9 Results for Senior Executive Assistant Jobs in Seattle, WA

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Sr. Executive Assistant

Seattle, WA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
Looking for an experienced, highly organized Executive Assistant who can operate independently in a fast-paced executive environment, anticipate needs, manage competing priorities, and make sound decisions with minimal direction. Responsibilities:• Oversee demanding executive calendars, resolving conflicts and ensuring leaders are prepared for daily commitments.• Organize domestic and international travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting schedules for senior leadership, securing attendees, materials, and room or virtual arrangements as needed.• Prepare presentation materials and visual content using Google Slides for executive meetings and business discussions.• Track changing priorities and adjust schedules or travel plans quickly to support evolving business needs.• Serve as a reliable administrative partner by anticipating needs, following through on details, and maintaining efficient coordination across activities.
2026-10-12T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Administrative Assistant to support resident services operations for a non-profit organization in Bellevue, Washington. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable handling a wide range of administrative coordination tasks. The role will help keep daily activities running smoothly by supporting scheduling, records management, staff coordination, and communication across multiple sites. Responsibilities: • Coordinate administrative support for the Resident Services team, helping maintain organized workflows and timely follow-up on daily tasks. • Manage timekeeping and expense documentation, ensuring records are accurate, complete, and submitted within established deadlines. • Assist with staff scheduling and onboarding logistics, including preparing materials and tracking required information for new team members. • Maintain organized inventory records for keys and related access items, updating logs and resolving discrepancies when needed. • Support communication between teams and property locations by answering inbound calls, routing messages, and sharing important updates. • Perform data entry and general office administration to keep files, reports, and internal records current and accessible. • Provide front desk and receptionist-style support as needed, greeting visitors and responding professionally to routine inquiries. • Assist with administrative activities tied to operational process updates or system-related changes when requested by the team.
2026-10-12T00:00:00Z

Administrative Assistant

Seattle, WA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant with prior real estate experience and familiarity with Yardi software to support daily office operations, property management activities, and administrative functions.The ideal candidate will have strong communication skills, excellent attention to detail, and experience working in a fast-paced real estate or property management environment.Key Responsibilities<ul><li>Provide daily administrative support to real estate professionals, property managers, and office leadership.</li><li>Utilize Yardi property management software to maintain property records, update tenant information, enter data, and support reporting.</li><li>Coordinate calendars, schedule appointments, organize meetings, and assist with property-related activities.</li><li>Prepare, review, and maintain lease agreements, contracts, tenant correspondence, and property documentation.</li><li>Assist with tenant communications, maintenance requests, vendor coordination, and service follow-up.</li><li>Maintain accurate electronic records, databases, and filing systems.</li><li>Support invoice processing, expense tracking, and administrative reporting.</li><li>Respond to inquiries from tenants, vendors, clients, and internal team members.</li><li>Assist with preparing reports, correspondence, and other administrative materials.</li><li>Support general office operations, including phones, emails, scheduling, and document management.</li></ul>
2026-10-13T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-12T00:00:00Z

Executive Secretary

Seattle, WA
onsite
Permanent / Full Time
70000 - 70001 USD / Yearly
We are looking for an organized and discreet Executive Secretary to support daily business operations in Seattle, Washington. This role combines administrative coordination, office management, and financial support in a fast-moving environment where accuracy and professionalism are essential. The ideal candidate will be comfortable handling confidential records, preparing governance materials, and keeping office processes running smoothly while supporting a range of organizational priorities. Responsibilities:• Manage day-to-day office activities, including ordering supplies, coordinating equipment needs, and maintaining an efficient administrative environment.• Process invoices, payment requests, and payroll-related documentation while helping maintain accurate financial records and reporting.• Prepare board and shareholder meeting materials such as agendas, notices, packets, resolutions, and follow-up action items.• Coordinate meeting logistics by arranging venues, travel details, accommodations, and on-site support for board and shareholder events.• Record, organize, and preserve official meeting minutes, corporate files, and other sensitive organizational documentation.• Support compliance and reporting efforts by assisting with audits, regulatory filings, proxy materials, and related corporate records.• Maintain shareholder information, including ownership updates, dividend records, estate matters, correspondence, and contact changes.• Assist with special projects involving contracts, leases, grants, land-related administration, newsletters, and general operational support. Benefits:· Defined Benefit Pension: 20% of gross salary. Vested after 6 months.· Health Insurance with Regence Blue Shield.· Dental Insurance with Delta Dental.· Kavilco will cover up to $10,000.00 deductible on medical and dental insurance claims.· Employee is entitled to $100,000.00 of life insurance. In Lieu of life insurance coverage for employee, a yearly fitness membership will be provided to employee.· Employee is entitled to two weeks of vacation.· Employee is entitled to 5 days of sick leave.· Kavilco recognizes 12 holidays, eleven coinciding with bank holidays plus Employee’s birthday.· Monthly parking and/or transit pass will be reimbursed
2026-10-07T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T00:00:00Z

Executive Business Administrator

Redmond, WA
onsite
Permanent / Full Time
66560 - 133120 USD / Yearly
We are looking for an accomplished Executive Business Administrator to support senior leadership in Redmond, Washington. This position is suited for an experienced, detail-oriented individual who can build strong working relationships, navigate shifting priorities, and bring sound judgment to a fast-moving environment. The ideal candidate is proactive, highly adaptable, and capable of anticipating needs while helping leaders stay focused on business objectives. Responsibilities:• Partner closely with executive leadership to manage priorities, coordinate daily business activities, and maintain smooth operations across a complex schedule.• Anticipate upcoming needs by assessing business rhythms, identifying gaps, and taking action with minimal oversight.• Build trusted relationships with senior stakeholders and serve as a dependable point of coordination for cross-functional communication.• Guide calendar strategy, meeting flow, and leadership engagements to ensure time is aligned with critical business goals.• Adjust support style based on team dynamics, leadership preferences, and the context of each interaction or meeting.• Provide informal leadership to colleagues and extended team members by offering recommendations, sharing best practices, and supporting decision-making.• Handle onboarding coordination, employee-related administrative processes, and HR support activities with accuracy and discretion.• Maintain organized business processes and relevant HR information systems while ensuring timely follow-through on key tasks.• Support occasional travel planning, including potential trips to the East Coast, and manage related logistics as needed. The salary range for this position is $66,560 to $133,120. Benefits:Medical/Dental/VisionSTD/LTDBasic Life401k with match120 hours PTO10 paid holidays
2026-09-25T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li>Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li> Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

9 results for Senior Executive Assistant in Seattle, WA