797 Results for Office Assistant Jobs in Secondary

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Administrative Assistant III (Contractor)

Southfield, MI
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a dependable Administrative Assistant III (Contractor) to support day-to-day office operations in Southfield, MI. This Long-term Contract position is ideal for someone who can keep the workplace organized, stocked, and running smoothly while assisting employees, vendors, and the Facilities team with routine administrative needs. The role works under close supervision and contributes to a safe, detail-oriented, and efficient office environment. Responsibilities:• Coordinate daily administrative activities that help the office operate efficiently and remain well organized.• Monitor workplace supply levels and arrange replenishment to ensure essential items are consistently available.• Support employees and internal teams by responding to routine office and facilities-related requests in a timely manner.• Work with vendors to help schedule services, track visits, and maintain smooth communication regarding office needs.• Assist in maintaining a clean, orderly, and safe workplace by following established office procedures and reporting concerns as needed.• Provide general clerical support, including handling documentation, tracking requests, and updating administrative records.• Partner with the Facilities team on recurring operational tasks and help follow up on open items to completion.
2026-09-17T15:14:17Z

Administrative Assistant

Hayward, CA
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a healthcare organization in Hayward, California. This Long-term Contract position is ideal for someone who communicates clearly, manages multiple administrative tasks efficiently, and is comfortable serving as a reliable point of contact in an office setting. The role will focus on coordinating front-office activities, handling documentation, and maintaining accurate records while contributing to a smooth and responsive workplace. Responsibilities: • Manage incoming phone calls, direct inquiries appropriately, and provide courteous assistance to patients, staff, and visitors. • Perform a range of office support duties, including preparing paperwork, organizing files, and maintaining administrative records. • Enter information into internal databases and documents with a high level of accuracy and attention to detail. • Welcome and assist visitors while helping maintain an orderly and well-organized reception area. • Process routine documents and ensure completed materials are filed, tracked, and distributed correctly. • Support day-to-day office coordination by scheduling, responding to general requests, and following established administrative procedures.
2026-10-01T21:43:45Z

Office Assistant

Ann Arbor, MI
onsite
Temporary / Contract
21.00 - 24.00 USD / Hourly
We are looking for a part time Accounting/Admin Assistant to support the Michigan leadership and technical teams. This position will provide administrative / business development support for our local office as well as assistance to other offices as needed. This position will support the overall office activities including receiving, mail, and facilities management. Working closely with Project Managers, Engineers, Geologists and Hydrogeologists with project-related tasks. Schedule is M,W,F 8-5pm Key Responsibilities & Tasks include the following:  Assist in formatting / processing project reports, developing spreadsheets, monthly invoicing, processing client & overhead invoices from this office to Accounts/Payable (AP), fielding of AP queries, and formatting / assembling proposals.  Support to accounts receivable actions comprising tracking and client inquiries for non-payments if Project Managers require support.  Preparation of documents, correspondence and proposals using Adobe, Word, and Excel applications at an advanced level of competency.  Provide contract administration, which includes the review, processing of subcontractor agreements and purchase orders.  Update and maintain Salesforce opportunity tracking software as required.  Assist with project setup / updates in Deltek’s Vision software.  Serve as the initial telephone and office contact for clients, vendors, service providers and visitors and will initiate follow-up contact as required and needed.  Interface with building management / landlords.  Maintain records and organize filing and archive system to facilitate the expeditious retrieval of information as needed.  Assist with special projects requested by local or corporate office staff. Requirements  High School Diploma required, Associates degree or Bachelor degree preferred  2 to 5 years of experience supporting multiple project managers in an engineering, consulting, or construction environment.  Proficient in Microsoft Office (Word, Excel, SharePoint, PowerPoint)  Strong verbal, written, interpersonal and communication skills  Must be a self-starter and able to work in an organized manner with limited supervision.  Must be detail oriented and organized.  Ability to manage priorities with various independent teams.  Must have a sense of urgency, be self-motivated, team oriented, and collaborative.
2026-10-16T17:48:41Z

Administrative Assistant

Chicago, IL
onsite
Temporary / Contract
28.00 - 31.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations. This contract position requires someone who can manage front-desk interactions, handle incoming calls effectively, and keep administrative tasks organized and up to date. The ideal candidate brings strong coordination skills, accuracy in data handling, and a helpful approach to supporting both internal teams and visitors. Calendar Management ● Maintain and update senior leaders’ calendars with a focus on optimizing his/her time and ensuring they are aware of their schedule and upcoming commitments: meetings, conferences, presentations, and media appearances ● Help strategically prioritize the calendar based on what is critical and/or urgent across various internal and external priorities Meeting Management ● Provide backup executive support for Board management including, preparing and distributing board materials and minutes, coordinate schedules for meetings. Must be available to travel to off site meetings 2-4 times per year in the event the Executive Assistant is not available. ● Lead logistics for in person and virtual meetings, including coordinating meeting dates, invitations, catering, meeting space preparation, and basic audio visual setup ● Attend meetings, record minutes, and distribute meeting notes and action items Travel Management ● Arrange travel, accommodations, itineraries, and all trip logistics for senior leaders, including expense report submission● Create travel itineraries and agendas and compile documents for travel-related meetings Professional Support ● Act as the point of contact between leadership and internal/external clients and stakeholders, filtering and prioritizing inquiries ● Draft, review, and send communications on behalf of leadership ● Assist with special projects and event planning and execution ● Demonstrate a high degree of discretion when managing confidential and sensitive information regarding the senior leader and/or area supported Office Management ● Manage office operations including supply inventory, maintenance requests, visitor badge administration, mail and package distribution.● Handle ad hoc office-related tasks and special projects as needed to support operational continuity and senior leaders’ priorities
2026-09-18T21:13:46Z

Administrative Assistant

Danbury, CT
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity with permanent potential is ideal for someone who enjoys balancing communication, documentation, and data accuracy in a fast-paced manufacturing environment. The person in this role will work closely with internal departments and external customers while helping keep orders, shipping records, and administrative processes organized and on schedule. Responsibilities: • Support office activities for production and marketing teams by coordinating administrative tasks and maintaining organized documentation. • Create and format customer quotations, business correspondence, and outgoing materials such as catalogs and product samples. • Prepare shipment-related paperwork for domestic and international orders, including bills of lading, waybills, packing documentation, labels, and conformance records. • Receive and track incoming purchase orders and quotations, distribute them to the appropriate teams, and help move orders through the review process. • Enter order information into computer systems and spreadsheets with a strong focus on accuracy and timely updates. • Send confirmations to customers for newly received orders and any approved revisions to existing orders. • Assemble billing support documents, including shipping charge calculations, to assist with accurate invoicing. • Establish and maintain customer files, generate shipping labels, compile inventory reports, and partner with quality personnel to prepare required certificates.
2026-10-21T18:38:45Z

Administrative Assistant

Boise, ID
remote
Temporary / Contract
23.00 - 27.00 USD / Hourly
Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients’ frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication, when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able to communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.
2026-10-02T22:53:46Z

Legal & Office Assistant

Portland, ME
onsite
Permanent / Full Time
65000.00 - 80000.00 USD / Yearly
Our client, a successful investment company, is seeking a Legal Assistant/Office Assistant to provide high-level support across executive administration, legal coordination, and daily office operations in Portland, Maine. This role partners closely with company leadership and internal teams to keep schedules, documents, and business priorities organized and moving forward. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing demands with professionalism in a fast-paced environment. Role: Legal & Office AssistantLocation: Portland, MESchedule: In Office M-FSalary: $65,000 - $80,000 (depending on experience) + full benefits Responsibilities:<ul><li>Provide high-level administrative support to executives and team members, including calendar management, meeting coordination, travel arrangements, and day-to-day administrative needs.</li><li>Coordinate with internal and external stakeholders to manage open items, follow up on action items, and ensure projects and requests are completed efficiently and on schedule.</li><li>Support the daily administrative and operational needs of the Company’s offices, helping to maintain an organized and efficient work environment.</li><li>Assist with administrative processes, team initiatives, special projects, and other operational priorities as needed.</li><li>Provide administrative support related to corporate and legal matters, including entity management and organizational activities.</li><li>Prepare, organize, and maintain corporate and legal documents, records, and files using established forms, templates, and procedures.</li><li>Coordinate document execution, signatures, and related follow-up to ensure timely completion.</li><li>Provide general administrative and coordination support for legal, corporate, and transactional matters as needed.</li></ul>
2026-10-05T20:48:46Z

Administrative Assistant

Lathrop, CA
onsite
Temporary / Contract
20.90 - 24.20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a non-profit organization in Lathrop, California. This Long-term Contract opportunity is ideal for someone who can manage administrative workflows, maintain accurate records, and provide detail-oriented front-desk support. The role requires strong attention to detail, clear communication, and the ability to handle multiple tasks in a busy office environment. Schedule: Monday–Friday, 8 AM–5 PM Assignment: permanent Contract, 3–6 Months Seeking an organized and dependable Administrative Assistant to support a busy Public Works Department. Responsibilities: Process purchase orders and invoices Order supplies and maintain office inventory Answer and route incoming calls Assist customers and respond to vendor inquiries Provide general administrative and clerical support
2026-10-12T15:24:11Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an experienced Office Assistant to support conference-day operations for a Contract position in New York, New York. This role is centered on creating a smooth and welcoming arrival experience by managing attendee check-in, preparing name badges, and guiding guests throughout the event. The ideal candidate brings strong front-desk skills, communicates with courtesy, and remains composed while assisting a high-profile audience in a fast-paced setting. Responsibilities: • Welcome attendees upon arrival and provide a helpful first point of contact at the registration area. • Verify participant information during check-in and ensure entry records are handled accurately. • Produce and distribute printed name badges so guests can move efficiently into the event. • Offer clear directions and event-related assistance to help visitors navigate the conference space. • Maintain an orderly registration table by organizing materials and keeping supplies ready throughout the day. • Respond to guest questions with tact, courtesy, and a service-oriented approach. • Coordinate with on-site event staff to address registration issues and support smooth conference operations. • Uphold a business-appropriate appearance and courteous demeanor while interacting with attendees.
2026-10-22T14:28:43Z

Administrative Assistant

Jacksonville, FL
onsite
Temporary / Contract
17.41 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a fully on-site team working in our Jacksonville, Florida offices. This Long-term Contract position supports daily office operations, customer interactions, and sales coordination in a fast-paced industrial distribution setting. The ideal candidate brings strong administrative experience, a customer-first mindset, and the ability to stay organized while managing multiple priorities. Responsibilities:• Working on-site Monday -Friday in our Jacksonville, Florida offices• Process customer orders and prepare pricing quotes with a high degree of accuracy.• Respond to inbound calls and provide timely assistance to customers with routine questions and service needs.• Handle a range of office support tasks, including filing, document preparation, and record maintenance.• Assist the outside sales team by coordinating customer-related follow-up and administrative sales support activities.• Monitor office supply levels, replenish stock, and place orders to keep essential materials available.• Enter and update business information in internal systems while maintaining accurate data records.• Support front-office operations by greeting visitors and helping direct communications appropriately.
2026-10-22T04:44:07Z

Administrative Assistant

Holladay, UT
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
Seeking an exceptional Administrative Assistant to join a growing team. We are hiring for a fast-paced client in need of a thorough and organized Admin to join their team. The right Administrative Assistant for this role is someone who:<ul><li>Perform general clerical duties including photocopying, faxing, mailing, and filing</li><li>Manage office supplies inventory and place orders when necessary</li><li>Answer and direct phone calls in a polite and professional manner</li><li>Coordinate daily schedules, meetings, agendas, presentations, travel arrangements, and expense reports for various team members.</li><li>Complete and manage projects as assigned</li></ul>
2026-10-02T15:38:47Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity, Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-10-08T03:53:39Z

Administrative Assistant

Sanford, FL
onsite
Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This contract opportunity is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and handling a variety of office tasks with accuracy. The right candidate will be comfortable managing calls, maintaining records, and assisting the team with essential coordination and clerical duties. Responsibilities: • Manage front-office activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Perform accurate data entry and maintain organized administrative records, files, and documentation for day-to-day business needs. • Provide general clerical support such as preparing correspondence, updating office information, and handling routine administrative requests. • Coordinate office communications and help ensure information is shared promptly and effectively across departments. • Support reception functions by maintaining a welcoming environment and responding to visitors and callers with care and courtesy. • Assist with scheduling, document handling, and other operational tasks that help the office run efficiently. • Contribute to special administrative projects and process updates as needed, including support related to internal system or workflow changes when assigned.
2026-10-16T18:28:44Z

Administrative Assistant

Huntsville, AL
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
Administrative Assistant Job DescriptionPosition Title: Administrative AssistantPosition SummaryWe are seeking a highly organized and professional Administrative Assistant to support daily office operations and provide administrative support to leadership and staff. The ideal candidate will possess strong communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and visitor inquiries.</li><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and up to date.</li><li>Coordinate meeting logistics, including room reservations, materials, and refreshments.</li><li>Process mail, shipments, and incoming/outgoing correspondence.</li><li>Order and maintain office supplies and equipment inventory.</li><li>Assist with data entry, report generation, and recordkeeping.</li><li>Prepare expense reports, purchase requests, and administrative documentation as needed.</li><li>Support special projects, company events, and team initiatives.</li><li>Maintain confidentiality when handling sensitive information.</li><li>Serve as a point of contact for internal staff and external stakeholders.</li></ul>
2026-10-09T16:14:09Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a contract, part-time assignment. This opportunity is ideal for someone who enjoys creating a welcoming front-office experience while keeping administrative tasks organized and on track. Houston, Texas | 77002 Responsibilities:• Welcome visitors at the front desk, manage check-ins, and ensure guests are directed appropriately upon arrival.• Handle reception coverage by answering incoming calls and serving as an attentive first point of contact for the office.• Monitor inventory levels for workplace materials and place orders to keep essential office supplies stocked.• Arrange conference calls and virtual meetings using Microsoft Teams while supporting scheduling needs as requested.• Organize occasional catered meals and maintain shared snack areas to support day-to-day office operations.• Assist with event coordination activities, including holiday gathering logistics and guest reception support.• Provide administrative assistance to designated team members, with a primary focus on supporting the local office leadership group.• Complete general clerical and office support tasks such as data entry, document handling, and other operational needs as they arise.
2026-10-19T14:04:28Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
19.50 - 19.50 USD / Hourly
Our client is seeking a dependable and organized Part-time Administrative Assistant to provide administrative support for church operations and ministry activities. This individual will play a vital role in helping the office run smoothly by managing schedules, coordinating communications, maintaining records, and supporting ministry-related projects. The ideal candidate is proactive, technology-savvy, and able to work independently while maintaining a servant-hearted approach to supporting the church's mission. Responsibilities:Provide administrative support for church staff, ministries, and church programs.Manage calendars, schedules, appointments, and meeting logistics.Respond to emails, phone calls, and inquiries in a timely and professional manner.Prepare, organize, and maintain church records, files, and documents.Assist with ministry communications, announcements, and correspondence.Coordinate and track projects, deadlines, and administrative tasks.Support volunteer and ministry leaders with administrative needs.Assist with data entry, database management, and reporting as needed.Maintain office supplies and support general office operations.Learn and utilize church software and office systems effectively.
2026-10-12T19:53:43Z

Administrative Assistant

Wadsworth, NV
remote
Temporary / Contract
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a labor union in Wadsworth Nevada. This is a part-time, 20-24 hours a week contract position suited for someone who is organized, dependable, and comfortable handling a variety of clerical and front-desk tasks. The ideal candidate will help keep records accurate, assist with document management, and provide efficient administrative support in an office environment. Responsibilities: • Organize and maintain paper and digital files to ensure records are easy to retrieve and up to date.• Copy, scan, and upload documents while confirming materials are processed accurately and stored correctly.• Enter information into databases and internal records with a high level of accuracy and attention to detail.• Prepare basic spreadsheets, reports, and routine documents using standard office software.• Support reception and front-office activities, including answering inbound calls and directing inquiries appropriately.• Manage multiple administrative tasks throughout the day and adjust priorities to meet changing business needs. This position will be filled by the end of the week, please apply today!
2026-10-19T16:04:39Z

Administrative Assistant

Florence, SC
onsite
Temporary to Hire
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in South Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys keeping administrative tasks organized, providing attentive front-desk support, and handling document processing with accuracy. The person in this role will contribute to a busy office environment by managing incoming calls, entering information carefully, and assisting with tax-related document scanning during the season. Responsibilities: • Organize, scan, and file tax returns and related documentation with a strong focus on accuracy and confidentiality. • Provide front-desk and general office support to help maintain efficient day-to-day operations. • Answer inbound calls courteously, direct inquiries appropriately, and relay messages in a timely manner. • Enter and update information in office systems while ensuring records remain complete and accurate. • Support administrative workflows by preparing, sorting, and managing documents as needed. • Assist team members with clerical tasks during high-volume periods, especially throughout tax season.
2026-10-13T20:38:48Z

Administrative Assistant

New Brunswick, NJ
onsite
Permanent / Full Time
40000.00 - 50000.00 USD / Yearly
We are looking for a reliable Administrative Assistant to support daily office operations in New Brunswick, New Jersey. This position is well suited to someone who enjoys staying organized, communicating clearly, and helping a team remain productive in a busy environment. The ideal candidate brings strong attention to detail, confidence with common office software, and a practical approach to handling multiple priorities. Professional communication and a high regard for confidentiality is required. This is a permanent opportunity for someone who is eager to contribute, learn quickly, and provide consistent administrative support. Responsibilities:• Coordinate daily office activities by managing schedules, arranging meetings, and helping maintain an organized workflow.• Prepare, edit, and format correspondence, reports, presentations, and other business documents with a high level of accuracy.• Enter, update, and maintain records in office systems while ensuring files and documentation remain complete and accessible.• Serve as a point of contact for incoming calls and general communications, directing requests to the appropriate team members.• Support internal projects by tracking tasks, following up on action items, and assisting colleagues with administrative needs.• Maintain office organization through effective recordkeeping, document management, and routine clerical support.• Identify opportunities to streamline administrative processes and recommend practical improvements that increase efficiency
2026-10-02T15:48:45Z

Administrative Assistant

Hartford, CT
onsite
Temporary / Contract
19.79 - 21.91 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in Hartford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys working in a fast-paced public-facing environment and can balance administrative coordination with front desk support. The role requires strong organization, clear communication, and the ability to assist a diverse community, including Spanish-speaking visitors. Success in this position will come from staying attentive to detail, managing multiple priorities, and helping keep office functions running smoothly. Responsibilities:• Welcome visitors and provide attentive front desk support, including assisting a high volume of Spanish-speaking walk-in guests.• Answer incoming calls, respond to routine inquiries, and direct questions or messages to the appropriate staff members.• Handle incoming and outgoing mail, ensuring documents and correspondence are sorted and distributed accurately.• Perform data entry and maintain office records with a high level of accuracy and confidentiality.• Support accounts payable and accounts receivable activities by organizing documentation and assisting with administrative processing.• Prepare, edit, and format routine correspondence and office documents using Microsoft Word.• Coordinate day-to-day administrative tasks while managing several priorities in a busy office setting.• Help maintain an orderly office environment by supporting general clerical and receptionist functions as needed. Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage. </li><li>Enrollment in a retirement savings plan. </li><li>Holiday pay eligibility, depending on assignment terms. </li><li>Employee discounts and wellness offerings. </li><li>Access to professional development resources and training. </li></ul>
2026-10-14T16:28:45Z

Administrative Assistant

Eatontown, NJ
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a busy collections team in New Jersey. This contract-to-permanent opportunity is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative and front-office tasks. The role requires strong communication skills, accuracy in handling information, and the ability to keep daily operations running smoothly in a fast-paced environment. Responsibilities: • Provide administrative support to the collections department by coordinating daily office activities and maintaining organized records. • Respond to incoming calls in a courteous manner, direct inquiries appropriately, and relay important information to internal team members. • Perform accurate data entry and update department information in company systems with a high level of attention to detail. • Manage general receptionist and front-desk duties, including greeting visitors and assisting with routine office needs. • Prepare, review, and organize documents, correspondence, and reports to support departmental workflow. • Track and maintain files, schedules, and administrative materials to ensure the team has timely access to needed information. • Assist with routine follow-up and internal coordination to help keep department processes efficient and on schedule.
2026-10-14T14:43:46Z

Administrative Assistant

Fairfax, VA
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Fairfax, Virginia. This onsite role is a Contract to permanent opportunity for a detail-oriented individual who enjoys keeping administrative processes organized and accurate. The position is ideal for someone with at least three years of administrative experience and strong Microsoft Office skills, especially in Excel and Outlook. You will play a key role in handling office coordination, communication, and high-volume data entry in a structured environment. Responsibilities: • Manage day-to-day administrative activities to keep office operations running smoothly and efficiently. • Enter and maintain large volumes of information with a high level of accuracy and attention to detail. • Respond to inbound calls and direct inquiries courteously while providing helpful customer support. • Coordinate calendars, schedule appointments, and assist with meeting arrangements as needed. • Prepare, review, and organize documents, spreadsheets, and correspondence using Microsoft Office applications. • Monitor and respond to email communications in a timely and courteous manner. • Support general office administration by maintaining records, files, and routine reporting tasks.
2026-10-20T17:48:46Z

Administrative Assistant

Henrico, VA
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a busy dispatch team in Virginia. This contract-to-permanent opportunity is ideal for someone who enjoys staying organized, handling high-volume administrative tasks, and communicating with external partners in a clear and organized manner. The role focuses on maintaining accurate records, reviewing operational information, and helping keep department activities moving efficiently. PLEASE NOTE: This is an onsite role with a schedule of M-F, 11pm-7am. You must be available for this schedule to be considered. Responsibilities:• Enter and update a high volume of information with accuracy across departmental records and tracking documents.• Review reports regularly, identify missing or inconsistent details, and help maintain organized documentation for the dispatch function.• Communicate with carriers to request, confirm, and follow up on required information in a timely and organized manner.• Provide administrative support to the dispatch team by coordinating routine office tasks and assisting with daily workflow needs.• Answer inbound calls, respond to general inquiries, and direct messages to the appropriate team members.• Prepare, organize, and maintain spreadsheets, correspondence, and other office materials using Microsoft Office applications.• Support front-office and receptionist-related duties as needed to help ensure smooth day-to-day operations.
2026-10-22T13:38:44Z

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
We are looking for an Administrative Assistant to join a collaborative team in Tampa, Florida and provide high-quality support across executive scheduling, travel planning, and day-to-day office coordination. This role is ideal for someone who enjoys a fast-moving environment, communicates with confidence, and can shift priorities smoothly as business needs change. The position offers the opportunity to work closely with senior leaders while contributing to a well-run, team-oriented office. Responsibilities:• Manage complex calendars for multiple senior leaders, arranging meetings and adjusting schedules quickly when priorities shift.• Coordinate domestic and conference-related travel, including lodging, itineraries, and last-minute updates to keep plans running smoothly.• Prepare and submit expense reports with accuracy using approved internal tools and established processes.• Support meeting logistics by reserving space, organizing materials, and arranging food service for team gatherings and quarterly onsite events.• Provide administrative assistance to key executives with varying support needs, from frequent travel planning to routine meeting coordination.• Assist with general office operations such as maintaining shared spaces, helping with refreshments, and stepping in where needed to support the broader administrative team.• Partner with colleagues across the office to complete special projects and ensure administrative tasks are handled efficiently and professionally.• Maintain clear communication with internal stakeholders and respond promptly to scheduling, coordination, and operational requests. This is permanent opportunity that will pay up to $80,000 depending upon experience.
2026-09-23T14:13:46Z

Administrative Assistant

West Jordan, UT
remote
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are seeking a detail-oriented and professional Administrative Assistant to join a growing team in West Jordan, Utah. This role is ideal for someone who enjoys providing organizational support, managing multiple priorities, and serving as a key point of contact for both internal teams and external customers. Responsibilities<ul><li>Answer and direct incoming phone calls and emails</li><li>Greet visitors and provide professional front-office support</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare correspondence, reports, spreadsheets, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Assist with data entry and record management</li><li>Coordinate office supplies and equipment orders</li></ul>
2026-10-16T17:38:39Z

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797 results for Office Assistant in Secondary