Add your latest resume to match with open positions.

637 results for Executive Assistant in Secondary

Bilingual Spanish Admin

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are hiring a Bilingual Spanish Administrative Assistant to provide administrative support while serving as a communication liaison for Spanish-speaking clients, customers, or staff. This position supports office operations through scheduling, document preparation, recordkeeping, and front-office communication. The ideal candidate is fluent in both English and Spanish and can professionally translate verbal and written communications as needed. Responsibilities<ul><li>Provide administrative support to departments and leadership</li><li>Communicate with Spanish-speaking clients and staff</li><li>Translate documents, emails, and conversations as needed</li><li>Schedule meetings and maintain calendars</li><li>Process forms, records, and confidential documents</li><li>Support reception and customer service functions</li></ul>
2026-05-01T18:28:49Z

Legal Assistant

Akron, OH
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support our legal team in Akron, Ohio. This role involves providing essential administrative and litigation assistance to ensure smooth workflows and effective case management. The ideal candidate will demonstrate strong organizational skills and a proactive approach to supporting attorneys in various legal tasks. Responsibilities: • Prepare and manage court filings, including handling e-filing processes accurately and efficiently. • Assist with scheduling and maintaining attorneys' calendars to ensure timely coordination of meetings, deadlines, and court appearances. • Provide litigation support by organizing case documents, drafting correspondence, and managing discovery materials. • Coordinate with insurance companies and other parties involved in personal injury cases. • Maintain a comprehensive and organized filing system to ensure quick access to legal records and documentation. • Communicate effectively with clients, attorneys, and court personnel to facilitate case progress. • Monitor case deadlines and ensure compliance with all legal requirements. • Offer administrative support by preparing reports, memos, and other legal materials as needed. • Collaborate with attorneys to streamline case management and optimize workflow efficiency.
2026-04-20T16:38:44Z

Accounting Assistant 4

San Francisco, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
Description:We’re hiring an Accounting Assistant to join a fast-paced onsite team in San Francisco on a contract basis, with potential to convert. This role supports AR, AP, and general administrative functions in a deadline-driven environment. Ideal candidates are detail-oriented, organized, and communicate effectively across teams.Responsibilities:<ul><li>Process and code invoices accurately and on time</li><li>Support AR by posting payments, updating records, and applying adjustments</li><li>Assist with AP by entering invoices and verifying documentation</li><li>Prepare recurring reports for monthly and operational needs</li><li>Maintain vendor records and assist with onboarding new vendors</li><li>Respond to internal and external inquiries related to payments and accounts</li><li>Provide general administrative support to the accounting team</li><li>Help organize documentation, agreements, and filing systems</li><li>Assist with ad hoc projects as needed</li></ul>
2026-04-30T18:44:08Z

Sales Assistant

Fort Myers, FL
onsite
Temporary to Hire
22.56 - 26.13 USD / Hourly
We are looking for a detail-oriented Sales Assistant to join our team in Fort Myers, Florida. In this Contract to permanent position, you will play a key role in supporting sales operations within the manufacturing industry, ensuring smooth workflows and excellent customer service. This role requires strong multitasking abilities, a keen attention to detail, and a proactive approach to administrative tasks. Responsibilities: • Collaborate closely with the Regional Operations Manager to ensure seamless account management. • Manage high-volume accounts while maintaining accuracy and efficiency. • Perform data entry and process customer orders with precision. • Execute a variety of administrative tasks to support the sales team. • Assist with inside sales activities, including customer inquiries and order follow-ups. • Maintain a detailed understanding of the company's logistics and operational processes. • Deliver exceptional service by addressing client needs promptly and professionally. • Ensure all documentation and records are up-to-date and organized. • Coordinate with other departments to optimize workflow and resolve issues effectively.
2026-04-07T16:03:42Z

Legal Secretary

Seattle, WA
onsite
Permanent / Full Time
68000.00 - 95000.00 USD / Yearly
We are looking for a Legal Secretary to support attorneys handling litigation matters in Seattle, Washington. This role is ideal for someone who can keep case activity organized, prepare legal paperwork with precision, and coordinate deadlines across multiple matters. The successful candidate will serve as a reliable point of contact for attorneys, clients, and external parties while maintaining strict confidentiality and strong administrative control. Responsibilities: • Support attorneys with day-to-day litigation administration and help keep case progress on track across active matters. • Draft, revise, and finalize legal documents such as pleadings, motions, discovery materials, and clear correspondence with close attention to accuracy and formatting. • Submit court filings electronically and monitor requirements to ensure documents meet applicable state and federal filing rules and deadlines. • Maintain attorney calendars by scheduling hearings, depositions, meetings, and trial-related commitments while tracking critical due dates. • Assist with discovery by organizing records, monitoring document production, and helping manage materials needed for review and response. • Communicate with clients, court personnel, opposing counsel, service providers, and internal teams in a confidential and respectful manner. • Keep case files current in both digital and paper formats and ensure documents are stored accurately within document management systems. • Take dictated content and convert it into well-prepared legal documents and correspondence as needed.
2026-04-22T21:38:42Z

Administrative and Credentialing Assistant

Grand Rapids, MI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Administrative and Credentialing Assistant to join our team in Grand Rapids, Michigan. This long-term contract position requires a proactive individual with attention to detail to handle credentialing processes, manage documentation, and ensure compliance with industry standards. The ideal candidate will thrive in a structured environment and bring strong analytical and communication skills to support organizational goals effectively. Responsibilities: • Review and process payor submissions to ensure accuracy and compliance. • Coordinate the credentialing of physicians by verifying their qualifications and certifications against relevant databases. • Maintain detailed records and documentation for membership and credentialing activities. • Facilitate the signing of necessary documents to support new member onboarding. • Adhere to established processes and draw analytical conclusions based on procedural guidelines. • Conduct recredentialing tasks, ensuring all required certifications and program completions are verified. • Cross-check information using various databanks, including the American Medical Association database. • Collaborate with team members to uphold quality standards in documentation and credentialing processes. • Communicate effectively in written and verbal forms to address credentialing inquiries and resolve issues. • Support physician and provider credentialing with a focus on accuracy and thoroughness.
2026-04-28T17:28:51Z

Legal Secretary

Chicago, IL
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join a busy legal team on a Contract basis in Chicago, Illinois. This role is ideal for someone who is comfortable working with legal terminology, preparing clear correspondence, and managing a substantial volume of documentation with accuracy. The position supports multiple attorneys and requires strong judgment, organization, and technical proficiency to keep daily legal administrative work moving efficiently. Responsibilities: • Prepare, format, and distribute legal correspondence, forms, and other case-related documents with a high level of accuracy. • Review attorney-drafted letters for spelling, grammar, formatting, and overall quality before final release. • Create standardized legal communications by using approved templates within Law Manager. • Maintain organized digital files and document records to support efficient retrieval and matter management. • Provide day-to-day administrative support for three to four attorneys, helping balance competing priorities and deadlines. • Process outgoing legal materials promptly and ensure documents are ready for delivery to the appropriate recipients. • Use Law Manager and NetDocs to manage documentation and support legal workflow activities. • Handle a high volume of assignments while maintaining consistency, attention to detail, and a focused approach.
2026-04-27T19:13:43Z

Facilities Assistant

Oakland, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Facilities Assistant to support the daily operation of a non-profit organization’s workplace environment in Oakland, California. This Long-term Contract position is ideal for someone who brings strong coordination skills, a service-focused mindset, and hands-on experience helping maintain safe, organized, and functional facilities. The person in this role will help manage building-related requests, support conference room readiness, and work closely with vendors and internal teams to keep essential services running smoothly. Responsibilities: • Coordinate day-to-day facilities support activities to ensure offices, shared spaces, and building services are maintained in an efficient and detail-focused manner. • Monitor and respond to maintenance requests through a computerized maintenance management system, tracking progress and helping drive timely resolution. • Prepare conference rooms for meetings and events by confirming room setup, functionality, cleanliness, and availability of needed resources. • Partner with external service providers and building vendors to schedule work, follow up on service completion, and maintain consistent service quality. • Assist with basic oversight of building systems, including HVAC-related issues, and escalate concerns when specialized support is required. • Maintain accurate facilities records, service logs, and work order updates to support operational visibility and compliance. • Support timekeeping and administrative coordination related to facilities operations using systems such as Kronos when needed. • Work with facilities leadership and cross-functional teams to address workplace needs, prioritize requests, and improve overall site support. • Help identify and communicate operational issues affecting the workspace, contributing to a safe, organized, and reliable environment for staff and visitors.
2026-04-28T22:18:38Z

Accounting Assistant

Spokane, WA
onsite
Temporary to Hire
25.00 - 26.00 USD / Hourly
We are looking for an Accounting Assistant to join a busy finance team on a contract-to-permanent basis. This position is well suited for someone who enjoys detailed transactional work, can keep pace in a high-volume environment, and takes pride in accuracy across payables, receivables, and administrative support. The role will contribute to day-to-day accounting operations while helping the team stay organized and prepared during peak reporting and audit periods. Responsibilities: • Manage a steady stream of vendor invoices each week, ensuring charges are coded correctly and reviewed for tax treatment, asset categorization, and overall accuracy. • Support recurring payment processing by preparing documentation for large check runs and helping maintain smooth invoice routing from receipt through approval. • Update and maintain vendor records, keeping account details organized and current to support reliable payment activity. • Provide general accounting and clerical assistance through data entry, recordkeeping, and management of both digital files and paper documents. • Assist with basic accounts receivable duties, including preparing and sending customer invoices as needed. • Examine incoming invoices carefully to identify pricing issues, coding errors, or other discrepancies before processing. • Contribute to the accounting team’s readiness during year-end close activities and state audit review periods by completing assigned support tasks promptly. • Work across several accounting and timekeeping platforms, adapting to different systems used for payables, payroll, fixed assets, and billing. • Help reduce administrative workload for senior accounting staff by handling routine transactional and organizational tasks efficiently.
2026-04-21T19:03:44Z

Accounting Assistant

Wesminster, VT
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are looking for a detail-oriented Accounting Assistant on a contract basis in Westminster, Vermont. This role requires strong organizational skills and proficiency in data management to support the accounting team effectively. The ideal candidate will excel at handling data entry, reconciliations, and administrative tasks, ensuring accuracy and efficiency across operations. Responsibilities:• Accurately input and update financial data into relevant systems.• Perform reconciliations to ensure data consistency and resolve discrepancies.• Utilize Microsoft Excel, including advanced functions like VLOOKUP, to analyze and track financial information.• Generate reports and provide insights based on data analysis.• Assist with administrative tasks to support the accounting team.• Maintain organized and accurate records of financial transactions.• Collaborate with team members to enhance workflow efficiency.• Ensure compliance with organizational policies and procedures.• Provide timely updates and documentation for ongoing projects.
2026-04-17T14:24:02Z

Communication Assistant

Santa Ana, CA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a Communication Assistant to join our team in Santa Ana, California on a Contract basis. This position supports day-to-day communication initiatives by helping maintain digital content, coordinate outreach efforts, and keep projects organized. The ideal candidate is comfortable balancing administrative tasks with creative support, while contributing to events, social media activity, and branded communication materials. Responsibilities: • Update website pages and perform routine content maintenance to keep information accurate and current. • Prepare, revise, and organize forms and documents in Microsoft Word to support communication-related requests. • Coordinate incoming communication needs from internal teams and external partners, ensuring timely follow-up and clear organization. • Assist with outreach events by gathering materials, supporting onsite setup and teardown, and confirming all items are ready in advance. • Manage vendor-related orders for promotional merchandise, printed pieces, and other communication materials while tracking delivery timelines. • Provide scheduling and administrative assistance by organizing calendars, arranging meetings, and helping maintain project timelines. • Draft basic written content for social media and other communication channels, and create simple graphics that follow brand guidelines. • Monitor engagement across digital platforms and compile straightforward performance insights to support communication planning. • Capture photos and videos during events for use in social media, website content, and internal communication pieces.
2026-05-01T00:33:39Z

Marketing Assistant

Allentown, PA
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a Marketing Assistant to join a collaborative airport advertising team in a contract opportunity with potential for a permanent role. This entry-level role is ideal for someone who enjoys keeping projects organized, supporting presentations and business materials, and helping a busy team stay on track as proposal activity grows. The position begins with a strong focus on coordination and administrative support, with room to expand into more presentation development and strategic marketing work over time. This role is fully onsite during the initial training period, with the possibility of hybrid flexibility after successful ramp-up. Responsibilities: • Coordinate day-to-day administrative and marketing support for a small team, helping maintain smooth operations across multiple active projects. • Assist in preparing proposal responses, presentation materials, and business review documents for client-facing and internal meetings. • Track deadlines, organize supporting content, and help manage a steady pipeline of proposal-related work throughout the year. • Build, update, and format slide decks and spreadsheets to support reporting, presentations, and team communications. • Support planning and execution for marketing initiatives, including email outreach, direct marketing efforts, social media activities, and event-related coordination. • Review documents carefully for accuracy, consistency, and clear presentation before final delivery. • Identify ways to improve efficiency by using available tools and technology while preserving a thoughtful final product. • Take on increasing responsibility over time, with opportunities to contribute more directly to presentation development and broader marketing strategy.
2026-04-24T19:13:45Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:38:44Z

Legal Assistant

West Hartford, CT
onsite
Temporary / Contract
16.00 - 20.00 USD / Hourly
We are looking for a motivated Legal Assistant to join our team on a contract basis in West Hartford, Connecticut. This role is ideal for individuals eager to grow into a paralegal position while starting in a supportive capacity. You will play a vital role in assisting with client intake, managing schedules, preparing legal documents, and other administrative tasks. Responsibilities: • Assist with client intake processes, ensuring all information is accurately recorded and organized. • Manage and maintain calendars to schedule meetings, deadlines, and court dates effectively. • Prepare, format, and proofread legal documents using advanced Microsoft Word skills. • Handle e-filing tasks for court submissions, ensuring compliance with deadlines and procedures. • Support civil litigation processes, including organizing case files and tracking key dates. • Coordinate court filings and ensure all submissions are completed accurately. • Provide excellent customer service to clients, addressing inquiries and maintaining clear and attentive communication. • Learn and adapt to new legal procedures and tools to enhance efficiency. • Collaborate with attorneys and other team members to ensure smooth workflow. • Perform general administrative duties to support the legal team.
2026-04-07T16:08:47Z

Human Resources (HR) Assistant

Souderton, PA
onsite
Temporary to Hire
23.00 - 27.00 USD / Hourly
We are looking for an organized Human Resources Assistant to support daily HR operations at the Harleysville, Pennsylvania facility. This fully onsite role is a contract-to-permanent opportunity and is ideal for someone who enjoys balancing recruiting, employee support, and administrative coordination in a manufacturing environment. The position will help create a smooth experience for candidates and employees by managing hiring activities, onboarding tasks, and benefits-related processes while maintaining accurate HR records. Responsibilities:• Coordinate recruiting activities by reviewing applicants, assisting with candidate screening, and helping move experienced individuals through the hiring process.• Support onboarding by preparing documents, scheduling pre-employment steps, and ensuring employees are ready for their start date.• Administer candidate screening requirements, including required substance testing and physical exams, in alignment with company hiring standards.• Assist with benefits enrollment and respond to employee questions regarding available programs and HR procedures.• Maintain accurate employee information within HR systems and ensure records are updated in a timely and confidential manner.• Provide day-to-day HR administrative support, including document preparation, correspondence, and tracking personnel-related information.• Partner with HR leadership and hiring managers to support employee relations matters and routine workforce needs.• Use Microsoft Office and HRIS tools to organize reports, manage data, and support departmental processes.
2026-05-01T19:14:02Z

Litigation Assistant

San Diego, CA
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts. Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. Responsibilities of Role: · Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. <ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul>· Billable requirement: Litigation Assistants bill 800 hours a year. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River. Perks of Company:· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”· The last legal assistant I placed has been there almost two years and loves it! · This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.· Parking is paid for in the building, beautiful suite.
2026-04-07T22:28:43Z

Assistant Property Manager

Irvington, NJ
onsite
Temporary / Contract
30.00 - 45.00 USD / Hourly
We are looking for an Assistant Property Manager to support day-to-day property operations for a long-term contract opportunity based in Irvington, New Jersey. This role is ideal for someone who can balance resident service, administrative coordination, and compliance-focused property oversight in a fast-paced housing environment. The successful candidate will help maintain organized records, communicate effectively with residents and staff, and ensure property management activities align with applicable public housing and HUD-related guidelines. Responsibilities: • Support daily property management activities, including resident communication, file maintenance, and coordination of routine operational tasks. • Assist with monitoring occupancy, lease documentation, and resident records to help maintain accurate and compliant housing files. • Prepare, review, and track reports, correspondence, and property-related documentation in accordance with agency and program requirements. • Work closely with site staff, residents, and external partners to address questions, resolve issues, and support smooth property operations. • Help prioritize multiple assignments, follow through on deadlines, and maintain a high level of accuracy across administrative and property functions. • Use property management software and Microsoft Office tools to update records, organize information, and support reporting needs. • Contribute to compliance efforts by following public housing regulations, HUD standards, and internal property management procedures. • Respond to operational challenges with sound judgment, professionalism, and a solution-oriented approach.
2026-05-01T20:18:46Z

Financial Advisor Assistant

Farmington Hills, MI
onsite
Permanent / Full Time
42000.00 - 63000.00 USD / Yearly
We are looking for a detail-oriented Financial Advisor Assistant to join our team in Farmington Hills, Michigan. In this role, you will support financial advisors by handling administrative tasks, assisting with investment account processing, and maintaining compliance standards. The ideal candidate will have a solid understanding of retirement accounts and investment products, coupled with excellent communication and organizational skills. Responsibilities: • Assist in processing mutual fund transactions and oversee trade execution to ensure accuracy. • Manage applications and exchanges for variable annuities while maintaining compliance. • Handle account transfers, rollovers, funding, and account updates with precision and timeliness. • Collaborate with clients to address account servicing needs and maintain regular communication. • Prepare necessary documentation for financial advisors and ensure its accuracy. • Schedule and organize client meetings, including annual reviews, and follow up on post-meeting tasks. • Manage beneficiary changes, account adjustments, and maintain both physical and digital records. • Utilize tools such as DocuSign, Microsoft 365, and Google Drive to streamline administrative workflows. • Ensure adherence to compliance regulations in all client-related activities and processes. • Support the advisor in maintaining accurate records and documentation for all client accounts.
2026-05-01T18:28:49Z

Finance Assistant Support

Los Angeles, CA
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
We are looking for a dedicated Finance Assistant to join our team in Los Angeles, California. In this long-term contract role, you will provide essential support to the Finance Team through administrative and accounting tasks. This is an excellent opportunity to contribute to a non-profit organization while enhancing your financial and organizational skills. Responsibilities: • Prepare and update general ledger schedules, reconcile bank accounts, and assist with general ledger reconciliations. • Create and maintain accurate Excel spreadsheets to track payments, vendor invoices, and volunteer hours. • Review timesheets for accuracy and compliance with established guidelines. • Input approved journal entries into the accounting system and maintain a detailed journal entry log. • Organize and manage check files, journal entry files, and other financial records. • Provide backup support for the cash receipts process when needed. • Assist in generating financial reports and ensure data accuracy. • Maintain confidentiality and adhere to financial regulations. • Perform other administrative and financial tasks as assigned to support the Finance Team.
2026-04-08T23:33:44Z

Trusts & Estates Legal Assistant

Boston, MA
onsite
Permanent / Full Time
75000.00 - 95000.00 USD / Yearly
Robert Half Legal Permanent Placement is seeking a highly organized and experienced Legal Assistant or Paralegal to support a senior partner in a high-visibility role for their Boston client. The ideal candidate will have a strong background in estate planning and trusts and estates law, OR Family law with excellent communication and administrative skills. congenial environment; fulltime in the office.Key Responsibilities:<ul><li>Provide direct support to a partner, ensuring seamless daily operations</li><li>Draft, proofread, and manage legal documents including motions and letters of intent</li><li>Maintain and organize case files and complex documentation</li><li>Schedule appointments, manage calendars, and handle administrative tasks</li><li>Communicate professionally with clients via phone, email, and in person</li><li>Conduct legal and background research as needed</li><li>Screen and prioritize incoming communications</li></ul>
2026-04-23T17:03:56Z

Project Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:48:40Z

Portfolio Assistant

Miami, FL
onsite
Permanent / Full Time
40000.00 - 45000.00 USD / Yearly
We are seeking a reliable, professional, and detail-oriented Bilingual Receptionist (English/Spanish) to join our team in an on-site capacity at our office in the Shenandoah area (east of Coral Gate). This role requires strong organizational skills, the ability to prioritize effectively, and a proactive approach to supporting daily office operations. Our office provides accounting support for long standing clients. Key Responsibilities:<ul><li>Greet and assist visitors while providing excellent front-desk support</li><li>Manage incoming calls, emails, and correspondence in both English and Spanish</li><li>Maintain and coordinate calendars, appointments, and meeting schedules</li><li>Receive, log, and distribute packages and deliveries</li><li>Complete daily and weekly administrative checklists accurately and on time</li><li>Oversee and coordinate the schedule of a company driver, ensuring efficiency and timeliness</li><li>Utilize Excel for tracking, reporting, and basic data management</li></ul> This is a full-time, on-site position ideal for someone who thrives in a structured, fast-paced environment and takes pride in keeping operations running smooth operations. QUALIFIED AND INTERESTED CANDIDATES PLEASE APPLY AND THEN CALL STEFANIE FURNISS 786-897-7903
2026-05-01T05:58:45Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:44:04Z

Supply Chain Specialist

Bangor, MI
remote
Temporary / Contract
24.00 - 29.00 USD / Hourly
Our client is seeking a detail-oriented Supply Chain Administrative Assistant to support purchasing and operations. This role is a great opportunity for someone who enjoys working with data, coordinating with vendors, and helping keep processes running smoothly. What you’ll be doing:<ul><li>Assist with purchase orders, requisitions, and vendor follow-ups</li><li>Track order status and help resolve any shipping or delivery issues</li><li>Maintain and update vendor and pricing data in internal systems</li><li>Support inventory and shortage tracking efforts</li><li>Partner with internal teams (planning, inventory, operations) to ensure materials are available</li><li>Provide general administrative support including reporting, documentation, and communication</li></ul>
2026-04-21T16:18:44Z

Risk Management/Safety Coord

Long Beach, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Risk Management/Safety Administrative Assistant to provide administrative and operational support for environmental, health, and safety activities within a local government setting in Long Beach, California. This position is ideal for someone who is highly organized, attentive to detail, and comfortable managing documentation, schedules, and compliance-related records. The role will support safety initiatives, maintain critical files, and assist with audit and project coordination across multiple priorities. Responsibilities:• Support Safety Officers by organizing schedules, maintaining records, and updating documentation tied to permits, vehicle-related files, and environmental materials.• Assist with internal environmental and safety reviews by preparing materials, tracking findings, and helping document follow-up actions.• Maintain accurate logs for workplace incidents, corrective measures, and other safety-related activities.• Manage and update files related to safety procedures, accident documentation, and associated compliance records.• Process and track safety training and video-related requests while ensuring supporting materials are properly filed.• Oversee document control for environmental compliance records to keep files current, accessible, and audit-ready.• Maintain credential documentation for employees who hold commercial driving licenses and ensure records remain complete.• Provide coordination support for special safety initiatives, emergency response activities, and regulatory training programs.• Handle multiple assignments at once while maintaining accuracy, timeliness, and consistent communication with stakeholders.
2026-04-30T00:13:45Z

15 17