12 results for Administrative Coordinator in Shrewsbury, MA

Administrative Coordinator

Holyoke, MA
onsite
Temporary
18.05 - 20.9 USD / Hourly
Our client in Holyoke, MA is seeking a proactive and organized Administrative Coordinator for a contract position. This role is ideal for professionals who thrive in a fast-paced environment and possess strong multitasking abilities. In this position, you will play a key role in supporting daily office operations and ensuring seamless workflow across departments.Responsibilities:<ul><li>Coordinate schedules, meetings, and appointments for staff and management</li><li>Prepare and process documents, reports, and presentations with a high level of accuracy</li><li>Manage correspondence, emails, and inquiries, ensuring timely and professional communication</li><li>Assist with data entry and maintain confidential records</li><li>Support onboarding of new employees and provide guidance on company procedures</li><li>Monitor office supplies and coordinate orders as needed</li><li>Collaborate with team members to streamline administrative processes and improve efficiency</li><li>Uphold company policies and ensure compliance with applicable regulations</li></ul>
2026-04-02T00:00:00Z

Director of Administration

Newton, MA
onsite
Permanent
115000 - 125000 USD / Yearly
Our client, a successful law firm, is seeking a Director of Administration/Firm Administrator to oversee the operational and administrative functions of the firm. This role requires a proactive leader who can maintain and enhance the firm's collaborative culture while ensuring seamless business operations. Reporting to the Managing Partner and Management Committee, this position offers an opportunity to contribute to the firm's growth and success. Location: Newton, MASalary: $115,000 - $125,000 (DOE)Schedule: Hybrid (4 days in office, 1 day remote) Responsibilities:<ul><li>Human Resources: Recruitment, hiring, training, and supervision of administrative staff; management of staff evaluations, workflow, and policies and procedures; approval of non-attorney hourly timecards, assistance with payroll processing; maintenance of weekly firm schedules; coordination of firm events, including staff appreciation initiatives.</li><li>Information Technology: Oversight of computer systems and office equipment maintenance and enhancements in coordination with outside IT support.</li><li>Facilities Management: Landlord/tenant relations; office operations; management of office equipment and supplies; onsite and offsite file management; safety and security compliance.</li><li>Insurance and Compliance: Oversight of firm insurance coverage and compliance with all statutory regulations and required filings.</li><li>Marketing: Management of website and attorney profiles; professional announcements; event sponsorships and advertising; marketing materials and promotional items.</li><li>Supervision and Development: Supervision and professional development of staff supporting the above functions.</li></ul>
2026-04-01T00:00:00Z

Accounting & Operations Coordinator

Worcester, MA
onsite
Permanent
55000 - 67000 USD / Yearly
Our client, a well-established and growing professional services organization in the Worcester area, is seeking a detail-oriented Accounting & Operations Coordinator to support their finance and administrative team. This role is responsible for assisting with day-to-day financial transactions, including processing disbursements, recording deposits, and supporting account reconciliation activities in accordance with internal policies and financial controls. The position will also support secure payment processing, including wire transfers, and assist with client onboarding procedures by conducting internal reviews and ensuring proper documentation is in place. In addition, this individual will play a key role in accounts payable and expense processing, including reviewing and reconciling corporate card activity, processing employee reimbursements, and assisting with vendor invoice management. The role will support broader accounting operations by maintaining vendor records, researching discrepancies, and responding to internal inquiries with a high level of accuracy and professionalism. This position also provides administrative and operational support to the team, including maintaining organized financial records, assisting with document management, and communicating with internal stakeholders, vendors, and financial institutions. The ideal candidate is highly organized, detail-driven, and able to manage multiple priorities while ensuring accuracy in all financial data and reporting. Occasional travel to nearby office locations may be required. For immediate consideration please call Allison Brown @ 508.205.2121
2026-04-02T00:00:00Z

Administrative Assistant

Needham, MA
onsite
Temporary
19 - 21 USD / Hourly
Robert Half's client in Needham is looking for a part time Admin Assistant to help in their residential life department. Responsibilities: - data entry - assisting students move in and move out on the admin side - excel experience is a must - directing students - other administrative tasks *Residential life experience is a must! Duration: 4/16- mid May Pay: $19-21
2026-04-14T00:00:00Z

Administrative Assistant

Chelmsford, MA
onsite
Temporary
22 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. In this long-term contract role, you will play a key part in ensuring smooth office operations and providing exceptional administrative support. This position is ideal for someone with strong attention to detail and organizational skills. Responsibilities: • Provide comprehensive administrative support to ensure efficient office operations. • Manage and respond to inbound calls, directing them to the appropriate departments as needed. • Perform accurate data entry tasks to maintain up-to-date and organized records. • Assist with receptionist duties, including greeting visitors and managing front desk activities. • Coordinate and schedule meetings, appointments, and other office events. • Maintain and organize office supplies to ensure availability for staff. • Prepare and distribute correspondence, reports, and other documents as required. • Support various administrative tasks to contribute to the team's overall productivity.
2026-04-10T00:00:00Z

Administrative Assistant

Wakefield, MA
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Wakefield, Massachusetts. In this long-term contract position, you will play a key role in ensuring smooth day-to-day operations by providing comprehensive administrative support. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we invite you to apply. Responsibilities:• Perform data entry tasks with precision to maintain up-to-date and accurate records.• Assist with general office management duties, including organizing supplies and maintaining a clean workspace.• Prepare and process documents, reports, and correspondence as needed.• Schedule and coordinate meetings, appointments, and events.• Maintain confidentiality while handling sensitive information and documentation.• Support team members with administrative tasks to ensure seamless workflow.• Monitor and respond to emails promptly, ensuring all communications are addressed efficiently.
2026-04-14T00:00:00Z

Administrative Assistant

Topsfield, MA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Topsfield, Massachusetts. In this long-term contract position, you will play a pivotal role in providing organizational and administrative support to ensure smooth operations. The ideal candidate will have strong communication skills and the ability to manage multiple tasks efficiently. Responsibilities: • Coordinate and prepare meeting agendas in collaboration with relevant stakeholders. • Set up and manage Zoom meetings, ensuring smooth virtual sessions. • Record and maintain accurate meeting minutes for future reference. • Provide general administrative support, including answering inbound calls and managing correspondence. • Organize and maintain records, ensuring data is accurate and up-to-date. • Assist in scheduling and coordinating meetings with internal and external participants. • Perform data entry tasks with a high level of accuracy. • Support office operations by ensuring all administrative tasks are completed promptly. • Communicate effectively with team members, clients, and external stakeholders to facilitate seamless operations.
2026-04-10T00:00:00Z

Administrative Assistant

Canton, MA
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Customer Service Representative to provide essential support to the Dispatch department of our client in Canton, Massachusetts. This contract position is fully onsite and will cover a short-term medical leave lasting approximately 1-2 months. In this role, you will play a key part in maintaining smooth operations by handling administrative tasks and assisting with customer and technician needs. Responsibilities:• Update customer files and ensure records are accurate and organized.• Enter work orders into the system and maintain detailed documentation.• Assist field technicians in obtaining purchase order numbers as needed.• Input customer data and work order information into company systems.• Respond to customer calls promptly and professionally, addressing inquiries and concerns.• Support the Dispatch department with general administrative tasks.• Collaborate with team members to ensure efficient workflow and task completion.• Maintain a high level of accuracy in data entry and administrative processes.
2026-04-14T00:00:00Z

Payroll/Time & Attendance Coordinator

Longmeadow, MA
onsite
Permanent
50000 - 65000 USD / Yearly
Payroll/Time & Attendance CoordinatorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half has a valued client in the greater Springfield area in their search of a Payroll/Time & Attendance Coordinator to join their HR Department. Ideal candidates will have experience with timecards, time and attendance software, and payroll/HRIS systems. Responsibilities:• Process payroll accurately and on schedule using ADP systems, ensuring compliance with company policies.• Review and approve submitted timesheets to ensure proper documentation and adherence to guidelines.• Track employee attendance records and generate comprehensive attendance reports.• Collaborate with team members to resolve payroll discrepancies and address employee inquiries.• Maintain up-to-date records for payroll and attendance, ensuring accuracy and confidentiality.• Assist in preparing payroll-related reports for management and audits.• Contribute to improving payroll processes by identifying inefficiencies and proposing solutions.• Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.• Support the payroll function within a manufacturing environment, adapting practices to industry-specific needs. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
2026-04-14T00:00:00Z

Workplace Experience Coordinator

Boston, MA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a detail-oriented and service-oriented ON CALL Workplace Experience Coordinator to join our team on a contract basis in Boston, Massachusetts. This role requires exceptional interpersonal skills, a detail-oriented demeanor, and the ability to adapt to varying tasks in a fast-paced environment. Ideal candidates will bring experience from customer-facing roles in luxury settings, such as hotels, coffee shops, or airlines. Responsibilities:• Greet and assist visitors with courtesy and warmth, ensuring a positive experience.• Handle food and beverage setup and breakdown for meetings, maintaining high standards of cleanliness and presentation.• Operate and maintain coffee machines, including performing cleaning cycles and refilling supplies.• Manage standard front desk duties, such as answering inbound calls and providing clerical support.• Utilize Slack and Microsoft Office tools to communicate effectively and manage tasks.• Maintain a detail-oriented appearance and adhere to business dress code standards.• Provide same-day support when needed, demonstrating flexibility and responsiveness.• Coordinate with team members to ensure seamless operations and problem-solving during busy periods.
2026-04-09T00:00:00Z

Executive Assistant Project Coordinator

Somerville, MA
onsite
Permanent
85000 - 100000 USD / Yearly
My non-profit client is seeking a highly organized, detail-oriented, and proactive individual to join their team as an Executive Assistant & Project Coordinator. This is not a traditional assistant role—it's a central, high-impact position for someone eager to act as a force multiplier for their CEO and executive leadership. {Boston, MA; onsite} What You’ll Do:<ul><li>Own the CEO’s calendar and priorities</li><li>Serve as a central point for coordination across internal and external stakeholders</li><li>Track, execute, and drive forward multiple concurrent organizational projects and initiatives</li><li>Develop, maintain, and optimize project plans, trackers, dashboards, and executive communications</li><li>Prepare briefing materials, presentations, and concise updates for senior audiences</li><li>Coordinate board and committee activities end-to-end, ensuring compliance and detail orientation</li></ul>
2026-04-13T00:00:00Z

HR Coordinator

Boston, MA
onsite
Temporary
19.7885 - 22.913 USD / Hourly
We are looking for an experienced HR Coordinator to join our team in Boston, Massachusetts. In this contract position, you will play a key role in supporting the human resources department by overseeing onboarding processes, ensuring compliance, and managing administrative responsibilities. This role is ideal for someone who is detail-oriented and passionate about fostering a productive workplace environment. Responsibilities: • Coordinate onboarding activities, including orientation for new employees and documentation. • Conduct background checks to ensure compliance with organizational standards. • Manage and maintain HR information systems (HRIS) for accurate employee data tracking. • Ensure compliance with HR policies and regulations within the organization. • Provide administrative support to the human resources department, including document preparation and record maintenance. • Collaborate with team members to improve HR processes and enhance efficiency. • Serve as a point of contact for employee inquiries and resolve HR-related issues. • Assist in maintaining a positive and inclusive workplace culture. • Prepare reports and analyze data to support HR decision-making. • Support the implementation of new HR initiatives and programs.
2026-04-10T00:00:00Z