<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Seminole, Florida. In this role, you will play a critical part in ensuring the accuracy and timeliness of financial transactions while supporting the accounting projects we manage. The ideal candidate will have a strong background in accounts payable processes and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and accurately code American Express charges, entering them into the general ledger.</p><p>• Process and code invoices, ensuring compliance with contract terms and payment schedules.</p><p>• Manage check runs and coordinate timely payments based on project milestones and contract agreements.</p><p>• Track and obtain lien releases from subcontractors to ensure compliance with banking requirements.</p><p>• Enter and code bills for ongoing projects, adapting to varying payment structures and deadlines.</p><p>• Collaborate with project managers to verify payment percentages and completion statuses.</p><p>• Maintain organized records of financial transactions and documentation.</p><p>• Assist in the preparation of reports related to accounts payable activities.</p><p>• Ensure adherence to company policies and procedures in all financial processes.</p>
<p><strong>Overview:</strong></p><p>We’re seeking a motivated and detail-oriented <strong>Accounts Payable Specialist</strong> to join our team in Venice, Florida. This is an excellent <strong>entry-level opportunity</strong> for someone looking to build a career in accounting. The role will start on a <strong>temporary basis</strong> with the potential to become <strong>permanent</strong>, and is <strong>fully on-site</strong>.</p><p>The ideal candidate will be a team player with strong organizational skills, a proactive mindset, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and enter a high volume of invoices and statements received by mail.</li><li>Verify payment status and review invoices for discrepancies.</li><li>Accurately import validated invoices into the accounting system.</li><li>Communicate with suppliers to resolve invoice issues and respond to inquiries.</li><li>Complete and validate banking forms for suppliers requesting direct deposit; perform verbal confirmations.</li><li>Create and maintain new vendor profiles.</li><li>Process credit card payments in accordance with company policies.</li><li>Assist with preparation of 1099 forms.</li><li>Support internal audits related to AP processes, vendor records, and compliance documentation.</li><li>Participate in special projects and provide support as needed.</li></ul><p><br></p>
We are looking for a diligent and organized accounting specialist to join our team in Clearwater, Florida. In this long-term contract position, you will play a key role in ensuring compliance with sales and use tax regulations while collaborating closely with the accounting department. This is an excellent opportunity for individuals who excel in managing detailed documentation and delivering exceptional customer service.<br><br>Responsibilities:<br>• Manage exemption certificates and ensure all documentation is accurate and up to date.<br>• Research and validate customer documents across multiple states to ensure compliance with tax regulations.<br>• Collaborate with clients to gather and verify necessary information while providing excellent customer service.<br>• Support the accounting team in maintaining accurate records related to sales and use taxes.<br>• Utilize Microsoft Excel to organize and analyze tax-related data effectively.<br>• Assist in accounts payable (AP) and accounts receivable (AR) processes as needed.<br>• Monitor and address discrepancies in tax documentation and compliance.<br>• Ensure adherence to tax compliance processes and provide recommendations for improvements.<br>• Coordinate with internal teams to ensure seamless integration of tax compliance procedures.<br>• Contribute to the overall efficiency of the accounting department through multitasking and problem-solving.
We are looking for an experienced Office Manager to join our team in Venice, Florida. In this Contract position, you will oversee administrative operations, customer service functions, and accounting processes to ensure smooth office management and compliance with organizational standards. This role requires strong leadership skills to supervise various departments and support management with accurate reporting and planning.<br><br>Responsibilities:<br>• Oversee day-to-day administrative activities, ensuring efficient office operations and adherence to company policies.<br>• Supervise billing procedures to guarantee accurate customer invoicing and timely credit processing.<br>• Manage the customer service team, including scheduling, training, and performance evaluations.<br>• Coordinate accounts payable processes, ensuring proper coding and approvals.<br>• Collaborate with the collections department to maintain steady cash flows and reduce overdue accounts.<br>• Prepare and review weekly accounts receivable reports, recommending action plans for financial improvement.<br>• Ensure accurate monthly revenue projections and assist management in reviewing financial data.<br>• Reconcile disposal invoices with dispatch system records to maintain billing accuracy.<br>• Generate and submit franchise reports on a monthly and quarterly basis.<br>• Provide payroll and human resources support, ensuring timely and precise processing.
<p>We are seeking a hands-on, adaptable <strong>Accounting Manager</strong> to lead all day-to-day accounting operations within a fast-growing civil construction firm. This role is ideal for a proactive, detail-oriented professional with strong full-cycle accounting experience and a desire to help shape and grow the accounting function from the ground up.</p><p><br></p><p>Reporting directly to the General Manager and company owner, the Accounting Manager will oversee accounts payable and receivable, manage vendor payments, support payroll oversight, and ensure financial statements are accurate and timely. This role will also involve monitoring payments to key vendors like Caterpillar and John Deere, working closely with HR and engineering teams, and playing a key role in the upcoming ERP transition from QuickBooks to Spectrum.</p><p><br></p><p>This is a <strong>temp-to-perm</strong> opportunity with the intent to convert to a full-time hire in approximately three months. The company is experiencing rapid growth, and this position offers the chance to build processes, improve systems, and grow with the organization. The position is <strong>fully onsite</strong> in Clearwater, FL, and will eventually manage an Accounting Clerk once administrative staff expansion is complete.</p>
We are looking for an Accounts Receivable Specialist to join our team in Sarasota, Florida. This is a contract-to-permanent position in the motor retail industry, offering an excellent opportunity to contribute to financial operations while expanding your expertise. The role requires a proactive individual who can efficiently manage various tasks related to accounts receivable and cash application.<br><br>Responsibilities:<br>• Process and apply cash transactions accurately within the Syspro system.<br>• Monitor multiple email inboxes to ensure timely communication and resolution of issues.<br>• Run credit card payments and handle billing processes to support accounts receivable operations.<br>• Utilize Salesforce for customer relationship management and data tracking.<br>• Perform various administrative tasks to assist the accounts receivable team.<br>• Maintain and analyze data using Excel to support reporting and reconciliation.<br>• Ensure compliance with accounting standards and company procedures.<br>• Collaborate with internal teams to address and resolve discrepancies in receivables.<br>• Provide support for other accounting functions as needed.
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Sarasota, Florida. In this role, you will play a vital part in managing the financial transactions and ensuring the accuracy of accounts receivable processes. This position offers the opportunity to work in a collaborative and supportive environment with a focus on growth.</p><p><br></p><p>Responsibilities:</p><p>• Process and post cash receipts accurately and in a timely manner.</p><p>• Handle business-to-business collections with a customer-focused approach.</p><p>• Apply credits and adjustments to accounts as needed.</p><p>• Assist with month-end and year-end closing activities, including audits.</p><p>• Maintain organized and accurate records of transactions and account reconciliations.</p><p>• Collaborate with team members to resolve discrepancies and improve processes.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Provide exceptional customer service during collections and account inquiries.</p><p>• Utilize Syspro and Excel for account management and reporting tasks.</p><p>• Support overall department goals by contributing to a high-volume workload efficiently.</p><p><br></p><p>This is a permanent opportunity that will pay up to $24/hr. depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are looking for a detail-oriented Bookkeeper in Clearwater, Florida. In this role, you will manage various financial tasks, including accounts receivable and general bookkeeping duties, while ensuring accuracy and efficiency in all processes. The ideal candidate will thrive in a collaborative environment, possess strong organizational skills, and adapt quickly to new systems and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Perform month-end close activities, including journal entries and reconciliation to the general ledger.</p><p>• Manage billing and off-cycle invoicing </p><p>• Conduct bank reconciliations to ensure accuracy of financial records.</p><p>• Oversee accounts receivable processes and maintain up-to-date records.</p><p>• Handle sales tax filings on a monthly basis.</p><p>• Collaborate with the finance and operations team to streamline accounting procedures.</p><p>• Provide support for general accounting tasks as needed. </p><p><br></p><p>The ideal candidate will have 5+ years of bookkeeping experience in their career. This position requires a candidate with great communication skills, strong attention detail and the ability to work in a fast-paced environment. </p><p><br></p><p>This is a permanent position that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are seeking a detail-oriented candidate with hands-on experience in Oracle HCM Payroll to support our payroll operations for a large banking client. As a Payroll Operations Associate, you will play a crucial role in ensuring the seamless execution and validation of US payrolls using Oracle HCM. This role requires a deep understanding of end-to-end data lineage from transaction to disbursement, enabling the implementation of preventative measures and resolution of disruptions. This position will leverage technical expertise to optimize payroll processes using tools like Alteryx and Pega for automation and data processing.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Support automated reconciliation for data inputs and loads, ensuring data integrity and accuracy. </li><li>Execute and validate defined payroll flows within Oracle HCM, ensuring accuracy and compliance. </li><li>Utilize technical expertise to optimize payroll processes and enhance system functionality. </li><li>Assist in generating reports and resolving issues using OTBI and BI queries. </li><li>Provide functional support for system-related issues, ensuring timely resolution. </li><li>Collaborate with cross-functional teams to gather requirements and support the design of efficient workflows. </li><li>Stay informed about industry trends and best practices in HRIS and workforce management.</li></ul>
