4 results for Executive Assistant in Spokane, WA

Executive Assistant

Coeur d'Alene, ID
onsite
Permanent
63000 - 75000 USD / Yearly
We are looking for a highly skilled Executive Assistant to provide strategic and confidential administrative support to senior executives within our organization. This role requires a proactive individual capable of managing complex priorities, anticipating needs, and ensuring seamless coordination of executive schedules and operations. The ideal candidate will exemplify professionalism and discretion while driving efficiency across executive initiatives and maintaining operational alignment. Responsibilities: • Collaborate closely with executives to understand their objectives, priorities, and organizational strategies. • Anticipate and address information, coordination, and support needs for upcoming projects, meetings, and deadlines. • Prepare and synthesize information to facilitate executive decision-making and ensure readiness for critical discussions. • Identify potential risks or gaps in plans and make proactive adjustments to align with executive goals. • Manage executive calendars, correspondence, and meeting logistics with accuracy and adaptability. • Organize and coordinate agendas, materials, and documentation for executive-led committees or governance meetings. • Utilize Microsoft 365 tools to optimize workflows, enhance collaboration, and streamline processes. • Track deliverables and follow-ups, ensuring accountability and progress toward organizational objectives. • Act as a liaison between executives, leadership teams, and internal/external stakeholders. • Draft, edit, and polish correspondence, presentations, and reports with attention to detail and professionalism.
2026-03-31T00:00:00Z

Administrative Assistant

Spokane, WA
onsite
Temporary
22 - 24 USD / Hourly
Robert Half is looking for a detail-oriented Administrative Assistant for a temporary role with a company located in downtown Spokane, Washington. This role involves supporting daily office operations, managing supplies, coordinating with vendors, and ensuring a welcoming environment for staff and visitors. If you excel at organization and multitasking, this position offers a dynamic opportunity to contribute to the seamless running of our office. Pay: $21-24/hr DOE Responsibilities:• Maintain the organized appearance of the office by coordinating vendor services for coffee, shredding, plants, and other supplies.• Oversee inventory and ordering of office supplies, ensuring stock is replenished as needed.• Manage visitor access by issuing access badges, reserving conference spaces, and updating badge systems for new staff.• Process outgoing mail and packages while sorting and distributing incoming deliveries appropriately.• Organize historical documents by cataloging contents, coordinating approvals for destruction, and maintaining accurate records.• Perform a weekly office reset, including cleaning coffee machines, restocking conference rooms, rotating beverages, and noting supply needs.• Monitor building maintenance and janitorial issues, ensuring timely reporting and follow-up.• Maintain snack and beverage inventory, reordering and restocking daily.
2026-04-08T00:00:00Z

Part-Time (10-15 Hours/Week) Administrative Assistant

Spokane, WA
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
Robert Half is looking for a detail-oriented Administrative Assistant to join a property management company. This part-time (10-15 hours per week) position offers flexible hours, making it an excellent opportunity for someone seeking work-life balance. The role involves supporting daily operations and ensuring tasks are completed efficiently and accurately. Pay: $20-22/hr DOE Responsibilities:• Manage incoming mail, including sorting and distributing as needed.• Organize and maintain physical and digital filing systems to ensure easy access to documents.• Draft and prepare correspondence such as letters and emails.• Maintain schedules and calendars, ensuring appointments and deadlines are tracked.• Plan and coordinate meetings, including setting agendas and taking minutes.
2026-03-27T00:00:00Z

Office Manager

Coeur d'Alene, ID
onsite
Permanent
55000 - 62400 USD / Yearly
A small, local CPA firm is seeking a highly organized and detail‑oriented Office Manager to support daily operations and ensure the office runs smoothly. This role provides administrative support to leadership and staff while also assisting with light bookkeeping tasks as needed.The ideal candidate is proactive, reliable, and comfortable working in a fast‑paced, client‑focused environment. Key ResponsibilitiesOffice Management & Administrative Support<ul><li>Manage day‑to‑day office operations, including supplies, mail, scheduling, and general upkeep.</li><li>Serve as the first point of contact for clients: answer phones, greet visitors, and route inquiries.</li><li>Maintain organized electronic and physical filing systems.</li><li>Coordinate meetings, staff calendars, and office communications.</li><li>Support onboarding for new employees, including workspace setup and access permissions.</li><li>Assist partners and staff with administrative duties, document preparation, and project coordination.</li><li>Manage vendor relationships, office equipment, and service providers.</li></ul>Bookkeeping & Accounting Support (Occasional)<ul><li>Assist with data entry into accounting systems.</li><li>Perform basic bookkeeping tasks such as A/P, A/R, and bank reconciliations as needed.</li><li>Help prepare client packets, financial documents, and reports.</li><li>Support year‑end and tax‑season administrative workflows, including scanning, organizing, and tracking documents.</li></ul> BENEFITS OFFERED:<ul><li>SALARY RANGE: $25.00-$30.00/hour </li><li>Healthcare Benefits: Medical/Dental/Vision</li><li>2 weeks paid time off </li></ul>
2026-04-10T00:00:00Z