We are looking for a detail-oriented Office Admin to join our team in Seal Beach, California. This role will involve providing essential administrative support to ensure smooth operations within our non-profit organization. As part of a long-term position, you will play a key role in managing records, assisting with membership processes, and delivering excellent service to residents and staff.<br><br>Responsibilities:<br>• Process membership transfers, maintain resident databases, and handle stock ownership documentation.<br>• Greet visitors and respond to inquiries in a friendly and attentive manner.<br>• Coordinate inspection requests and collaborate with various departments to ensure timely processing.<br>• Prepare financial demands and manage payments in coordination with finance and escrow teams.<br>• Distribute welcome packets, identification cards, and other essential items to new stockholders.<br>• Issue replacement identification cards and manage service passes for eligible individuals.<br>• Maintain accurate records for shareholders and assist in preparing year-end mail-out packets.<br>• Support Mutual annual meetings and assist with pet registration and caregiver pass documentation.<br>• Perform inventory management tasks, including maintaining supply levels and generating reports.<br>• Provide backup assistance to the Copy Supply department as needed.
<p>A <strong>prestigious AmLaw 100 law firm</strong> is seeking an experienced <strong>Office Administrator.</strong></p><p><br></p><p>This is a highly visible leadership role supporting a collaborative office of <strong>approximately 100 professionals within a firm of 600+ attorneys nationwide</strong>.</p><p><br></p><p>This firm is known for its <strong>full-service platform, strong federal practice, and collegial culture</strong>, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office.</p><p><br></p><p>Key Responsibilities</p><p>• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions</p><p>• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture</p><p>• Coordinate office initiatives, events, and operational projects</p><p>• Maintain strong communication across departments including HR, operations, and firm leadership</p><p><br></p><p>This is a <strong>hands-on leadership role</strong> requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed.</p><p><br></p><p>Benefits</p><p>• Comprehensive <strong>Medical, Dental, and Vision insurance</strong></p><p>• <strong>Paid Time Off</strong></p><p>• <strong>401(k) retirement plan</strong></p><p>• Competitive benefits package offered by a <strong>national AmLaw 100 firm</strong></p><p><br></p><p>To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com></p>
<p>We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.</p><p>How you will make an impact</p><p>· Leading overall office administration</p><p>· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</p><p>· Evaluating and improving office production</p><p>· Assisting in developing and revising office policies and procedure for improved work flow</p><p>· Assisting the Operations Manager and Director in monitoring budget for office related items and staff</p><p><br></p>
<p>We are looking for an experienced Receptionist/ Front Office Manager to oversee administrative operations and guest management at our Torrance, California location. In this long-term contract position, you will play a key role in ensuring the office runs smoothly while creating a welcoming environment for visitors and supporting internal teams. If you thrive in a dynamic setting and enjoy collaborating with others, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly, verify their credentials during check-in, offer refreshments, and notify the appropriate team member of their arrival.</p><p>• Maintain and manage the guest calendar to ensure all scheduled arrivals and meetings are well-prepared.</p><p>• Adapt to changing priorities and schedules, demonstrating flexibility and a proactive approach to daily operations.</p><p>• Collaborate closely with executive assistants and internal staff to streamline processes and enhance operational efficiency.</p><p>• Handle administrative tasks such as ordering and maintaining office supplies to ensure the workplace is fully equipped.</p><p>• Perform receptionist duties, including answering calls and addressing inquiries with attention to detail and in a timely manner.</p><p>• Manage accounts payable processes, ensuring timely and accurate payment of invoices.</p><p>• Foster a friendly and attentive atmosphere, ensuring all visitors and team members feel valued and supported.</p>
We are looking for an Office Coordinator to join our team in San Clemente, California. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily office activities, supporting cross-functional teams, and contributing to organizational efficiency. This position offers an opportunity to work in a dynamic environment while leveraging your administrative expertise to make a meaningful impact.<br><br>Responsibilities:<br>• Manage daily administrative tasks, including scheduling meetings, maintaining calendars, organizing records, and preparing reports.<br>• Oversee office supplies and break room inventory to ensure a clean, organized, and well-stocked workspace.<br>• Greet visitors, manage the reception area, and address inquiries with professionalism and friendliness.<br>• Support the HR team by maintaining employee records and assisting with HR-related documentation.<br>• Coordinate logistics for meetings, conferences, and company-wide events, ensuring seamless execution.<br>• Collaborate with various departments to facilitate cross-functional projects and initiatives.<br>• Maintain accurate records, databases, and documentation to support organizational processes.<br>• Process credit card transactions and employee expense reports with attention to detail.<br>• Undertake special projects such as organizing events, enhancing employee engagement, or improving workflows.<br>• Perform additional tasks as assigned to support the overall efficiency of the office.
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p>
We are looking for an organized and detail-oriented Office Assistant to join our team in Foothill Ranch, California. In this Contract to permanent position, you will play a critical role in ensuring the smooth functioning of daily office operations while providing excellent support to clients and internal teams. This is an on-site, permanent role requiring proficiency in administrative tasks and customer service.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, maintaining a detail-oriented and organized front desk environment.<br>• Process customer orders accurately and track them through internal systems to ensure timely delivery.<br>• Enter and verify order details in company databases, ensuring all information is correct and up-to-date.<br>• Collaborate with internal teams to resolve any discrepancies related to orders or customer information.<br>• Organize and maintain both digital and physical files for clients, orders, and administrative records.<br>• Utilize G Suite tools, including Gmail, Google Docs, and Google Sheets, for communication and recordkeeping.<br>• Create, edit, and format documents using Microsoft Word for internal and client-related purposes.<br>• Perform basic data entry and generate reports using Microsoft Excel.<br>• Handle general administrative tasks to support daily office operations.<br>• Respond to inbound phone calls and manage clerical duties such as scanning and document organization.
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>· Answer phones and greet visitors in English and Spanish</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. </p><p>You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support. </p>
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records.<br>• Assist the Property Manager with daily operational needs and provide support on property-related matters.<br>• Schedule appointments and coordinate meetings with vendors, clients, and team members.<br>• Oversee payment processing and ensure accurate documentation of financial transactions.<br>• Manage vendor relationships and track service requests to completion.<br>• Handle receptionist duties such as greeting visitors and directing inquiries.<br>• Conduct data entry tasks to maintain accurate and up-to-date records.<br>• Support office operations by ordering supplies and ensuring the workspace remains organized.<br>• Prepare reports and presentations as required by the Property Manager.<br>• Collaborate with team members to improve office workflows and efficiency.
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a contract-to-permanent basis in Orange, California. In this role, you will provide critical support to the Inside Sales team by managing sales reports, processing orders and quotes, and ensuring seamless communication between customers and internal departments. This position requires a proactive individual capable of handling multiple priorities independently while maintaining accuracy and efficiency.<br><br>Responsibilities:<br>• Prepare and maintain daily, weekly, and monthly sales reports, including bookings, shipments, and forecasts.<br>• Track and follow up on pending quotes, prepaid orders, and open order statuses to ensure timely completion.<br>• Assist in entering and processing sales orders and quotes, ensuring accuracy and compliance.<br>• Organize and maintain records of sales orders, invoices, and quality documentation for easy access and compliance.<br>• Distribute shipment tracking information and required documentation to customers in a timely manner.<br>• Coordinate customer visits, meetings, and internal team communications to support smooth operations.<br>• Provide backup administrative support during peak workloads and assist with special projects as needed.<br>• Support the development and maintenance of standard operating procedures (SOPs) to improve workflow efficiency.<br>• Assist with trade show coordination, marketing activities, and other departmental initiatives.<br>• Manage office supplies and provide general administrative assistance to the team.
We are looking for a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our executive team and leadership staff. This is a long-term contract position based in Irvine, California, offering the opportunity to contribute to the seamless operation of our administrative functions. The ideal candidate will excel in managing schedules, coordinating meetings, and handling travel arrangements while maintaining professionalism and efficiency.<br><br>Responsibilities:<br>• Schedule and coordinate meetings, events, and interviews, ensuring smooth communication between teams and departments.<br>• Manage conference room logistics, including setup, food ordering, cleanup, and minute-taking.<br>• Review and optimize calendars to avoid conflicts and ensure effective time management.<br>• Arrange travel and accommodations for executives, researching options and adhering to budget requirements.<br>• Draft and edit correspondence, reports, and other documents with precision and clarity.<br>• Perform general office tasks such as maintaining records, ordering supplies, scanning documents, and handling basic bookkeeping.<br>• Represent the company professionally through written, verbal, and visual communications.<br>• Occasionally travel to attend events, meetings, or training as required.<br>• Take on additional assigned projects and responsibilities as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this long-term contract role, you will play a vital part in ensuring smooth daily operations by managing administrative tasks and maintaining organizational efficiency. This position is ideal for someone who excels in multitasking and thrives in a dynamic work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the team, ensuring tasks are completed efficiently and accurately.<br>• Maintain and organize filing systems to ensure easy access to important documents.<br>• Handle the processing, sorting, and distribution of incoming and outgoing mail.<br>• Assist with shipping and receiving tasks, including preparing packages and coordinating deliveries.<br>• Answer inbound calls professionally and direct inquiries to the appropriate departments.<br>• Perform data entry tasks to update and maintain accurate records.<br>• Take on receptionist duties, such as greeting visitors and managing front desk operations.<br>• Support various office functions to ensure seamless day-to-day activities.
<p>We are seeking a detail-oriented and highly organized Administrative Assistant to support daily office operations. This role is responsible for handling a variety of administrative and clerical tasks to ensure the office runs efficiently. The ideal candidate is proactive, professional, and able to manage multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide general administrative support to management and staff</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare reports, presentations, and documents as needed</li><li>Maintain organized filing systems (both electronic and paper)</li><li>Assist with data entry and database management</li><li>Coordinate office supplies and place orders as needed</li><li>Support onboarding tasks and internal communications</li><li>Handle incoming and outgoing mail and packages</li><li>Perform additional administrative duties as assigned</li></ul><p><br></p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
<p>We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. </p><p>· Answer phones and greet visitors</p><p>· Schedule appointments and maintain calendars</p><p>· Schedule and coordinate staff and other meetings</p><p>· Collate and distribute mail</p><p>· Prepare communications, such as memos, emails, invoices, reports and other correspondence</p><p>· Write and edit documents from letters to reports and instructional documents</p><p>· Create and maintain filing systems, both electronic and physical</p><p><br></p><p>If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Yorba Linda, California. In this Contract to permanent position, you will play a key role in supporting the Install team by coordinating tasks, managing reports, and ensuring smooth communication with customers. This role requires strong technical skills, excellent customer service abilities, and a proactive approach to handling administrative responsibilities.<br><br>Responsibilities:<br>• Provide administrative support to the Install team, including project coordinators.<br>• Generate and manage reports using Excel to track project progress and team performance.<br>• Communicate effectively with customers regarding purchase orders, invoices, and project updates.<br>• Address customer inquiries and provide timely updates on project statuses.<br>• Collaborate with team members to ensure accurate and timely entry of invoices and purchase orders.<br>• Monitor and update records related to ongoing projects and customer transactions.<br>• Ensure all administrative tasks are completed efficiently to support project deadlines.<br>• Utilize knowledge of the construction industry to assist with relevant documentation and processes.<br>• Maintain organized records and ensure compliance with company procedures.
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Santa Ana, California. In this Contract to permanent position, you will play a vital part in supporting our Human Resources department by managing administrative tasks, maintaining accurate records, and assisting with various HR-related processes. This position offers an excellent opportunity for someone passionate about HR and seeking to develop their career in an engaging and dynamic environment.<br><br>Responsibilities:<br>• Maintain and update HR systems with employee information, including new team members, changes, and other personnel data.<br>• Organize and manage confidential employee records, ensuring accuracy and security in both electronic and hard copy formats.<br>• Assist with the onboarding process for new team members, including reviewing and verifying employment documents.<br>• Respond to routine HR inquiries and handle employment verification requests in a timely manner.<br>• Compile data and prepare reports or summaries related to HR activities and metrics.<br>• Coordinate and support HR meetings, projects, and employee-related events.<br>• Prepare, distribute, and organize internal documents, policies, and acknowledgments.<br>• Provide administrative support during internal audits and ensure compliance with company policies.<br>• Assist with various HR administrative tasks and special projects as needed.
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to join a dynamic Property Managment firm in Los Angeles, California. This contract position offers an exciting opportunity to work closely with senior leadership, providing essential support to ensure smooth operations. The ideal candidate will bring a proactive mindset, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide executive-level administrative support to senior leadership, including managing schedules and coordinating meetings.</p><p>• Maintain organized systems for files, documentation, and other essential records.</p><p>• Handle sensitive and confidential information with the utmost professionalism and discretion.</p><p>• Assist with special projects and operational tasks, ensuring timely completion.</p><p>• Proactively anticipate needs and manage competing priorities efficiently.</p><p>• Communicate effectively with internal and external stakeholders, ensuring seamless collaboration.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Answer inbound calls and manage receptionist duties as needed.</p><p>• Support the preparation of reports, presentations, and other business materials.</p><p>• Ensure all administrative activities align with organizational goals and deadlines</p>
<p>We are looking for a skilled Office Service Associate to join our team on a contract basis in Santa Monica, California. In this role, you will provide essential office services, including managing reprographics, mail handling, and document scanning in both digital and physical formats. This position is an excellent opportunity for individuals who are detail-oriented and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Operate and maintain office equipment to handle photocopying, scanning, and document reproduction tasks.</p><p>• Manage incoming and outgoing mail, ensuring accurate and timely distribution.</p><p>• Digitize physical documents by scanning and organizing them into digital formats.</p><p>• Provide support with hospitality services, such as setting up conference rooms and managing event logistics.</p><p>• Respond to calls on a multi-line phone system, directing inquiries to the appropriate department.</p><p>• Maintain a clean and organized workspace to ensure efficient operations.</p><p>• Collaborate with team members to ensure seamless delivery of services across various office functions.</p><p>• Monitor and restock office supplies to support daily operations.</p><p>• Assist with audio/visual equipment setup for meetings and presentations, as needed</p>
We are looking for an Office Services Associate to join our team on a contract basis in Los Angeles, California. In this role, you will provide essential back-office support, including copy and mail services, while maintaining high standards of customer service and operational efficiency. This position offers a dynamic environment where attention to detail and strong organizational skills are key to success.<br><br>Responsibilities:<br>• Handle reprographics and mail services in both physical and digital formats, ensuring timely and accurate completion of tasks.<br>• Follow established procedures to prioritize and manage workflow effectively, meeting deadlines and client expectations.<br>• Perform quality assurance checks on completed work to maintain high standards of service.<br>• Troubleshoot basic equipment issues and coordinate with supervisors or clients to resolve any operational challenges.<br>• Load and maintain office machinery with necessary supplies such as paper and toner, ensuring uninterrupted functionality.<br>• Maintain accurate logs for all office services activities, ensuring proper documentation and tracking.<br>• Assist with breakroom and conference room cleanup, promoting a tidy and organized workplace.<br>• Adhere to company policies as well as client-specific site policies to ensure compliance and professionalism.<br>• Provide exceptional customer service to enhance client relationships and satisfaction.<br>• Lift and transport materials up to 50 lbs. as needed to support operational requirements.
<p>We are looking for a proactive and detail-oriented Office Services Associate to join our team in Century City, California. This contract position involves supporting daily office operations, including light reprographics tasks, facilities management, and hospitality services. The ideal candidate will possess strong communication skills, technical aptitude, and a willingness to take initiative while maintaining a high standard of accuracy and attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Perform light reprographics tasks such as scaling Excel spreadsheets, three-hole punching, adding tabs, and handling simple print jobs.</p><p>• Operate Canon machines efficiently and ensure all print jobs meet quality standards.</p><p>• Assist with office facilities support, including hanging picture frames, setting up conference rooms, conducting visual inspections, and coordinating service requests.</p><p>• Provide hospitality services, including reception coverage, making coffee, setting up visitor offices, and maintaining conference rooms.</p><p>• Troubleshoot minor technical issues with office equipment and escalate when necessary.</p><p>• Maintain logs and records for office operations to ensure smooth workflow and compliance with procedures.</p><p>• Communicate proactively with team members and clients to address needs and resolve issues promptly.</p><p>• Take initiative to identify and address potential problems before they escalate.</p><p>• Ensure the office environment is organized and maintained to a high standard at all times.</p><p>• Support additional tasks as needed, such as distributing faxes and scanning documents.</p>
Position summary<br>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.<br><br>Job qualifications<br>- High school diploma or equivalent.<br>- Minimum 1 year office services experience preferably in a legal banking or large corporate environment.<br>- Skilled in the use of mail phone email digital reprographics and mail equipment.<br>- Familiar with general back office procedures to meet and maintain client satisfaction.<br>- Proven customer service skills are required in order to create maintain and enhance customer relationships.<br>- Good written and verbal communication skills including professional telephone and email etiquette.<br>- Attention to detail with good organizational skills.<br>- Must be able to meet deadlines and complete all projects in a timely manner.<br>- Ability to handle sensitive and/or confidential documents and information.<br>- Able to make independent decisions that conform to business needs and policy.<br>- Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level.<br>- Must work well in a team environment.<br>- Must be able to interact effectively with multi-functional and diverse backgrounds.<br>- Ability to work in a fast-paced environment.<br>- Must be self-motivated with positive can-do attitude.
We are looking for a dedicated Office Services Associate to join our team in Newport Beach, California. This is a Contract position that involves delivering essential office support services in a calm, detail-oriented environment. You will play a key role in maintaining day-to-day office operations, ensuring a welcoming atmosphere, and providing exceptional service to clients and staff.<br><br>Responsibilities:<br>• Greet clients and visitors, ensuring a positive first impression.<br>• Prepare and distribute daily bulletins to keep the office informed.<br>• Restock pantry and supply closets to maintain a well-equipped workspace.<br>• Assist with opening doors and addressing basic office needs.<br>• Perform light reprographic tasks, with more extensive work sent offsite.<br>• Ensure common areas are clean, organized, and presentable.<br>• Provide general administrative support to attorneys and secretaries as needed.<br>• Coordinate with remote support teams for additional tasks and assistance.<br>• Adapt to new office systems and processes with provided training.
<p>Position summary</p><p>The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed.</p><p>Job duties</p><p>* denotes an essential function</p><p>- *Utilize appropriate logs for all office services work.</p><p>- *Ensure that job tickets are properly filled out before beginning work.</p><p>- *Perform work in office services primarily reprographics mail and intake functions according to established procedures.</p><p>- *Follow procedures to run jobs in proper order.</p><p>- *Communicate with supervisor or client on job or deadline issues.</p><p>- *Meet contracted deadlines for accepting completing and delivering all work.</p><p>- *Troubleshoot basic equipment problems.</p><p>- Be able to lift up to 50 lbs. on a regular basis.</p><p>- Prioritize workflow.</p><p>- Performs Quality Assurance on own and work of others.</p><p>- Load machines with various paper toner supplies.</p><p>- Answer telephone emails and place service calls when needed.</p><p>- Interact with clients in person over the phone or electronically.</p><p>- Adhere to Williams Lea policies in addition to client site policies.</p><p>- Use equipment and supplies in a cost-efficient manner.</p>