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6 results for Proposal Specialist in Seattle, WA

IT Project Manager

Redmond, WA
remote
Temporary / Contract
65.00 - 75.00 USD / Hourly
Robert Half is seeking an experienced Project Manager to support a client with the evaluation, selection, and implementation of a new software solution. This role will coordinate multiple workstreams, manage third-party vendors, support the proposal and demo process, and help drive the project from evaluation through implementation and go-live. Duration: 6-month contract Schedule: Part-time, approximately 20 hours/week Pay Rate: $75/hour Responsibilities<ul><li>Manage multiple concurrent projects and workstreams, ensuring teams, stakeholders, and vendors remain on schedule and continue progressing toward key milestones.</li><li>Coordinate the vendor evaluation and selection process, including reviewing proposals, scheduling vendor demonstrations, and tracking follow-up items.</li><li>Manage relationships with third-party software vendors, maintaining accountability around deliverables, timelines, dependencies, and project expectations.</li><li>Lead software implementation projects from planning and evaluation through implementation, testing, go-live, and production support.</li><li>Develop and maintain project plans, schedules, milestones, risks, dependencies, and status updates.</li><li>Assist with drafting and reviewing implementation proposals, project plans, and supporting documentation.</li><li>Coordinate internal technical and business teams to ensure implementation requirements and priorities are clearly understood.</li><li>Keep stakeholders informed of project progress, risks, blockers, and decisions requiring escalation.</li><li>Support implementation planning involving API integrations, OAuth, security controls, authentication, and other modern software integration requirements.</li><li>Coordinate go-live readiness activities and support the transition of implemented solutions into production.</li><li>Ensure projects align with applicable security, privacy, and compliance requirements, including HIPAA where applicable.</li></ul>
2026-08-26T17:53:45Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
21.00 - 25.00 USD / Hourly
Full-Time Office Assistant40 Hours per Week | 3-Month Contract | OnsitePay: $21-$25/hourWe are seeking a reliable and detail-oriented Office Assistant to provide administrative and clerical support for a busy healthcare department. This is an onsite contract opportunity expected to last approximately three months.The ideal candidate will be organized, professional, comfortable working in a fast-paced environment, and able to manage multiple priorities while providing excellent support to internal teams and visitors.Schedule<ul><li>Monday through Friday</li><li>Hours: 8:00 AM to 5:00 PM</li><li>Onsite position</li></ul>Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support to department team members</li><li>Assist with reception coverage as needed</li><li>Process and appropriately route correspondence, faxes, referrals, and requests for chart notes</li><li>Respond to requests for information accurately, professionally, and in a timely manner</li><li>Maintain office supply inventory and assist with general office organization</li><li>Maintain records and documentation in accordance with established procedures</li><li>Assist with common forms and paperwork used throughout the organization</li><li>Enter and maintain information within department systems</li><li>Support accurate refund posting and vendor notifications as needed</li><li>Maintain daily census data and on-call notifications as requested</li><li>Participate in department meetings and process-improvement initiatives</li><li>Provide additional administrative support as assigned</li></ul>
2026-08-26T20:58:40Z

Executive Business Administrator

Redmond, WA
onsite
Permanent / Full Time
66560.00 - 133120.00 USD / Yearly
We are looking for an accomplished Executive Business Administrator to support senior leadership in Redmond, Washington. This position is suited for an experienced, detail-oriented individual who can build strong working relationships, navigate shifting priorities, and bring sound judgment to a fast-moving environment. The ideal candidate is proactive, highly adaptable, and capable of anticipating needs while helping leaders stay focused on business objectives. Responsibilities:• Partner closely with executive leadership to manage priorities, coordinate daily business activities, and maintain smooth operations across a complex schedule.• Anticipate upcoming needs by assessing business rhythms, identifying gaps, and taking action with minimal oversight.• Build trusted relationships with senior stakeholders and serve as a dependable point of coordination for cross-functional communication.• Guide calendar strategy, meeting flow, and leadership engagements to ensure time is aligned with critical business goals.• Adjust support style based on team dynamics, leadership preferences, and the context of each interaction or meeting.• Provide informal leadership to colleagues and extended team members by offering recommendations, sharing best practices, and supporting decision-making.• Handle onboarding coordination, employee-related administrative processes, and HR support activities with accuracy and discretion.• Maintain organized business processes and relevant HR information systems while ensuring timely follow-through on key tasks.• Support occasional travel planning, including potential trips to the East Coast, and manage related logistics as needed. The salary range for this position is $66,560 to $133,120. Benefits:Medical/Dental/VisionSTD/LTDBasic Life401k with match120 hours PTO10 paid holidays
2026-08-19T18:18:43Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
23.00 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-04T18:18:39Z

Sr. Administrative Assistant

Renton, WA
onsite
Temporary / Contract
35.00 - 40.00 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support to leadership within the accounting and finance organization in Washington. This Long-term Contract position calls for someone who brings strong judgment, warmth, and a strong business presence while keeping daily operations organized and running smoothly. The ideal candidate is comfortable working across teams, communicating with vendors and internal partners, and handling sensitive matters with discretion and confidence. Responsibilities: • Coordinate calendars, travel plans, and expense submissions for senior leadership, while helping maintain schedules for additional team members as needed. • Serve as a central point of contact for administrative requests by managing incoming communications, routing mail, and ensuring documents reach the appropriate departments promptly. • Prepare and send clear, effective correspondence on behalf of leadership, including reminders, follow-up messages, and other business communications. • Maintain office readiness by overseeing meeting room setup, monitoring workplace supplies and refreshments, and addressing day-to-day administrative needs. • Partner with facilities, property management, and internal support teams to resolve workspace concerns and support a productive office environment. • Assist with onboarding activities by coordinating equipment requests, badge access, workspace arrangements, and communication with IT and related teams. • Support vendor and supply coordination, including ordering office items, tracking requests, and maintaining effective external partner communication. • Update and manage organizational charts and other administrative records to help keep department information accurate and current. • Act as a trusted liaison for senior leadership by handling requests effectively, protecting confidential information, and escalating issues when appropriate.
2026-09-01T16:58:43Z

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25.00 - 27.00 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-08-21T22:58:46Z