69 Results for Facilities Assistant Jobs in Secondary

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Facilities Assistant

Appleton, WI
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
Are you a hands-on problem solver who enjoys keeping things organized and running smoothly? We want you on our team! We’re looking for a dependable, proactive Facilities Assistant / Warehouse Assistant to help keep daily operations on track and create a welcoming, well-organized workplace for employees and visitors. This is a great opportunity for someone who enjoys variety in their work, takes pride in the details, and likes being the person others can count on. From preparing conference rooms and coordinating maintenance requests to supporting warehouse and general facility needs, you’ll play an important role in making sure everything runs efficiently behind the scenes. If you’re organized, resourceful, and ready to jump in wherever needed, this could be the opportunity you’ve been looking for—with the potential to transition into a permanent position! What You’ll Do Keep Operations Running: Coordinate daily facilities activities to maintain a safe, functional, and organized workplace. Prepare for Success: Ensure conference rooms and shared spaces are clean, properly set up, and ready for meetings and events. Coordinate Maintenance: Enter, track, and update service requests and preventive maintenance tasks using a computerized maintenance management system. Connect with Vendors: Partner with vendors, building contacts, and internal teams to resolve facility issues and follow up on outstanding requests. Stay Organized: Maintain accurate records, schedules, service documentation, and facilities information. Support the Team: Assist with supply coordination, room readiness, warehouse tasks, and general workplace requests as needed. Help with Administration: Support timekeeping coordination and departmental tracking using systems such as Kronos. What Makes You a Great Fit? You’re someone who takes initiative, pays attention to the details, communicates well, and enjoys balancing hands-on tasks with administrative responsibilities. You’re comfortable coordinating with different people, solving problems, and shifting priorities when needed. Why Consider This Opportunity? Contract position with potential for permanent employment Varied responsibilities that keep your workday interesting An opportunity to make a meaningful impact on daily workplace operations A role where reliability, organization, and teamwork matter Ready to roll up your sleeves and make a difference? If you enjoy keeping people, spaces, and operations organized, we’d love to hear from you!
2026-10-12T20:54:07Z

Facilities Assistant

Menlo Park, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are seeking a reliable and service-oriented Facilities Assistant to support the day-to-day operations of our office. This role is responsible for maintaining a safe, organized, and welcoming workplace while assisting with office services, vendor coordination, and facility-related requests.Key Responsibilities<ul><li>Support daily office and facilities operations</li><li>Respond to employee facility requests and work orders</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, conference room setups, and event support</li><li>Monitor and replenish office, kitchen, and facilities supplies</li><li>Conduct routine office walkthroughs to ensure a clean and functional workplace</li><li>Support safety, security, and workplace standards</li></ul>
2026-10-16T23:38:39Z

Facilities Assistant

Mountain View, CA
onsite
Temporary / Contract
25.00 - 30.00 USD / Hourly
We're looking for a hands-on, proactive Facilities Assistant to help create an exceptional workplace experience in a fast-growing startup environment. This role is ideal for someone who enjoys wearing multiple hats, solving problems on the fly, and ensuring the office runs smoothly so employees can do their best work.Key Responsibilities<ul><li>Support day-to-day office and facilities operations</li><li>Conduct office walkthroughs to maintain a clean, organized, and fully stocked workplace</li><li>Coordinate with vendors, building management, and service providers</li><li>Assist with office moves, workstation setups, and onboarding logistics</li><li>Manage office, kitchen, and facilities supplies and inventory</li><li>Support company events, all-hands meetings, and employee engagement activities</li><li>Respond to facility requests and troubleshoot workplace issues</li><li>Help maintain a safe, welcoming, and employee-focused office environment</li></ul>
2026-10-16T23:43:47Z

Facilities Assistant

Odessa, TX
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a dependable Facilities Assistant to help maintain a clean, safe, and well-presented apartment community. This Long-term Contract position is ideal for someone who takes pride in hands-on property support, communicates well with residents and team members, and can adapt to changing priorities throughout the day. You will play an important part in supporting daily upkeep, addressing facility-related needs, and contributing to a welcoming environment for everyone on site. Responsibilities: • Support the overall appearance and condition of the apartment community through routine upkeep and general facilities assistance. • Respond to day-to-day maintenance requests and help resolve basic property issues in a timely and detail-oriented manner. • Inspect common areas and outdoor spaces regularly to identify cleanliness, safety, or repair needs and report concerns promptly. • Assist with preparing shared spaces, vacant units, and community areas so they remain presentable and ready for residents or visitors. • Help maintain a safe environment by removing hazards, organizing work areas, and following established property procedures. • Communicate courteously with residents, visitors, and staff to provide updates and ensure service needs are handled effectively. • Adjust daily tasks as priorities change and provide hands-on support for various operational needs across the property.
2026-09-22T15:08:43Z

Facilities Assistant

the Woodlands, TX
onsite
Temporary / Contract
17.00 - 19.00 USD / Hourly
We are looking for a detail-oriented Facilities Assistant to support day-to-day workplace and real estate coordination for a Contract position based in Atlanta, Georgia. In this role, you will help keep office operations organized by managing administrative activities tied to leases, vendors, utilities, and workspace setup. The position requires strong follow-through, excellent communication, and the ability to handle multiple priorities while working with internal teams and external partners. This opportunity is well suited to someone who enjoys creating order, solving operational issues, and ensuring important tasks are completed accurately and on time. Responsibilities: • Coordinate communication with landlords, service providers, and internal departments to support smooth facilities and office operations. • Maintain organized lease records and verify that documentation is complete, current, and easy for stakeholders to access. • Review real estate and facilities data for accuracy, investigate inconsistencies, and follow through on necessary updates. • Arrange the purchase, delivery, and installation of furniture and workplace equipment for new or existing office spaces. • Track furniture and equipment information in internal asset records to support compliance and inventory visibility. • Request and distribute Certificates of Insurance for office locations as needed to satisfy landlord and vendor requirements. • Assist with vendor and landlord account setup activities related to invoicing and payment processing. • Share finalized lease details with internal business partners so operational and financial teams have the information they need. • Oversee utility start and stop requests and coordinate with external providers to confirm account activation and billing setup. • Support work managed through facilities and service tools, including platforms such as Confluence or Jira Service Management, when applicable.
2026-10-06T19:08:45Z

Facilities Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a Facilities Assistant to support the day-to-day upkeep and smooth operation of an office environment in Richmond, Virginia. This Long-term Contract position is ideal for someone who enjoys providing hands-on support, maintaining shared spaces, and assisting staff, visitors, and service providers with professionalism. The role requires a dependable, approachable individual who can move throughout the site comfortably and help ensure the workplace remains organized, clean, and welcoming. This is a PART TIME role that will be on site, M-F, 10am-2pm (20 hours weekly) Responsibilities:• Provide mailroom coverage as needed to help maintain timely handling and distribution of incoming and outgoing materials.• Accompany outside service providers while they are on-site and ensure access is managed appropriately during visits.• Inspect conference rooms each day, straighten furniture, erase whiteboards, and help keep meeting spaces ready for use.• Review breakrooms and restrooms regularly to confirm they are presentable and notify facilities leadership when additional cleaning or service is required.• Support general facilities coordination tasks that contribute to an efficient and well-maintained workplace.• Use administrative tools and systems, including CMMS-related platforms, to assist with tracking facility needs and service activity when required.
2026-10-14T18:28:47Z

Facilities Coordinator 2

Seattle, WA
remote
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a Facilities Coordinator 2 to support daily site operations. This Long-term Contract position will provide administrative and coordination support for the local management team while helping maintain efficient communication across staff, vendors, and clients. The role is ideal for someone who can stay organized in a fast-paced environment, manage multiple priorities, and contribute to consistent operational performance. Responsibilities: • Coordinate service providers, site visits, and routine facility activities to help keep daily operations running smoothly. • Maintain organized records of work orders, vendor interactions, inspections, and other operational updates. • Prepare basic operational summaries and assist with tracking service outcomes and vendor performance metrics. • Respond to general questions from employees, clients, and external partners in a timely and effective manner. • Support site procedures by helping document processes and ensuring materials are current and accessible. • Organize meetings for the site team, including scheduling, logistics, and preparation of supporting documents. • Monitor key operational indicators and assist with compiling reports for site leadership. • Help maintain site manuals, reference files, and other important documentation used for facility operations.
2026-10-13T15:08:43Z

Facilities Coordinator 3

Durham, NC
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Facilities Coordinator 3 to support daily workplace operations in Durham, North Carolina. This is a Contract position focused on maintaining a safe, organized, and efficient office environment while coordinating essential site services and vendor activities. The role works closely with internal teams and service providers to keep facilities running smoothly, support inventory and deliveries, and uphold compliance with workplace and safety standards. Responsibilities: • Perform routine inspections throughout the site to verify that work areas remain orderly, functional, and aligned with safety expectations. • Address facility service requests promptly by coordinating repairs, maintenance activities, and small onsite projects with appropriate follow-through. • Organize workplace services such as mail distribution, meeting space readiness, food-related support, events, office moves, and other employee amenities. • Communicate with vendors, building support personnel, and service partners to ensure onsite tasks are completed accurately and on schedule. • Assist with sourcing service providers and keep facility records, internal site information, and required documentation current and accurate. • Help maintain emergency preparedness materials, support response procedures, and reinforce environmental health and safety practices across the site. • Manage incoming and outgoing material shipments, track inventory levels, and maintain organized warehouse-related records. • Provide day-to-day administrative support for facilities operations, including scheduling, documentation, and coordination of site activities.
2026-10-05T16:48:45Z

Facilities Coordinator

Richmond, CA
remote
Temporary / Contract
24.00 - 27.00 USD / Hourly
We're seeking a Facilities Coordinator to support the day-to-day operations of our clients office and facilities. This role is responsible for ensuring a safe, organized, and efficient work environment by coordinating building services, vendor relationships, maintenance activities, space planning, and workplace operations.The ideal candidate is a strong communicator with excellent problem-solving skills who enjoys working cross-functionally and taking ownership of projects. This position is perfect for someone who thrives in a fast-paced environment and enjoys balancing administrative, operational, and facilities-related responsibilities. Responsibilities:<ul><li>Coordinate daily facilities operations.</li><li>Serve as the primary point of contact for building management, vendors, contractors, and service providers.</li><li>Submit and track maintenance requests and ensure timely resolution of facility-related issues.</li><li>Coordinate workstation setups and space planning initiatives.</li><li>Assist with purchase orders, invoice processing, and facilities-related budget tracking.</li><li>Maintain inventory of office supplies, furniture, kitchen, and workplace essentials.</li><li>Ensure compliance with company policies and facility regulations.</li><li>Maintain facilities records, vendor contacts, and operational documentation.</li><li>Support special projects related to workplace improvements and operational efficiency.</li><li>Assist leadership with administrative and operational initiatives as needed.</li></ul>
2026-10-17T00:08:52Z

Facilities Coordinator

South San Francisco, CA
remote
Temporary / Contract
30.00 - 40.00 USD / Hourly
Robert Half is working with an innovative biotechnology company in South San Francisco to identify a proactive, detail-oriented Facilities Coordinator to support daily facility operations in a dynamic life sciences environment. This is an excellent opportunity for a hands-on facilities professional who enjoys keeping a workplace running smoothly, coordinating vendors, maintaining organized facilities records, and ensuring employees have a safe, functional, and welcoming work environment. The ideal candidate is highly organized, responsive, and comfortable balancing multiple priorities while working closely with internal teams, external service providers, and building management. Experience supporting facilities operations within a biotech, laboratory, or other regulated environment is highly valued. Key Responsibilities<ul><li>Daily Facilities Operations: Coordinate day-to-day facility needs, respond to maintenance requests, and help ensure the workplace remains clean, organized, safe, and operational.</li><li>Vendor Coordination: Schedule and coordinate external vendors for maintenance, repairs, janitorial services, equipment servicing, and other facility-related needs.</li><li>Work Order Management: Track incoming facilities requests, monitor work orders, follow up on outstanding issues, and communicate updates to internal stakeholders.</li><li>Preventive Maintenance: Assist with scheduling routine inspections, equipment servicing, and preventative maintenance to minimize disruptions to facility operations.</li><li>Building & Space Management: Support office and facility organization, workspace planning, conference room readiness, furniture coordination, and general space-related requests.</li><li>Safety & Compliance Support: Help maintain facilities documentation, inspection records, safety logs, and other required records in accordance with company policies and applicable procedures.</li><li>Inventory & Supplies: Monitor facilities and maintenance supplies, coordinate purchasing requests, and maintain appropriate inventory levels.</li><li>Move & Setup Coordination: Assist with office moves, workstation setups, equipment deliveries, and facility improvement projects.</li><li>Administrative Support: Maintain vendor contacts, service agreements, invoices, purchase orders, maintenance schedules, and other facilities documentation.</li><li>Cross-Functional Collaboration: Partner with employees, building management, laboratory teams, and internal departments to address facility needs and maintain an efficient working environment.</li></ul>
2026-10-14T17:08:46Z

Facilities Coordinator 3

Austin, TX
remote
Temporary / Contract
19.00 - 21.00 USD / Hourly
Do you love being the person who keeps everything running smoothly behind the scenes? We’re looking for a Facilities Coordinator to join our team in Austin on a contract basis and help create a workplace people enjoy walking into every day.In this role, you’ll be the go-to partner for site leadership, employees, and service providers, keeping the office safe, organized, and service-focused. No two days look the same, and your work will be felt across the whole team. What you’ll do:<ul><li>Partner with site leadership to keep daily operations humming, from maintenance coordination to occupancy needs and workplace services</li><li>Walk the office regularly to make sure the space stays clean, functional, and up to standard</li><li>Stay on top of work orders and respond quickly, with a customer-first mindset and a close eye on compliance</li><li>Arrange repairs, minor projects, and service requests, then see each one through to completion with clear status tracking</li><li>Keep vendors, building staff, and internal teams connected so work gets done with minimal disruption</li><li>Source and coordinate external service providers, supplies, and site resources as needs arise</li><li>Bring people together by supporting meetings, events, conference rooms, office moves, and employee perks like food service and transportation options</li><li>Keep site records, operational documents, and access information accurate and organized</li><li>Contribute to emergency preparedness, safety processes, after-hours response planning, and workplace security</li><li>Build strong relationships with clients and service partners while helping the site hit its service and performance goals</li></ul>
2026-10-12T16:04:38Z

Facilities Coordinator

Austin, TX
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Facilities Coordinator to support daily site operations and administrative activities in Austin, Texas. This Long-term Contract position combines facilities coordination, vendor management, event support, and front-of-house assistance to help maintain an organized, efficient, and service-focused workplace. The role works closely with employees, clients, service providers, and internal teams to keep operations running smoothly while ensuring accurate documentation, timely communication, and strong compliance with site procedures. Responsibilities:• Coordinate vendor visits, service appointments, and site walkthroughs to support ongoing facility operations and project activity.• Maintain organized records for work requests, service activity, operational updates, and vendor communications.• Prepare routine reports and summaries related to site performance, service delivery, and operational metrics.• Respond to day-to-day questions from staff, clients, and external partners while escalating issues when needed.• Support site procedures, safety practices, and compliance efforts to help maintain a secure and well-managed environment.• Arrange meetings, compile materials, and document notes, action items, and follow-up details for operational and event-related activities.• Assist with front desk coverage, visitor reception, and backup support for mailroom functions as business needs require.• Help coordinate event-related room setups, relocations, reconfigurations, and reset activities in partnership with stakeholders and vendors.• Update and organize project files, schedules, and documentation across shared platforms and operational records.• Partner with clients, facility leadership, and service teams to track requests, monitor progress, and support project closeout activities such as reporting and lessons learned.
2026-10-06T20:04:00Z

Facilities Coordinator 5

Miami, FL
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations in Miami, Florida. This Long-term Contract position will help ensure the site runs efficiently by coordinating vendors, assisting with financial and administrative processes, and maintaining strong communication with stakeholders. The role also contributes to safety, compliance, reporting, and overall facility performance while supporting a small on-site operations team. Responsibilities: • Coordinate daily activities for a small team of facility support personnel to help maintain smooth building operations. • Build and maintain productive relationships with client contacts, property representatives, landlords, and external service providers. • Support oversight of on-site contractors to confirm work is completed safely, on schedule, and in line with expected service standards. • Assist with sourcing and arranging vendors and services needed for facility maintenance and operational support. • Manage purchase order activities and help keep financial records, trackers, and related documentation accurate and up to date. • Contribute to monthly accrual support, reporting tasks, and ongoing monitoring of facility-related financial data. • Perform routine site walks, inspections, and compliance checks while reinforcing building procedures and safety guidelines. • Support risk management, business continuity, and emergency response planning to promote operational readiness. • Prepare regular reports, respond to ad hoc project needs, and help track service levels and performance metrics against established targets.
2026-09-18T20:38:41Z

Facilities Coordinator 4 (8-10 years)

Atlanta, GA
remote
Temporary / Contract
23.00 - 24.00 USD / Hourly
We are looking for an experienced Facilities Coordinator to support daily workplace operations in Atlanta, Georgia. This Long-term Contract position is ideal for a proactive, detail-oriented individual who can manage changing priorities, maintain organized facilities processes, and provide dependable on-site support. The role includes coordinating room setups, handling office moves, assisting with package and catering logistics, and helping keep the workplace safe, functional, and well maintained. Responsibilities: • Coordinate day-to-day facility activities, including room setup changes, furniture movement support, and workspace reconfigurations. • Arrange routine building maintenance and follow up on repair requests involving key building systems such as electrical, mechanical, and plumbing. • Monitor the work of cleaning, landscaping, security, and other service providers to confirm services are completed effectively. • Support vendor coordination by scheduling visits, reviewing completed work, and helping maintain service documentation and agreements. • Maintain facility records, track supply levels, and assist with purchasing materials needed for ongoing operations. • Provide administrative support for scheduling, work order follow-up, budget-related tracking, and general office coordination tasks. • Assist with receiving packages, coordinating catering pickups, and managing cleanup after meetings or events. • Help uphold workplace safety standards by supporting compliance activities, emergency preparedness efforts, and safe operating procedures.
2026-09-28T13:08:43Z

Facilities Coordinator 1 (0-2 years)

Santa Clara, CA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for a Facilities Coordinator to support daily operations for a large commercial cyber security campus in Santa Clara, CA. This Long-term Contract position is ideal for someone who enjoys providing hands-on administrative and site support while delivering a high level of service to building occupants and internal teams. The role offers a dynamic work environment with regular weekday hours and a mix of coordination, communication, and light technical assistance responsibilities. Responsibilities:• Coordinate room, meeting, and event setups and ensure spaces are prepared, organized, and restored after use.• Provide day-to-day facilities support across a multi-building commercial property, helping maintain smooth site operations.• Assist with breakdown and reset activities following meetings, events, and on-site functions.• Perform occasional light technical support tasks as needed to help resolve basic facility-related issues.• Communicate with staff, visitors, and vendors clearly and courteously to address requests and support service needs.• Monitor workspace readiness and report maintenance concerns or operational issues to the appropriate team members.• Help maintain an organized and responsive environment by tracking tasks and following through on facility-related requests.
2026-10-08T22:13:44Z

Administrative Assistant III (Contractor)

Southfield, MI
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
We are looking for a dependable Administrative Assistant III (Contractor) to support day-to-day office operations in Southfield, MI. This Long-term Contract position is ideal for someone who can keep the workplace organized, stocked, and running smoothly while assisting employees, vendors, and the Facilities team with routine administrative needs. The role works under close supervision and contributes to a safe, detail-oriented, and efficient office environment. Responsibilities:• Coordinate daily administrative activities that help the office operate efficiently and remain well organized.• Monitor workplace supply levels and arrange replenishment to ensure essential items are consistently available.• Support employees and internal teams by responding to routine office and facilities-related requests in a timely manner.• Work with vendors to help schedule services, track visits, and maintain smooth communication regarding office needs.• Assist in maintaining a clean, orderly, and safe workplace by following established office procedures and reporting concerns as needed.• Provide general clerical support, including handling documentation, tracking requests, and updating administrative records.• Partner with the Facilities team on recurring operational tasks and help follow up on open items to completion.
2026-09-17T15:14:17Z

Project Coordinator - Level 2

Greensboro, NC
onsite
Temporary / Contract
30.00 - 32.00 USD / Hourly
We are looking for a detail-oriented Project Coordinator - Level 2 to support active facility renovation and improvement projects in Greensboro, North Carolina. This long-term contract position will partner with site teams, contractors, suppliers, and internal stakeholders to coordinate physical projects such as facility renovations, building improvements, equipment replacements, and mechanical or infrastructure upgrades. The ideal candidate will have experience supporting projects within existing facilities and be comfortable coordinating vendors, schedules, materials, project documentation, and on-site activities from planning through completion. This role is fully in-person and is well suited for someone who communicates effectively, stays organized in a fast-paced environment, and can balance administrative coordination with hands-on project support. Responsibilities:• Coordinate physical renovation, facility improvement, and building-related projects by tracking schedules, reviewing work priorities, and helping align contractors, labor, materials, and equipment with current project needs.• Work directly with contractors, vendors, suppliers, site teams, and client contacts to confirm project status, resolve follow-up items, and support successful completion and closeout.• Conduct on-site check-ins to monitor project progress, identify issues or delays, and communicate next steps to appropriate stakeholders.• Maintain and update project plans, schedules, timelines, work orders, and related documentation to reflect current milestones, risks, changes, and outstanding tasks.• Support coordination of projects involving renovations, repairs, equipment replacements, mechanical/building-system upgrades, and other physical improvements to existing facilities.• Participate in project meetings with internal teams, contractors, vendors, and client stakeholders to review progress and identify required follow-up.• Prepare and distribute progress summaries, status reports, and downtime updates so project participants remain informed and aligned.• Organize meetings, manage calendars, and handle logistical arrangements such as travel coordination, time entry, and expense documentation when needed.• Provide broad administrative and coordination support to project managers and project teams to keep deliverables on schedule and project documentation complete.
2026-10-05T23:04:10Z

Administrative Assistant-Level 2 - Experienced (6 - 10 Ye...

Palm Beach Gardens, FL
onsite
Temporary / Contract
22.00 - 22.00 USD / Hourly
<ul><li>Position: Administrative Assistant - Level 2 / Administrative Technician</li><li>Location: 100% ONSITE at Palm Beach Gardens, Florida, 33418, United States</li><li>Type: Temporary Contract</li><li>Experience Level: 5+ years of relevant experience</li><li>Education: High School Diploma or GED required; Associate degree preferred</li></ul>Key Responsibilities<ul><li>Coordinate end-to-end logistics for instructor-led training classes and learning events.</li><li>Partner with facilitators to establish class schedules and coordinate training requirements.</li><li>Reserve classrooms and manage classroom schedules for NextEra University and Quality training.</li><li>Coordinate classroom setup, including submitting facilities tickets and ensuring rooms are prepared for training.</li><li>Perform Learning Management System (LMS) administration, including scheduling classes, managing rosters, recording training completions, processing chargebacks, and resolving employee LMS account issues.</li><li>Monitor and respond to requests received through shared NextEra University and Quality mailboxes.</li><li>Manage and maintain training calendars.</li><li>Order and maintain classroom training materials and office supplies.</li><li>Coordinate with internal departments and external vendors to resolve scheduling, facilities, logistical, and administrative issues.</li><li>Audit and process invoices according to established accounts payable procedures.</li><li>Produce and interpret reports, address reporting issues, and assist with analysis and special projects.</li><li>Maintain accurate training, scheduling, and administrative records.</li><li>Interact professionally with employees and leaders at all levels of the organization.</li><li>Support special projects and learning initiatives as requested.</li></ul>Required Qualifications<ul><li>High School Diploma or GED.</li><li>5+ years of relevant administrative, operations, training coordination, or related experience.</li><li>Strong organizational and time-management skills.</li><li>Strong attention to detail and commitment to accurate recordkeeping.</li><li>Strong written and verbal communication skills.</li><li>Demonstrated customer service and problem-solving abilities.</li><li>Ability to manage multiple priorities and work independently within established guidelines.</li><li>Proficiency with Microsoft Office products.</li></ul>
2026-10-05T18:33:44Z

Facilities Technician/Office Coordinator

San Francisco, CA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
We are looking for a Facilities Technician/Office Coordinator to support daily workplace operations for an insurance organization in San Francisco, California. This Contract position combines hands-on facilities support with office coordination to help maintain a clean, organized, and well-equipped environment for employees, visitors, and vendors. The role will contribute to meeting readiness, seating coordination, supply management, and timely response to workplace service needs. Success in this position requires strong organization, sound judgment, and a proactive approach to resolving facility-related issues. Responsibilities:• Manage inventory levels for kitchen, coffee, and office materials, replenish shared areas promptly, and organize storage for efficient use of space.• Arrange approved specialty purchases and coordinate deliveries to ensure needed items arrive accurately and on schedule.• Prepare conference rooms, training spaces, and office events by setting up furniture, equipment, and room layouts to support business needs.• Support visitor access by arranging short-term work areas and facilitating appropriate security badge availability when required.• Conduct routine facility inspections, identify maintenance or compliance concerns, and recommend corrective actions in collaboration with the Facilities Manager.• Perform basic upkeep tasks such as minor repairs, furniture moves, housekeeping oversight, and monitoring sanitation and overall office appearance.• Respond to internal service requests and work with building management, janitorial teams, and external vendors to address lighting, plumbing, cleaning, carpet, and general maintenance needs.• Oversee on-site vendor and contractor activity, confirm work is completed to expectations, coordinate dock or freight access when needed, and review facility-related work orders for accuracy. ** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013516428**
2026-09-30T01:38:45Z

Assistant Controller

Lansing, MI
onsite
Permanent / Full Time
110000.00 - 130000.00 USD / Yearly
Our client is a growing, private equity-backed manufacturing organization seeking an Assistant Controller to join its finance and accounting team. This is an excellent opportunity for an experienced accounting professional who enjoys being hands-on while also looking to expand their leadership responsibilities and business impact. The Assistant Controller will play a key role in the company's accounting and financial reporting functions, partnering closely with the Controller, CFO, operations leadership, and private equity ownership. This position will have broad exposure to the business and will be involved in financial reporting, month-end close, internal controls, process improvement, and a variety of strategic accounting initiatives. The ideal candidate brings strong technical accounting skills, a solid understanding of manufacturing finance, and the ability to move comfortably between detailed accounting work and higher-level business discussions. What You'll Do as Assistant Controller<ul><li>Assist in managing the company's accounting and financial reporting functions.</li><li>Lead and support the monthly, quarterly, and year-end close processes.</li><li>Prepare and review financial statements, management reporting packages, and supporting schedules.</li><li>Oversee general ledger activity, account reconciliations, journal entries, accruals, and other corporate accounting functions.</li><li>Support consolidated financial reporting across multiple entities, facilities, or business units.</li><li>Partner with plant accounting teams to ensure accurate and consistent financial reporting.</li><li>Review accounting results and investigate variances, unusual activity, and potential issues.</li><li>Ensure compliance with GAAP and company accounting policies.</li><li>Assist with technical accounting research and implementation of new accounting standards.</li><li>Maintain and strengthen internal controls and accounting policies and procedures.</li><li>Coordinate with external auditors and support annual audit activities.</li><li>Assist with budgeting, forecasting, cash flow analysis, and other financial planning initiatives.</li><li>Support financial reporting and analysis provided to senior leadership, lenders, and the private equity sponsor.</li><li>Partner with operations and finance leadership to improve visibility into profitability, working capital, inventory, and other key business metrics.</li><li>Identify opportunities to improve accounting processes, reporting, systems, and automation.</li><li>Participate in ERP enhancements, system implementations, acquisitions, integrations, and other finance-related projects.</li><li>Provide leadership and mentorship to accounting team members.</li><li>Serve as a key resource and potential backup to the Controller.</li></ul>For immediate consideration call Jimmy Tunney at 517-657-8054.
2026-09-18T11:53:45Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
- USD / Hourly
Project Coordinator / Administrative Coordinator – MiamiWe are seeking an organized, proactive coordinator to support our Miami office and senior-level team. This role is primarily administrative, with additional office operations and project coordination responsibilities. Responsibilities:<ul><li>Manage daily office operations, supplies, vendors, and facilities needs.</li><li>Coordinate travel, interviews, and team schedules.</li><li>Format and proofread resumes, reports, and other documents.</li><li>Track project updates and assist with reporting.</li><li>Post content on LinkedIn and other social media platforms.</li><li>Organize monthly team events and assist with company celebrations and trips.</li><li>Provide administrative support to Associates, Consultants, and Partners.</li></ul>
2026-10-02T18:43:46Z

Event Coordinator 2 (2-4 years)

Alpharetta, GA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for an experienced and highly organized Event Coordinator to support onsite event execution in Georgia. This Long-term Contract position focuses on preparing meeting and event spaces, coordinating closely with facility leadership, and ensuring each event runs smoothly from setup through breakdown. The ideal candidate brings strong communication skills, sound judgment, and a service-oriented approach in a fast-paced work environment. Responsibilities: • Coordinate daily event activities by partnering with the facility manager and assistant facility manager to confirm schedules, room needs, and service expectations. • Prepare conference rooms and event spaces for meetings and special functions, including furniture arrangement and readiness checks for both indoor and outdoor setups. • Organize refreshments and related hospitality items so events are properly supplied and presented in an organized manner. • Test audiovisual equipment before each event and address basic issues to help ensure presentations and meetings begin without disruption. • Monitor event spaces during scheduled functions and respond promptly to changing requests, timing adjustments, or setup needs. • Break down rooms after events, clear materials, and restore spaces for the next scheduled use. • Maintain accurate coordination details using Microsoft Office tools and communicate updates clearly with internal stakeholders. • Support event logistics with careful attention to timing, organization, and overall attendee experience.
2026-10-16T12:23:44Z

Administrative Assistant/ Bookkeeper

Knoxville, IA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are seeking a detail-oriented and personable Administrative Assistant / Bookkeeper to join a well-established organization in Knoxville. This role offers a unique opportunity to be involved in a variety of accounting, bookkeeping, and administrative functions while supporting a vibrant community-focused organization that hosts events throughout the year.The ideal candidate will have bookkeeping and payroll experience, enjoy working with people, and thrive in a fast-paced environment during peak event seasons.Key ResponsibilitiesAccounting & Bookkeeping<ul><li>Process and maintain accounts payable and accounts receivable records.</li><li>Pay and track bills to ensure timely and accurate payments.</li><li>Manage full-cycle payroll for about 20 employees using QuickBooks.</li><li>Assist with quarterly reporting and financial documentation.</li><li>Organize and maintain tax-related correspondence and records.</li><li>Support grant tracking and reporting activities.</li><li>Reconcile financial records and assist with invoice processing.</li><li>Monitor incoming funds and maintain accurate records for major fundraising initiatives.</li><li>Assist with suite lease administration and related financial tracking.</li></ul>Administrative Support<ul><li>Maintain organized office records and filing systems.</li><li>Handle membership renewals and related mailings.</li><li>Assist with event administration and coordination.</li><li>Communicate professionally with community members, tenants, vendors, and guests.</li><li>Support daily office operations across seven facilities.</li><li>Provide occasional support with museum store inventory tracking.</li></ul>
2026-10-16T21:38:48Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-10-15T16:28:47Z

Executive Assistant to CEO

Washington, DC
onsite
Permanent / Full Time
85000.00 - 115000.00 USD / Yearly
<ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul>
2026-10-19T16:18:45Z

69 results for Facilities Assistant in Secondary