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721 results for Administrative Assistant in Secondary

Project Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:48:40Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a highly organized Project Assistant to support project teams with scheduling, documentation, communication, and administrative coordination. The ideal candidate will help keep projects on track by managing timelines, preparing reports, maintaining records, and assisting with day-to-day project activities. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:38:44Z

Operational Support Administrator

Chicago, IL
remote
Temporary / Contract
17.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a Contract to permanent position offering an excellent opportunity to contribute to various organizational tasks while enhancing your attention to detail. The ideal candidate will thrive in a dynamic environment and enjoy assisting with both routine and project-based activities. Responsibilities:• Welcome and assist visitors, ensuring a positive experience.• Collaborate with team members to support various departmental projects.• Manage administrative tasks such as word processing, filing, and faxing.• Maintain and organize documents for easy access and retrieval.• Provide general office support to facilitate smooth daily operations.• Communicate effectively with internal and external stakeholders.• Monitor and replenish office supplies to maintain a well-stocked workspace.• Handle incoming calls and correspondence with professionalism.• Prepare and distribute reports, presentations, and other documentation as needed.• Ensure the accuracy and confidentiality of sensitive information.
2026-04-22T18:03:48Z

HR Assistant

St Paul, MN
remote
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are currently seeking an enthusiastic SPANISH BILINGUAL HR Assistant who will be an integral part of our human resources department. The successful candidate will assist in organizing, coordinating, and carrying out all human resource department projects and processes for the company. Responsibilities:<ol><li>Assist with day-to-day operations of the HR functions and duties.</li><li>Provide administrative support to the HR department.</li><li>Process paperwork and maintain all employee records.</li><li>Coordinate HR projects and meetings.</li><li>Assist in payroll preparation by providing relevant data.</li><li>Communicate with public services when necessary.</li><li>Support the recruitment/hiring process.</li><li>Compile and update employees' records (hard and soft copies).</li><li>Income and benefits administration.</li><li>Coordinate training sessions and seminars.</li><li>Perform orientations, onboarding, and update records with new hires.</li><li>Produce and submit reports on general HR activity.</li></ol>
2026-04-29T14:04:05Z

Human Resources (HR) Assistant

Bloomington, MN
onsite
Temporary / Contract
39.00 - 43.00 USD / Hourly
We are looking for an organized Human Resources Assistant to support core HR operations for a contract position based in Minnesota. This role will help maintain smooth day-to-day employee support across payroll, benefits, and workforce administration while ensuring records and transactions are handled accurately. The ideal candidate is detail-oriented, responsive, and comfortable balancing recurring weekly tasks with broader employee service responsibilities. Responsibilities:• Manage biweekly payroll activities at the start of each payroll cycle, ensuring timely and accurate processing.• Coordinate retirement contribution activity and related funding steps following payroll completion.• Audit weekly timekeeping records on Mondays to identify and resolve discrepancies before processing deadlines.• Prepare monthly production-related calculations and maintain supporting documentation for reporting purposes.• Serve as a point of contact for employee questions, including guidance on workers’ compensation matters and assistance with self-service HR tools.• Provide hands-on support for benefits administration, including enrollments, updates, and employee questions about coverage changes.• Assist with employee onboarding and separation activities by helping complete background screening, new employee documentation, and offboarding paperwork.• Maintain accurate HR information within HR systems and support routine administrative tasks tied to employee records and transactions.
2026-04-29T00:58:42Z

Operational Support Administrator

Columbus, OH
remote
Temporary / Contract
17.00 - 20.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team. This is a Contract to permanent position offering an excellent opportunity to contribute to various organizational tasks while enhancing your attention to detail. The ideal candidate will thrive in a dynamic environment and enjoy assisting with both routine and project-based activities. Responsibilities:• Welcome and assist visitors, ensuring a positive experience.• Collaborate with team members to support various departmental projects.• Manage administrative tasks such as word processing, filing, and faxing.• Maintain and organize documents for easy access and retrieval.• Provide general office support to facilitate smooth daily operations.• Communicate effectively with internal and external stakeholders.• Monitor and replenish office supplies to maintain a well-stocked workspace.• Handle incoming calls and correspondence with professionalism.• Prepare and distribute reports, presentations, and other documentation as needed.• Ensure the accuracy and confidentiality of sensitive information.
2026-04-22T16:44:02Z

Administrative Coordinator

San Diego, CA
remote
Temporary / Contract
23.00 - 26.00 USD / Hourly
About the Role: Robert Half is partnering with a dynamic financial services firm to hire an organized and detail-driven Administrative Coordinator. This role goes beyond traditional administrative support—you’ll play a key part in coordinating operations, supporting cross-functional teams, and ensuring day-to-day processes run smoothly.Key Responsibilities:<ul><li>Coordinate schedules, meetings, and internal communications across departments</li><li>Serve as a central point of contact for administrative and operational needs</li><li>Assist with project tracking, reporting, and process coordination</li><li>Prepare and edit reports, presentations, and client-facing materials</li><li>Support onboarding logistics and internal team coordination</li><li>Maintain organized records, databases, and filing systems</li><li>Handle high-volume email and calendar management with competing priorities</li><li>Assist leadership with special projects and workflow improvements</li></ul>
2026-04-24T18:48:44Z

Risk Management/Safety Coord

Long Beach, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a Risk Management/Safety Administrative Assistant to provide administrative and operational support for environmental, health, and safety activities within a local government setting in Long Beach, California. This position is ideal for someone who is highly organized, attentive to detail, and comfortable managing documentation, schedules, and compliance-related records. The role will support safety initiatives, maintain critical files, and assist with audit and project coordination across multiple priorities. Responsibilities:• Support Safety Officers by organizing schedules, maintaining records, and updating documentation tied to permits, vehicle-related files, and environmental materials.• Assist with internal environmental and safety reviews by preparing materials, tracking findings, and helping document follow-up actions.• Maintain accurate logs for workplace incidents, corrective measures, and other safety-related activities.• Manage and update files related to safety procedures, accident documentation, and associated compliance records.• Process and track safety training and video-related requests while ensuring supporting materials are properly filed.• Oversee document control for environmental compliance records to keep files current, accessible, and audit-ready.• Maintain credential documentation for employees who hold commercial driving licenses and ensure records remain complete.• Provide coordination support for special safety initiatives, emergency response activities, and regulatory training programs.• Handle multiple assignments at once while maintaining accuracy, timeliness, and consistent communication with stakeholders.
2026-04-30T00:13:45Z

Adminstrative Program Support

Philadelphia, PA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are seeking a detail-oriented HR Administrative Assistant to support the onboarding of seasonal employees. This contract role plays a critical part in ensuring a smooth, compliant, and confidential hiring and onboarding process. The ideal candidate is organized, professional, and comfortable working with HR systems and Excel-based tracking. Key Responsibilities Support the onboarding process for seasonal hires, including new hire documentation and system entry Maintain and update employee records while handling confidential information with discretion and professionalism Utilize UKG (UltiPro) to enter, update, and manage employee data Track onboarding progress and documentation using Excel and other organizational tools Assist with HR administrative tasks as needed to support the broader HR team Ensure accuracy and compliance with company policies and procedures throughout the onboarding process Qualifications Prior administrative experience, preferably in an HR or onboarding support role Experience using UKG (UltiPro) or similar HRIS platforms preferred Proficiency in Microsoft Excel for tracking, organizing, and reporting information Strong attention to detail and ability to handle confidential information confidently Excellent organizational and communication skills Ability to manage multiple tasks in a fast-paced, seasonal hiring environment Work Environment Contract position supporting a high-volume, seasonal onboarding cycle Collaborative HR team environment
2026-04-23T15:58:44Z

Supply Chain Specialist

Bangor, MI
remote
Temporary / Contract
24.00 - 29.00 USD / Hourly
Our client is seeking a detail-oriented Supply Chain Administrative Assistant to support purchasing and operations. This role is a great opportunity for someone who enjoys working with data, coordinating with vendors, and helping keep processes running smoothly. What you’ll be doing:<ul><li>Assist with purchase orders, requisitions, and vendor follow-ups</li><li>Track order status and help resolve any shipping or delivery issues</li><li>Maintain and update vendor and pricing data in internal systems</li><li>Support inventory and shortage tracking efforts</li><li>Partner with internal teams (planning, inventory, operations) to ensure materials are available</li><li>Provide general administrative support including reporting, documentation, and communication</li></ul>
2026-04-21T16:18:44Z

Project Assistant

Rockville, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:44:04Z

Project Assistant

Bethesda, MD
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are seeking a detail-oriented Project Assistant to support project teams with coordination, scheduling, documentation, and day-to-day administrative tasks. This role helps keep projects organized, on schedule, and aligned with business goals. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:48:40Z

Legal Assistant, Trusts & Estates

Minneapolis, MN
onsite
Permanent / Full Time
50000.00 - 80000.00 USD / Yearly
We are seeking a Legal Assistant to join a Tax, Trusts & Estates team in Minneapolis. This is an excellent opportunity to provide high-level administrative support in a dynamic, client-focused environment. If you thrive in a fast-paced setting, have strong organizational skills, and enjoy delivering exceptional service, we’d love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to attorneys and paralegals.</li><li>Serve as a liaison for clients, ensuring excellent communication and service.</li><li>Manage client/matter openings, including conflicts checks and engagement letters.</li><li>Maintain attorneys’ calendars, anticipate deadlines, and implement follow-up procedures.</li><li>Draft, edit, and proofread legal documents.</li><li>Enter and review attorney time entries for accuracy and compliance.</li><li>Assist with billing processes, including proforma review and invoice distribution.</li><li>Organize and maintain client files (electronic and hard copy).</li><li>Handle incoming/outgoing mail and process reimbursement/vendor requests.</li><li>Coordinate meetings, travel arrangements, and CLE registrations.</li><li>Delegate tasks to administrative assistants as needed.</li><li>Deliver a high level of customer service to attorneys and clients.</li></ul>
2026-04-17T13:33:43Z

Insurance Billing Specialist

Mundelein, IL
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
The salary range for this position is $60,000-$65,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Responsibilities:<ul><li>Ability to prioritize, multitask, manage a high volume of bills per month and meet deadlines.</li><li>Experience with various e-billing vendors (e.g., CounselLink, Bottomline Legal eXchange, Tymetrix, Collaborati, Legal Solutions Suite, Legal Tracker, etc.) and LEDES file knowledge required to perform duties and responsibilities, including but not limited to preparing and submitting bills, budgets, and timekeeper rates according to client requirements.</li><li>Management of timekeepers and coordinate/process appeals as required.</li><li>Ability to execute complex bills in a timely manner (i.e., multiple discounts by matter, split billing, preparation, submission and troubleshooting of electronic bills).</li><li>Monitor outstanding Work in Process (WIP) and Accounts Receivable (AR) balances. Collaborate with billing attorneys to ensure WIP is billed on a timely basis and AR balances are collected withina reasonable period. Follow up with billing attorney and client on all aged AR balances.</li><li>Follow up on collections as directed by either Attorneys or Accounting leadership in support of meeting firm’s financial goals.</li><li>Review and edit prebills in response to attorney requests.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Research and analyze deductions and provide best course of action for balances.</li><li>Process write-offs following Firm policy.</li><li>Ability to effectively interact and communicate with attorneys, legal administrative assistants, staff, and clients.</li><li>Assist with month-end close as needed.</li><li>Proactively monitor potential errors that may result in the rejection of e-bills.</li><li>Assume additional duties as needed or assigned</li></ul>
2026-04-17T15:28:48Z

Legal Assistant

Annapolis, MD
onsite
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
We are looking for a dedicated Legal Assistant to join a respected personal injury law firm in Annapolis, Maryland. This role is essential in supporting attorneys throughout the litigation process, ensuring smooth case management, and delivering exceptional service to clients during critical pre-trial and trial phases. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. Responsibilities: • Draft, review, and file legal documents, including complaints, motions, and discovery materials. • Manage and organize both physical and electronic case files to ensure accurate and efficient access. • Schedule and track court dates, deadlines, and attorney appointments to maintain compliance and efficiency. • Facilitate clear communication between attorneys, clients, medical providers, and expert witnesses. • Conduct research and gather evidence, such as medical records, accident reports, and other relevant documentation. • Assist attorneys in preparing for depositions, hearings, mediations, and trials. • Coordinate eDiscovery processes and oversee document production. • Provide logistical and administrative support for trial preparation, ensuring all materials and schedules are in place.
2026-05-01T15:04:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent / Full Time
90000.00 - 105000.00 USD / Yearly
We are looking for a skilled Legal Assistant to support a busy litigation practice in San Francisco, California. This position is ideal for someone who thrives in a fast-paced legal environment and can balance document preparation, court filing coordination, and administrative support with a high level of accuracy. The successful candidate will work closely with attorneys and colleagues while helping maintain organized case files, manage deadlines, and provide attentive service to clients. Responsibilities: • Prepare, format, and finalize litigation materials such as pleadings, motions, discovery papers, correspondence, and other case-related documents for submission and distribution. • Manage electronic filing activities in state and federal courts, including trial and appellate matters, while monitoring filing requirements and deadlines. • Open and organize digital matter files, maintain accurate records, and support ongoing file administration through the firm's document management tools. • Draft, revise, and process legal and administrative documents, memoranda, and communications with strong attention to detail and consistency. • Coordinate client onboarding tasks and maintain complete, up-to-date case information throughout the life of each matter. • Handle administrative support functions including billing assistance, travel arrangements, and expense report processing for assigned attorneys. • Track calendars, deadlines, and litigation milestones to help ensure timely responses and effective workflow management. • Communicate clearly with clients, attorneys, court personnel, and internal team members to support smooth day-to-day litigation operations.
2026-04-30T19:48:41Z

Portfolio Assistant

Miami, FL
onsite
Permanent / Full Time
40000.00 - 45000.00 USD / Yearly
We are seeking a reliable, professional, and detail-oriented Bilingual Receptionist (English/Spanish) to join our team in an on-site capacity at our office in the Shenandoah area (east of Coral Gate). This role requires strong organizational skills, the ability to prioritize effectively, and a proactive approach to supporting daily office operations. Our office provides accounting support for long standing clients. Key Responsibilities:<ul><li>Greet and assist visitors while providing excellent front-desk support</li><li>Manage incoming calls, emails, and correspondence in both English and Spanish</li><li>Maintain and coordinate calendars, appointments, and meeting schedules</li><li>Receive, log, and distribute packages and deliveries</li><li>Complete daily and weekly administrative checklists accurately and on time</li><li>Oversee and coordinate the schedule of a company driver, ensuring efficiency and timeliness</li><li>Utilize Excel for tracking, reporting, and basic data management</li></ul> This is a full-time, on-site position ideal for someone who thrives in a structured, fast-paced environment and takes pride in keeping operations running smooth operations. QUALIFIED AND INTERESTED CANDIDATES PLEASE APPLY AND THEN CALL STEFANIE FURNISS 786-897-7903
2026-05-01T05:58:45Z

Sales Assistant

Miami, FL
onsite
Permanent / Full Time
45000.00 - 55000.00 USD / Yearly
We are looking for a dedicated assistant property manager to support our home office team in Brickell, Miami, Florida. This role involves managing sales operations, assisting in client communications, and ensuring seamless coordination between departments. If you are detail-oriented and have a strong aptitude for sales, teamwork, and administration, we encourage you to apply. THIS IS A FULL TIME ON SITE ROLE IN BRICKELL IN MIAMI Responsibilities:• Provide comprehensive support to the sales team by handling administrative tasks and coordinating schedules.• Assist in the preparation of showing unites, setting appointments, proposals, and reports.• Maintain accurate records of sales activities and client interactions using internal systems.• Respond to inbound sales inquiries and proactively reach out to potential clients to foster relationships.• Monitor sales performance metrics and contribute insights for improvement.• Handle client communications with professionalism and address their needs effectively.• Utilize CRM to track leads and update client information, WITH PREFERENCE ON EXPERIENCE WITH YARDI • Participate in team meetings and contribute ideas to enhance overall sales operations.• Stay updated on industry trends to support the team in achieving sales goals.INTERERSTED CANDIDATES APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
2026-04-17T16:34:05Z

Assistant Property Manager

Irvington, NJ
onsite
Temporary / Contract
30.00 - 45.00 USD / Hourly
We are looking for an Assistant Property Manager to support day-to-day property operations for a long-term contract opportunity based in Irvington, New Jersey. This role is ideal for someone who can balance resident service, administrative coordination, and compliance-focused property oversight in a fast-paced housing environment. The successful candidate will help maintain organized records, communicate effectively with residents and staff, and ensure property management activities align with applicable public housing and HUD-related guidelines. Responsibilities: • Support daily property management activities, including resident communication, file maintenance, and coordination of routine operational tasks. • Assist with monitoring occupancy, lease documentation, and resident records to help maintain accurate and compliant housing files. • Prepare, review, and track reports, correspondence, and property-related documentation in accordance with agency and program requirements. • Work closely with site staff, residents, and external partners to address questions, resolve issues, and support smooth property operations. • Help prioritize multiple assignments, follow through on deadlines, and maintain a high level of accuracy across administrative and property functions. • Use property management software and Microsoft Office tools to update records, organize information, and support reporting needs. • Contribute to compliance efforts by following public housing regulations, HUD standards, and internal property management procedures. • Respond to operational challenges with sound judgment, professionalism, and a solution-oriented approach.
2026-05-01T20:18:46Z

Project Assistant

Gaithersburg, MD
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a Project Assistant to support project managers in planning, executing, and monitoring ongoing projects. This role requires excellent coordination and communication skills. Responsibilities: • Assist with project documentation, timelines, and deliverables. • Coordinate communication between project team members. • Track progress and update project management systems. • Prepare meeting notes and assist with reporting and analysis. • Support procurement and logistical needs.
2026-04-29T19:44:04Z

Test Center Administrator

Philadelphia, PA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for a detail-oriented Test Center Administrator to join our team in Philadelphia, Pennsylvania. This is a long-term contract position offering a highly flexible schedule, requiring availability for a variety of shifts, including Saturdays and occasional evenings. The role involves ensuring the smooth operation of the test center and providing a secure, fair, and comfortable testing environment for all candidates. Responsibilities: • Greet candidates warmly and verify their identification to ensure proper registration. • Conduct security checks, including the use of wands, to maintain a safe testing environment. • Monitor examinees throughout their exams, addressing any issues promptly and courteously. • Safeguard test center materials and maintain a secure environment at all times. • Ensure that every candidate receives a fair and supportive testing experience. • Document and report any incidents or irregularities that occur during testing. • Uphold the company’s values and mission by providing exceptional service. • Digitally scan and record candidate fingerprint identification, if required. • Adapt to a flexible work schedule based on the operational needs of the test center.
2026-04-23T17:03:56Z

Administrative and Credentialing Assistant

Grand Rapids, MI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for a detail-oriented Administrative and Credentialing Assistant to join our team in Grand Rapids, Michigan. This long-term contract position requires a proactive individual with attention to detail to handle credentialing processes, manage documentation, and ensure compliance with industry standards. The ideal candidate will thrive in a structured environment and bring strong analytical and communication skills to support organizational goals effectively. Responsibilities: • Review and process payor submissions to ensure accuracy and compliance. • Coordinate the credentialing of physicians by verifying their qualifications and certifications against relevant databases. • Maintain detailed records and documentation for membership and credentialing activities. • Facilitate the signing of necessary documents to support new member onboarding. • Adhere to established processes and draw analytical conclusions based on procedural guidelines. • Conduct recredentialing tasks, ensuring all required certifications and program completions are verified. • Cross-check information using various databanks, including the American Medical Association database. • Collaborate with team members to uphold quality standards in documentation and credentialing processes. • Communicate effectively in written and verbal forms to address credentialing inquiries and resolve issues. • Support physician and provider credentialing with a focus on accuracy and thoroughness.
2026-04-28T17:28:51Z

Communication Assistant

Santa Ana, CA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a Communication Assistant to join our team in Santa Ana, California on a Contract basis. This position supports day-to-day communication initiatives by helping maintain digital content, coordinate outreach efforts, and keep projects organized. The ideal candidate is comfortable balancing administrative tasks with creative support, while contributing to events, social media activity, and branded communication materials. Responsibilities: • Update website pages and perform routine content maintenance to keep information accurate and current. • Prepare, revise, and organize forms and documents in Microsoft Word to support communication-related requests. • Coordinate incoming communication needs from internal teams and external partners, ensuring timely follow-up and clear organization. • Assist with outreach events by gathering materials, supporting onsite setup and teardown, and confirming all items are ready in advance. • Manage vendor-related orders for promotional merchandise, printed pieces, and other communication materials while tracking delivery timelines. • Provide scheduling and administrative assistance by organizing calendars, arranging meetings, and helping maintain project timelines. • Draft basic written content for social media and other communication channels, and create simple graphics that follow brand guidelines. • Monitor engagement across digital platforms and compile straightforward performance insights to support communication planning. • Capture photos and videos during events for use in social media, website content, and internal communication pieces.
2026-05-01T00:33:39Z

Accounting Assistant

Spokane, WA
onsite
Temporary to Hire
25.00 - 26.00 USD / Hourly
We are looking for an Accounting Assistant to join a busy finance team on a contract-to-permanent basis. This position is well suited for someone who enjoys detailed transactional work, can keep pace in a high-volume environment, and takes pride in accuracy across payables, receivables, and administrative support. The role will contribute to day-to-day accounting operations while helping the team stay organized and prepared during peak reporting and audit periods. Responsibilities: • Manage a steady stream of vendor invoices each week, ensuring charges are coded correctly and reviewed for tax treatment, asset categorization, and overall accuracy. • Support recurring payment processing by preparing documentation for large check runs and helping maintain smooth invoice routing from receipt through approval. • Update and maintain vendor records, keeping account details organized and current to support reliable payment activity. • Provide general accounting and clerical assistance through data entry, recordkeeping, and management of both digital files and paper documents. • Assist with basic accounts receivable duties, including preparing and sending customer invoices as needed. • Examine incoming invoices carefully to identify pricing issues, coding errors, or other discrepancies before processing. • Contribute to the accounting team’s readiness during year-end close activities and state audit review periods by completing assigned support tasks promptly. • Work across several accounting and timekeeping platforms, adapting to different systems used for payables, payroll, fixed assets, and billing. • Help reduce administrative workload for senior accounting staff by handling routine transactional and organizational tasks efficiently.
2026-04-21T19:03:44Z

Sales Assistant

Fort Myers, FL
onsite
Temporary to Hire
22.56 - 26.13 USD / Hourly
We are looking for a detail-oriented Sales Assistant to join our team in Fort Myers, Florida. In this Contract to permanent position, you will play a key role in supporting sales operations within the manufacturing industry, ensuring smooth workflows and excellent customer service. This role requires strong multitasking abilities, a keen attention to detail, and a proactive approach to administrative tasks. Responsibilities: • Collaborate closely with the Regional Operations Manager to ensure seamless account management. • Manage high-volume accounts while maintaining accuracy and efficiency. • Perform data entry and process customer orders with precision. • Execute a variety of administrative tasks to support the sales team. • Assist with inside sales activities, including customer inquiries and order follow-ups. • Maintain a detailed understanding of the company's logistics and operational processes. • Deliver exceptional service by addressing client needs promptly and professionally. • Ensure all documentation and records are up-to-date and organized. • Coordinate with other departments to optimize workflow and resolve issues effectively.
2026-04-07T16:03:42Z

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