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36 results for Administrative Assistant in Sayville, NY

Administrative Assistant

Westbury, NY
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Project Assistant to join our team in Westbury, New York. In this Contract to permanent position, you will play a vital role in supporting project operations and ensuring smooth coordination between management and field staff. This is an excellent opportunity for someone with strong attention to detail who is eager to contribute to dynamic construction projects. Responsibilities: • Provide administrative support to project managers and field staff to ensure effective communication and workflow. • Manage and track Certificates of Insurance to ensure compliance and proper documentation. • Assist with the preparation and organization of project start-up and close-out documentation. • Maintain and update project logs to track progress and key milestones. • Process time and material invoices and proposals with accuracy and attention to detail. • Organize and manage both digital and physical project files for easy accessibility. • Perform administrative tasks related to project management, ensuring deadlines are met. • Support multiple projects simultaneously while maintaining a high level of organization. • Collaborate with team members to address project needs and resolve challenges effectively. • Provide general administrative assistance to ensure seamless operations.
2026-04-17T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our growing team! In this position, you will play a key role in supporting application processing and ensuring compliance with program guidelines. This is an excellent opportunity for someone who thrives in a fast-paced environment and is passionate about organization and efficiency. Room for growth! Responsibilities:• Assist in preparing and submitting applications to ensure accuracy and timely completion.• Track application statuses and promptly address any outstanding issues or follow-ups.• Collaborate with internal teams to collect and compile necessary information and documentation.• Perform additional administrative tasks and responsibilities as needed
2026-04-15T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
24.7 - 28.6 USD / Hourly
We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.Key Responsibilities:<ul><li>Manage front desk operations and serve as the first point of contact for visitors and clients</li><li>Greet guests, handle incoming calls, and maintain a professional and welcoming environment</li><li>Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation</li><li>Enter and manage visitors in the building security system and coordinate guest access</li><li>Book conference rooms and handle meeting logistics, including setup and breakdown</li><li>Coordinate conference room scheduling and ensure spaces are properly prepared</li><li>Provide light Executive Assistant support as needed</li><li>Assist with travel arrangements, including booking flights, hotels, and itineraries</li><li>Support expense reporting and tracking, ensuring timely and accurate submissions</li><li>Assist with general office operations and administrative tasks as required</li></ul>
2026-04-21T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office. Responsibilities: • Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols. • Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment. • Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments. • Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets. • Resolve straightforward issues using established procedures while following detailed instructions. • Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision. • Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
2026-03-25T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are seeking a detail-oriented Recruiting Assistant to support a high-volume recruiter. This is a contract-to-permanent placement opportunity ideal for someone looking to break into recruiting or grow their career within HR. You will play a key role in keeping the hiring process organized, efficient, and candidate-focused. Responsibilities: • Maintain and update candidate and hiring data in Excel and SmartRecruiters to support an organized recruitment process. • Prepare and send onboarding and welcome communications to new hires, ensuring timely and thorough follow-up. • Complete reference checks and document findings to assist the hiring team with candidate evaluations. • Scan, file, and maintain employment-related documents, including applications, resumes, and onboarding paperwork. • Provide reception and front desk assistance when needed, including greeting visitors and directing incoming calls.• Coordinate interview scheduling and calendar updates to support recruiters and hiring managers. • Assist with data entry and general administrative tasks that keep recruitment and office operations running smoothly. • Over time, provide support with candidate sourcing and initial screening efforts in partnership with the recruiter.
2026-04-21T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-20T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
40.85 - 43 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leaders. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, stays ahead of shifting priorities, and brings strong judgment to executive support. The role will focus on complex scheduling, travel coordination, meeting preparation, and administrative partnership for leadership, with the potential to support more than one director. This opportunity offers a hybrid schedule and a chance to grow into a long-term role based on business needs and performance. Responsibilities: • Manage complex executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for internal and external commitments. • Coordinate domestic and international travel arrangements, including itineraries, logistics, and schedule adjustments as plans evolve. • Prepare and submit expense reports accurately and on time while maintaining compliance with company guidelines. • Oversee meeting logistics by arranging conference space, visitor access, catering, materials, and other operational details needed for successful sessions. • Create agendas, capture detailed meeting notes, and distribute follow-up information to support accountability and next steps. • Assist with presentations, reports, and board-related materials by gathering content, formatting documents, and tracking deadlines across stakeholders. • Support board meeting execution, including assembling board books and coordinating deliverables from senior leaders within required timelines. • Welcome onsite guests and guide them to appropriate meeting locations while ensuring a detail oriented executive experience. • Contribute to onboarding and knowledge-sharing efforts in partnership with the current Executive Assistant, while taking on additional projects as needed. • Follow applicable internal controls, policies, and administrative procedures associated with the role.
2026-04-20T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to senior leadership in a fast-paced sports industry environment. This is a Contract position based in New York, New York. The ideal candidate will excel at managing schedules, coordinating travel, and ensuring seamless day-to-day operations. Responsibilities: • Maintain and manage executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently. • Arrange and coordinate complex travel itineraries, including booking flights, accommodations, and transportation. • Ensure timely communication and follow-ups by organizing executive meetings and preparing necessary materials. • Act as a primary point of contact for internal and external stakeholders, handling inquiries with professionalism and discretion. • Monitor deadlines and prioritize tasks to support the smooth execution of leadership responsibilities. • Prepare and edit correspondence, reports, and presentations as needed. • Support event planning and organization for company or executive-related activities. • Handle confidential information with the utmost integrity and security. • Proactively identify opportunities to improve administrative efficiency and processes. • Provide additional administrative support as required to meet the needs of the leadership team.
2026-04-15T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
38 - 40 USD / Hourly
This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence. Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.Prepare and review job arrangement letters in accordance with firm standards.Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.Create and track business development reports and activities for MDs.Prepare, coordinate, and send client documents.Prepare, coordinate, and send documents related to internal management functions.Generate and distribute reports in billing and other systems as needed for client engagement team(s).Ensure the completion of essential projects and meet critical deadlines.Occasionally assist office committees with coordination of external events.
2026-04-21T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary to Hire
38 - 40 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-22T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to provide exceptional administrative support to our client's team. In this role, you will play a key part in ensuring efficient office operations, managing schedules, and facilitating effective communication across departments. Responsibilities:• Coordinate and manage calendars, appointments, and meetings to optimize schedules for senior staff.• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing incoming calls.• Provide comprehensive administrative support, including preparing documents, reports, and presentations.• Maintain an organized filing system for records, ensuring easy access to critical information.• Assist in planning and coordinating events, meetings, and travel arrangements.• Monitor and prioritize email correspondence to ensure timely responses.• Handle confidential information with discretion and professionalism.• Support the team with ad-hoc tasks and special projects as needed.• Collaborate with various departments to streamline communication and operations. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-17T00:00:00Z

Office Assistant

Woodside, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Woodwise, New York. This long-term contract position offers an excellent opportunity for an organized and proactive individual to contribute to the smooth operation of our office. The ideal candidate will excel in administrative tasks and provide exceptional support to both staff and visitors. Responsibilities: • Greet visitors and handle receptionist duties, ensuring a detail-oriented and welcoming environment. • Scan and organize documents efficiently to maintain accurate records. • Answer inbound phone calls promptly and direct them to the appropriate department or individual. • Perform various clerical tasks, such as filing, data entry, and maintaining office supplies. • Assist in coordinating meetings and scheduling appointments. • Prepare and distribute correspondence, reports, and other office materials as needed. • Ensure the workspace remains organized and conducive to productivity. • Support other administrative functions to ensure seamless daily operations. • Collaborate with team members to address any office-related needs.
2026-04-17T00:00:00Z

Sr. Administrative Assistant

Woodbridge, CT
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
2026-04-13T00:00:00Z

Reception and Administrative Assistant

Woodside, NY
onsite
Permanent / Full Time
40000 - 55000 USD / Yearly
We are looking for a detail-oriented Reception and Administrative Assistant to join our client's team in Woodside, New York. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of daily activities. This is an excellent opportunity for someone with strong organizational skills and an attentive demeanor to contribute to a dynamic work environment. Responsibilities:• Serve as the primary point of contact for visitors and clients, ensuring a welcoming and attentive reception experience.• Manage incoming calls and correspondence, directing them to the appropriate team members.• Organize and coordinate schedules, meetings, and appointments to maintain efficient office operations.• Handle mail distribution and assist with the preparation of outgoing correspondence.• Support office maintenance by monitoring supplies and coordinating with vendors as needed.• Maintain accurate and up-to-date records, files, and documentation.• Assist in preparing reports, presentations, and other administrative materials.• Collaborate with team members to ensure effective communication and workflow.• Perform general office tasks such as photocopying, scanning, and filing.• Provide additional administrative support as requested by management. If this person is you, please apply to victoria.iacoviello@roberthalf
2026-04-16T00:00:00Z

Executive Administrative Assistant Advanced

New York, NY
onsite
Temporary / Contract
33 - 37 USD / Hourly
We are seeking an Executive Administrative Assistant Advanced to support a fast‑paced Investment Banking environment in New York City. This Executive Administrative Assistant Advanced role is a high‑priority temporary need requiring strong judgment, urgency, and polished administrative execution. The Executive Administrative Assistant Advanced will provide day‑to‑day support to senior leaders in a 5‑day in‑office setting. Position Details<ul><li>Type: 3-month contract</li><li>Work Location: New York City (onsite required)</li><li>Schedule: Monday–Friday, 8:30 AM–5:00 PM</li><li>Overtime: Occasional overtime as business needs require</li></ul>Roles and Responsibilities<ul><li>Heavy and complex calendar management for senior leaders</li><li>Coordinate domestic and international travel arrangements</li><li>Process travel and expense reimbursements using Concur</li><li>Manage scheduling, meeting logistics, and administrative workflow</li><li>Act with urgency and professionalism in a high‑pressure Investment Banking environment</li></ul>
2026-04-16T00:00:00Z

Legal Assistant

Monroe, CT
onsite
Temporary / Contract
18 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team on a contract basis. In this role, you will provide essential support to attorneys, ensuring the seamless operation of daily legal and administrative tasks. This position is based in Monroe, Connecticut, and offers an opportunity to contribute to a dynamic legal environment. Responsibilities: • Prepare and draft legal documents, such as complaints and correspondence, with precision and attention to detail. • Manage and organize legal records, maintaining an efficient filing system for easy access. • Coordinate schedules by managing calendars, setting appointments, and arranging meetings for attorneys. • Respond to pleadings and other legal communications promptly and professionally. • Handle court filings and ensure compliance with e-filing procedures. • Answer and direct calls on a multi-line phone system, providing exceptional client service. • Maintain confidentiality and discretion while managing sensitive legal information. • Assist with other administrative and legal tasks as needed to support the team.
2026-04-07T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-04-14T00:00:00Z

Administrative Coordinator

Commack, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support. Key Responsibilities:<ul><li>Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates</li><li>Coordinate and track all onboarding activities, ensuring new hires have a smooth start</li><li>Prepare documentation, manage calendars, and maintain confidential files</li><li>Support the recruiting team with miscellaneous administrative and project tasks</li></ul>
2026-04-15T00:00:00Z

Legal Practice Assistant

New York, NY
onsite
Permanent / Full Time
71000 - 108000 USD / Yearly
We are looking for a dedicated Legal Practice Assistant to provide comprehensive support to a team of six attorneys specializing in Business Litigation, Finance, Trademark, and Bankruptcy. This role requires exceptional organizational skills, attention to detail, and the ability to work independently in a dynamic and fast-paced legal environment. If you thrive in a collaborative setting and excel at managing multiple priorities, we encourage you to apply. Responsibilities: • Coordinate attorney schedules, including managing calendars, organizing meetings, and arranging travel and conference logistics. • Prepare, proofread, and format legal documents such as contracts, pleadings, and correspondence, ensuring accuracy and adherence to deadlines. • Maintain and organize electronic and physical files using document management systems, ensuring easy access and compliance. • Conduct legal research and compile relevant materials to support attorneys in case preparation. • Assist with client and matter intake processes, including administrative tasks and expense reporting. • Provide backup support to team members, including entering attorney time and managing workload priorities. • Build and nurture strong relationships with clients, attorneys, and staff to support effective communication and collaboration. • Uphold confidentiality standards and contribute positively to the team’s environment and overall efficiency.
2026-04-07T00:00:00Z

Legal Practice Assistant

White Plains, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client is a national firm representing institutional and individual investors, who suffered financial losses resulting from corporate fraud and malfeasance in violation of federal securities and antitrust laws. Position SummaryThe Legal Practice Assistant performs a broad range of secretarial, administrative, and clerical support duties for multiple attorneys. This role is responsible for organizing and maintaining files, calendars/scheduling, and correspondence related to litigation and administrative matters under the direct supervision of attorneys. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to, the following:• Prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, and pretrial agreements• Mail, fax, or arrange delivery of legal correspondence to clients, witnesses, and court officials• Receive and place telephone calls; schedule and coordinate appointments• Assist with office administrative duties, including photocopying correspondence, documents, and other printed materials• Organize and maintain law libraries, documents, and case files• Assist attorneys in collecting and organizing information relevant to caseloads• Assist with organizing office-related events• Draft and type office memoranda• Complete various forms, including accident reports, trial and courtroom requests, and client applications• Assist attorneys with reimbursement requests, legal reports, and time entries as needed• Perform other work-related duties as assigned
2026-04-07T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a highly organized and detail-oriented Office Manager to oversee daily administrative operations and ensure the smooth functioning of the office. This is a Contract position based in New York, New York, requiring someone who can manage a variety of tasks with efficiency and professionalism. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Manage the daily administrative operations of the office, ensuring efficiency and organization. • Oversee the ordering, tracking, and maintenance of office supplies to meet team needs. • Handle accounts payable tasks, including processing invoices and maintaining accurate financial records. • Serve as the first point of contact by performing receptionist duties, such as answering calls and greeting visitors. • Coordinate with vendors and service providers to maintain office functionality and address any operational issues. • Implement and enforce office policies and procedures to ensure a productive work environment. • Assist with scheduling meetings, maintaining calendars, and organizing company events. • Monitor and manage office-related budgets, providing regular updates to leadership. • Ensure the office is clean, organized, and fully equipped for daily operations.
2026-04-07T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dedicated Office Manager to join our team in New York, New York, within the hospitality industry. This Contract position requires strong organizational skills and the ability to oversee daily administrative operations seamlessly. The ideal candidate will excel at managing office supplies, handling accounts payable, and providing receptionist support as needed. Responsibilities: • Oversee daily administrative tasks and ensure smooth office operations. • Manage inventory and place orders to maintain adequate levels of office supplies. • Monitor and reconcile accounts payable processes with accuracy and efficiency. • Serve as the first point of contact for visitors and manage receptionist duties professionally. • Coordinate office schedules and ensure proper organization of meetings and events. • Maintain records and documentation to support compliance and operational needs. • Identify and implement improvements to streamline office workflows. • Collaborate with team members to ensure effective communication and support. • Handle incoming calls and correspondence, directing them appropriately. • Assist with additional administrative tasks as needed to support the office.
2026-04-06T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a detail-oriented Office Manager to join our team in New York, New York. This is a contract position within the advertising industry, offering an exciting opportunity to oversee administrative operations and ensure the smooth functioning of daily office activities. The ideal candidate will bring strong organizational skills and a proactive attitude to maintain an efficient and productive office environment. Responsibilities: • Oversee the day-to-day administrative operations of the office, ensuring a well-organized and efficient workspace. • Manage the procurement and inventory of office supplies, ensuring all necessary items are stocked and available. • Handle accounts payable tasks, including invoice processing and maintaining accurate financial records. • Perform receptionist duties such as greeting visitors, answering calls, and directing inquiries to the appropriate personnel. • Coordinate with vendors and service providers to support office maintenance and operational needs. • Organize and maintain office records, ensuring all documents are accurate and up to date. • Support internal teams with administrative tasks to promote seamless collaboration. • Monitor office budgets and expenses, identifying cost-saving opportunities when possible. • Assist in scheduling meetings and coordinating calendars for team members. • Ensure compliance with company policies and procedures in all office activities.
2026-04-21T00:00:00Z

Senior Legal Assistant

New York, NY
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
About the OrganizationA global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide. About the RoleThe Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market. Key ResponsibilitiesAdministrative & Corporate Governance (Primary Focus) <ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul>Legal & Operational Support<ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M&A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul>
2026-04-07T00:00:00Z

Receptionist

New York, NY
onsite
Temporary / Contract
22 - 22.55 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team in New York, NY. This contract position offers an opportunity to provide excellent front desk support and facilities assistance, ensuring smooth day-to-day operations. The ideal candidate will excel in customer service and administrative tasks, contributing to an organized and welcoming workplace environment. Responsibilities:• Welcome visitors, clients, and applicants, ensuring a positive first impression while following security protocols.• Manage meeting and conference room arrangements, including setup, catering orders, and technological equipment preparation.• Handle clerical tasks such as distributing office packages and maintaining inventory of supplies.• Coordinate incoming and outgoing mail, packages, and freight, arranging messenger services as necessary.• Provide guest hospitality services, including transportation arrangements, ticket bookings, and reservations.• Maintain a clean and organized reception area and public spaces, ensuring furniture is properly positioned.• Report and document any issues with furniture, fixtures, or equipment to the facilities or property management team.• Assist in planning and setting up employee engagement events and activities as directed.• Follow established procedures to complete tasks efficiently, with limited discretion under supervision.• Perform other administrative duties as assigned by the supervisor.
2026-04-21T00:00:00Z