13 results for Accounts Payable Specialist in Schenectady, NY

Accounts Payable Specialist

Albany, NY
onsite
Permanent
50000 - 65000 USD / Yearly
The Accounts Payable Specialist plays a critical role in the Finance department, supporting the accurate and timely processing of payables. This position requires a detail-oriented and proactive individual with strong accounting fundamentals and the ability to thrive in a fast-paced, high-volume environment. The role offers growth potential into broader accounting responsibilities and is ideal for someone seeking advancement within a dynamic and expanding organization. RESPONSIBILITIES• Process vendor invoices and payments across multiple entities, ensuring accuracy, timeliness, and compliance with internal policies.• Maintain and reconcile A/P ledgers, ensuring proper coding and documentation of transactions.• Utilize cloud-based software for invoice management and payment processing.• Manage employee expense submissions through Bill Spend and Expense cloud-based platform.• Assist with month-end close activities related to A/P, including accruals and reporting.• Support intercompany transaction tracking and reconciliation.• Collaborate with vendors and internal departments to resolve discrepancies and ensure smooth operations.• Assist with implementation and optimization of A/P processes and systems.• Provide support for audits and compliance reviews as needed.• Contribute to continuous improvement initiatives within the Finance team.
2026-02-13T00:00:00Z

Accounts Payable Clerk

Altamont, NY
onsite
Permanent
20800 - 25000 USD / Yearly
We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization. Responsibilities:• Review and validate vendor invoices and employee reimbursement requests for accuracy.• Match invoices with purchase orders and address any discrepancies promptly.• Accurately assign expenses to the correct funds, grants, and departments.• Prepare and execute weekly payment processes, including checks and electronic transactions.• Organize and maintain vendor records, ensuring compliance with documentation requirements.• Reconcile vendor statements and resolve outstanding credits or issues.• Assist with month-end closing activities, including accounts payable accruals and report generation.• Provide necessary accounts payable documentation for annual audit preparation.• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.
2026-02-20T00:00:00Z

Accounting Clerk

Albany, NY
onsite
Permanent
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Accounting Clerk to join our team in Albany, New York. This role involves managing essential financial tasks such as payroll processing, accounts payable and receivable, and maintaining accurate records. The ideal candidate will demonstrate strong organizational skills and a commitment to ensuring compliance with financial policies and procedures. Responsibilities: • Process bi-weekly payroll and address employee inquiries, ensuring accurate tax filings and reports for both year-round and seasonal staff. • Support daily accounting operations, including managing accounts payable, accounts receivable, and general ledger activities. • Review, code, and enter invoices into the accounting system, ensuring accuracy, proper documentation, and approvals. • Prepare and issue vendor payments through various methods, matching invoices to purchase orders and related documentation. • Maintain organized vendor files and financial records, including W-9 forms and reconciliations. • Reconcile accounts payable, receivable, and general ledger accounts to ensure accurate financial reporting. • Assist with audit preparations by providing necessary documentation and verifying compliance with financial policies. • Calculate and manage collections for product programs, document activities in relevant systems, and collaborate with teams to resolve complex collections issues. • Handle sales tax filings and reconciliations in accordance with organizational requirements. • Complete year-end tax filing processes, including 1099 and W-2 forms, ensuring compliance with regulations.
2026-02-24T00:00:00Z

Accounting Assistant

Albany, NY
onsite
Permanent
45000 - 50000 USD / Yearly
We are looking for an Accounting Assistant to join our team in Albany, New York. This position is responsible for general ledger maintenance, accounts payable and receivable, financial analysis, and assisting with audits and other accounting functions that contribute to the organization’s overall financial health. Key Responsibilities:<ul><li>Maintain and update general and subsidiary ledgers, including accounts receivable, accounts payable, and revenue distribution.</li><li>Verify and ensure the accuracy of general ledger coding; process invoices for accounts payable and receivable.</li><li>Coordinate and execute accounts payable check runs in a timely and accurate manner.</li><li>Conduct cost analyses to support strategic financial decisions and budgeting processes.</li><li>Assist in preparing monthly variance analyses for various departments to monitor and evaluate financial performance.</li><li>Support event settlements and sponsor contract preparations to ensure accurate and transparent financial reporting.</li><li>Collaborate in internal and external audits by providing required documentation, schedules, and other information.</li><li>Monitor and manage insurance records, depreciation schedules, and operating expenses.</li><li>Perform other accounting-related duties as assigned to support departmental and organizational goals.</li></ul>
2026-02-20T00:00:00Z

Staff Accountant

Arlington, VT
onsite
Temporary
28.5 - 33 USD / Hourly
We are looking for a highly organized and detail-oriented Staff Accountant to join our team on a long-term contract basis in Arlington, Vermont. This role is ideal for a financial expert with a strong background in accounting operations who is eager to contribute to the preparation of financial statements, audit processes, and month-end closings. Responsibilities: • Prepare and post accurate journal entries to ensure the integrity of the general ledger. • Perform regular reconciliations of bank accounts and other key financial records. • Assist in the preparation of financial statements and ensure compliance with accounting standards. • Support month-end and year-end closing activities, including accruals and adjustments. • Manage accounts payable processes and ensure timely vendor payments. • Collaborate with auditors during audit preparation and provide necessary documentation. • Maintain accurate and up-to-date financial records for reporting purposes. • Utilize Excel to create detailed reports and analyze financial data. • Ensure adherence to accounting policies and procedures to maintain compliance.
2026-02-09T00:00:00Z

Staff Accountant

Latham, NY
onsite
Permanent
65000 - 75000 USD / Yearly
We are looking for a dedicated Staff Accountant to join our team in Colonie, New York. This role offers an opportunity to gain in-depth experience across various accounting functions while contributing to the financial success of the organization. The ideal candidate will bring strong analytical skills, attention to detail, and a proactive approach to managing financial tasks. Responsibilities:• Manage accounts payable and accounts receivable processes with precision and efficiency.• Maintain and reconcile the general ledger to ensure accurate financial records.• Perform month-end reconciliations and prepare financial statements for review and analysis.• Conduct thorough reviews of financial data to identify trends and discrepancies.• Handle special accounting projects as directed by management.• Collaborate with team members to meet deadlines and support organizational goals.• Utilize cost accounting methods to optimize financial operations.• Ensure compliance with company policies and accounting standards.• Provide insights and recommendations based on financial analysis.• Assist in the integration and use of accounting software such as Quickbooks.
2026-03-06T00:00:00Z

Senior Accountant

Troy, NY
onsite
Permanent
75000 - 95000 USD / Yearly
Mid to large company in Troy is seeking a Senior Accountant. Responsibilities include preparing bank reconciliations, monthly financial statements, fulfilling reporting requirements and general accounting duties. This position reports to the Controller.
2026-02-27T00:00:00Z

AP Accountant

Amsterdam, NY
onsite
Permanent
52000 - 58000 USD / Yearly
We are looking for an experienced Accounts Payable Accountant to join our team in Amsterdam, New York. This role offers an excellent opportunity to handle financial transactions, ensure accuracy in payment processing, and support the overall financial operations of the company. The ideal candidate will bring expertise in accounts payable and demonstrate a strong attention to detail. Responsibilities:• Process and verify invoices to ensure proper coding and compliance with company policies.• Manage vendor payments, ensuring timely and accurate disbursements.• Reconcile accounts payable transactions and resolve any discrepancies.• Maintain organized records of invoices, payments, and other financial documents.• Collaborate with internal departments to address payment inquiries and resolve issues.• Monitor and report on accounts payable aging and other financial metrics.• Assist with month-end closing activities and provide necessary documentation.• Ensure compliance with accounting regulations and company guidelines.• Participate in audits by preparing relevant accounts payable documentation.• Identify opportunities for process improvement within accounts payable operations.
2026-02-24T00:00:00Z

Accounting Manager

Troy, NY
onsite
Permanent
90000 - 110000 USD / Yearly
Small company in Albany is seeking a Controller; this reports to the CEO. Responsibilities include: monthly financial statements and reports; monthly closings; GL maintenance and account reconciliations; journal entries; AP, AR; helping with bids and contracts as needed; various other duties as assigned.
2026-03-06T00:00:00Z

Accounting Manager

Latham, NY
onsite
Permanent
75000 - 90000 USD / Yearly
We are looking for an experienced Accounting Manager to oversee financial operations and reporting for a dynamic organization in Latham, New York. This role involves managing compliance, supporting audits, and enhancing processes to ensure accuracy and efficiency in accounting practices. The ideal candidate will have a strong background in nonprofit accounting and a commitment to maintaining high standards in financial management. Responsibilities:• Prepare and analyze financial statements, audit schedules, and end-of-period reports to ensure accuracy and compliance.• Manage fixed assets, perform account reconciliations, and maintain precise journal entries.• Oversee reporting for grants and restricted funds, ensuring proper classification and adherence to regulations.• Coordinate specialized audit documentation and compliance reviews, addressing any findings effectively.• Train and guide departments on financial policies and internal controls to promote organizational compliance.• Support accounting for capital projects and collaborate with teams across departments for seamless integration.• Drive improvements in financial processes and contribute to upgrades of accounting systems.• Serve as a backup to senior accounting leadership, ensuring continuity in operations when needed. Salary Range: $75k - $90k w/ generous benefits package.
2026-03-05T00:00:00Z

Senior Cost Accountant

Pittsfield, MA
onsite
Permanent
80000 - 105000 USD / Yearly
A well‑established manufacturing organization in Pittsfield, MA is seeking a Senior Cost Accountant to join its accounting team. This role supports financial accuracy, reporting, and operational decision‑making across a diverse portfolio of projects. The ideal candidate is detail‑oriented, analytical, and comfortable working in a fast‑paced, project‑driven environment. For immediate consideration, please contact Carmen Warga in our Albany, NY office. Key Responsibilities<ul><li>Prepare and execute accurate billing.</li><li>Complete monthly, quarterly, and year‑end account reconciliations with supporting schedules.</li><li>Analyze operational and job‑specific costs and provide insights to leadership.</li><li>Identify issues and ensure timely recording of adjustments.</li><li>Support annual audit and tax processes.</li><li>Participate in daily accounting operations as needed.</li><li>Maintain fixed asset and equipment management records and reconciliations.</li><li>Map revenue and costs to the general ledger to ensure accuracy.</li><li>Assist with establishing cost standards and cost allocations.</li><li>Maintain accurate project financial and demographic data.</li><li>Recommend process improvements to enhance accuracy, reduce cost, and increase profitability.</li><li>Collaborate with internal teams and support broader accounting functions.</li></ul>
2026-03-06T00:00:00Z

Sr. Accountant

Tannersville, NY
onsite
Permanent
100000 - 140000 USD / Yearly
A Family Office Accountant manages the daily financial affairs, bookkeeping, and reporting for high-net-worth individuals, trusts, and investment entities. Key responsibilities include preparing financial statements, handling accounts payable/receivable, tax compliance, cash flow management, and, crucially, maintaining high confidentiality. The role requires a bachelor’s degree in accounting/finance, 2-5+ years of experience, proficiency in QuickBooks and Excel. If you are a qualified Family Office accountant, please contact me with a resume at joe.ciavardini@roberthalf Key Job Responsibilities<ul><li>Accounting & Bookkeeping: Maintain general ledgers and charts of accounts for multiple entities, including LLCS, trusts, and personal accounts.</li><li>Financial Reporting: Prepare GAAP-compliant financial statements, balance sheets, and income statements.</li><li>Cash Flow & Banking: Monitor cash flow, manage bank reconciliations, and execute wire transfers.</li><li>Tax Compliance: Coordinate with external tax advisors, gather documentation for tax filings, and handle tax payments.</li><li>Accounts Payable/Payroll: Process invoices, expense reports, and household payroll.</li><li>Investment Tracking: Record investment transactions, track capital calls, and reconcile with custodian statements. </li></ul>
2026-02-13T00:00:00Z

Certified Payroll Administrator

Schenectady, NY
onsite
Contract / Temporary to Hire
30 - 37 USD / Hourly
Job Summary:Our client, a well-established heating and cooling company, is seeking a Certified Payroll Administrator to support payroll operations for public works and prevailing wage projects. This role is responsible for ensuring accurate payroll processing and full compliance with federal, state, and local certified payroll requirements. This is a temp-to-hire opportunity with long-term potential for the right candidate. Key Responsibilities:<ul><li>Process weekly certified payroll for field and union/non-union employees</li><li>Prepare and submit certified payroll reports in compliance with prevailing wage and public works requirements (DOL, NYS, etc.)</li><li>Ensure accurate wage rates, classifications, fringes, and deductions</li><li>Maintain payroll records and supporting documentation for audits</li><li>Coordinate with project managers and HR to verify job codes, hours, and labor classifications</li><li>Respond to payroll and compliance inquiries from internal teams and agencies</li><li>Assist with general payroll and administrative duties as needed</li></ul>
2026-02-23T00:00:00Z