21 results for Administrative Assistant in Shelton, CT

Administrative Assistant

Norwalk, CT
onsite
Contract / Temporary to Hire
19 - 20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Norwalk, Connecticut. This is a Contract to permanent position offering an excellent opportunity to showcase your organizational and communication skills. The ideal candidate will excel in managing administrative tasks and supporting daily operations efficiently. Responsibilities: • Perform accurate data entry to maintain and organize records. • Manage and respond to email correspondence in a timely and detail-oriented manner. • Utilize Microsoft Outlook to schedule meetings and manage calendars effectively. • Create and edit documents using Microsoft Word to support various administrative needs. • Provide support to team members during peak workload periods or staff absences. • Ensure all office operations are running smoothly by coordinating with internal and external stakeholders. • Maintain confidentiality and handle sensitive information with discretion. • Assist in preparing reports and presentations as required. • Monitor and order office supplies to ensure availability when needed.
2026-03-20T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team. In this long-term contract position, you will provide essential support to the Social Justice Coordinator and assist with general administrative tasks. This role requires strong organizational abilities and proficiency in Microsoft products, including Word, Excel, Teams, and Zoom. Responsibilities:• Provide administrative support to the Social Justice Coordinator, ensuring smooth day-to-day operations.• Serve as a backup for general administrative tasks, including data entry and receptionist duties.• Manage inbound calls professionally and direct inquiries to the appropriate personnel.• Coordinate and schedule meetings using Teams and Zoom platforms.• Maintain accurate records and documentation to support office functions.• Organize and manage files, ensuring easy access to information when needed.• Assist with correspondence, including drafting and editing documents.• Perform other office-related duties to support team members and operational efficiency.• Ensure adherence to organizational policies and procedures in all administrative tasks.
2026-03-20T00:00:00Z

Administrative Assistant

Tarrytown, NY
onsite
Temporary
22 - 24 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Sleepy Hollow, New York. This role will be pivotal in ensuring smooth operations within the department during a 6-8 week leave period. The ideal candidate will have excellent organizational skills, proficiency with computer systems, and a keen attention to detail. Responsibilities:• Create, update, and manage schedules to ensure accuracy and timeliness.• Maintain accurate records in the system to reflect schedule modifications.• Provide administrative support for payroll-related documentation and processes.• Collaborate effectively with team members to meet departmental needs.• Uphold high standards of accuracy and attention to detail in all administrative functions.
2026-03-20T00:00:00Z

Administrative Assistant

Valhalla, NY
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for an experienced Administrative Assistant to provide critical support to a department within our organization. This contract position, based in Valhalla, New York, offers an opportunity to manage essential administrative tasks while contributing to the smooth operation of the department. The ideal candidate will bring flexibility, exceptional organizational skills, and the ability to prioritize and adapt to changing needs. Responsibilities:• Coordinate daily administrative operations, including scheduling meetings, organizing conference calls, and managing calendars for department leadership.• Handle correspondence, document creation, and proofreading to ensure high-quality outputs.• Prepare and process expense reports, travel reimbursements, and assist with ordering supplies while maintaining inventory records.• Sort and distribute mail to appropriate recipients within the office.• Support leadership by researching travel arrangements, booking accommodations, and organizing offsite meetings.• Provide technical support and assistance with platforms such as Microsoft Word, Excel, Outlook, Teams, and iPads.• Develop and maintain positive working relationships with colleagues, faculty, and students.• Assist with data collection procedures and maintain accuracy in document handling.• Respond promptly to diverse requests and manage tasks effectively under pressure.• Occasionally travel locally for office-related tasks and training, as required.
2026-03-20T00:00:00Z

Administrative Assistant

Meriden, CT
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
Are you an organized, proactive detail oriented looking to support a mission-driven organization? Join our team as an Administrative Assistant for a well-established religious institution. You will play a vital role in supporting daily operations, facilitating the success of ministry activities, and contributing to a positive organizational culture. Responsibilities: - Provide administrative support for office operations, including data entry, file management, and correspondence. - Manage appointments and calendars using Microsoft Outlook and related tools. - Assist with scheduling and logistics for training events (4–5 sessions per month, including occasional flex hours outside of typical business times). Work with databases to maintain accurate membership and donor records. Respond to inquiries and communicate effectively with staff, volunteers, and the congregation. Support directors and ministry leaders as needed in carrying out special projects and routine office tasks. Requirements: - Associate’s degree preferred, with some prior experience in an administrative or support capacity. Proficiency with the Microsoft Office Suite (Outlook, Word, Excel), calendar management, and general computer troubleshooting. Experience working with databases or church management software (Virtuis experience is a plus but not required). Strong written and verbal communication skills. - Excellent responsiveness and people skills; able to build relationships and work collaboratively in a faith-based environment. \ Willingness to work flexible hours for special events/trainings (approximately 4–5 times per month).
2026-03-10T00:00:00Z

Administrative Assistant

Poughkeepsie, NY
onsite
Temporary
20 - 21 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant who will also provide essential support to our Human Resources function. This role is ideal for someone who excels in a fast‑paced environment, communicates effectively, and enjoys being a central point of coordination for both administrative operations and employee support.
2026-03-06T00:00:00Z

Administrative Assistant

Manhasset, NY
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Manhasset, New York. In this role, you will provide essential support to ensure the smooth functioning of daily operations, including calendar management, document preparation, and meeting coordination. This position requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. Responsibilities: • Maintain a clean, organized, and efficient office environment, ensuring supplies and equipment are readily available. • Manage scheduling needs, including coordinating appointments, meetings, and travel arrangements, while resolving any calendar conflicts. • Serve as a primary point of communication by answering inquiries, directing calls, and handling correspondence professionally. • Input and manage data across various systems, ensuring accuracy and consistency. • Prepare reports, presentations, and other documentation in alignment with organizational needs. • Assist with meeting preparation by organizing materials, attending meetings, and recording detailed minutes. • Monitor and address facility-related tasks to support a productive work environment. • Collaborate with team members to streamline administrative processes and improve overall office efficiency. • Handle confidential information with discretion and professionalism. • Provide additional support as needed to meet department goals and deadlines.
2026-03-20T00:00:00Z

Administrative Assistant

Thomaston, CT
onsite
Temporary
19 - 22 USD / Hourly
Are you an organized, detail-oriented professional seeking your next opportunity? Our client in Thomaston, CT is looking for a Contract Administrative Assistant to join their team and provide vital office support. This is a fantastic chance to work with a reputable company and further develop your administrative skills in a collaborative, fast-paced environment.Responsibilities:<ul><li>Manage day-to-day office activities and administrative tasks</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit documents, reports, and presentations</li><li>Perform data entry and maintain accurate records</li><li>Support internal teams with various clerical duties as required</li><li>Assist in organizing company events or projects</li><li>Maintain office supplies and handle ordering as needed</li></ul>
2026-03-18T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary
20.9 - 24.2 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable professional to support our office operations and contribute to a collaborative, laid-back team culture.Key Responsibilities:<ul><li>Answer and direct phone calls promptly and professionally.</li><li>Organize and schedule appointments.</li><li>Plan meetings, coordinate logistics, and take detailed meeting minutes.</li><li>Write and distribute email, memos, letters, faxes, and forms.</li><li>Assist in preparing regularly scheduled reports.</li><li>Develop and maintain a comprehensive filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies, researching new deals and suppliers as needed.</li><li>Maintain up-to-date contact and vendor lists.</li><li>Provide general support to visitors and office guests.</li><li>Liaise with executive office staff and administrative team to handle requests and queries from senior managers.</li></ul>Top 3 Must-Have Qualifications:<ol><li>Property management experience highly preferred.</li><li>Proven data entry and customer service skills.</li><li>Prior administrative experience in a professional office environment.</li></ol>Software Skills Required:<ul><li>Proficient with Microsoft Office Suite and Outlook.</li></ul>Why Join Us? Administrative assistant roles are in high demand, and joining our team means you’ll have opportunities to contribute meaningfully and grow your career (Source: Q1 2026_The Demand for Skilled Talent.pdf).How to Apply:If you’re interested in joining our team and meet the required qualifications, please submit your application and resume via our careers page or through this posting.We look forward to hearing from you!
2026-03-12T00:00:00Z

Sr. Legal Administrative Assistant

Melville, NY
onsite
Permanent
75000 - 85000 USD / Yearly
Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment. Qualifications: Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery
2026-03-10T00:00:00Z

Administrative Coordinator

Bohemia, NY
onsite
Temporary
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Bohemia, New York. This is a long-term contract position that offers an opportunity to contribute to a dynamic industrial and commercial environment. The ideal candidate will excel in managing schedules, organizing data, and providing exceptional support to a small service team. Responsibilities: • Coordinate and schedule appointments for the service team, ensuring all commitments are met efficiently. • Perform accurate data entry to maintain organized and up-to-date records. • Manage and oversee electronic filing systems to ensure accessibility and compliance. • Provide administrative support to a service team of four, including the service manager. • Handle inbound calls professionally, addressing inquiries and routing calls appropriately. • Maintain calendars and schedules, ensuring seamless coordination of meetings and events. • Assist in organizing and prioritizing tasks to support team operations. • Uphold a business casual environment while fostering a collaborative and productive workspace.
2026-03-20T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-02-20T00:00:00Z

Receptionist

Holtsville, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a detail-oriented and personable Receptionist to join our team in Holtsville, New York. This contract position offers an excellent opportunity to showcase your organizational and communication skills in a dynamic environment. As the first point of contact, you will play a key role in maintaining a welcoming atmosphere for visitors and ensuring smooth daily operations. Responsibilities: • Answer and manage multi-line phone systems, directing calls to the appropriate departments or individuals. • Greet visitors warmly and ensure they are directed to the right location or provided with necessary information. • Maintain a clean and organized reception area to create a positive first impression. • Handle incoming and outgoing mail and deliveries, ensuring proper distribution. • Provide administrative support, including scheduling appointments and managing calendars. • Respond to inquiries in a detail-oriented and timely manner. • Assist with record-keeping and data entry tasks as needed. • Coordinate with internal teams to ensure smooth communication and workflow. • Uphold confidentiality and integrity when handling sensitive information.
2026-03-20T00:00:00Z

Receptionist

Port Washington, NY
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a dedicated and detail-oriented Receptionist to join our team on a contract basis in Port Washington, New York. In this role, you will manage front desk operations, assist with administrative tasks, and ensure smooth communication regarding office supplies. This position requires a friendly demeanor, strong organizational skills, and a proactive attitude to support the office's daily functions. Responsibilities: • Greet visitors and staff with a detail-oriented and welcoming attitude. • Answer incoming phone calls and route them to the appropriate departments. • Perform occasional scanning and photocopying tasks to support various teams. • Coordinate communication regarding office supply inventory and requests, ensuring accurate tracking. • Maintain a neat and organized reception area to uphold a positive image. • Provide assistance with additional administrative tasks as needed. • Collaborate with team members to ensure seamless daily office operations. • Monitor office needs and communicate effectively with management. • Support the office environment by taking initiative in areas requiring attention.
2026-03-20T00:00:00Z

Paralegal

Wilton, CT
onsite
Permanent
75000 - 100000 USD / Yearly
Seeking a motivated and detail-oriented Business Immigration Paralegal with 1+ years of Business Immigration experience to join our boutique practice in Wilton, CT. This role is ideal for candidates with foundational exposure to employment-based immigration matters who are eager to develop their skills in a supportive, client-focused environment. Role is Hybrid - only need to report to the office 1-2 times a week - amazing flexibility! Responsibilities:<ul><li>Prepare, review, and file a variety of employment-based immigrant and non-immigrant petitions (H-1B, L-1, O-1, PERM, I-140, Adjustment of Status, etc.) under attorney supervision.</li><li>Draft forms, legal correspondence, and compile supporting documentation to ensure compliance with immigration regulations.</li><li>Assist attorneys with research and case strategy for corporate and business-based immigration matters.</li><li>Monitor case progress, maintain deadlines, and communicate proactively with clients regarding requirements and updates.</li><li>Liaise with government agencies (USCIS, DOL, etc.) as directed to track case status or resolve issues.</li><li>Organize and manage client files and documentation, maintaining strict confidentiality.</li></ul>
2026-03-11T00:00:00Z

Paralegal

New Haven, CT
onsite
Permanent
55000 - 90000 USD / Yearly
We are looking for a skilled Paralegal to join our team in New Haven, Connecticut. This role focuses on supporting attorneys with residential and commercial real estate transactions from initial contracts through closing. The ideal candidate will excel in managing deadlines, ensuring compliance with state regulations, and maintaining effective communication with all parties involved in the process. Responsibilities: • Oversee real estate transactions, ensuring all phases from contract signing to post-closing are completed accurately and efficiently. • Monitor contractual deadlines, contingencies, and essential dates to ensure compliance. • Maintain regular communication with clients, lenders, real estate agents, title companies, and attorneys to facilitate smooth transactions. • Coordinate title searches, municipal reports, and tax information, resolving any issues or discrepancies. • Prepare closing documents such as settlement statements, conveyance documents, and lender packages while confirming accuracy. • Collaborate with attorneys to address title issues, liens, or encumbrances, ensuring timely resolutions. • Ensure proper recording of deeds, mortgages, and related documents with municipal offices. • Draft Connecticut-specific legal documents, affidavits, and adjustment statements for taxes, utilities, and fees. • Provide clients with detailed explanations of closing processes and required documentation. • Assemble post-closing binders and track outstanding items like releases, escrow holdbacks, or unresolved matters.
2026-03-13T00:00:00Z

Paralegal

Waterbury, CT
onsite
Temporary
28 - 32 USD / Hourly
We are looking for a skilled and detail-oriented Paralegal to join a dynamic municipal law office in Waterbury, Connecticut. This Contract position offers an excellent opportunity to contribute to legal processes and support attorneys in various areas, including litigation, administrative proceedings, and labor and employment matters. The ideal candidate will be highly organized, self-motivated, and capable of managing multiple tasks effectively. Responsibilities: • Conduct in-depth legal research to support case preparation and decision-making. • Draft legal documents, including pleadings, briefs, and correspondence for submission to courts and administrative agencies. • Organize and prepare deposition binders, trial exhibits, and other necessary materials for hearings and proceedings. • Maintain and manage attorneys’ calendars, ensuring deadlines are tracked and communicated effectively. • Monitor case progress and provide updates to attorneys as needed. • Assist with administrative tasks related to litigation, including discovery and document management. • Collaborate with attorneys to ensure compliance with legal procedures and timelines. • Perform other legal and administrative duties as required to support the office.
2026-02-20T00:00:00Z

Paralegal

East Hartford, CT
onsite
Permanent
85000 - 95000 USD / Yearly
We are looking for a skilled Paralegal to join a dynamic commercial real estate development team in the Greater Hartford area. This role offers an exciting opportunity to contribute to high-profile projects while leveraging expertise in corporate governance, contracts, and compliance. The position is fully on-site, requiring a hands-on approach to legal and administrative tasks. Responsibilities:• Manage corporate governance processes, ensuring compliance with applicable laws and regulations.• Oversee entity management activities, including formation, maintenance, and dissolution of corporate entities.• Review, draft, and maintain contracts related to commercial real estate transactions.• Conduct legal research and prepare documentation for real estate acquisitions, leases, and development agreements.• Support compliance efforts by tracking regulatory updates and maintaining accurate records.• Collaborate with attorneys and other team members on complex legal matters.• Maintain and organize legal files and databases to ensure accessibility and accuracy.• Coordinate with external parties, such as legal counsel and regulatory agencies, to facilitate transactions.• Assist in preparing reports and presentations for stakeholders.• Provide administrative support to the legal team as needed.
2026-03-17T00:00:00Z

Paralegal

Garden City, NY
onsite
Permanent
80000 - 110000 USD / Yearly
We are looking for a skilled Paralegal to join a reputable midsize law firm in Garden City, New York. This position focuses on trusts and estates, offering an opportunity to work on diverse legal matters, including document drafting, estate administration, and client advisory. This role requires ample knowledge preparing estate tax returns and preparation of form 706. The ideal candidate will have a strong background in estate planning and litigation, coupled with excellent organizational skills. Responsibilities:• Draft various estate planning documents, including wills, grantor trusts, revocable and irrevocable trusts, and charitable remainder trusts.• Manage estate administration processes, such as filing probate petitions, preparing estate tax returns, and overseeing account distributions.• Conduct client meetings to discuss estate plans and oversee will execution procedures.• Provide guidance to trustees, beneficiaries, and personal representatives regarding probate and trust administration.• Research and analyze complex estate and gift tax matters to provide accurate legal solutions.• Assist in trust and estate disputes, including will contests and accountings.• Maintain comprehensive case management and utilize litigation software to support legal processes.
2026-03-03T00:00:00Z

Paralegal

Garden City, NY
onsite
Permanent
80000 - 85000 USD / Yearly
Our client, a midsize general practice law firm on Long Island, is seeking to add a Litigation Legal Assistant (or Paralegal) to their team. This position will be 4 days on site and 1 day remote. Word (including creating table of contents/table of authorities/bookmarking documentsExcelAttorney timekeeping program (Juris)Bates-stamping for document productionsDictation/transcription both from Phillips SpeechExec and Philips mini cassettesPreparing Supreme Court and Surrogate Court papers, motions, briefs, affidavits, affirmations, litigation backs, etc., prepare and gather exhibits and prepare exhibit lists (work independently in gathering exhibits and documents)Efile in all New York courts, including Supreme Courts; Surrogate’s Courts; Federal Courts (PACER); Court of Appeals; and New Jersey courtsMonitor attorneys’ eTracksMust possess strong organizational skills and must be able to work independentlyAnswering phones and coordinating calls and meetings with clients using conference calling or ZoomCalendaring deadlines in attorneys’ Outlook calendarsMaintaining (additions/revisions) to attorneys’ contacts in OutlookCoordinating with vendors when scheduling depositions, appellate printing requirements, and process servers for service of papers
2026-03-03T00:00:00Z

Paralegal

White Plains, NY
onsite
Permanent
60000 - 90000 USD / Yearly
Top-tier White Plains law firm that specializes in complex commercial litigation is seeking an experienced and detail-oriented Litigation Paralegal to join its highly accomplished team. The firm practices at the highest level in federal and state courts, representing clients in high-profile commercial litigation and government investigations. The ideal candidate will 2+ years of hands-on commercial litigation experience (preferably at a small law firm), strong writing, proofreading, and communication skills, and the ability to thrive in a fast-paced environment. Role is initially in-office but after a month, will transition to Hybrid and offers comprehensive medical benefits, PTO, 401K, and OT pay. Responsibilities: • Serve as primary paralegal to multiple senior litigation attorneys, and responsible for all paralegal work on those attorneys’ cases. • Finalize, format, file and serve documents prepared by attorneys. • Prepare tables of contents and authorities for and cite-check legal documents. • E-file documents with and prepare courtesy copies for federal and state courts and ADR tribunals. • Arrange depositions (order court reporter, reserve location, confirm counsel and witness availability, etc.), and assist attorneys with deposition preparation (prepare exhibits, binders, etc.) • Assist as needed with document productions, including document organization and Bates stamping.
2026-03-09T00:00:00Z