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721 results for Administrative Assistant in Secondary

Litigation Assistant

San Diego, CA
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts. Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. Responsibilities of Role: · Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. <ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul>· Billable requirement: Litigation Assistants bill 800 hours a year. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River. Perks of Company:· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”· The last legal assistant I placed has been there almost two years and loves it! · This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.· Parking is paid for in the building, beautiful suite.
2026-04-07T22:28:43Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are seeking an Administrative Coordinator to support day-to-day team operations and ensure meetings, information, and follow-up activities stay organized in Seattle, Washington. This long-term contract role is well suited for a detail-oriented professional who can manage multiple priorities and use digital tools to improve efficiency. The position will play a key role in maintaining accurate records, coordinating internal events, managing schedules and communications, and keeping important documents and action items accessible and organized for the team.Responsibilities:<ul><li>Participate in recurring team meetings, capture key discussion points, and convert conversations into organized notes, documented decisions, and clearly assigned next steps using approved transcription and AI-enabled tools.</li><li>Distribute timely, easy-to-reference meeting summaries and track outstanding action items, escalating recurring delays or unresolved issues to leadership as needed.</li><li>Build and maintain a well-structured SharePoint environment, including consistent naming conventions, metadata standards, logical file organization, and version control.</li><li>Regularly review and update document repositories to improve usability, remove outdated materials, and promote consistent team adoption of filing and information management practices.</li><li>Develop clear, user-friendly guidelines to help team members consistently store, locate, and manage files as the department grows.</li><li>Serve as a primary resource for staff needing assistance with document retrieval, filing, scheduling, or general administrative support.</li><li>Leverage Microsoft Copilot, Copilot Studio, and other approved tools to support summarization, drafting, tagging, information retrieval, and routine workflow automation while identifying opportunities for process improvement.</li><li>Manage internal team events by coordinating schedules, invitations, agendas, room setup, vendor communication, catering orders, and post-event follow-up documentation.</li><li>Provide backup support to other business operations team members and assist with additional administrative functions, including calendar management, inbound call support, and other office-related needs. </li></ul>
2026-04-27T06:48:40Z

Administrative Operations Coordinator

Rancho Bernardo, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
This is not a reactive administrative role—it’s a proactive one. We’re hiring an Administrative Operations Coordinator to help bring structure, clarity, and consistency to a fast-paced professional services environment. You’ll support leadership and cross-functional teams by managing schedules, tracking projects, and ensuring that day-to-day operations run smoothly and efficiently. Key Responsibilities<ul><li>Manage calendars, meetings, and scheduling logistics for leadership and teams</li><li>Coordinate internal communication and ensure alignment across departments</li><li>Prepare reports, presentations, and operational documents</li><li>Track projects, deadlines, and follow-ups to ensure completion</li><li>Maintain organized documentation and filing systems</li><li>Assist with process improvements and workflow optimization</li><li>Support general administrative and operational needs</li></ul>
2026-05-01T21:33:40Z

Administrative Business Partner

Marshall, MI
onsite
Temporary to Hire
19.79 - 23.00 USD / Hourly
We are looking for a dedicated Administrative Business Partner to join our team in Marshall, Michigan. In this role, you will provide comprehensive administrative support to ensure the smooth operation of investment-related processes and client interactions. This is a Contract to permanent position, offering an excellent opportunity to develop your expertise in a collaborative and fast-paced environment. This role is 100% onsite, M-F, 8am-5pm. Responsibilities:• Prepare and process documentation for new investment accounts, including quotes and business proposals.• Generate financial and investment illustrations, presenting results to clients effectively.• Submit and track paperwork with agencies and investment firms, ensuring timely completion and compliance.• Communicate with external parties to facilitate fund releases and resolve processing issues.• Monitor applications for compliance, address concerns, and provide regular updates on status.• Accurately input client data and maintain detailed records to support retention and prospecting efforts.• Transcribe meeting notes and assist with administrative tasks such as greeting walk-in clients.• Utilize systems like Redtail, Microsoft Office Suite, and Equipt to enhance workflow efficiency.
2026-04-03T13:08:44Z

Administrative Coordinator

Rome, GA
onsite
Temporary / Contract
17.10 - 19.80 USD / Hourly
We are looking for an Administrative Coordinator to support secure credentialing operations at an on-site client location. This long-term contract position focuses on managing badge administration, access permissions, and related records while delivering responsive service in a detail-oriented environment. The role is well suited for someone who is highly organized, comfortable handling sensitive information, and able to balance accuracy with strong customer support. Responsibilities: • Oversee daily badge and access control activities for employees, contractors, visitors, vendors, and other approved personnel. • Create and maintain identification records by capturing photos, updating profiles, and verifying that information remains complete and accurate. • Review active credentials on a regular basis, identify records that require updates, and coordinate corrective actions to keep badge data current. • Set and adjust access permissions based on business needs and approved security guidelines. • Work closely with on-site security leadership to support established procedures and help maintain a safe operating environment. • Safeguard confidential employee and security information by handling records with discretion and care. • Track badge-related materials and arrange replenishment of supplies before stock levels become critical. • Provide attentive front-line support in a fast-moving environment, responding to requests with urgency, courtesy, and attention to detail.
2026-04-21T20:58:51Z

IP Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Responsibilities: • Establishes and maintains patent files: opens files, prepares documents for filing including, patent applications, Preliminary Amendments, Information Disclosure Statements, Responses to Missing Parts, Assignments, Amendments, payments of Issue Fees, etc. • Reviews all incoming correspondence from U.S. Patent and Trademark Office and foreign associates for essential docketing. • Maintain clients’ portfolios by being proactive in facilitating communication between attorney and client. • Maintains and updates docketing log spreadsheet. • On-going verbal and written communication with attorneys, clients and foreign associates. • Other administrative tasks and projects as may be assigned. Knowledge, Skills and Abilities Required: • BA degree and/or paralegal certificate or minimum of 5 years experience in U.S. patent prosecution. • Familiarity with electronic case management systems and USPTO rules and requirements. IPFolio, Memotech, etc. is a plus. • Familiarity with the prosecution of U.S. Trademark applications a plus. • Ability to work comfortably with advanced computer software (after training) and effectively use and maintain a computer database. Knowledge of Microsoft Office Suite (Word, Excel, Outlook) required. Possible use of speech-to-text transcription software. • Ability to work independently and meet critical deadlines under supervision of attorney. • Ability to organize and prioritize numerous tasks and complete them under time constraints. • Ability to concentrate on detailed work for up to 80% of work day. • Interpersonal skills necessary in order to communicate and follow instructions from a diverse group, including clients, attorneys and others, and to provide information with ordinary courtesy and tact. • High level of responsibility, dedication and accuracy required. • Work on rare occasions requires more than 37.5 hours per week to perform essential duties of the job; may occasionally require irregular hours. • Regular attendance at work.
2026-05-01T13:08:44Z

Legal Assistant

Rocklin,, CA
onsite
Permanent / Full Time
50000.00 - 75000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Rocklin, California. The ideal candidate will provide vital support to attorneys and ensure the smooth operation of legal processes. This role requires excellent organizational skills, attention to detail, and a proactive approach to managing tasks. Responsibilities: • Prepare and submit legal documents through e-filing systems with accuracy and timeliness. • Manage calendars, including scheduling appointments, court dates, and deadlines. • Coordinate and oversee administrative tasks to maintain a well-organized office environment. • Handle court filings and ensure compliance with civil litigation procedures. • Follow up on pending matters and ensure timely resolution of legal tasks. • Maintain detailed records and documentation to support legal proceedings. • Communicate effectively with clients, attorneys, and court personnel as needed. • Assist in drafting correspondence and legal forms for attorneys. • Monitor and prioritize workloads to meet deadlines efficiently.
2026-04-02T15:28:45Z

Staff Accountant - HR Assistant

Syracuse, NY
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
Chris Preble from Robert Half is working with a Syracuse client of his that has a hybrid accounting/HR role. The HR work is not advanced. It's basically to make up for the fact there's not enough accounting work to make it 40 hours so they're splitting up the role 50/50 ish between accounting and HR. Work life balance is great here and it's a very stable organization. Accounting General Accounting Support<ul><li>Maintain organized financial records</li><li>Assist with fiscal year-end close (October–November)</li><li>Provide support for reporting and special projects as needed</li></ul>Accounts Receivable (A/R)<ul><li>Apply customer payments accurately and timely</li><li>Process customer credit card payments for orders</li><li>Prepare and distribute daily customer invoices</li><li>Respond to customer email inquiries (invoice copies, payment status, etc.)</li><li>Conduct collections follow-up on past-due accounts</li></ul>Accounts Payable (A/P)<ul><li>Code and enter vendor invoices</li><li>Process invoices for payment</li><li>Prepare and mail vendor checks weekly</li></ul>Human Resources Administrative Support <ul><li>Maintain employee files and documentation</li><li>Assist with onboarding paperwork and new hire documentation</li><li>Support benefits administration tasks (forms, updates, enrollments)</li><li>Track PTO and employee records</li><li>Assist with basic payroll coordination (if applicable)</li><li>Maintain confidentiality of sensitive employee information</li></ul>
2026-04-03T16:23:46Z

Administrative Business Partner

Palo Alto, CA
onsite
Temporary to Hire
42.75 - 49.50 USD / Hourly
We are looking for an experienced Administrative Business Partner to join our team in Palo Alto, California. In this role, you will provide high-level administrative support to the founder and act as a key liaison with clients and vendors. This position is a Contract to permanent opportunity, offering a dynamic work environment and the chance to contribute to meaningful client service processes. Responsibilities: • Collaborate closely with the founder to deliver exceptional client-facing support. • Communicate effectively to navigate technology platforms and internal systems. • Build and maintain strong relationships with clients and vendors, ensuring timely and detail-oriented follow-up. • Implement and manage established processes to enhance client service delivery. • Organize and oversee documentation for both prospective and existing clients. • Address client service needs for approximately 75 families, ensuring personalized and efficient support.
2026-04-08T22:48:44Z

Bilingual Legal Assistant

Los Angeles, CA
onsite
Temporary / Contract
28.00 - 38.50 USD / Hourly
We are working with an established plaintiff-side personal injury law firm to find a Legal Assistant to join their team and support their litigation practice on a contract basis. The ideal candidate is organized, proactive, and comfortable working in a fast-paced, team-oriented environment. Key Responsibilities:<ul><li>Translate written and verbal communications for Spanish-speaking clients (or other languages, as applicable)</li><li>Provide administrative and litigation support to attorneys on plaintiff personal injury cases</li><li>Assist with case management, document preparation, and file organization</li><li>Communicate with clients, medical providers, and other parties as needed</li><li>Support general office operations</li></ul>Details:<ul><li>Contract assignment through June</li><li>5 days on site in Encino</li><li>Starts immediately</li><li>Full time 40-hour work week</li></ul>
2026-04-30T14:24:28Z

Executive Admin Support

Los Angeles, CA
remote
Temporary / Contract
25.00 - 28.00 USD / Hourly
What We’re Looking For: We are seeking an Executive Admin Support temp who oversees and performs all administrative functions for two executives. Composes correspondence, announcements, and memoranda, and creates and maintains confidential corporate and general files, and time keeping records. DUTIES 1. Assist in the management of the two executives’ office, including answering phone calls, filing maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling. 2. Maintain the two executives’ daily work schedule and acquire documents and information as needed by the executives. 3. Update and manage the executive’s appointment calendar and Departmental task list. 4. Maintain filing system and further develop to make more efficient. 5. Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design. 6. Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes. 7. Assist with making course, event and travel arrangements. 8. Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed 9. Other duties as assigned
2026-04-21T00:13:43Z

Purchasing Assistant

Davenport, IL
onsite
Temporary to Hire
18.00 - 22.00 USD / Hourly
Robert Half is hiring a Purchasing Assistant for a manufacturing client to support day‑to‑day purchasing, inventory, and invoice processing activities. This role is ideal for someone with experience in the manufacturing industry whose seeking an opportunity to support inventory accuracy within a fast-paced environment. What You’ll Do<ul><li>Process purchase orders, incoming material receipts, and vendor invoices</li><li>Track open purchase orders and reconcile order documentation</li><li>Manage vendor statements and assist with invoice discrepancies</li><li>Use a shared email inbox to receive and manage invoices</li><li>Partner closely with plant staff to resolve material or receiving issues, receiving phone calls as needed</li><li>Run reports in the ERP system and Access</li><li>Apply pricing and values to inventory using Excel</li><li>Assist with inventory reporting and valuation</li><li>Provide general administrative and data entry support to the supply chain team</li></ul>Work Schedule & Expectations<ul><li>This opportunity is onsite, 1st shift, largely in an office environment </li><li>Professional will participate in on‑site physical inventory counts once/month</li><li>Some overtime will be required during peak periods each month</li></ul>
2026-04-15T21:24:03Z

Litigation Legal Assistant 7.5 hour day

Irvine, CA
onsite
Permanent / Full Time
85000.00 - 100000.00 USD / Yearly
National Commercial Litigation Firm Seeks Legal Assistant Secretary About Firm & Position:A nationally recognized construction-focused law firm with multiple U.S. offices is seeking a Legal Assistant to join its Irvine office. This firm represents major developers, contractors, and global corporations on complex domestic and international matters. This Legal Assistant role supports a 3:1 desk in a fully onsite environment and is ideal for someone who thrives in a fast-paced litigation setting with consistent court filings and high-level attorney support. Legal Secretary Responsibilities: • Prepare, revise, and format pleadings, arbitration briefs, discovery, and legal correspondence, including Tables of Contents and Tables of Authorities • Handle state and federal court e-filing • Manage attorney calendars, including court deadlines, hearings, depositions, and case milestones • Input attorney time entries and assist with billing, invoices, and expense reports • Communicate with opposing counsel, courts, mediators, experts, and vendors as needed • Utilize document management systems (e.g., iManage/FileSite) and firm templates for efficient workflow • Support a litigation desk with approximately 3–4 court filings per week, including ~30% federal filings Hours: 37.5-hour workweek (8:30 AM – 5:00 PM) Perks: • 37.5-hour workweek (rare for litigation roles) • Exposure to sophisticated construction litigation matters • Stable, nationally recognized firm with strong reputation in its niche practice area • Collaborative office environment with consistent workflow Salary:$85,000- $100,000 (DOE) Benefits: • Medical, dental, and vision benefits (effective first of the month following hire) • 401(k) eligibility after 6 months (quarterly entry) • Profit sharing eligibility after 1 year • 19 days PTO to start + paid holidays • Annual discretionary bonuses (typically paid in December) • Paid parking • Semi-monthly payroll (15th and last day of the month) TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-06T18:23:44Z

Assistant Accounts Payable Clerk

Chesapeake, VA
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an Assistant Accounts Payable Clerk for a position located in Chesapeake, Virginia. This position supports day-to-day payment operations by helping ensure invoices are handled accurately, vendors receive timely responses, and financial records remain organized. The ideal candidate brings a detail-oriented approach, comfort with accounting systems, and the ability to manage multiple priorities in a fast-paced office environment. Responsibilities:• Enter and classify supplier invoices in the accounting system with a high degree of accuracy and consistency.• Compare purchase orders, invoices, and receipt records to confirm transactions are complete and properly supported.• Assist with preparing scheduled payments, including checks, electronic payments, and wire activity, in accordance with internal procedures.• Review vendor account statements, investigate variances, and help resolve billing or payment issues promptly.• Organize and maintain accounts payable records so documentation is complete, accessible, and audit-ready.• Communicate with vendors regarding payment timing, invoice questions, and account-related concerns in a thorough manner.• Contribute to month-end accounts payable activities by supporting reconciliations and closing tasks.• Provide general accounting and administrative assistance, including data entry, document management, and routine clerical support.
2026-04-23T22:13:47Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-04-07T12:13:45Z

Legal Secretary

Chicago, IL
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Legal Secretary to join a busy legal team on a Contract basis in Chicago, Illinois. This role is ideal for someone who is comfortable working with legal terminology, preparing clear correspondence, and managing a substantial volume of documentation with accuracy. The position supports multiple attorneys and requires strong judgment, organization, and technical proficiency to keep daily legal administrative work moving efficiently. Responsibilities: • Prepare, format, and distribute legal correspondence, forms, and other case-related documents with a high level of accuracy. • Review attorney-drafted letters for spelling, grammar, formatting, and overall quality before final release. • Create standardized legal communications by using approved templates within Law Manager. • Maintain organized digital files and document records to support efficient retrieval and matter management. • Provide day-to-day administrative support for three to four attorneys, helping balance competing priorities and deadlines. • Process outgoing legal materials promptly and ensure documents are ready for delivery to the appropriate recipients. • Use Law Manager and NetDocs to manage documentation and support legal workflow activities. • Handle a high volume of assignments while maintaining consistency, attention to detail, and a focused approach.
2026-04-27T19:13:43Z

Office Support Specialist

Salinas, CA
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for an Office Support Specialist to support day-to-day workplace operations in Salinas, California. This Long-term Contract position is well suited for someone who enjoys balancing administrative coordination with hands-on office support and basic technical assistance. The role will help keep the office running smoothly by assisting employees, preparing workspaces, and managing essential supplies, equipment, and mail services. Responsibilities: • Manage requests related to printers, including arranging setup, coordinating service needs, and helping resolve basic connection issues. • Prepare office branding materials such as stickers, labels, and similar printed items with accuracy and attention to presentation. • Oversee incoming and outgoing mail, shipments, and package distribution to ensure timely handling and delivery. • Monitor inventory levels for office supplies and restock shared areas so workspaces remain orderly and fully supplied. • Provide day-to-day administrative assistance that supports efficient office operations across the site. • Help onboard new team members by organizing devices, workstation materials, and other workplace essentials before arrival. • Respond promptly to employee needs involving office services and routine technical troubleshooting. • Contribute to special assignments and additional office support tasks based on business priorities.
2026-04-22T18:03:48Z

Sr. Office Coordinator

Madison, WI
onsite
Permanent / Full Time
27.00 - 28.00 USD / Hourly
For immediate consideration, contact Courtney Syverson, Recruiting Manager at 608-259-1164 We are looking for an experienced Senior Office Coordinator to join our team in Madison, Wisconsin. In this role, you will oversee key administrative functions, ensuring smooth daily operations of reception, mail services, and general office support. As the first point of contact for clients, guests, and employees, you will play a vital role in creating a welcoming and organized environment. Responsibilities:• Supervise reception and mailroom staff to ensure efficient operations and high-quality service.• Manage reception desk activities, including greeting and directing visitors and handling inbound telephone calls.• Organize and maintain office supplies, lobby areas, and common spaces to ensure a well-maintained and orderly appearance.• Oversee mailroom operations, including the receipt, sorting, and timely delivery of mail.• Coordinate with vendors to manage inventory and ensure timely replenishment of office supplies.• Support the Executive Administrator in maintaining general office operations and executing special projects.• Perform administrative and research tasks to assist various departments as needed.• Monitor and improve processes related to office support functions for enhanced efficiency.• Serve as an ambassador for the organization by fostering positive interactions with clients and guests.
2026-04-13T17:58:46Z

Complex Commercial Litigation Assistant

Beverly Hills, CA
onsite
Permanent / Full Time
90000.00 - 115000.00 USD / Yearly
We are looking for an experienced Legal Secretary to join our dynamic team in Beverly Hills, California. In this role, you will provide high-level administrative support to attorneys, ensuring smooth operations and efficiency within a busy legal environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced setting. Responsibilities: • Draft, edit, and organize complex legal documents, forms, and correspondence with precision and attention to detail. • Manage electronic court filings for both state and federal cases, ensuring compliance with procedural rules. • Coordinate conflict checks and facilitate the opening of new matters for attorneys. • Prepare tables of contents and authorities, exhibits, and trial binders to support case preparation. • Maintain accurate docketing and calendar entries using specialized software to track important deadlines. • Establish and manage both physical and electronic client files for easy access and organization. • Collaborate with the accounting department to prepare expense reports and finalize monthly billing. • Provide support in preparing attorneys for hearings, mediations, arbitrations, and trials. • Handle special projects and overflow tasks while contributing to team objectives. • Arrange courier services and manage internal and external functions as needed.
2026-04-20T21:08:42Z

Senior Legal Assistant

New York, NY
onsite
Permanent / Full Time
85000.00 - 100000.00 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-04-07T12:13:45Z

Accounting Assistant

Madison, WI
onsite
Permanent / Full Time
52000.00 - 60000.00 USD / Yearly
Accounting Assistant role in Madison, WI. For immediate consideration contact Jon Wright at 608-338-1052. Robert Half is looking for an steady Accounting Assistant to join a well-respected law firm in downtown Madison. As the Accounting Assistant, you will be responsible for working with the rest of the accounting team on billing, invoicing, cash receipts, and other accounting work. The client is looking for someone who is a team player and excited to join a tenured team and be with for the long-term. Responsibilities:• Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures.• Record daily cash receipts and apply payments correctly to customer accounts.• Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule.• Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items.• Perform bank reconciliations and investigate discrepancies to maintain reliable financial records.• Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes.• Use law firm-specific accounting software to enter, review, and manage financial information.• Work closely with internal staff to help keep accounting operations organized, compliant, and efficient.
2026-04-30T14:28:46Z

Legal Assistant HYBRID 7.5 day

Santa Monica, CA
onsite
Permanent / Full Time
85000.00 - 105000.00 USD / Yearly
Respected Am Law Firm Seeks Legal Secretary--7 hour day HYBRID schedule (4 weeks PTO!) About Firm & Position: A well regarded regional litigation firm is seeking a Legal Secretary to support a team of four attorneys in a collaborative office environment. The firm represents clients in complex civil litigation matters and is known for its strong reputation, professional culture, and long tenures among staff. This Legal Secretary role offers the opportunity to work closely with attorneys while managing essential litigation support functions that keep matters running efficiently. The Legal Secretary will serve as a key administrative partner to attorneys handling state and federal litigation matters. Legal Secretary Responsibilities: • Prepare and file documents in both state and federal courts • Maintain litigation calendars and deadlines (CompuLaw training provided) • Coordinate travel, depositions, hearings, and meetings • Assist with time entry and support billing requests with the accounting department • Ensure deadlines, filings, and attorney priorities are organized and addressed efficientlyHours: 37.5 hour workweek (8:30 AM – 5:00 PM preferred) with minimal overtime.Perks: • 37.5 hour workweek • Supportive team environment with collaborative attorneys • Opportunity to work closely with attorneys on sophisticated litigation mattersSalary: $75,000 – $95,000 base salary + discretionary bonusBenefits: Comprehensive benefits package including medical, dental, and vision coverage, 401(k) retirement plan, paid time off, and additional standard employee benefits. usually 8% profit sharing! TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]
2026-04-10T18:04:24Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T16:48:44Z

Property Assistant

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are hiring a Property Assistant to support property management operations, tenant communication, leasing administration, and office coordination. The Property Assistant will help manage tenant requests, maintain property records, coordinate maintenance, and support leasing and administrative activities. The ideal candidate is organized, responsive, and comfortable working in a property management environment.Responsibilities<ul><li>Assist with tenant communication and service requests</li><li>Maintain lease files and property records</li><li>Coordinate maintenance scheduling and vendor follow-up</li><li>Support leasing activities and document preparation</li><li>Help track rent payments and property-related reports</li><li>Provide administrative support to property management staff</li></ul>
2026-05-01T18:28:49Z

Accounting Assistant

Oklahoma City, OK
onsite
Temporary to Hire
21.00 - 26.00 USD / Hourly
Job Title: Accounting AssistantLocation: Northwest Oklahoma City, OKPay: $21–$26/hour (DOE)Schedule: Monday–Friday | 9:00 AM – 5:00 PMPosition Type: Temp-to-Hire Position Overview:A well-established company in NW Oklahoma City is seeking a detail-oriented Accounting Assistant to support daily accounting operations. This is a great opportunity for someone looking to grow their accounting career in a collaborative and fast-paced environment, with the potential for long-term placement. Key Responsibilities:Assist with Accounts Payable and Accounts Receivable processesMaintain and reconcile general ledger (GL) accountsPerform data entry with a high level of accuracyReview and reconcile credit card statementsPrepare and process invoicesAssist with month-end close activitiesCreate and maintain spreadsheets and financial reports in ExcelSupport the accounting team with additional administrative and reporting tasks as needed
2026-04-29T17:10:55Z

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