to manage multiple transactions in a fast-paced law firm environment.Key Responsibilities<ul><li>Assist attorneys with all aspects of commercial real estate transactions, including acquisitions, dispositions, leasing, financing, and development matters</li><li>Prepare, review, and revise legal documents such as purchase and sale agreements, leases, loan documents, closing checklists, and closing binders</li><li>Coordinate and manage due diligence review, including title and survey analysis, zoning materials, entity documents, and other transaction-related records</li><li>Order and review title commitments, title exception documents, UCC, judgment, and lien searches</li><li>Prepare title and survey summaries and assist in resolving title and survey issues</li><li>Coordinate closings, including preparing signature pages, compiling execution documents, and managing post-closing deliverables</li><li>Maintain transaction files, calendars, and critical deadlines</li><li>Communicate effectively with attorneys, clients, lenders, title companies, surveyors, and opposing counsel</li><li>Support entity formation and corporate governance documentation related to real estate holdings and transactions</li></ul>Qualifications<ul><li>5+ years of paralegal experience in commercial real estate, preferably within a law firm setting</li><li>Strong experience supporting complex commercial real estate transactions from inception through closing</li><li>Knowledge of title, survey, leasing, and financing documentation</li><li>Familiarity with due diligence processes and closing procedures</li><li>Excellent drafting, proofreading, and organizational skills</li><li>Ability to prioritize competing deadlines and work independently</li><li>Proficiency with Microsoft Office Suite and legal document management systems</li><li>Paralegal certificate preferred; bachelor’s degree is a plus</li></ul>Preferred Experience<ul><li>Experience with large-scale acquisitions, sales, and financing transactions</li><li>Knowledge of Maryland real estate practices and recording requirements</li><li>Experience working directly with lenders, developers, and commercial property owners</li></ul>
2026-05-07T00:00:00Z

Paralegal

Annapolis, MD
onsite
Temporary to Hire
27 - 30 USD / Hourly
We are seeking an experienced Plaintiff Litigation Paralegal to support a small litigation practice handling medical malpractice, personal injury, and environmental matters. The ideal candidate brings several years of hands‑on plaintiff‑side litigation experience, strong writing skills, and a proactive approach to case development. This role is located in Annapolis, MD and is fully in-person with the possibility of a hybrid schedule in the future. Key Responsibilities:<ul><li>Draft and manage pleadings and discovery, including statements of claims, interrogatories, and requests for production of documents.</li><li>Assist clients with preparing and responding to discovery, ensuring accuracy and completeness.</li><li>Conduct detailed fact‑finding, organize case materials, and identify patterns and key issues to support case strategy.</li><li>Maintain case files, track deadlines, and coordinate litigation documentation from intake through resolution.</li><li>Support attorneys with ongoing case preparation and trial readiness.</li></ul>
2026-04-17T00:00:00Z