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757 results for Administrative Assistant in Secondary

Administrative Assistant

Toledo, OH
onsite
Temporary to Hire
15.84 - 18.34 USD / Hourly
We are looking for an Administrative Assistant to support a busy childcare resources team in Toledo, Ohio. This contract opportunity is ideal for someone who enjoys keeping operations organized, communicating with a wide range of stakeholders, and providing dependable administrative support to leadership. The role offers a steady Monday through Friday schedule and requires a detail-oriented, proactive approach to managing schedules, registrations, records, and vendor-related tasks. Responsibilities: • Provide day-to-day administrative support to department leadership, ensuring tasks are completed accurately and on schedule. • Coordinate class scheduling and assist with participant registration for child development programs. • Track enrollment activity, maintain attendance-related records, and prepare certificates for completed programs. • Manage calendars and organize meetings, including scheduling sessions with internal teams and external partners. • Communicate by phone and email with program participants, vendors, and other contacts to address questions and confirm details. • Enter and update vendor information in internal systems to support payment processing and record accuracy. • Prepare documents, presentations, and spreadsheets using Microsoft Office, Google Docs, Canva, and Adobe tools as needed. • Support office operations by maintaining organized files, monitoring administrative deadlines, and assisting with related special projects.
2026-04-22T17:53:47Z

Administrative Assistant

Jupiter, FL
onsite
Temporary / Contract
18.42 - 21.33 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Jupiter, Florida. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and has a passion for organization and efficiency. The successful candidate will play a key role in supporting daily operations and ensuring smooth communication across various channels. Responsibilities: • Handle incoming calls and provide attentive assistance to customers and clients. • Perform accurate data entry tasks, including numeric and general data input. • Schedule appointments and maintain an organized calendar for team members. • Manage email correspondence, ensuring timely responses and follow-ups. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Coordinate shipping activities, ensuring proper labeling and timely dispatch. • Provide exceptional customer service, addressing inquiries and resolving issues. • Assist with QuickBooks entries and basic bookkeeping tasks. • Support administrative office operations by organizing files and maintaining records. • Collaborate with team members to ensure efficient workflow and task completion.
2026-04-17T15:33:46Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide essential support to senior staff and ensure the smooth operation of daily office activities. This position requires strong organizational skills, attention to detail, and the ability to adapt to changing priorities in a dynamic, fast-paced environment. As a long-term contract role, this opportunity offers stability and the chance to contribute meaningfully to a high-volume office setting. Responsibilities: • Coordinate and schedule meetings for senior staff, ensuring all logistics are handled efficiently. • Process incoming and outgoing mail, manage faxes, and perform photocopying tasks as needed. • Organize and maintain both paper and electronic filing systems to ensure easy access to important documents. • Draft and prepare letters, close incident and complaint reports, and handle correspondence as required. • Manage daily office operations and provide support for various tasks assigned by senior management. • Adapt to ad hoc assignments and shifting priorities with a proactive approach. • Assist in orienting and training other support staff when necessary to maintain team productivity.
2026-03-23T16:48:43Z

Administrative Assistant

Reston, VA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a long-term contract basis in Reston, Virginia. In this role, you will provide vital support to senior leadership, including the Head of HR and VP of Engineering, ensuring the smooth operation of daily administrative tasks. This part-time position requires a commitment of 25 hours per week, offering flexibility while maintaining high standards of attention to detail. Please only candidates looking for part time working 25 hours a week- 5 hours a day during core business hours to apply. Need to have 3+ years of administrative experience, prior experience supporting executives as well. Responsibilities:• Manage and coordinate calendars for senior executives, ensuring schedules are organized and conflicts are minimized.• Arrange travel plans and accommodations, including booking flights, hotels, and transportation.• Prepare and process expense reports with accuracy and attention to detail.• Oversee vendor relationships and ensure timely communication and follow-up.• Organize and execute events, including logistics planning and coordination.• Handle inbound calls, emails, and other communications, providing prompt and detail-oriented responses.• Utilize Office Suite to create documents, spreadsheets, presentations, and manage email correspondence.• Maintain a systematic approach to data entry and administrative record-keeping.• Ensure effective follow-up on tasks and communication to support team objectives.• Deliver excellent customer service and maintain confidentiality in all interactions.
2026-04-01T18:58:47Z

Administrative Assistant

Hayward, CA
onsite
Temporary to Hire
23.00 - 24.00 USD / Hourly
We are seeking a temp to hire Administrative Assistant to support daily office operations for our client in Hayward. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and fluency in both Spanish and English. The ideal candidate is organized, tech-savvy, and comfortable using AI tools. Key Responsibilities:• Perform accurate data entry, record updates, and database maintenance• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents• Manage emails and correspondence in both English and Spanish• Coordinate calendars, meetings, and appointments• Organize and maintain physical and electronic filing systems, records, and documents• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information• Support clients, visitors, and internal staff with professional customer service and timely follow-up• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency• Assist with special projects and provide additional administrative support as needed Preferred Qualifications:• Experience in administrative support, office coordination, or a related role• Strong data entry accuracy and attention to detail• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook• Bilingual fluency in English and Spanish• Familiarity with AI tools and technology used for office productivity• Strong organizational, communication, and multitasking skills If you are interested in this Administrative Assistant role, please apply today.
2026-04-24T00:04:43Z

Administrative Assistant

Rancho Cordova, CA
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rancho Cordova, California. In this role, you will provide essential support by managing daily office tasks, ensuring smooth operations, and maintaining organizational efficiency. This position offers an excellent opportunity to contribute your skills in a dynamic service environment. Responsibilities: • Manage and organize office files, documents, and records to ensure easy accessibility. • Respond to inbound calls professionally and direct inquiries to the appropriate departments. • Perform accurate data entry tasks, maintaining the integrity of the company’s database. • Handle general office tasks such as filing, scanning, and organizing paperwork. • Provide receptionist support by greeting visitors and managing front desk activities. • Assist in coordinating schedules, meetings, and communications within the team. • Maintain a clean and orderly office environment to support workplace efficiency. • Support administrative projects and ensure timely completion of assigned tasks.
2026-04-16T18:53:45Z

Administrative Assistant

South El Monte, CA
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative and clerical tasks to ensure the office runs efficiently. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide general administrative support to management and staff</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (both electronic and paper)</li><li>Assist with data entry and database management</li><li>Coordinate office supplies and place orders as needed</li><li>Support onboarding tasks and internal communications</li><li>Handle incoming and outgoing mail and packages</li><li>Perform additional administrative duties as assigned</li></ul>
2026-04-14T22:48:44Z

Administrative Assistant

York, PA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
Be the organizational backbone of a busy, growing office! Are you detail‑oriented, organized, and enjoy keeping things on track? We’re looking for a motivated Administrative Assistant to support day‑to‑day office operations and help our team stay efficient and organized. What You’ll Be Doing:<ul><li>Provide administrative and clerical support to the office team</li><li>Answer phones, manage emails, and greet visitors professionally</li><li>Schedule meetings, maintain calendars, and assist with correspondence</li><li>Handle filing, data entry, and document management</li><li>Support special projects and daily office needs as they arise</li></ul>
2026-04-21T16:18:44Z

Administrative Assistant

St. Louis, MO
remote
Temporary / Contract
- USD / Hourly
Administrative AssistantAre you a detail-oriented professional with a passion for organization and supporting teams? Join our company as an Administrative Assistant and play a key role in our client’s daily operations.Key Responsibilities:<ul><li>Manage schedules, appointments, and meetings</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Answer and direct phone calls; respond to inquiries promptly and professionally</li><li>Maintain and organize files, both physical and digital</li><li>Assist with data entry and database management</li><li>Support event planning and coordination tasks</li><li>Order office supplies and maintain inventory</li><li>Collaborate with team members on special projects as needed</li></ul>Please apply online or through our Robert Half app
2026-04-10T13:48:42Z

Administrative Assistant

North Wales, PA
onsite
Temporary / Contract
20.00 - 20.00 USD / Hourly
We are looking for a dedicated and organized Receptionist/Administrative Assistant to join a team in North Wales, Pennsylvania. In this long-term contract position, you will play a key role in managing administrative and receptionist duties, ensuring smooth day-to-day operations. This fully onsite role offers an excellent opportunity for someone with strong communication and organizational skills. Responsibilities:• Serve as the first point of contact, greeting visitors and managing incoming calls in a detail-oriented and courteous manner.• Perform general administrative tasks, including organizing and maintaining office files, scheduling appointments, and managing correspondence.• Handle data entry tasks with accuracy and efficiency to support the team’s operational needs.• Coordinate with various departments to ensure effective communication and task completion.• Manage office supplies and inventory, ensuring all necessary materials are available for staff.• Support the team by preparing reports, presentations, and other documentation as needed.• Maintain the reception area to ensure it is welcoming and orderly.• Assist in scheduling and coordinating meetings, including preparing agendas and arranging meeting spaces.• Address inquiries from clients or employees promptly, providing accurate information or directing them to the appropriate department.• Uphold confidentiality and a detail-oriented approach when handling sensitive information.
2026-04-07T15:58:43Z

Administrative Assistant

Roseville, CA
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are seeking a dependable and organized Administrative Assistant to support daily office operations and ensure workflow runs smoothly. The ideal candidate is detail‑oriented, professional, and comfortable handling a variety of administrative tasks.Key Responsibilities:<ul><li>Provide general administrative and clerical support to the office and management team</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare, organize, and maintain files, records, and documentation</li><li>Assist with data entry, reporting, and basic document preparation</li><li>Order office supplies and support day‑to‑day office needs</li><li>Greet visitors and assist as needed</li></ul>
2026-04-08T20:28:46Z

Sr. Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
27.50 - 30.00 USD / Hourly
Our client is seeking a skilled and detail-oriented Senior Administrative Assistant to join their team. This role is ideal for an experienced administrative professional who excels at supporting executives and teams, managing complex tasks, and streamlining office operations. Key Responsibilities:<ul><li>Provide advanced administrative and clerical support to senior staff and management</li><li>Manage calendars, schedule meetings, coordinate travel, and organize events</li><li>Prepare, proofread, and edit documents, reports, and presentations</li><li>Maintain and organize files, records, and office supplies</li><li>Oversee special projects and support office workflow optimization</li><li>Greet and assist visitors, respond to inquiries, and support customer experience</li><li>Assist with onboarding of new team members</li></ul>
2026-04-09T21:43:45Z

Administrative Assistant

Orange, CA
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency. Responsibilities: • Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts. • Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion. • Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance. • Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance. • Distribute shipment tracking information and required documentation to customers in a timely manner. • Coordinate customer visits, meetings, and internal team communications to support smooth operations. • Provide backup administrative support during peak workloads and assist with special projects as needed. • Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency. • Assist with trade show coordination, marketing activities, and other departmental initiatives. • Manage office supplies and provide general administrative assistance to the team.
2026-04-20T23:38:44Z

Administrative Assistant

Allentown, PA
onsite
Temporary / Contract
23.00 - 25.00 USD / Hourly
Robert Half is seeking a detail-oriented and proactive Administrative Assistant to join a growing team. This individual will play a crucial role in ensuring the seamless operation of the office by supporting daily administrative functions, facilitating communication, and assisting with a variety of office tasks. The ideal candidate is organized, adaptable, and thrives in a dynamic environment. Key Responsibilities:<ul><li>Manage calendars, schedule meetings, and coordinate appointments for leaders and team members.</li><li>Prepare and edit correspondence, communications, presentations, and other documents.</li><li>Handle incoming calls, emails, and other communications, ensuring prompt and professional responses.</li><li>Maintain electronic and paper filing systems, ensuring records are accurate and easy to retrieve.</li><li>Assist with the preparation of reports, expense statements, and other management documents.</li><li>Help organize and coordinate office events, meetings, and travel arrangements.</li><li>Support office supply inventory and place orders as needed.</li><li>Perform additional administrative tasks and special projects as assigned.</li></ul>
2026-04-17T13:18:39Z

Administrative Assistant

Corpus Christi, TX
onsite
Temporary to Hire
18.00 - 20.00 USD / Hourly
Our client is in need of a detail-oriented Administrative Assistant to provide comprehensive support to management and team members in Corpus Christi, Texas. The ideal candidate will play a key role in ensuring smooth office operations, maintaining organized systems, and assisting with a variety of administrative tasks. The ideal candidate is proactive, organized, and capable of handling multiple priorities in a fast-paced environment. Responsibilities:• Deliver daily administrative support, including scheduling meetings, managing calendars, and maintaining organized filing systems.• Monitor and replenish office supplies while ensuring the workspace remains clean and functional.• Coordinate with vendors and building management to address operational needs and assist with onboarding processes for new team members.• Handle invoicing, billing, and other basic bookkeeping tasks, maintaining accurate financial records.• Prepare and process purchase orders, receipts, and vendor payments while supporting the creation of reports and contracts.• Communicate professionally with clients, schedule follow-ups, and maintain responsive communication standards.• Input and maintain accurate data in company systems, generating reports and tracking key metrics as needed.• Collaborate with various departments to address administrative needs, track workflow, and support internal communications.• Ensure compliance with company and regulatory recordkeeping requirements, assisting with audits and document retrieval.• Support special projects and initiatives that enhance operational efficiency while maintaining confidentiality of sensitive information.
2026-04-07T22:08:43Z

Administrative Assistant

Fairfield, OH
onsite
Temporary to Hire
17.00 - 17.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairfield, Ohio. This Contract to permanent position offers an excellent opportunity to contribute to organizational efficiency and support various administrative functions. If you thrive in a fast-paced environment and enjoy multitasking, this role could be the perfect fit. Responsibilities: • Create and manage new job entries in JD Edwards promptly and accurately. • Maintain and update vendor records using JD Edwards and organizational systems. • Ensure adherence to vendor compliance requirements and guidelines. • Perform monthly reconciliation of accounts payable statements. • Organize and manage customer files, including both digital databases and physical filing systems. • Handle accounts payable tasks, including sorting, matching, scanning invoices, and processing check requests. • Process accounts receivable activities, such as receiving customer payments and depositing funds to the appropriate accounts. • Provide exceptional customer service by applying a comprehensive understanding of principles and practices. • Assist with answering inbound calls and performing receptionist duties as needed. • Perform data entry tasks with a high degree of accuracy.
2026-04-02T12:48:44Z

Administrative Assistant

Elm Grove, WI
onsite
Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Elm Grove, Wisconsin. In this Contract-to-permanent position, you'll play a pivotal role in supporting agency operations and ensuring seamless client interactions. If you thrive in a fast-paced environment and enjoy working collaboratively, this role offers an excellent opportunity to grow within a dynamic organization. Responsibilities: • Collaborate closely with account executives to provide comprehensive support for agency clients. • Coordinate with insurance carrier underwriters to process new business and renewal accounts efficiently. • Address client inquiries and provide exceptional customer service. • Maintain and update client records in the agency management system, including underwriting, billing, and claims data. • Handle claims submissions to insurance carriers promptly and accurately. • Prepare detailed insurance proposals and summaries for client presentations. • Gain cross-functional knowledge by training on additional product lines within the agency. • Offer general administrative support to various departments as required. • Manage multiple tasks effectively while adhering to deadlines. • Contribute to a team-oriented work environment with strong communication and collaboration skills.
2026-04-10T13:33:48Z

Administrative Assistant

Albany, NY
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Albany, New York. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable managing a high volume of administrative tasks in a fast-paced setting. The role will focus on document preparation, records management, correspondence handling, and accurate data processing while supporting collaboration across the team. Responsibilities: • Maintain internal tracking tools and database records to support accurate administrative reporting and follow-up activities. • Prepare, edit, and format documents, spreadsheets, presentations, and correspondence using Microsoft Word, Excel, and PowerPoint. • Enter information into electronic systems with a high degree of accuracy and perform routine reviews to ensure data integrity. • Receive, sort, and process incoming mail and faxed materials while ensuring timely distribution and proper documentation. • Support day-to-day office operations by printing, scanning, copying, and faxing materials as needed. • Organize, update, and preserve electronic and paper filing systems so information is easy to retrieve and securely maintained. • Communicate professionally with healthcare providers and related contacts to support administrative coordination and information exchange.
2026-04-20T21:58:43Z

Administrative Assistant

Brunswick, ME
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Brunswick, Maine. In this role, you will provide essential support to ensure smooth daily operations in a construction-focused environment. This is a long-term contract position, offering an excellent opportunity for someone eager to grow and contribute to a dynamic workplace. Responsibilities:• Perform general office administrative tasks, including maintaining organized records and handling correspondence.• Create and update basic Excel reports to support project tracking and operational needs.• Provide excellent customer service by responding to inquiries and assisting clients with attention to detail.• Answer and manage inbound calls, directing them to the appropriate team members as needed.• Handle data entry tasks with accuracy, ensuring all information is up-to-date and properly documented.• Assist with receptionist duties, such as greeting visitors and managing front-desk operations.• Collaborate with team members to support ongoing construction projects and meet deadlines.
2026-04-13T15:43:47Z

Administrative Assistant

Augusta, ME
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Augusta, Maine. In this long-term contract position, you will play a key role in ensuring smooth office operations and providing essential support to leadership and staff. This role is fully onsite and offers an opportunity to work in a beautifully restored historic building. Responsibilities: • Schedule and coordinate meetings as requested, ensuring all arrangements are handled efficiently. • Manage daily office tasks, including drafting letters, memos, and reports. • Maintain both physical and electronic filing systems to ensure organized record-keeping. • Monitor inventory and order office supplies to meet operational needs. • Collect and distribute incoming mail in a timely manner. • Prepare, format, proofread, and edit documents for executive presentations and board meetings. • Arrange travel accommodations and itineraries for staff members as needed. • Serve as the first point of contact by answering inbound calls and addressing inquiries. • Assist with data entry and maintaining accurate records. • Perform other administrative duties as assigned to support the office's functionality.
2026-03-25T13:58:44Z

Administrative Assistant

Okc, OK
onsite
Temporary to Hire
13.30 - 14.00 USD / Hourly
We are looking for a dependable and detail-oriented Administrative Assistant to join our team in OKC, Oklahoma. This position offers the opportunity to support daily administrative operations in a dynamic warehouse and industrial setting. As a Contract to permanent role, this is a chance to grow within the company while contributing to its success. Responsibilities: • Provide comprehensive administrative support to ensure smooth warehouse and office operations. • Maintain and update records and spreadsheets using Microsoft Excel with accuracy. • Manage the procurement and tracking of office and warehouse supplies. • Input and oversee data in company systems, ensuring reliability and precision. • Perform general office tasks such as filing, organizing documents, and preparing reports. • Facilitate communication with team members to streamline daily workflows. • Assist in answering inbound calls and directing inquiries appropriately. • Support receptionist duties, including greeting visitors and managing front desk activities.
2026-04-01T22:13:46Z

Administrative Assistant

Mc Kees Rocks, PA
onsite
Temporary to Hire
25.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant in McKees Rocks, Pennsylvania, to join our team on a contract to permanent basis. In this role, you will support daily office operations, ensuring smooth workflows and providing excellent administrative assistance. This position requires attention to detail and strong organizational skills. Responsibilities: • Answer incoming calls promptly, directing inquiries to the appropriate departments. • Manage data entry tasks with accuracy and efficiency, maintaining organized records. • Provide receptionist support, welcoming visitors and ensuring a detail-oriented front-office experience. • Coordinate and schedule meetings, appointments, and other office activities. • Maintain and update documentation, reports, and files as required. • Utilize Microsoft Office Suite to create and edit documents, spreadsheets, and presentations. • Support administrative functions by handling correspondence and assisting with general office tasks. • Ensure the office environment is orderly and supplies are well-stocked. • Collaborate with team members to complete special projects and assignments. • Uphold confidentiality and safeguard sensitive information.
2026-04-07T15:23:45Z

Administrative Assistant

St. Louis Park, MN
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented and highly organized Administrative Assistant to join our team in St. Louis Park, Minnesota. This is a long-term contract position offering the opportunity to support multiple projects and teams with a variety of administrative and clerical tasks. The ideal candidate will possess exceptional communication skills, a strong attention to detail, and the ability to manage competing priorities effectively. Responsibilities: • Manage and organize complex clerical tasks while maintaining a high level of confidentiality and integrity. • Communicate effectively in both written and verbal forms to ensure clear and concise interactions. • Oversee office and field office supply inventories, placing orders and managing vendor relationships as needed. • Process and properly code invoices, employee credit card reports, and vouchers, ensuring accuracy and compliance with workflow processes. • Coordinate check requests and approvals for payment processing. • Maintain electronic project files and subcontractor bidding lists to support project needs. • Assist with administrative and accounting tasks for multiple projects, including data entry and vendor-related duties. • Arrange meals for work meetings and ensure positive and effective communication with staff, subcontractors, and visitors. • Support the coordination of bids for office and site-related services such as cleaning, dumpsters, and construction supplies. • Perform additional administrative duties as assigned to support the team.
2026-04-10T19:24:06Z

Administrative Assistant

Warrenville, IL
onsite
Temporary to Hire
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Warrenville, Illinois. In this contract-to-permanent position, you will play a vital role in supporting daily operations, ensuring smooth communication, and maintaining efficient organizational practices. The ideal candidate is proactive, adaptable, and committed to delivering exceptional service. Responsibilities: • Process cash receipts promptly and accurately. • Accept union dues payments, issue receipts as needed, and handle cash transactions with precision. • Answer incoming calls, transfer them to appropriate personnel, take messages, or assist callers when possible. • Deliver outstanding customer service to members and visitors. • Organize and maintain filing systems to ensure easy access to records. • Prepare mass mailings, including printing, labeling, and managing postage processes. • Assist with front desk and receptionist duties, ensuring a welcoming environment. • Address member and customer inquiries, direct calls, and provide accurate information. • Open, sort, and distribute incoming mail efficiently.
2026-04-17T13:38:45Z

Administrative Assistant

Encinitas, CA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
We are currently seeking a dependable and organized Administrative Assistant to support daily operations within a fast-paced office environment. This role serves as a key support function for multiple departments, ensuring that communication, scheduling, and administrative processes run efficiently. The Administrative Assistant will interact with internal team members and external contacts, helping maintain structure and organization across day-to-day business activities. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities. This position is well-suited for someone who enjoys keeping things organized, staying ahead of deadlines, and providing reliable support to a growing team. RESPONSIBILITIES<ul><li>Coordinate calendars, meetings, and appointments for team members</li><li>Manage incoming calls, emails, and general inquiries, directing them appropriately</li><li>Prepare reports, documents, and correspondence as needed</li><li>Maintain organized filing systems, both digital and physical</li><li>Assist with data entry, tracking, and recordkeeping</li><li>Support office operations including supply management and vendor coordination</li><li>Help with scheduling logistics and meeting preparation</li><li>Perform general administrative duties and assist with special projects</li></ul>
2026-04-22T16:38:41Z

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