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5 results for Entry Level Administrative Assistant in Sarasota, FL

Administrative Assistant

Sarasota, FL
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for a Senior Living Community in Sarasota, Florida. This contract to permanent position will play a key role in keeping schedules, communications, records, and administrative workflows running smoothly for the team. The ideal candidate brings strong coordination skills, attention to detail, and the ability to manage multiple priorities in a collaborative office environment. Responsibilities:• Oversee administrative support for day-to-day office activities, ensuring tasks are completed accurately and on schedule.• Coordinate resident move-ins and move-outs while keeping apartment availability and status records current.• Enter, update, and review information in company systems and spreadsheets to maintain accurate reporting and documentation.• Support outbound calling efforts and help organize follow-up activities for team outreach campaigns.• Arrange appointments for the sales team and confirm meeting details with clients and internal stakeholders.• Assist with planning office events by organizing logistics, preparing documentation, and coordinating refreshments as needed.• Track office supply levels, place orders for materials such as stationery and business cards, and help manage related spending.• Handle incoming mail and route inquiries, service concerns, and administrative issues to the appropriate contacts for resolution.
2026-04-30T00:00:00Z

Entry-Level Administrative Roles (Recent Grads Welcome!)

Saint Petersburg, FL
onsite
Temporary / Contract
17 - 21 USD / Hourly
Kickstart Your Career With Us!Are you a recent graduate looking to launch your professional career? We’re seeking a motivated, detail-oriented Entry-Level Administrative Coordinator to join our team. This is a fantastic opportunity to gain hands-on experience, develop valuable skills, and grow within a supportive and fast-paced environment.What You’ll Do:<ul><li>Provide day-to-day administrative support to the team</li><li>Manage scheduling, calendars, and coordination of meetings</li><li>Communicate with clients, vendors, and internal staff</li><li>Assist with data entry, reporting, and document management</li><li>Support special projects and team initiatives as needed</li></ul>
2026-04-24T00:00:00Z

Construction Administrative Assistant

Sarasota, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T00:00:00Z

Entry Level Accountant

Bradenton, FL
onsite
Permanent / Full Time
45000 - 48000 USD / Yearly
We are looking for an Entry Level Accountant. This role offers the opportunity to build hands-on experience across accounting, reporting, and administrative support while contributing to accurate and timely financial processes. The ideal candidate is organized, detail-focused, and comfortable working with both internal departments and external vendors to keep financial records current and compliant. Responsibilities:• Process invoices, payment requests, and incoming receipts while helping maintain accurate accounts payable and accounts receivable activity.• Reconcile bank statements, general ledger balances, and other financial records to identify and resolve discrepancies promptly.• Prepare journal entries and update accounting documentation to support complete and reliable financial reporting.• Assist with budget tracking by compiling expenditure data, reviewing account activity, and helping monitor spending against approved plans.• Support grant-related accounting by maintaining records, organizing required documentation, and tracking expenses for compliance with funding requirements.• Maintain inventory and fixed asset records by recording additions, updates, and disposals in accordance with established procedures.• Generate routine financial reports and provide accounting information to internal staff to support operational and fiscal decision-making.• Communicate with vendors and department contacts to research billing issues, clarify account details, and resolve payment concerns.• Provide purchasing and administrative support for fiscal operations, including record maintenance and transaction follow-up as needed. This is a permanent position. If you are interested, please reach out directly to Zoe Slater.
2026-04-29T00:00:00Z

Executive Assistant

Tampa, FL
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support our team in Tampa, Florida. In this role, you will manage key administrative functions, coordinate travel and scheduling, and collaborate with team members to ensure smooth operations. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities effectively. Responsibilities:• Coordinate and manage travel arrangements, including flights, accommodations, and itineraries.• Maintain and organize calendars for executives, ensuring effective scheduling of meetings and appointments.• Update and maintain records within proprietary systems, ensuring accuracy and compliance.• Assist in processing expense reports, ensuring proper documentation and timely submission.• Prepare and distribute meeting agendas, take detailed minutes during meetings, and follow up on action items.• Serve as a point of contact for various administrative tasks and communications.• Ensure seamless organization and execution of executive-level tasks and responsibilities.• Monitor deadlines and manage priorities to ensure all tasks are completed efficiently.
2026-04-03T00:00:00Z