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5 results for Contract Administrator in Seattle, WA

Grant Administrator

Seattle, WA
onsite
Permanent / Full Time
92000 - 95000 USD / Yearly
We are looking for a Grant Administrator to support accurate financial oversight for grant- and contract-funded programs in Seattle, Washington. This role is responsible for managing compliance, budgeting, billing, reconciliations, and reporting within a nonprofit fund accounting environment while partnering closely with program leaders and internal stakeholders. The ideal candidate brings strong technical accounting knowledge, sound judgment around regulatory requirements, and the ability to translate complex financial information into clear, actionable insights. Responsibilities:• Oversee the financial administration of grants and contracts by monitoring budgets, expenditures, invoicing, and journal corrections in alignment with nonprofit accounting standards and applicable regulations.• Build and maintain funder-specific budgets using award terms, anticipated program costs, and funding parameters, then review projections with program leadership and grant management partners.• Support strong internal controls by preparing audit-ready schedules for federally funded programs and ensuring complete, accurate documentation for annual compliance reviews.• Generate grant and contract billings, track related receivables, and prepare burn-rate reporting to help stakeholders monitor spending against available funding.• Record monthly accruals, post journal entries, and reconcile grant-related accounts to maintain accurate financial statements throughout the close process.• Process deposits and work collaboratively with philanthropy and finance partners to properly record contributions, donor restrictions, and related accounting activity.• Evaluate existing procedures and recommend practical improvements that strengthen efficiency, reporting quality, and compliance across grant accounting operations.• Interpret complex financial data and present findings through clear written explanations and reporting tools that support decision-making for internal and external audiences.• Serve as a resource on Uniform Guidance and grant administration practices by advising teams on compliance expectations, accounting treatment, and required operational adjustments.• Assist with pre-award financial setup activities, represent the department in cross-functional discussions, and maintain productive working relationships across the organization and community partners. The salary range for this position is $92,000 to $95,000. Benefits:Medical/Dental/VisionLIfe and AD&D insurance401k with match3 weeks PTO11 paid holidays + 2 floating holidays
2026-05-05T00:00:00Z

Contract & Grants Manager

Seattle, WA
onsite
Permanent / Full Time
110000 - 118000 USD / Yearly
We are looking for a Contract & Grants Manager to oversee the financial administration of awarded funding and contractual agreements in Seattle, Washington. This role partners closely with finance, program leadership, and budget stakeholders to support compliant reporting, accurate budgeting, and effective oversight of restricted funds. The ideal candidate brings strong experience in grant accounting and contract management, along with the ability to improve processes, strengthen controls, and guide staff in a collaborative environment. Responsibilities:• Evaluate newly issued contracts and grant awards, determine applicable funding sources, and communicate key financial impacts to finance leadership.• Review sponsor budgets for completeness, confirm eligible cost treatment, and maximize allowable indirect and administrative cost recovery before submission.• Partner with internal stakeholders to define reporting obligations, billing expectations, deliverables, and compliance requirements tied to each award.• Prepare and submit periodic financial reports to funders, ensuring accuracy, timeliness, and alignment with sponsor guidelines.• Maintain detailed financial records for grant and contract activity, including budgets, revenue recognition, expenditures, and supporting documentation.• Monitor allocations and account coding to confirm spending is recorded to the correct cost centers and remains within approved budget parameters.• Track year-round budget performance, identify transactions that require reallocation, and coordinate adjustments with the appropriate teams.• Support the release of restricted revenue based on qualifying expenditures and obtain necessary approvals from budget owners.• Strengthen contract and grant operations by refining workflows, implementing internal controls, and reducing compliance risk.• Supervise assigned team members by providing training, performance feedback, and oversight while also supporting audit preparation related to grants, receivables, and single audit schedules. The salary range for this position is $110,000 to $118,000. Benefits:Medical/Dental/VisionLIfe and AD&D insurance401k with match3 weeks PTO11 paid holidays + 2 floating holidays
2026-05-05T00:00:00Z

Payroll Administrator

Seattle, WA
onsite
Permanent / Full Time
75000 - 85000 USD / Yearly
We are looking for an experienced Payroll Administrator to oversee accurate and timely payroll operations for a construction-focused workforce in Tukwila, Washington. This role supports both field and office employees and requires strong attention to detail across multi-state processing, compliance, and employee lifecycle administration. The ideal candidate brings a solid command of union payroll, tax filings, and payroll systems while helping strengthen day-to-day processes within the function. Responsibilities:• Administer weekly payroll for construction employees in both field and office settings using Spectrum• Coordinate payroll activities across multiple states, ensuring earnings, deductions, and jurisdictional requirements are handled correctly.• Manage union payroll obligations, including reporting, audit support, and adherence to applicable labor agreement requirements.• Prepare and submit payroll tax payments and filings on a weekly, quarterly, and annual basis.• Lead year-end payroll activities, including the accurate issuance of W-2 and 1095-C forms.• Oversee employee onboarding and separation tasks to maintain correct payroll setup, records, and final pay processing.• Administer benefit enrollments and removals to keep employee deductions and coverage aligned with status changes.• Work closely with superintendents and project managers to gather, review, and verify weekly time records from the field.• Identify opportunities to improve payroll and onboarding workflows, including supporting system review, data cleanup, and process enhancements.• Provide dependable support within the payroll function and contribute to broader payroll coverage as business needs expand.
2026-05-12T00:00:00Z

Grant Accountant

Langley, WA
onsite
Permanent / Full Time
75000 - 107000 USD / Yearly
We are looking for a Grant Accountant to support accurate financial oversight for grant-funded programs in Langley, Washington. This position plays a key role in managing grant finances, maintaining compliance with funding requirements, and delivering timely reporting to internal stakeholders and external sponsors. The ideal candidate brings strong accounting knowledge, attention to detail, and the ability to work closely with program teams to ensure sound financial stewardship. Responsibilities:• Establish and manage grant-related accounts within the general ledger and supporting tracking records to ensure accurate financial reporting.• Review spending activity against approved funding levels, verifying that costs are appropriate, supportable, and aligned with grant terms.• Monitor project-level and grant-level financial activity, including expenditures, commitments, and remaining available funds.• Apply proper expense distribution methods in accordance with award conditions, applicable regulations, and organizational accounting practices.• Prepare reimbursement submissions and financial reports for grantors, ensuring reported figures reconcile to accounting records.• Maintain organized grant files and supporting documentation to meet audit standards and record retention requirements.• Assist with grant closeout activities by compiling final financial data and completing required reporting.• Develop audit schedules, account reconciliations, and other backup materials to support internal and external reviews.• Partner with program leaders and staff to provide guidance on grant financial procedures, compliance expectations, and budget-related questions. The salary range for this position is $75,000 to $104,000. Benefits:Medical/Dental/VisionLife insurance401k with match64 hours PTO6 paid holidays
2026-05-01T00:00:00Z

Law Firm Administrator

Seattle, WA
onsite
Permanent / Full Time
125000 - 150000 USD / Yearly
Firm Administrator (Confidential)Seattle, WA | Hybrid FlexibilityCompensation: $125,000 – $150,000 DOE + Full BenefitsA highly regarded boutique plaintiff litigation firm in Seattle is seeking an experienced Firm Administrator to serve as a strategic and operational partner to the firm’s leadership. This firm handles complex, high-stakes injury matters and is known for its collaborative culture, strong reputation, and commitment to client advocacy.This is a key leadership role responsible for overseeing day-to-day firm operations, driving administrative strategy, and ensuring the business side of the practice runs efficiently and effectively. Key ResponsibilitiesFirm Operations & Leadership<ul><li>Oversee daily administrative operations of the office, ensuring efficiency across all functions</li><li>Partner closely with firm partners on strategic planning, budgeting, and operational initiatives</li><li>Implement and maintain best practices for law firm management, systems, and workflows</li><li>Serve as a central point of coordination across attorneys, staff, and external partners</li></ul>Human Resources & Talent Management<ul><li>Lead recruiting efforts for attorneys and staff, including sourcing, interviewing, and onboarding</li><li>Develop and manage HR policies, performance management processes, and employee relations</li><li>Foster a positive, high-performing office culture aligned with firm values</li></ul>Financial & Vendor Management<ul><li>Collaborate with partners and accounting to support budgeting, forecasting, and expense management</li><li>Oversee vendor relationships, negotiate contracts, and manage service providers (IT, facilities, etc.)</li><li>Monitor operational costs and identify opportunities for efficiency and cost control</li></ul>Compliance & Risk Management<ul><li>Ensure compliance with legal, regulatory, and ethical obligations</li><li>Maintain firm policies and procedures, including confidentiality and data security standards</li></ul>Office & Infrastructure Management<ul><li>Oversee facilities, technology systems, and office logistics</li><li>Manage relationships with IT providers to ensure systems are reliable and secure</li><li>Support implementation of new tools and technology to improve firm operations</li></ul> Why This Opportunity<ul><li>Join a respected boutique litigation firm handling complex, meaningful cases</li><li>Work closely with leadership in a high-impact, decision-making role</li><li>Competitive compensation and comprehensive benefits package</li><li>Collaborative and mission-driven culture with long-term stability</li></ul>Firm offers full benefits including paid healthcare coverage, WA paid sick leave, 3 weeks PTO, transportation coverage, profit sharing, generous bonuses, and hybrid work from home option. To be confidentially considered please send a copy of your resume to Sam(dot)Sheehan(at)RobertHalf(dot)(com)
2026-05-11T00:00:00Z