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652 results for Executive Assistant in Secondary

Exception Role

Buffalo, NY
remote
Temporary / Contract
22.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Project Assistant to support transaction processing, platform-related requests, and operational coordination for a Long-term Contract position based in Buffalo, New York. This role is well suited for someone who can manage non-routine activities, maintain accuracy across business records, and respond to internal and customer needs with professionalism. The position will contribute to service performance by resolving inquiries promptly, improving data quality, and helping teams strengthen adoption of platform-based processes. Responsibilities: • Process specialized or non-standard transactions accurately while ensuring requested updates and corrections are completed in a timely manner. • Review incoming requests for completeness and validity, then carry out order entry and related transactional tasks in alignment with service expectations. • Maintain reliable business records by monitoring data quality, correcting inconsistencies, and supporting overall information accuracy. • Partner with account managers and business stakeholders to help turn identified opportunities into measurable business results. • Analyze operational data and prepare reports that highlight trends, performance metrics, and areas needing attention. • Recommend practical process improvements that streamline workflows and enhance day-to-day efficiency. • Support platform adoption by assisting with inquiries, guiding users through transaction-related issues, and encouraging effective use of available tools. • Provide general administrative and operational assistance to the team as priorities shift. • Investigate and resolve issues with tact, urgency, and attention to customer service standards.
2026-05-12T13:23:42Z

Test Center Administrator

Warwick, RI
onsite
Temporary / Contract
16.00 - 18.00 USD / Hourly
We are looking for a dependable Office Assistant to support daily operations at a secure testing facility. This is a long-term contract position for someone who enjoys working in a structured environment, assisting visitors, and ensuring procedures are followed with accuracy and consistency. The ideal candidate is customer-focused, attentive to detail, and comfortable balancing front-desk support with administrative and test center oversight. Responsibilities: • Welcome test takers, confirm identification, and guide them through check-in procedures in a detail-oriented and courteous manner. • Carry out required security screening steps, including the use of screening devices, while maintaining a respectful candidate experience. • Observe examinees throughout scheduled testing sessions and respond promptly when concerns or irregular situations arise. • Protect confidential testing materials and help maintain a secure, organized environment across the site at all times. • Document incidents clearly and escalate matters that fall outside established procedures to the appropriate contacts. • Support a fair and comfortable testing experience by enforcing policies consistently and assisting candidates as needed. • Adjust to changing scheduling needs based on operating hours and testing volume. • Perform routine clerical support such as scanning documents, handling reception tasks, and managing inbound communications. • Assist with basic equipment handling, packing, unpacking, and workspace setup while following safety expectations.
2026-05-15T13:28:46Z

Account Manager

Lakewood, CO
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are seeking a detail-oriented and proactive Assistant Account Manager to join our dynamic team. This role is essential in supporting multiple Account Managers with client-specific tasks and ensuring the smooth execution of service deliverables. The ideal candidate will thrive in a collaborative environment and be eager to learn and grow within the insurance industry.Key Responsibilities:<ul><li>Assist Account Managers with day-to-day client service tasks</li><li>Prepare and maintain client documentation and records</li><li>Coordinate with internal teams to ensure timely delivery of solutions</li><li>Support the development of customized insurance programs</li><li>Handle administrative duties related to client accounts</li></ul>This is role is 100% in office.
2026-04-24T05:04:10Z

Legal Secretary

Corte Madera, CA
onsite
Permanent / Full Time
75000.00 - 100000.00 USD / Yearly
Robert Half is recruiting a Legal Secretary for the Marin office of our large law firm client. The Legal Secretary will assist 3-4 commercial litigation, labor & employment law, and public entity defense attorneys. A legal secretary with good experience managing civil litigation documents and court filings and who enjoys a diverse and interesting caseload. Required qualifications: • 2++ years of civil litigation support experience as a legal secretary;• Good knowledge of state, Federal, and administrative court rules and procedures for preparing pleadings (incl. some cite checking) and doing e-filings and service on the parties;• Software skills include MS Word, Excel, PowerPoint, Adobe, and electronic document management systems (e.g., IManage); and• High attention to detail, strong organizational and administrative skill set, and great word processing, editing and proofreading skills. This is a direct-hire opportunity at a nice firm that ensures good work-life balance and cordial workplace culture. Our client offers a base salary of $75,000 - 100,000/yr., DOE, plus year-end discretionary bonus, and comprehensive benefits (incl. multiple medical/dental/vision insurance plans, 410k Plan with 3% Firm match, and good vacation & sick leave). For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-05-05T18:38:43Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-04-17T15:28:48Z

Human Resources (HR) Coordinator

Culver City, CA
onsite
Temporary to Hire
22.00 - 29.00 USD / Hourly
A healthcare company is seeking an HR Coordinator to support daily human resources operations in our Inglewood location. This role is ideal for someone who is highly organized, detail-oriented, and passionate about supporting both employees and organizational goals. The HR Coordinator will assist with onboarding, employee records, HRIS updates, benefits administration support, and general HR compliance functions. Experience in healthcare, nonprofit, or behavioral health settings is a plus. Key Responsibilities:<ul><li>Support day-to-day HR administrative functions and employee record maintenance</li><li>Assist with new hire onboarding, orientation, and onboarding documentation</li><li>Maintain accurate employee data in the HRIS system and personnel files</li><li>Coordinate background checks, employment verifications, and other pre-employment processes</li><li>Provide support with benefits administration, employee inquiries, and HR-related documentation</li><li>Help track compliance items, required trainings, and employee acknowledgments</li><li>Assist with recruitment coordination, interview scheduling, and candidate communication</li><li>Prepare HR reports, correspondence, and other administrative materials as needed</li><li>Partner with internal departments to ensure smooth HR operations and timely employee support</li><li>Maintain confidentiality and handle sensitive employee information with professionalism</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-05-16T00:38:43Z

Legal Secretary

Philadelphia, PA
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for a Legal Secretary to support a fast-paced commercial litigation practice in Philadelphia, Pennsylvania. This Long-term Contract position is ideal for a detail-oriented candidate who can manage competing priorities, produce high-quality legal documents, and provide dependable administrative support from day one. The right candidate will be comfortable working in a high-volume law firm environment and confident handling scheduling, document preparation, and court-related filings. Responsibilities: • Coordinate attorney calendars, schedule meetings, and track court dates, deadlines, and other case-related commitments. • Prepare, revise, proofread, and format legal correspondence, pleadings, briefs, and other litigation documents with a high level of accuracy. • Assist with electronic filing activities in various courts and help maintain organized case records and supporting documentation. • Manage administrative workflows for active matters, including document routing, dictation support, and general file maintenance. • Use Microsoft Word extensively to create and edit complex legal documents that meet firm and court standards. • Support legal staff in a demanding practice by prioritizing urgent requests and maintaining steady productivity under pressure. • Work with legal research and document management tools, including LexisNexis and other firm systems, to support matter organization and information access. • Contribute to billing-related and office support tasks as needed to help keep daily operations running smoothly.
2026-05-12T13:48:44Z

Property Administrator

Salinas, CA
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Property Administrator to support daily office operations and resident-facing services for a property team in Salinas, California. This contract opportunity is ideal for someone who enjoys balancing administrative work with tenant interaction in a fast-paced property management environment. The person in this role will help keep records organized, assist residents with routine processes, and contribute to a welcoming and efficient office experience. Responsibilities: • Welcome residents, visitors, and tenants in a courteous manner and serve as a primary point of contact in the office. • Support resident recertification activities by preparing documentation, tracking deadlines, and helping ensure files remain complete and accurate. • Enter and maintain property information in Yardi and other internal systems with a strong focus on accuracy and timeliness. • Explain office procedures and community-related processes to tenants so they understand requirements, timelines, and next steps. • Assist with general administrative duties such as document preparation, record maintenance, email communication, and routine office coordination. • Use Microsoft Excel, Word, Outlook, and Paylocity to manage day-to-day administrative tasks and support property operations. • Help maintain a welcoming front-office environment that reflects an organized image for the property and management team.
2026-04-23T19:13:46Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000.00 - 105000.00 USD / Yearly
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. Responsibilities: • Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions. • Utilize legal database software like LexisNexis for research and case management purposes. • Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings. • Properly file all legal documents with the courts and ensure their accuracy and timeliness. • Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes. • Maintain and manage client files; retrieve documents as requested by attorneys. • Draft, proofread, and edit correspondence ensuring all documents are accurate. • Liaise with clients, opposing council, court personnel, and others to facilitate matter progress. • Perform regular administrative duties such as answering phone calls, managing emails, and data entry. • Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
2026-05-05T18:38:43Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
Established law firm is seeking an experienced Legal Secretary to support attorneys handling federal and state court business litigation matters. This hybrid role is based in San Jose, California, and requires a highly organized professional with strong litigation support experience, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment. Key Responsibilities:<ul><li>Provide high-level legal administrative support to attorneys in federal and state court business litigation matters</li><li>Prepare, revise, format, proofread, and file legal documents, including briefs, pleadings, and trial filings</li><li>Maintain and manage attorney calendars, including court deadlines, hearings, depositions, and other key dates</li><li>Handle electronic filing in federal and state courts using systems such as ECF, PACER, First Legal, OneLegal, and similar platforms</li><li>Ensure compliance with applicable court rules, filing procedures, and formatting requirements</li><li>Coordinate transcripts, exhibits, and litigation support materials</li><li>Assist with document management, discovery, and case-related administrative tasks</li><li>Communicate effectively with attorneys, court personnel, clients, and outside vendors</li></ul>
2026-05-05T19:04:06Z

Paralegal

Burlingame, CA
onsite
Permanent / Full Time
73000.00 - 90000.00 USD / Yearly
We are looking for a detail-oriented Paralegal to join an established law firm in Burlingame, California. This role involves coordinating litigation matters, maintaining organized case records, and assisting attorneys with day-to-day case activity. The ideal candidate brings strong administrative judgment, comfort with legal technology, and the ability to manage multiple deadlines in a fast-paced environment. Responsibilities:• Coordinate and track an active caseload, ensuring files, deadlines, and case materials remain accurate and up to date.• Prepare, organize, and submit legal documents through electronic filing systems in accordance with court requirements.• Provide day-to-day support to attorneys by gathering documents, maintaining matter files, and assisting with case preparation.• Maintain and update case information within legal databases and case management platforms to support efficient workflow.• Assist with litigation activities such as document organization, drafting support, and deadline monitoring.• Manage calendars related to hearings, filings, and key case milestones to help keep matters on schedule.• Handle administrative and records-related tasks connected to claims, complaints, billing support, and matter tracking.
2026-04-21T17:53:42Z

Estate Planning Legal Secretary

Merced, CA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Estate Planning Legal Secretary to join our team in Merced, California. In this role, you will provide comprehensive administrative support to attorneys specializing in estate planning, ensuring the smooth operation of daily activities. This position requires a high level of organization, attention to detail, and proficiency in legal processes and tools. Responsibilities: • Prepare and edit legal documents, including estate planning briefs, correspondence, and fiduciary-related materials. • Manage e-filing processes for both federal and state courts, ensuring compliance with applicable court rules. • Maintain and update attorney calendars, schedule meetings, and coordinate depositions. • Handle expense reports, check requests, and other administrative tasks to support attorneys. • Organize and maintain client files using document management systems such as NetDocs. • Collaborate with attorneys to ensure timely submission of court filings and related paperwork. • Assist in preparing trust and estate-related documentation with high accuracy. • Coordinate with clients and team members to facilitate smooth communication and document exchange. • Prioritize tasks effectively to ensure deadlines are consistently met in a fast-paced environment. • Support attorneys with dictation and transcription tasks as needed.
2026-05-05T16:48:40Z

Accounting Clerk

Corvallis, OR
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Accounting Clerk in Corvallis, Oregon. This is a long-term contract position, offering an excellent opportunity to contribute to administrative accounting functions and reconciliation processes. The ideal candidate will have strong organizational skills and the ability to perform accurate data entry while maintaining high standards of professionalism. Responsibilities:• Process debit and credit card reconciliations with precision and efficiency.• Manage and reconcile cash deposits, ensuring accuracy in financial records.• Perform administrative accounting tasks to support the team’s daily operations.• Collaborate with the assistant director of card services to meet team objectives.• Utilize Microsoft Excel for data organization, reporting, and reconciliation.• Assist with accounts payable and accounts receivable processes as needed.• Ensure compliance with company policies and procedures during all financial activities.• Identify discrepancies in financial records and take corrective actions promptly.• Maintain accurate and organized documentation for all reconciliations and transactions.
2026-05-08T21:38:41Z

Litigation Legal Secretary

Mill Valley, CA
onsite
Permanent / Full Time
75000.00 - 110000.00 USD / Yearly
Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;• File pleadings with both state and Federal trial courts;• Work with paralegal to prepare and serve discovery;• Process and handle incoming subpoenas and obtain medical records;• Communicate with clients in person, over the phone, and via email;• Create and maintain digital case files for each client;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and• Screen, process, direct, and prioritize incoming calls, emails, and mail. Desired qualifications:• 5+ year litigation legal assistant experience;• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;• Bilingual fluency in Spanish and English is a plus factor;• Good written (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and• Solid office software, word processing, database maintenance, and internet research skills. This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-05-05T18:38:43Z

Administrator

Houston, TX
remote
Temporary / Contract
16.00 - 18.00 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy manufacturing organization in Houston, Texas. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, enjoys working with legal records and administrative processes, and can manage large volumes of information with precision. The person in this role will help keep legal documentation organized, support internal coordination, and ensure records and reports are maintained accurately. Strong technical ability, sound judgment with confidential materials, and a consistent focus on accuracy will be essential for success. Responsibilities: • Maintain accurate legal team records by entering, updating, and verifying information in Monday.com within required timelines. • Organize and preserve both electronic and paper documentation so legal files remain accessible, complete, and compliant with company standards. • Process large amounts of data with speed and precision while checking entries for completeness and correctness. • Prepare reports, draft routine legal and administrative documents, and provide day-to-day support for departmental operations. • Use office technology and standard business software to create correspondence, manage files, and assist with document handling. • Coordinate calendars, arrange meetings, record key discussion points, and help streamline communication across the legal group and partner departments. • Build productive working relationships with internal stakeholders, clients, and outside contacts to support smooth information flow. • Handle sensitive legal and business information with discretion and follow established confidentiality practices at all times.
2026-05-05T19:13:43Z

Land Use Attorney

Seattle, WA
onsite
Permanent / Full Time
200000.00 - 250000.00 USD / Yearly
We are seeking an experienced attorney with expertise in Land Use matters to join our mid-size firm in Seattle. In this role, you will collaborate with a dedicated group of professionals, advising sophisticated clients and representing them in complex legal matters. This is an excellent opportunity for a skilled lawyer who thrives in a collaborative environment and is eager to tackle challenging cases in a fast-paced setting. Responsibilities:• Represent clients in legal proceedings before hearing examiners, planning commissions, city and county councils, administrative boards, and appellate courts.• Conduct land use due diligence and guide clients through permitting processes to achieve their project goals.• Prepare detailed memos and provide strategic legal advice tailored to client needs.• Develop and maintain strong communication with local government officials, planners, and elected representatives.• Draft amendments to codes and regulations, facilitating their approval through city and county procedures.• Supervise entry-level attorneys, legal assistants, and paralegals to ensure high-quality work.• Manage tight deadlines while maintaining accuracy and attention to detail in all deliverables.• Participate in business development efforts, including attending meetings and networking events.• Contribute to firm-wide initiatives and activities as needed. Firm offers retirement, healthcare, and excellent compensation potential plus flexible PTO, paid holidays, and other great benefits! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-05-01T16:33:40Z

Legal Secretary

San Jose, CA
onsite
Temporary / Contract
35.00 - 45.00 USD / Hourly
Established law firm in San Jose, CA is seeking an experienced Legal Secretary to support a team of Family Law Attorneys. This role requires a highly organized professional with strong knowledge of litigation processes, excellent attention to detail, and significant experience with court calendaring. The ideal candidate thrives in a fast-paced legal environment, can manage multiple priorities, and is comfortable working on-site as a key member of the legal support team. Key Responsibilities<ul><li>Provide litigation and administrative support to Family Law attorneys</li><li>Manage court calendaring with a high degree of accuracy, including deadlines, hearings, filings, and appearances</li><li>Prepare, format, revise, and proofread legal documents and correspondence</li><li>Coordinate filings with courts and ensure compliance with applicable rules and deadlines</li><li>Maintain case files, client records, and related legal documentation</li><li>Communicate professionally with clients, court personnel, and opposing counsel</li><li>Handle scheduling, email management, and other general legal secretarial duties</li></ul>
2026-05-15T21:18:45Z

Legal Secretary

Mt. Pleasant, SC
onsite
Temporary to Hire
28.50 - 30.00 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy legal practice in South Carolina. This contract opportunity with permanent potential is ideal for someone who can manage a wide range of legal administrative tasks while keeping cases, transactions, and communications organized. The role requires strong coordination skills, sound judgment, and the ability to work effectively with attorneys, clients, courts, and outside parties. Responsibilities: • Record clear and accurate notes during meetings, conferences, and other legal discussions to support case and transaction follow-up. • Coordinate schedules for depositions, hearings, property inspections, closings, and attorney meetings while maintaining an organized calendar. • Draft, format, and revise legal correspondence, notices, and other case or transaction-related documents for attorney review. • Communicate professionally with clients, witnesses, court personnel, opposing counsel, and additional stakeholders regarding case activity and scheduling needs. • Maintain organized physical and electronic files for matters involving pleadings, discovery materials, correspondence, and transactional records. • Assist attorneys with preparation for closings, depositions, hearings, trials, and conferences by gathering materials and organizing supporting documentation. • Research and collect factual information, due diligence records, title-related materials, corporate standing documents, and other supporting items needed for legal matters. • Prepare exhibits, summaries, charts, and visual materials that help present case or transaction information clearly. • Support routine discovery activities, including organizing responses, tracking deadlines, and managing related documentation.
2026-05-15T15:43:43Z

Legal Secretary

Emeryville, CA
onsite
Permanent / Full Time
90000.00 - 120000.00 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Emeryville, California. In this role, you will support our legal professionals in managing litigation cases, ensuring smooth coordination of administrative and legal processes. The ideal candidate will bring extensive experience in litigation and e-filing, along with a proactive approach to organizational and communication tasks. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Prepare and format legal documents and pleadings for submission in state and federal courts through e-filing systems.• Maintain and monitor case calendars, ensuring all deadlines and court appearances are accurately tracked.• Organize and manage both physical and electronic case files, including discovery materials and correspondence.• Draft, proofread, and finalize legal correspondence, including letters and memoranda.• Coordinate with attorneys, clients, and court staff to update case statuses and ensure procedural compliance.• Assist in trial preparation by compiling exhibits, creating witness lists, and assembling trial binders.• Schedule and organize meetings, depositions, and conference calls, as well as arrange travel plans when necessary.• Respond promptly to attorney and client inquiries, proactively managing workflows to meet critical deadlines.
2026-05-13T15:53:45Z

Legal Secretary

Fresno, CA
onsite
Permanent / Full Time
52000.00 - 62400.00 USD / Yearly
We are looking for a skilled Legal Secretary to join our team in Fresno, California. The ideal candidate will support attorneys in civil litigation and personal injury cases, ensuring smooth operations and high-quality legal documentation. This role requires someone who thrives in a fast-paced environment and has a strong understanding of legal procedures. Responsibilities: • Prepare and draft legal documents, including motions and pleadings, with precision and attention to detail. • Organize and maintain case files to ensure accessibility and compliance with legal standards. • Assist attorneys with depositions, ensuring all necessary materials and arrangements are in place. • Conduct research to support civil litigation and personal injury cases. • Facilitate communication between attorneys, clients, and other parties involved in legal processes. • Manage scheduling and deadlines for court appearances and other legal proceedings. • Review and proofread legal documents to ensure accuracy and adherence to regulations. • Provide administrative support to attorneys, including handling correspondence and managing calendars. • Stay updated on changes in civil litigation and personal injury law to enhance case preparation. • Coordinate with licensed attorneys to ensure compliance with legal requirements.
2026-05-01T14:23:43Z

Legal Secretary

Walnut Creek, CA
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
We are looking for a dependable Legal Secretary to provide support to a reputable law firm in Walnut Creek, California. This role is ideal for an experienced, detail-oriented candidate who can step in where needed, maintain momentum for attorneys and support staff, and adjust quickly to differing work styles and priorities. The position calls for strong legal administrative experience, sound judgment, and a collaborative approach in a congenial law firm environment. Responsibilities:• Provide floating legal secretarial coverage for attorneys and practice teams by stepping in during absences and assisting with high-volume assignments across multiple legal areas.• Prepare, format, revise, and finalize a wide range of legal documents, including pleadings, briefs, discovery materials, correspondence, and other case-related filings.• Coordinate court filings in state and federal venues, including electronic submissions and traditional filing methods, while ensuring compliance with procedural rules and deadlines.• Manage calendars, track critical dates, and support scheduling needs for matters, meetings, hearings, and other time-sensitive activities.• Transcribe, edit, and organize dictated or drafted content into well-prepared legal documents and communications.• Create, combine, and update PDF files and maintain accurate electronic records within the firm’s document management systems.• Work closely with attorneys and legal support staff to deliver overflow assistance and maintain seamless coverage across practice groups.• Adapt to varying attorney preferences, shifting priorities, and daily workload changes while maintaining consistency and high-quality service.
2026-04-30T16:43:45Z

Legal Secretary

Oakland, CA
onsite
Temporary / Contract
33.00 - 42.00 USD / Hourly
We are looking for an experienced Legal Secretary to support a busy legal team in California. This contract-to-hire position is well suited for someone with strong attention to detail who can manage litigation support tasks with accuracy, urgency, and strong organizational skills. The role requires someone who is confident handling court filings, maintaining critical deadlines, and preparing legal documents in a fast-paced environment. This is an on-site role for the first 30 days, and will transition to a hybrid scheduled, depending on performance. Responsibilities<ul><li>Prepare and submit electronic court filings in a timely manner while ensuring compliance with jurisdictional rules and formatting standards.</li><li>Maintain attorneys’ schedules through careful manual calendaring of hearings, filings, deadlines, and other case-related events.</li><li>Conduct conflict checks and help verify that new matters are cleared according to firm procedures before work begins.</li><li>Create, revise, and finalize tables of authorities and tables of contents for legal filings and other formal documents.</li><li>Support the drafting, editing, formatting, and proofreading of litigation materials to ensure accuracy and quality.</li><li>Coordinate with attorneys and legal staff to keep case files organized and help track important procedural deadlines.</li><li>Assist with general administrative and secretarial duties that contribute to the efficient operation of the legal team </li></ul>
2026-04-25T00:28:39Z

Legal Secretary

Oakland, CA
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an experienced Legal Secretary to join our team in Oakland, California. This role requires someone who excels in supporting litigation processes, managing schedules, and handling legal documentation with precision. The ideal candidate is detail-oriented, organized, and capable of working collaboratively in a hybrid work environment. Responsibilities: • Handle electronic filing (e-filing) with courts, ensuring accuracy and timely submission. • Manage manual calendaring tasks, including tracking deadlines and scheduling court appearances. • Conduct conflict checks to ensure compliance and avoid scheduling conflicts. • Prepare and format legal documents, including tables of authorities (TOAs) and tables of contents (TOCs). • Collaborate with attorneys to facilitate smooth litigation processes and provide administrative support. • Maintain accurate records of legal proceedings and filings. • Coordinate trial preparation tasks when required, supporting attorneys with necessary documentation and logistics. • Communicate effectively with court personnel and other legal professionals to resolve filing issues. • Assist with dictation tasks and transcription as needed.
2026-04-21T20:44:16Z

Legal Secretary

San Diego, CA
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
LEGAL SECRETARY ROLE - FULLY ON SITE IN DOWNTOWN SAN DIEGO About the RoleThis firm is seeking a polished, detail‑oriented Legal Secretary with strong litigation experience in California state and federal courts. This role supports multiple attorneys with a balanced caseload and offers stability, strong mentorship, and an excellent work environment. Key Responsibilities<ul><li>Prepare, format, and revise legal documents (pleadings, motions, discovery, TOAs/TOCs)</li><li>E‑file in state and federal courts (California and Federal CM/ECF)</li><li>Maintain attorney calendars, deadlines, and reminders (CompuLaw or firm system; training offered)</li><li>Schedule hearings, depositions, mediations, and client meetings</li><li>Handle document management, proofreading, redlining, and administrative support</li><li>Process expenses, time entries, and assist with billing as needed</li><li>Provide reliable support for trial prep, filings, and case logistics</li></ul>Compensation & Benefits<ul><li>Salary: $85K–$105K DOE</li><li>Schedule: 40‑hour week; onsite or hybrid depending on firm</li><li>Benefits: Medical/dental/vision, 401(k), PTO, paid holidays</li><li>Perks: Paid parking, professional development, supportive firm culture</li></ul>
2026-04-24T22:18:44Z

Office Administrator

Phoenix, AZ
onsite
Permanent / Full Time
55000.00 - 65000.00 USD / Yearly
We are looking for an organized and client-focused Office Administrator to join a well-established public accounting firm. This position supports daily office operations while assisting with bookkeeping, tax document coordination, and client communication in a fully onsite environment. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and interested in growing within a services setting. This role offers the opportunity to contribute to a busy, reputable firm that values responsiveness, accuracy, and a balanced team culture. Responsibilities: • Coordinate client intake activities, including collecting required forms, following up on missing signatures, and helping keep tax return workflows on schedule. • Enter basic tax-related information and supporting documents into internal systems with a strong focus on accuracy and completeness. • Maintain client bookkeeping records by updating account activity, assisting with light accounts payable and accounts receivable tasks, and keeping financial data current. • Process banking activity in QuickBooks Online by posting transactions, clearing statements, and completing account reconciliations. • Scan, organize, and upload tax and financial documents into the firm’s document management platforms for easy access and secure recordkeeping. • Support front office operations by answering phones, greeting visitors, coordinating meetings, and assisting with day-to-day administrative needs. • Manage digital documentation through tools such as Dropbox, DocuSign, and TaxDome to streamline communication and file control. • Assist the team with office coordination tasks in a paperless environment, ensuring records are organized and client materials are handled efficiently.
2026-05-05T18:38:43Z

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