We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>We are looking for a skilled Business Manager to oversee comprehensive bookkeeping operations and ensure the financial health of our client's organization. This role involves managing financial records, preparing detailed reports, and supporting strategic decision-making through accurate data analysis. Based in Tucson, Arizona, this position requires an individual with strong attention to detail and expertise in QuickBooks and full-cycle bookkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations using QuickBooks.</p><p>• Prepare accurate monthly financial statements and reports to provide insights for management decision-making.</p><p>• Oversee budgeting and monitor cash flow, offering forecasts and actionable recommendations to support strategic planning.</p><p>• Maintain and update financial records in QuickBooks, ensuring the accuracy of vendor profiles, customer accounts, and the chart of accounts.</p><p>• Handle tax filings and compliance requirements, collaborating with external accountants for quarterly and annual reporting.</p><p>• Implement and maintain internal controls to safeguard financial data and improve operational efficiency.</p><p>• Monitor financial transactions to ensure compliance with applicable regulations and company policies.</p><p>• Develop and refine processes for better financial management and reporting.</p><p>• Provide support during audits by preparing necessary documentation and responding to inquiries.</p>
<p>Our client, in the construction/electric industry, is in need for a contract Accounts Receivable Clerk to join their team for the next couple months! This Contract position requires someone who is detail oriented, with a understanding of Billing, collections, and Accounts Receivable as well as exceptional organizational skills. The role will be working Monday - Friday, 7am - 4pm. </p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable transactions to ensure accuracy and compliance.</p><p>-Billing, and following up on past due accounts</p><p>-Posting payments, collection calls/emails as needed</p><p>• Handle incoming calls and direct them to the appropriate departments, maintaining a detail oriented demeanor.</p><p>• Organize, scan, and file documents to maintain an efficient record-keeping system.</p><p>• Provide support in resolving billing discrepancies and client inquiries.</p><p>• Collaborate with team members to streamline accounting and administrative processes.</p><p>• Ensure all tasks are completed in adherence to company policies and procedures.</p>
<p>Our company is seeking a contract professional with a strong background in data reporting and automation to support our ongoing technology and CRM initiatives. This position is ideal for someone comfortable collaborating with nonprofit teams and experienced in both technical administration and end-user reporting.</p><p><strong>Responsibilities:</strong></p><ul><li>Develop, maintain, and optimize reports using MS SQL Server (T-SQL) for organizational stakeholders.</li><li>Work with large datasets to generate accurate insights and analytics supporting operations and fundraising.</li><li>Automate data processes and reporting tasks using Python scripts and libraries.</li><li>Support and enhance CRM integrations and reporting; experience with CRM platforms is highly advantageous.</li><li>Perform routine administration of Ubuntu-based servers and manage Apache web server configurations.</li><li>Troubleshoot issues related to data connectivity, reporting accuracy, and server uptime.</li><li>Liaise with non-technical stakeholders to translate reporting needs into actionable data products.</li><li>Document reporting procedures and administrative tasks for staff continuity.</li></ul><p><br></p>
<p>We are in search of a Staff Accountant to join our team in Tucson, Arizona. The role will involve handling numerous accounting duties, including the preparation of financial reports and statements, internal auditing, and reconciliation tasks. This position is part of the finance industry and plays a crucial role in maintaining financial records and ensuring all accounting operations align with our established policies and regulations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Prepare financial statements and reports, including the Schedule of Investments and the Management Discussion of Fund Performance.</p><p>• Assist in the preparation of workpapers for Semi-Annual & Annual Fund Audits.</p><p>• Carry out daily reconciliation of fund income and expense allocation.</p><p>• Conduct internal auditing procedures and reconciliations on a monthly basis.</p><p>• Act as the primary backup for the Reporting Specialist position.</p><p>• Manage and maintain accurate customer credit records.</p><p>• Ensure a high level of accuracy and attention to detail in all accounting tasks.</p><p>• Utilize skills in General Ledger, Journal Entries, Month End Close, Mutual Funds, Account Reconciliation, and Bank Reconciliations to perform duties effectively.</p><p>• Handle other tasks as assigned, demonstrating the ability to work independently and as a team member.</p>
<p>Our client, a professional service organization, located in downtown Tucson, is in need for an Accounts Payable Clerk to join their team on a contract basis! The role would be for about 3-6 months, and is helping them catch up on backlog as well as assist and be part of their day-to-day accounting operations. This is a great opportunity for a candidate who loves Accounts Payable, and open to helping in other areas in accounting if needed.</p><p><br></p><p>Responsibilities:</p><p>• Working closely with the AP Team to process and enter in AP invoices - about 50-80 invoices weekly</p><p>• Coding invoices to proper departments, and ensuring accuracy across different entities</p><p>• Conducting regular Check Runs to maintain the financial health of customer accounts</p><p>• Coding invoices accurately to ensure proper record-keeping</p><p>• Utilizing Microsoft Excel and Sage</p><p>• Assisting in other accounting tasks as needed</p><p>• Overseeing the processing of invoices for timely and accurate payments.</p>
<p>We are looking for an experienced Senior Grants Accountant to manage and oversee grant-related financial processes in compliance with organizational and funding requirements. This role is based in Tucson, Arizona, and involves preparing detailed financial reports, ensuring accurate grants billing, and maintaining audit-ready documentation. The ideal candidate will collaborate with cross-functional teams to support successful grant management and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the grant billing and reimbursement processes, ensuring all transactions comply with funding agreements and organizational policies.</p><p>• Prepare comprehensive financial reports and invoices, including budget-to-actual comparisons and variance analyses.</p><p>• Monitor and track grant expenditures and allocations to ensure adherence to restricted funding guidelines and cost principles.</p><p>• Partner with program and development teams to reconcile grant budgets, address discrepancies, and fulfill reporting obligations.</p><p>• Maintain organized, audit-ready documentation for all grant transactions, billing schedules, and compliance requirements.</p><p>• Assist in external audits and compliance reviews by providing reconciliations, detailed schedules, and supporting documents.</p><p>• Oversee month-end close activities, including preparation of journal entries and account reconciliations.</p><p>• Conduct bank reconciliations to ensure accuracy and resolve discrepancies promptly.</p><p>• Support the general ledger maintenance by reviewing and analyzing accounts regularly.</p>
