<p>We are looking for a highly organized and detail-oriented Executive Assistant to support the company President in Lynnwood, Washington. This role requires exceptional attention to detail, confidentiality, and the ability to manage a wide range of responsibilities, including administrative tasks, strategic planning, and travel coordination. The ideal candidate will thrive in a fast-paced environment and possess strong interpersonal skills to build effective relationships both inside and outside the organization.</p><p><br></p><p>Responsibilities:</p><p>• Represent the company President with a high level of attention to detail when interacting with clients, responding to inquiries, and coordinating company events.</p><p>• Build and maintain effective relationships with corporate staff, their executive assistants, and key customer executives.</p><p>• Proactively follow up on tasks assigned by the President to ensure timely completion and progress tracking.</p><p>• Organize and coordinate staff meetings, off-site events, and organizational activities with minimal supervision.</p><p>• Manage complex domestic and international travel arrangements for executives, including itineraries, accommodations, and handling disruptions.</p><p>• Oversee the President’s personal schedule using Microsoft Outlook, ensuring meetings are properly arranged and time is allocated for essential tasks.</p><p>• Prepare and submit expense reports for the President, ensuring accuracy and timely submission.</p><p>• Maintain confidentiality and integrity when handling sensitive company information.</p><p>• Attend staff meetings to capture and track action items, following up with responsible parties to ensure completion.</p><p>• Assist in the planning and execution of company events and strategic initiatives.</p><p><br></p><p>The salary range for this position is $118,000 to $155,000 + bonus.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k + employer contribution</p><p>15 days PTO/Sick time combined</p><p>12 paid holidays + week between Christmas and New Years</p><p><br></p>
<p>We are looking for a highly skilled and detail-oriented Paralegal to join our team in Seattle. This role will focus on corporate governance and compliance for a portfolio of entities, providing direct support to the Assistant Corporate Secretary and the Governance team. The position offers visibility to senior leadership and shareholders while playing a crucial role in maintaining regulatory standards and driving process improvements.</p><p><br></p><p>Responsibilities:</p><p>• Manage annual compliance requirements and governance processes for entities across multiple regions, including the preparation of consents, resolutions, minutes, and other governance documents.</p><p>• Coordinate and support board meetings and annual general meetings by drafting notices, agendas, and materials.</p><p>• Review and certify organizational documents, responding to regulatory inquiries and audits as needed.</p><p>• Maintain and update compliance databases, including minute book organization and tracking.</p><p>• Participate in the implementation and ongoing management of an entity management system by auditing and organizing relevant records.</p><p>• Act as a liaison between internal teams and external stakeholders, ensuring seamless communication and timely project completion.</p><p>• Monitor regulatory changes and educate management on new legal requirements and corporate best practices.</p><p>• Lead initiatives to streamline processes, enhance standardization, and create scalable solutions for governance functions.</p><p>• Support shareholder lifecycle processes, including coordinating nomination reviews and related documentation.</p><p>• Prepare summaries and track audit requests while ensuring compliance with document storage and data privacy policies.</p><p><br></p><p>Company offers full benefits including healthcare plan, 401K, hybrid work arrangements, transportation stipend, and year-end bonuses. </p><p><br></p><p>To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)</p>
<p>We are looking for a detail-oriented and empathetic Administrative Coordinator to join our team in Federal Way, Washington. In this long-term contract role, you will play a pivotal part in supporting our operations by providing excellent customer service, managing communications, and ensuring smooth administrative processes. This position offers the chance to contribute to a dynamic environment while supporting critical organizational functions.</p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound inquiries and provide clear, accurate information about services, appointments, and processes.</p><p>• Conduct outbound calls to collect necessary information, remind customers of upcoming appointments, and assist with completing forms or applications.</p><p>• Address and troubleshoot issues related to background checks, I-9 forms, fingerprinting, and training requirements.</p><p>• Guide customers through various processes while adhering to established policies and procedures.</p><p>• Document all interactions and updates in the customer relationship management system to maintain accurate records.</p><p>• Ensure strict confidentiality and compliance with regulations related to patient information and data privacy.</p><p>• Collaborate with internal teams to escalate and resolve complex issues promptly.</p><p>• Utilize deep knowledge of healthcare programs and services to assist customers effectively.</p><p>• Provide constructive feedback to enhance service delivery and improve customer experience.</p>
