12 results for Office Manager in Spring, TX

Mailroom Clerk

Houston, TX
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented Mailroom Clerk to join our team on a contract basis in Houston, Texas. In this role, you will be responsible for handling reprographics tasks, including print and scan jobs, and ensuring the smooth operation of mailroom activities. This position requires technical proficiency and a commitment to delivering high-quality results in a fast-paced environment. Responsibilities: • Handle reprographics tasks such as copying, printing, and scanning documents according to client requests. • Operate production printers and copiers, including managing job queues and configuring processing settings. • Perform finishing tasks using equipment like binders, laminators, cutters, and hole drills based on job specifications. • Maintain document quality by conducting thorough checks before, during, and after production. • Load and replenish copiers with paper and toner as needed to ensure uninterrupted operations. • Troubleshoot basic equipment issues and coordinate service calls when necessary. • Communicate effectively with managers and clients to address job requirements or deadline concerns. • Ensure accuracy and attention to detail in all mailroom and reprographics tasks. • Regularly lift up to 50 pounds and stand for extended periods to complete assignments efficiently.
2026-03-11T00:00:00Z

Office & HR Coordinator

Houston, TX
onsite
Permanent
65000 - 75000 USD / Yearly
Our client is seeking an Office Coordinator to join the team in Houston, Texas. In this role, you will manage administrative tasks and support daily operations. This position offers an opportunity to contribute to both office management and employee-related functions. Responsibilities:• Coordinate scheduling activities, including managing calendars, organizing meetings, and arranging travel plans for staff.• Process and review expense reports to ensure accuracy and compliance with company policies.• Oversee key HR functions, such as onboarding new employees and facilitating offboarding processes.• Support the execution of corporate events and team-building activities.• Maintain office operations by managing supplies, equipment, and general administrative tasks.• Collaborate with leadership to address employee needs • Ensure compliance with company policies and assist in maintaining accurate employee records• Handle communications and correspondence • Provide assistance with special projects as needed to support organizational goals.
2026-02-13T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Houston, Texas. In this role, you will play a vital part in ensuring smooth front desk operations and providing outstanding administrative support. The ideal candidate will be customer-focused, proactive, and possess exceptional communication skills. This is a long-term contract position that requires you to be fully onsite. Responsibilities: • Greet visitors warmly, ensuring they feel welcomed and assisted. • Handle incoming calls efficiently, providing accurate information and directing callers to the appropriate contacts. • Manage front desk operations, including maintaining a tidy and organized reception area. • Coordinate with vendors and customers to address inquiries, ensuring timely follow-up and resolution. • Provide administrative support such as data entry, scheduling, and document management. • Communicate effectively with internal and external stakeholders to ensure smooth operations. • Assist with general office tasks to maintain a productive work environment. • Maintain a detail-oriented approach while adhering to the business casual dress code. • Ensure that all customer and vendor needs are addressed promptly and thoroughly. • Support team members with additional administrative duties as required.
2026-03-10T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Contract / Temporary to Hire
14.25 - 16.5 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Houston, Texas. This is a part-time, contract position with the potential to become permanent, ideal for someone who excels in organization and enjoys supporting day-to-day office operations. The role offers an opportunity to contribute to a dynamic environment within the haulage industry. Responsibilities: • Answer and direct incoming calls professionally, ensuring messages are accurately taken and delivered. • Maintain and update records in Excel spreadsheets, ensuring data accuracy and completeness. • Perform filing duties to organize and maintain physical and digital documents. • Assist with general office tasks, including sorting mail and managing office supplies. • Provide receptionist support by welcoming visitors and managing inquiries. • Collaborate with team members to ensure smooth office operations. • Handle data entry tasks to support administrative processes. • Support communication between departments by transferring calls and relaying messages.
2026-03-13T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary
16.625 - 17.5 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Houston, Texas. This contract position offers an opportunity to contribute to the smooth daily operations of our office by providing essential administrative support. The ideal candidate will be detail-oriented, proactive, and able to handle multiple tasks in a fast-paced environment. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Manage and respond to inbound calls, directing them to the appropriate departments or individuals. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Assist in receptionist duties, including greeting visitors and managing front desk activities. • Organize and maintain office files, documents, and supplies to promote a tidy workspace. • Coordinate schedules and appointments to support team productivity. • Handle basic correspondence, including drafting emails and letters as needed. • Support office staff with ad hoc administrative tasks to meet deadlines. • Collaborate with team members to ensure seamless communication and workflow. • Uphold confidentiality and professionalism while handling sensitive information.
2026-03-11T00:00:00Z

Accounting Manager

Houston, TX
onsite
Permanent
100000 - 120000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee financial reporting and ensure the accuracy of accounting processes for our services firm. This role requires a detail-oriented individual who excels at managing month-end closings, reconciling accounts, and leading audits. Join our team in Houston, Texas, to contribute to the efficiency and integrity of our financial operations. Responsibilities:• Direct and manage month-end close procedures to ensure timely and accurate financial reporting.• Oversee general ledger activities, ensuring all entries are compliant with accounting standards and company policies.• Prepare and review financial statements to guarantee precision and compliance.• Coordinate and lead financial statement audits, acting as the primary point of contact for auditors.• Supervise account reconciliation processes to maintain the accuracy of financial data.• Identify and implement improvements to accounting processes for increased efficiency.• Mentor and guide entry-level accounting staff to support their growth and development.• Collaborate with cross-functional teams to align financial strategies with business objectives.• Ensure adherence to regulatory requirements and company guidelines in all accounting practices.• Analyze financial data to provide insights and support strategic decision-making. For immediate consideration, contact Mark, mark.loiacano@roberthalf
2026-02-13T00:00:00Z

Accounting Manager

Houston, TX
onsite
Permanent
100000 - 125000 USD / Yearly
Position Title: Accounting ManagerLocation: Hobby area, Houston, TXIndustry: Engineering and ManufacturingReports To: Chief Financial Officer (CFO) Position Summary:The Accounting Manager is responsible for managing day-to-day accounting and payroll operations and ensuring accuracy, compliance, and effective internal controls across accounting and payroll functions. This role supports cash management, audit and regulatory requirements, and payroll and benefits system accuracy, and works closely with the CFO, HR, and third-party providers to maintain reliable financial operations and continuously improve processes. Key Responsibilities:<ul><li>Manage daily operations for accounts payable (AP), accounts receivable (AR), payroll, cash management, and treasury functions.</li><li>Oversee two accounting clerks responsible for AP & AR; review and approve check runs.</li><li>Process biweekly payroll (hourly and salaried) for 270 employees, ensuring timely, accurate submissions (UKG/Ultipro strongly preferred).</li><li>Handle payroll records, audit trails, reconciliation of payroll register, tax liabilities, and coordinate year-end reporting (W-2, 1099, garnishments, benefit deductions).</li><li>Manage cash transactions, transfers, fund allocations, and daily bank reporting.</li><li>Assist with bank reporting, entity consolidations, and liquidity monitoring.</li><li>Work in partnership with HR, including benefits deductions and Open Enrollment.</li><li>Support annual audits, compliance, and internal controls; assist in retirement plan audits and Form 5500 prep.</li><li>Lead and develop AP/AR clerks, including hiring, performance management, and coaching.</li><li>Identify and drive scalable process improvements and automation initiatives; troubleshoot system/process issues.</li><li>Communicate with customers regarding invoicing and collections; partner with sales and HR as needed.</li><li>Perform other duties as assigned.</li></ul>Please email your resume to Alyssa.white@roberthalf for immediate consideration!
2026-02-27T00:00:00Z

Executive Assistant

Houston, TX
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a skilled Executive Assistant to provide comprehensive administrative support to our Site Management Team in Houston, Texas. This long-term contract position requires exceptional organizational and communication skills to effectively manage travel arrangements, meetings, and various administrative tasks. The ideal candidate will play a key role in maintaining records, coordinating events, and ensuring seamless operations. Responsibilities: • Arrange and oversee travel plans for the Site Management Team, including booking flights, accommodations, and transportation. • Maintain and organize management files, records, and documentation for easy access and reference. • Schedule and coordinate meetings, prepare confidential briefings, and manage correspondence on behalf of the management team. • Provide administrative assistance to the Facilities Manager and other team members to ensure operational efficiency. • Track employee hours and generate required reports for accurate record-keeping. • Update training records and assist in maintaining compliance with company standards. • Support the planning and execution of industry conventions, congresses, and company events, both on-site and off-site. • Manage special projects and contribute to their successful completion as needed. • Act as a liaison with customers and service providers to address business-related requirements. • Perform other administrative duties as assigned to support the team.
2026-03-13T00:00:00Z

Executive Assistant

Humble, TX
onsite
Permanent
90000 - 100000 USD / Yearly
Our client is seeking a highly skilled Executive Assistant to provide comprehensive administrative support to the executives as well as designated family members. This position requires excellent organizational abilities, exceptional discretion, and the capacity to manage both business-related and personal tasks. A strict commitment to confidentiality is essential. Key Responsibilities: Provide high-level administrative support to executive leadership, including calendar management, travel arrangements, meeting coordination, and expense reporting. Assist family members with personal tasks, including appointment scheduling, travel logistics, reservations, etc. Screen and prioritize communications, ensuring sensitive information is handled securely and proactively. Coordinate special projects or events for business and/or family functions. Maintain detailed records, files, and databases for both business and family-related matters. Liaise with internal staff, external partners, vendors, and service providers on behalf of executives and family. Conduct research as needed to support executive or family requests. Run errands and manage deliveries or household needs as required. Manage and protect highly sensitive information in strict confidence at all times. Perform additional administrative and personal support tasks as requested. Qualifications: Proven experience supporting executives and/or families in a similar role. Exceptional organizational and project management skills. Demonstrated ability to handle confidential information with the highest level of discretion. Excellent verbal and written communication abilities. Proactive problem-solver with a flexible, “can do” attitude. Proficient with common office software and relevant technology platforms. Valid driver’s license and reliable transportation may be required. Confidentiality: Due to the highly sensitive nature of the information dealt with in this role, the utmost professionalism, integrity, and confidentiality are mandatory. Bachelor's degree highly desired
2026-03-13T00:00:00Z

Receptionist

Houston, TX
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented and welcoming Receptionist to join our team on a contract basis in Houston, TX. This role is ideal for someone who is committed to delivering exceptional customer service while managing a variety of hospitality and administrative responsibilities. You will play a key role in ensuring smooth operations and creating a positive experience for guests and team members. Responsibilities:• Greet and assist guests with a courteous and guest-focused demeanor, ensuring they feel welcomed.• Provide high-quality customer service and guide visitors through the check-in process.• Manage the badging process using related software and ensure accuracy.• Escort guests through the building as needed and assist in setting up meeting spaces.• Maintain and restock hospitality areas, including preparing coffee and ensuring cleanliness.• Handle reprographics tasks such as creating books, pitch decks, and coil-bound materials.• Perform printing, scanning, and copying tasks with attention to detail and quality control.• Collaborate with clients to run proof samples and confirm approvals before final printing.• Ask questions and work collaboratively to resolve uncertainties and improve processes.• Stay proactive and organized, anticipating needs to ensure seamless operations.
2026-03-11T00:00:00Z

Receptionist

Houston, TX
onsite
Contract / Temporary to Hire
17 - 18 USD / Hourly
We are looking for a bilingual Receptionist to join our team in Houston, Texas. This Contract-to-permanent position offers an excellent opportunity to showcase your administrative skills in a dynamic and fast-paced office setting. The ideal candidate will provide exceptional front-office support while maintaining a welcoming environment for clients and visitors. Responsibilities: • Welcome and assist visitors while ensuring an attentive and friendly reception experience. • Handle incoming and outgoing mail, including sorting and distributing correspondence. • Provide employment applications to walk-in candidates and guide them through the basic intake process. • Keep the reception area clean, organized, and presentable at all times. • Operate a multi-line phone system to manage inbound calls and direct inquiries appropriately. • Support administrative tasks such as filing, data entry, and document organization. • Collaborate with team members to complete front-office assignments efficiently. • Answer inbound calls and provide accurate information or direct calls to the appropriate department. • Assist in maintaining office supplies inventory and ensure proper stock levels. • Maintain a focused demeanor while managing the flow of visitors and calls.
2026-03-13T00:00:00Z

Receptionist

Spring, TX
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
Our client is seeking a professional and polished Receptionist to join their team immediately. This is a highly visible, front-facing role serving as the ambassador of the office. The ideal candidate will deliver a high-touch, VIP-level experience for visitors and executives while supporting daily office operations, meetings, and facilities needs.This is a temp-to-hire opportunity with long-term potential. The schedule is fully in-office, Monday through Friday, 8:30 AM – 5:30 PM. Key Responsibilities<ul><li>Greet and assist visitors, clients, and vendors; manage lobby traffic and incoming calls</li><li>Coordinate meeting logistics, conference room scheduling, and event support</li><li>Partner with IT to ensure conference room AV readiness</li><li>Sort and distribute mail; manage outgoing shipments and courier requests</li><li>Maintain office, kitchen, and conference room supplies and cleanliness</li><li>Perform light facilities support (stocking supplies, unloading dishwasher, general tidiness)</li><li>Coordinate daily employee lunches and assist with internal engagement events</li><li>Provide general administrative support and assist with ad hoc projects</li></ul>
2026-03-13T00:00:00Z