1,266 Results for Accounting Assistant Jobs in Secondary

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AP Clerk

Palo Alto, CA
onsite
Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for an AP Clerk to join our finance team in California. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on accounting work and can support both payables and receivables in a fast-moving business environment. The role offers the chance to contribute to daily financial operations while helping maintain accurate records and smooth transaction processing. Responsibilities: • Handle invoice intake, verification, and payment processing while supporting scheduled disbursements and maintaining timely accounts payable activity. • Oversee billing support and receivables follow-up by preparing customer invoices, monitoring outstanding balances, and assisting with collection tracking. • Record bank deposits and ensure cash-related transactions are entered accurately into accounting records. • Support procurement-related administrative tasks and help monitor employee expense submissions and payment workflows. • Perform daily accounting activities in QuickBooks Online, keeping financial data current, organized, and accurate. • Use expense management and corporate card tools such as Ramp, or quickly learn new platforms used by the finance team. • Partner with finance leadership and external accounting contacts as selected processes are brought in-house. • Maintain well-organized documentation and apply strong attention to detail across all transactional accounting work.
2026-10-29T16:53:44Z

Accounting Manager

Seattle, WA
onsite
Permanent / Full Time
90000.00 - 110000.00 USD / Yearly
We are looking for an Accounting Manager to lead daily accounting operations across a portfolio of related businesses in Seattle, Washington. This position partners closely with senior leadership to deliver accurate financial reporting, maintain strong controls, and support sound business decisions. The role offers a clear path into broader financial leadership for someone who is ready to take ownership in a dynamic hospitality-focused environment. Responsibilities:• Guide and support the Accounting Assistant, providing direction on priorities, accuracy, and daily workflow.• Monitor cash activity across multiple related entities and help maintain an effective overall cash position.• Oversee the full accounts payable cycle, including invoice review, approval coordination, and timely disbursements.• Track receivables, evaluate aging reports, and follow up on outstanding balances to improve collections.• Compile monthly profit and loss reporting by consolidating financial data from several QuickBooks company files into Excel-based reporting.• Manage the month-end close process through reconciliations, journal entries, and review of general ledger activity.• Provide backup payroll coverage in Paylocity when needed to ensure timely and accurate processing.• Coordinate year-end accounting activities, assist with audit preparation, and assemble supporting schedules for external review.• Work closely with the General Manager and ownership to answer financial questions and present clear reporting insights.• Assume expanded Controller-level responsibilities over time through training and a hands-on transition process. Benefits:<ul><li>Pay: $90k - $110k</li><li>Retirement: 401(k) after 1k hours, 2% company match</li><li>PTO: 2 to 3 weeks, negotiable</li><li>Holidays: 6 paid holidays</li><li>Health Coverage: M/D/V</li><li>Other: Pay increase to $115k after 90 days, & eligible for annual reviews/pay increases; Christmas bonus (~$1,500+); free parking</li></ul>
2026-10-13T19:18:48Z

AP/AR Clerk

Franklin, TN
onsite
Permanent / Full Time
45000.00 - 50000.00 USD / Yearly
We are looking for an AP/AR Clerk to support day-to-day accounting operations for a logistics organization in Franklin, Tennessee. This position is ideal for someone who is comfortable managing both payables and receivables while keeping financial data organized and accurate. The role requires strong attention to detail, sound bookkeeping knowledge, and the ability to handle cash transactions and payment activity with care. Responsibilities: • Process incoming and outgoing financial transactions, ensuring invoices, payments, and receipts are recorded accurately and on time. • Maintain organized accounting documentation and update financial files to support daily bookkeeping activities and reporting needs. • Post customer payments and vendor-related transactions to the appropriate accounts while verifying accuracy against supporting records. • Reconcile account activity by reviewing balances, identifying discrepancies, and following up to resolve outstanding issues. • Handle cash-related duties in accordance with company procedures, including tracking deposits and maintaining proper records. • Support full-cycle bookkeeping tasks across accounts payable and accounts receivable functions to help maintain accurate financial operations. • Prepare and update account records so financial information remains current, complete, and accessible for internal review.
2026-10-30T14:54:07Z

Part Time Accounts Payable

Shaker Heights, OH
remote
Temporary / Contract
18.00 - 20.00 USD / Hourly
Accounts Payable Clerk (Part-Time) Location: Shaker Heights, OH (Onsite) Schedule: 15-20 Hours per Week Employment Type: Contract with Potential for Contract-to-permanent We're partnering with a stable, long-standing organization in Shaker Heights seeking a detail-oriented Accounts Payable Clerk to support their accounting team on a part-time basis. This is an excellent opportunity for someone looking for flexibility, a collaborative work environment, and the potential for long-term employment. Responsibilities: Process vendor invoices and ensure accurate coding and entry into the company's internal accounting system Match invoices to supporting documentation and obtain appropriate approvals Assist with check processing and vendor payments Reconcile vendor statements and research discrepancies Maintain organized AP records and documentation Support month-end accounting activities as needed Communicate with vendors and internal departments regarding invoice and payment inquiries
2026-10-26T18:38:43Z

AP/AR Clerk

Framingham, MA
onsite
Permanent / Full Time
50000.00 - 58000.00 USD / Yearly
We are looking for an AP/AR Clerk to support daily accounting operations for a manufacturing organization in Framingham, Massachusetts. This position is suited for someone who can manage payables and receivables accurately, maintain organized financial documentation, and handle cash-related transactions with care. The ideal candidate brings strong bookkeeping knowledge, attention to detail, and the ability to keep account activity current and well documented. Responsibilities:• Process incoming and outgoing financial transactions, ensuring invoices, payments, and account activity are recorded accurately and on time.• Maintain complete bookkeeping records by updating ledgers, reconciling balances, and organizing supporting documentation for routine accounting activity.• Receive, track, and apply customer payments to the appropriate accounts while resolving discrepancies in a timely manner.• Handle cash-related transactions securely and prepare accurate records for daily and periodic balancing.• Review account details for accuracy, investigate inconsistencies, and make corrections to keep financial information current.• Support accounts payable and accounts receivable workflows by monitoring due dates, preparing entries, and following up on outstanding items.• Preserve orderly financial files and account histories to support reporting, audits, and internal recordkeeping needs.
2026-10-15T14:43:44Z

Customer Service Billing Specialist

Torrance, CA
onsite
Temporary to Hire
23.75 - 25.00 USD / Hourly
We are looking for a detail-oriented Customer Service Billing Specialist to join a manufacturing organization in Torrance, California. This on-site Contract opportunity is ideal for someone who enjoys working across departments to resolve billing issues, support customer account activity, and keep transaction records accurate. The person in this role will help maintain smooth order and billing operations by investigating credits and refunds, entering data carefully, and communicating effectively with internal teams. Responsibilities:• Work closely with accounting, customer service, sales, and distribution teams to investigate customer billing concerns and bring credit or refund requests to resolution.• Enter and process customer credits, refunds, and related billing adjustments with a strong focus on accuracy and timeliness within the company system.• Keep complete and organized records of billing actions to support audit readiness and ensure reliable transaction history.• Assist with order entry and general order processing when additional operational support is needed.• Maintain precise data input standards during busy periods to help ensure dependable customer service and order flow.• Review billing and order activity for inconsistencies, trace the source of issues, and escalate recurring problems to department leadership.• Verify transaction details before finalizing adjustments to reduce errors and improve financial accuracy.• Contribute to efficient day-to-day billing operations by balancing customer support needs with administrative accuracy.
2026-11-02T19:13:47Z

Accounts Payable Clerk

Princeton, NJ
onsite
Permanent / Full Time
60000.00 - 70000.00 USD / Yearly
Our client is seeking a detail-oriented Accounts Payable Specialist to support a fast-paced accounting team. This role is responsible for ensuring accurate and timely invoice processing, vendor account management, payment execution, and accounts payable recordkeeping across multiple entities. Benefits: Health, Dental, Vision, Flex Spending, 401k
2026-10-15T19:13:46Z

Controller

Columbia, TN
remote
Temporary / Contract
53.00 - 60.00 USD / Hourly
Our client, a growing construction-related organization, is seeking an experienced Interim Controller to provide hands-on leadership across accounting, financial reporting, project accounting, and operational finance. This onsite role (in the Columbia, TN, area) will oversee day-to-day accounting activities while partnering with leadership to monitor project performance, manage cash flow, support forecasting, and improve financial visibility across multiple ongoing projects.The ideal candidate will bring a strong background in construction accounting, including expertise with work-in-progress (WIP) schedules, job costing, project profitability analysis, subcontractor management, and revenue recognition.Key Responsibilities<ul><li>Lead all accounting and financial reporting functions during the interim engagement.</li><li>Oversee month-end and year-end close processes, ensuring accuracy and timeliness.</li><li>Manage WIP reporting, job cost tracking, and project profitability analysis.</li><li>Monitor project budgets, forecasts, and cost performance throughout the project lifecycle.</li><li>Partner with operations and project managers to identify cost overruns, margin risks, and financial opportunities.</li><li>Ensure timely processing and payment of contractors, subcontractors, and vendors.</li><li>Review contract billing, change orders, retainage balances, and project-related cash flow.</li><li>Prepare management reporting, financial statements, and key performance metrics.</li><li>Support budgeting, forecasting, and cash flow planning initiatives.</li><li>Strengthen internal controls, accounting procedures, and financial processes.</li><li>Assist with system enhancements and process improvement initiatives as needed.</li></ul>
2026-11-09T02:23:59Z

Audit Assistant

Miami, FL
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
🚨 We're Hiring! Audit Assistant | Robert Half Consultant Program 🚨 I'm looking for a highly organized and detail-oriented Audit Assistant to join our Robert Half Consulting Team!📍 Location: Downtown Miami | Hybrid This opportunity is ideal for an accounting professional who enjoys working with documentation, financial records, and audit coordination.The role will focus on supporting the internal team during an external audit conducted by a government agency, ensuring requested information is properly gathered, organized, and submitted. 🔎 Key areas of experience we're looking for:✅ Audit Documentation Support – Gathering, reviewing, and organizing financial records and supporting documentation requested by external auditors.✅ Audit Request Coordination – Tracking requests, following up with internal departments, and ensuring timely delivery of required information.✅ Financial Record Review – Reviewing invoices, transactions, reconciliations, and other accounting records for completeness and accuracy.✅ Document Management – Maintaining organized audit files and tracking outstanding documentation.✅ Internal Team Collaboration – Working closely with accounting, finance, and other departments to obtain documentation and resolve missing information.✅ Excel & Accounting Systems – Strong Excel skills and the ability to navigate accounting software and retrieve financial information. 🌟 Why join our Consultant Program?As a Robert Half consultant, you'll be a full-time employee of Robert Half, with opportunities to support different organizations, gain exposure to unique projects, and expand your accounting experience. 📩 Interested or know someone who might be a great fit? Send me your resume to Cristina.Arguello@roberthalf
2026-11-06T15:18:44Z

Accounts Payable Clerk

Los Angeles, CA
onsite
Temporary to Hire
24.00 - 29.00 USD / Hourly
An Accounts Payable Clerk is needed for a Hospital in Los Angeles. The Accounts Payable Specialist will match, batch, and code invoices, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. You will have the opportunity for career growth and advancement within this dynamic department. Your responsibilities in this role - Sort, register, scan, and store invoices, checks, and other documents- Handle 100 invoices per day- Produce full-cycle A/P- Accurately execute daily processes and controls in a timely manner while ensuring company policies are followed- Validate, record, and send checks, including expediting special handling- Handle daily department mail by opening, sorting, and distributing it- Software: Paragon and Allscripts
2026-11-05T21:08:44Z

Accounting Manager

San Diego, CA
onsite
Temporary / Contract
66.50 - 77.00 USD / Hourly
Our client is seeking an experienced Accounting Manager or Assistant Controller-level consultant to provide immediate leadership and support during a transition within the accounting organization. This is a hands-on role that will oversee the day-to-day accounting function while managing a team responsible for transactional accounting and month-end close activities. Key Responsibilities Lead daily accounting operations, including: Accounts Payable Accounts Receivable General Ledger Fixed Assets Month-end close Manage and mentor a team of five accounting professionals, including senior accountants and AP/AR staff. Serve as the primary point of contact for accounting team questions, issue resolution, and escalations. Support month-end close analysis and review of financial results. Review and approve payroll processing. Assist with technical accounting matters, including lease accounting (ASC 842) and other complex journal entries as needed. Support audit requests, audit schedules, and related documentation. Ensure an efficient close process within a fast-paced reporting environment. Qualifications Public company accounting experience required. Prior experience as an Accounting Manager, Assistant Controller, or Controller. Experience managing accounting staff and overseeing month-end close processes. Strong understanding of U.S. GAAP and lease accounting (ASC 842). ERP experience required; NetSuite experience strongly preferred. Candidates with Oracle, SAP, or other large ERP platform experience will also be considered. Ability to quickly assess processes, provide leadership, and contribute in a hands-on capacity. Engagement Details Title: Interim Accounting Manager / Assistant Controller Duration: Approximately 4-5 months, with potential for adjustment based on hiring timelines Start Date: ASAP Work Arrangement: Hybrid, onsite three days per week (Monday, Tuesday, and Thursday) Reporting To: Controller This is an excellent opportunity for a seasoned accounting consultant who enjoys stepping into critical leadership roles and driving a high-performing accounting function during periods of transition.
2026-10-25T04:44:04Z

Accounts Receivable / Billing Clerk

Signal Hill, CA
onsite
Temporary / Contract
21.38 - 24.75 USD / Hourly
We are looking for a dependable Accounts Receivable / Billing Clerk to join a growing accounting team in Signal Hill, California. This Long-term Contract opportunity is well suited for someone with strong attention to detail, solid follow-through, and an interest in building experience across billing, receivables, collections, and related accounting support. The role offers hands-on exposure to construction-related administrative processes, and training will be provided for company tools and industry-specific requirements. Responsibilities: • Generate customer invoices and construction-related billings, ensuring required backup documentation is complete and submitted accurately. • Monitor outstanding balances, document collection activity, and follow up on payment commitments to keep receivables current. • Apply incoming payments, reconcile customer accounts, and investigate discrepancies tied to billing or remittance issues. • Work closely with project teams and clients to clarify invoice questions and obtain details needed to complete billing tasks. • Support contract and project compliance needs by gathering and organizing documentation tied to customer billing requirements. • Assist with certified payroll reporting under leadership guidance, helping prepare accurate submissions within required timelines. • Help compile information for union reporting and address routine questions, escalating more complex matters when needed. • Provide payroll support through time review, data entry, document collection, and outreach for missing or incomplete information. • Maintain orderly financial and employee records while handling sensitive information with a high level of confidentiality.
2026-11-05T19:43:42Z

Administrative Assistant

San Diego, CA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Tax Administrative Assistant to support our tax team with administrative, client service and document management responsibilities. This role is ideal for someone who is organized, deadline-driven and comfortable working in a fast-paced environment, especially during peak tax season.Key Responsibilities:<ul><li>Provide administrative support to tax professionals and department leadership</li><li>Prepare, organize and maintain tax files, client records and engagement documents</li><li>Manage incoming and outgoing client correspondence, including email, mail and phone communications</li><li>Track deadlines for tax returns, extensions, client deliverables and internal workflows</li><li>Assist with assembling tax returns, client packets and related documentation</li><li>Schedule appointments, manage calendars and coordinate meetings</li><li>Enter and update client information in tax software, databases and internal systems</li><li>Monitor document collection and follow up with clients regarding missing information</li><li>Scan, file and archive confidential tax and financial documents</li><li>Support billing, invoicing and other office administrative tasks as needed</li></ul>
2026-11-07T00:18:50Z

AR Clerk

Renton, WA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
Robert Half is seeking an AR Clerk to support our client’s accounts receivable team. This contract role is perfect for detail-oriented professionals.Responsibilities:<ul><li>Generate and send invoices to clients.</li><li>Track incoming payments and update records.</li><li>Resolve billing discrepancies and communicate with customers.</li><li>Assist with month-end reporting.</li></ul>
2026-10-30T23:33:44Z

AR Clerk

Auburn, WA
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
Robert Half is seeking an AR Clerk to support our client’s accounts receivable team. This contract role is perfect for detail-oriented professionals.Responsibilities:<ul><li>Generate and send invoices to clients.</li><li>Track incoming payments and update records.</li><li>Resolve billing discrepancies and communicate with customers.</li><li>Assist with month-end reporting.</li></ul>
2026-10-30T23:33:44Z

Bank Teller

Federal Way, WA
onsite
Temporary / Contract
20.00 - 23.00 USD / Hourly
We are looking for an Accounting Clerk to support day-to-day financial operations. This long-term contract position is ideal for someone who is highly organized, accurate, and comfortable managing a steady flow of accounting transactions. The person in this role will contribute to accurate recordkeeping, timely payment processing, and efficient handling of receivables while working with accounting systems such as QuickBooks. Responsibilities: • Process vendor invoices, verify payment details, and help ensure accounts payable activities are completed accurately and on schedule. • Record incoming payments, update customer account information, and support accounts receivable follow-up to maintain current balances. • Enter financial data into accounting systems with a high level of accuracy and review entries for completeness and consistency. • Maintain organized documentation for invoices, payment records, and related accounting files to support internal tracking and audits. • Use QuickBooks to post transactions, reconcile records, and assist with routine accounting updates and reporting. • Communicate with vendors or customers regarding billing questions, payment status, and account discrepancies in a clear and courteous manner. • Assist with invoice processing tasks by reviewing submitted documents and routing items for proper approval when needed.
2026-11-06T19:08:44Z

Controller

Garner, NC
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
Robert Half has partnered with an established and growing construction company in Garner, North Carolina to assist them in hiring an experienced Controller/Accounting Manager. This onsite role will lead the accounting and financial operations for their organization in Raleigh, North Carolina. Construction experience is required. This position plays a central role in maintaining accurate financial records, strengthening reporting processes, and supporting sound business decisions through thoughtful analysis. Experience with Sage, Timberline or another construction based software is strongly preferred. The ideal candidate brings strong leadership, deep technical accounting knowledge, and the ability to oversee day-to-day finance activities with precision and accountability. Responsibilities:• Direct daily accounting operations across the general ledger, accounts payable, accounts receivable, payroll, and bank reconciliations to maintain accurate and timely financial records.• Prepare monthly, quarterly, and annual financial statements and management reports that provide clear insight into company performance.• Lead the month-end closing process, ensuring account reconciliations are completed accurately and deadlines are consistently met.• Develop and manage budgets, forecasts, and financial models to support planning, cost control, and strategic decision-making.• Monitor job costing and operating results, analyzing variances and trends to identify risks, opportunities, and areas for improvement.• Oversee payroll administration and related benefit processes, including retirement plan coordination, while maintaining compliance with applicable requirements.• Ensure adherence to tax, regulatory, and internal financial control standards through thorough review and oversight of accounting practices.• Supervise and mentor accounting staff, promoting collaboration, accountability, and high-quality execution across the finance function.• Support the effective use of accounting systems and reporting tools, including Sage platforms and Excel-based analysis, to improve efficiency and financial visibility.
2026-10-30T18:58:45Z

Assistant Controller

Hazelwood, MO
onsite
Permanent / Full Time
- USD / Yearly
Robert Half is seeking an experienced Assistant Controller to support accounting operations and strengthen financial oversight for a growing organization in Hazelwood, Missouri. This position will play a critical role in leading the close process, enhancing reporting accuracy, and partnering with operational leaders to support informed financial decision-making. The ideal candidate will bring strong technical accounting expertise, proven leadership capability, and the ability to turn financial data into actionable business insight. Key Responsibilities • Direct day-to-day accounting operations across accounts payable and general ledger functions, while mentoring staff and promoting high-performance standards • Manage monthly and annual close processes across multiple entities, including accruals, reconciliations, cutoffs, and supporting schedules • Prepare and review journal entries, balance sheet analyses, and intercompany allocations to maintain complete and accurate financial records • Oversee financial reporting and analyze results to identify trends, explain variances, and provide meaningful updates to leadership • Maintain the chart of accounts and drive consistency in financial reporting practices across the organization • Supervise payment activity for vendors, contractors, credit cards, and prepaid expenses, ensuring timely processing and strong financial controls • Partner with operations leaders to review spending patterns, identify inefficiencies, and recommend opportunities to improve cost management and profitability • Develop and monitor cost and margin reporting, including metrics such as revenue, expense, and profit per mile across business segments • Strengthen internal controls, support audit readiness, and maintain organized documentation for contracts, leases, and other key financial records • Provide financial analysis, KPI reporting, and business recommendations to help leadership evaluate performance and make sound operational decisions Qualifications • Bachelor’s degree in Accounting or Finance, CPA preferred • Progressive accounting experience, including leadership responsibilities • Strong knowledge of month-end and year-end close, general ledger accounting, reconciliations, and financial reporting • Experience supporting multi-entity environments preferred • Ability to analyze financial results and communicate findings clearly to both finance and operations stakeholders • Strong understanding of internal controls, audit support, and process improvement • Advanced Excel skills and experience working within ERP or accounting systems • Industry experience in transportation, logistics, or a related operational environment is preferred Comprehensive benefit package and competitive salary plus bonus depending on experience. For immediate consideration, please apply online to this role; you may also contact Craig Lavelle via LinkedIn or via phone at 314-279-7382.
2026-10-13T15:48:46Z

Controller

Houston, TX
onsite
Permanent / Full Time
125000.00 - 150000.00 USD / Yearly
HYBRID! 3 DAYS IN OFFICE! We are looking for an experienced Controller to oversee accounting operations and financial reporting for a multi-entity organization in Houston, Texas. This position is suited for a hands-on finance leader who can translate complex financial data into practical business insight while maintaining strong accounting discipline. The role will partner closely with operational and executive leadership to strengthen reporting accuracy, guide planning efforts, and support continued growth in a fast-moving oilfield services environment. Responsibilities:• Oversee day-to-day accounting and consolidated financial reporting activities across multiple business entities.• Direct month-end, quarter-end, and year-end close cycles to deliver complete and timely financial statements.• Evaluate operating results, margin trends, and key variances to provide meaningful recommendations to leadership.• Prepare and review management reports and financial presentations used for business planning and executive decision-making.• Manage general ledger accuracy through oversight of journal entries, reconciliations, and balance sheet reviews.• Maintain strong internal controls and ensure accounting practices align with applicable standards and company policies.• Partner with operations and senior leadership on budgeting, forecasting, cash flow planning, and financial performance improvement.• Lead, coach, and develop accounting and administrative staff to build a dependable and high-performing team.• Support acquisitions, entity consolidations, process improvements, and other special projects as business needs evolve.
2026-10-09T16:44:06Z

AP/AR Clerk

Sterling, IL
onsite
Permanent / Full Time
63000.00 - 72000.00 USD / Yearly
We are looking for an AP/AR Clerk to join a manufacturing team in Sterling, Illinois. This role focuses on keeping receivables activity accurate, current, and well-documented while helping ensure cash is applied correctly across a high-volume environment. The ideal candidate brings strong accounting judgment, attention to detail, and the ability to work closely with customers, sales partners, and internal finance staff to resolve payment questions efficiently. Responsibilities: • Manage daily accounts receivable activity by recording incoming payments, matching remittances to open balances, and maintaining accurate customer account records. • Complete regular reconciliations for cash, receivables, and intercompany transactions to support timely and accurate month-end reporting. • Review bank activity each day and apply funds received through ACH, wire transfers, credit cards, and other electronic payment methods. • Obtain missing remittance information from customers and use customer payment portals to verify details needed for proper invoice application. • Investigate aging balances, unapplied cash, deductions, and other variances, then coordinate with finance leadership to resolve outstanding issues. • Process account adjustments such as approved write-offs, payment discounts, bank-related charges, returns, rebates, and customer fines when applicable. • Support sales teams by identifying deductions or disputed payment items and sharing the information needed for follow-up and resolution. • Handle receivables tied to retail, ecommerce, and direct-to-consumer channels, including payment platforms such as PayPal, Stripe, Square, TikTok, and similar systems. • Follow established credit and financial control procedures, including compliance with applicable corporate policies and audit requirements, while assisting with cash reconciliation activities.
2026-11-02T17:28:38Z

Administrative Assistant with QuickBooks

Fort Wayne, IN
remote
Temporary / Contract
18.00 - 23.00 USD / Hourly
About the OpportunityA growing local organization is seeking an Administrative Assistant with QuickBooks experience to support accounting and administrative functions. This role offers a blend of office administration, customer support, and light bookkeeping.Responsibilities<ul><li>Manage incoming calls and correspondence</li><li>Create invoices and process payments</li><li>Enter financial data into QuickBooks</li><li>Maintain customer records</li><li>Assist with basic bookkeeping functions</li><li>Support office management activities</li></ul>
2026-10-22T19:38:43Z

Accounts Payable Specialist

Shiremanstown, PA
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented Accounts Payable Clerk to join their growing team. This position will be responsible for processing vendor invoices, managing payment schedules, reconciling accounts, and ensuring accurate and timely completion of accounts payable functions. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and contributing to a collaborative accounting team. Why Join the Team?<ul><li>Stable and established organization</li><li>Collaborative and supportive work environment</li><li>Opportunity to expand accounting and finance skills</li><li>Competitive compensation and potential for long-term growth</li></ul> Responsibilities<ul><li>Process high-volume vendor invoices accurately and efficiently</li><li>Match invoices to purchase orders and receiving documents</li><li>Code invoices and enter transactions into the accounting system</li><li>Prepare and process check runs, ACH payments, and wire transfers</li><li>Reconcile vendor statements and resolve invoice discrepancies</li><li>Respond to vendor inquiries regarding payments and account status</li><li>Maintain organized AP records and supporting documentation</li><li>Assist with month-end closing activities and account reconciliations</li><li>Support audits by gathering and providing requested documentation</li><li>Perform other accounting and administrative duties as assigned</li></ul>
2026-11-05T22:03:53Z

Controller

Rockford, IL
onsite
Permanent / Full Time
115000.00 - 135000.00 USD / Yearly
Controller - Privately Held Manufacturer (< $100M Revenue)An established, growing privately held manufacturer in the Rockford area is seeking a dynamic, business-minded Controller to lead all daily accounting and finance operations.If you are an Accounting Manager looking to step up into a top seat, or an experienced Controller who thrives in a collaborative, close-knit environment, this is your chance to make a tangible impact. This role balances high-level strategic financial oversight with active, day-to-day engagement, partnering directly with ownership and department leaders to support steady business growth.<ul><li>Great Culture: Join a supportive, collaborative, and highly focused team environment that values teamwork and transparency.</li><li>Stable & Modern Environment: Combine decades of reliable industry expertise with modern, user-friendly technology infrastructure.</li><li>Rich Benefits: Enjoy a comprehensive package, including Health, Dental, Vision, and Life Insurance, a 401(k) with company match, and a generous PTO and paid holiday schedule.</li></ul>Financial Leadership & Analysis<ul><li>Provide accurate and timely financial reporting directly to ownership and executive leadership.</li><li>Analyze financial performance, operational trends, and key business metrics to uncover margins.</li><li>Develop proactive recommendations that optimize profitability, cash flow, and overall operational decision-making.</li><li>Partner cross-functionally with department leaders to evaluate costs and business performance.</li></ul>Financial Reporting & Close Management<ul><li>Lead and manage the entire monthly, quarterly, and annual financial close processes.</li><li>Prepare and review consolidated financial statements and supporting schedules in compliance with GAAP.</li><li>Analyze and clearly explain budget-to-actual variances and unexpected financial results.</li></ul>Accounting Operations Oversight<ul><li>Oversee Accounts Payable, Accounts Receivable, General Ledger, and payroll accounting functions.</li><li>Review account reconciliations, journal entries, and supporting documentation to ensure absolute data integrity.</li><li>Establish consistency across accounting workflows and implement internal financial controls.</li></ul>Compliance, Controls & Tax Support<ul><li>Coordinate annual reviews, external audits, and documentation requests from external partners.</li><li>Oversee sales tax reconciliations and support ongoing regional regulatory filing requirements.</li><li>Partner with the company’s Corporate CPA firm, who manages corporate tax filings and serves as a consultative resource for complex matters.</li></ul>Inventory & Cost Accounting<ul><li>Oversee inventory valuation, material adjustments, and related manufacturing accounting processes.</li><li>Monitor job costing and profitability by client, project, and product line.</li><li>Identify operational opportunities to improve data visibility and system tracking across the plant floor.</li></ul>Team Leadership<ul><li>Lead, mentor, and develop a dedicated internal accounting team.</li><li>Establish clear expectations, drive accountability, and provide daily coaching.</li><li>Foster a workplace culture centered on ownership, accuracy, and continuous process improvement.</li></ul>Benefits include insurance, vacation, holiday pay, 401K and more
2026-10-23T14:13:46Z

Administrative Assistant

Oklahoma City, OK
onsite
Temporary to Hire
16.15 - 17.00 USD / Hourly
Administrative AssistantLocation: Oklahoma City, OK 73129Pay: $17.00 per hourSchedule: Monday–Friday, 9:00 AM–5:00 PMWork Arrangement: 100% On-SiteStart Date: ASAP Position OverviewWe are seeking a dependable, organized, and detail-oriented Administrative Assistant with strong office management experience and hands-on experience using QuickBooks Online (required). The ideal candidate is proactive, professional, and comfortable managing daily office operations while supporting accounting and administrative functions. Bilingual candidates are a plus! Key Responsibilities<ul><li>Oversee daily office operations and maintain an organized, efficient work environment.</li><li>Perform general administrative duties, including data entry, filing, document preparation, and recordkeeping.</li><li>Use QuickBooks Online to assist with bookkeeping, invoice processing, expense tracking, and other accounting-related tasks.</li><li>Maintain accurate financial and administrative records.</li><li>Answer phone calls, respond to emails, and communicate professionally with customers, vendors, and team members.</li><li>Monitor office supplies, coordinate requests, and assist with scheduling as needed.</li><li>Support additional office and accounting tasks to help ensure smooth daily operations.</li></ul>
2026-10-26T19:58:48Z

Assistant Controller

Bangor, ME
onsite
Permanent / Full Time
115000.00 - 145000.00 USD / Yearly
We are looking for an experienced Assistant Controller to join a well-established organization in Bangor, Maine. This on-site position is suited for an accounting specialist who can support day-to-day financial operations while helping strengthen reporting accuracy and internal processes. The ideal candidate brings strong technical accounting knowledge, leadership ability, and a hands-on approach to month-end activities, reconciliations, and financial analysis. Responsibilities: • Oversee general ledger activity and help maintain accurate, timely financial records across the organization. • Lead month-end closing tasks, ensuring deadlines are met and supporting the preparation of complete financial results. • Review and reconcile balance sheet and other key accounts to identify discrepancies and resolve issues promptly. • Assist with budgeting and variance analysis by comparing actual performance to forecasts and highlighting key trends. • Prepare financial statements and supporting reports for leadership, ensuring consistency and compliance with accounting standards. • Provide guidance and direction to staff accountants, helping prioritize work and maintain strong performance across the team. • Evaluate accounting workflows and recommend process enhancements that improve efficiency, accuracy, and control. • Support the development and monitoring of internal controls to strengthen financial integrity and reduce risk. • Use advanced Excel skills to analyze data, build reports, and streamline recurring accounting activities.
2026-11-10T17:28:44Z

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