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5 results for Administrative Project Manager in Santa Rosa, CA

Project Manager (Administrative/Support)

Oakland, CA
onsite
Temporary / Contract
30.00 - 35.00 USD / Hourly
Project Manager (Administrative/Support)Lead administrative projects from initiation through completion, ensuring goals are met on time and within budget.Job Responsibilities:<ul><li>Develop project plans and track milestones.</li><li>Allocate resources and assign tasks.</li><li>Communicate with stakeholders and generate status reports.</li><li>Identify and mitigate risks.</li></ul>
2026-04-10T22:33:45Z

Administrative Assistant

Pleasant Hill, CA
onsite
Temporary to Hire
23.00 - 24.00 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to join their team in Pleasant Hill, California. This role is 100% on site, M-F 8:30AM-5:30PM. Be part of a fast‑paced medical environment where your organization and communication skills directly support patient care. This role is ideal for someone who enjoys being the central hub of operations—keeping workflows smooth, ensuring accuracy, and serving as a key connection point between the laboratory, medical offices, and couriers. As an Administrative Assistant, you’ll work closely with the Administration Manager and laboratory staff to support daily operations, handle critical documentation, and ensure specimens and reports move efficiently and accurately. Your attention to detail and ability to juggle priorities will make a real difference every day. What You’ll Do<ul><li>Serve as a primary communication link between the laboratory, medical offices, surgery centers, couriers, and the Territory Sales Manager.</li><li>Ensure all laboratory documentation is accurate, complete, and processed correctly.</li><li>Answer incoming calls and provide timely, professional follow‑through.</li><li>Coordinate courier services, including arranging STAT pick‑ups when time is critical.</li><li>Print, review, and distribute daily laboratory reports via courier, fax, or mail.</li><li>Manage slide and paraffin block send‑outs for additional testing or external review.</li><li>Monitor and reorder requisition forms and office supplies before inventory runs low.</li><li>Prepare and distribute customized requisitions for individual clients.</li><li>Support client satisfaction by helping ensure the proper submission and receipt of specimens.</li><li>Maintain strict confidentiality and compliance with HIPAA guidelines.</li><li>Utilize the pathology LIS system (Winpath) and other office technologies with confidence.</li><li>Take on additional administrative projects as needed to support the administration team.</li></ul>Why This Role Stands Out<ul><li>You’ll play a hands‑on role in supporting medical professionals and patient outcomes.</li><li>The work is varied—no two days look exactly the same.</li><li>You’ll build strong relationships across clinical, administrative, and external teams.</li><li>Your organization and communication skills will truly be valued and visible.</li></ul>This is a great opportunity for someone who enjoys detail‑driven work, thrives in a healthcare setting, and wants to contribute to a mission‑driven team. If you're interested in this Administrative Assistant position, please submit your resume today.
2026-04-23T23:54:07Z

Office Manager

Oakland, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
Office ManagerEnsure efficient day-to-day operations by supervising facilities, staff, and administrative support activities.Job Responsibilities:<ul><li>Oversee office procedures and administrative staff.</li><li>Manage budgets, supplies, and vendor relationships.</li><li>Coordinate internal communications and events.</li><li>Implement and enforce office policies.</li></ul>
2026-04-10T22:33:45Z

Operations Manager | RIA Firm | 2 days Walnut Creek office!

Walnut Creek, CA
remote
Permanent / Full Time
150000.00 - 200000.00 USD / Yearly
Jennifer Fukumae with Robert Half Financial Services is partnering with an established East Bay RIA managing $4B+ in AUM to hire an Operations Manager to lead a team of talented Client Service Associates. This is an excellent opportunity for an experienced Operations Manager or Lead CSA with prior management experience. If you are interested in learning more about the firm and team, please send Jennifer Fukumae a message on LinkedIn to schedule a conversation! Responsibilities<ul><li>Manage day-to-day operations supporting advisors and clients.</li><li>Streamline, document, and maintain workflows for client service, onboarding, and reporting.</li><li>Identify and implement process improvements to support firm growth.</li><li>Oversee client onboarding, account administration, and transfers.</li><li>Ensure compliance with regulatory and internal standards.</li><li>Foster a culture of accuracy, efficiency, and proactive problem-solving.</li><li>Train, mentor, and hold the operations team accountable.</li><li>Oversee CRM, portfolio reporting, and workflow automation platforms.</li><li>Improve system integration, automation, and implement AI tools where applicable.</li></ul>
2026-04-17T23:58:43Z

Executive Search Sourcer & Researcher

San Francisco, CA
remote
Temporary / Contract
45.00 - 49.00 USD / Hourly
Contract Role - Est. 9+ monthsWe are seeking a strategic and highly analytical Executive Search Sourcer and Researcher to support Senior Director level to Senior VP/C-Suite level recruiting initiatives. MUST have experience focusing on the sourcing of Sr. Director, VP, SVP level roles across IT, Engineering, and ideally a variety of other departments (HR, Administrative, Legal, Finance, etc.). This role is responsible for leading the top-of-the-funnel executive search process, partnering closely with recruiters and senior leadership to identify, evaluate, and engage high-impact talent. In this long-term contract position, you will play a key role in identifying and attracting top-tier talent while supporting the company’s growth and market presence. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about executive recruiting and talent acquisition. Responsibilities:• Identify and engage high-caliber talent across industries, with a primary focus on Engineering and Product leadership, while also supporting other functions such as HR, Legal, and Corporate leadership.• Create company mapping material, defining department structures to advise leadership on market data• Partner closely with recruiters, hiring managers, and senior executives to define search strategies, candidate profiles, and market intelligence.• Conduct in-depth resume and candidate profile evaluations, identifying true leadership capability beyond titles and surface-level credentials.• Build and present high-quality talent pipelines and candidate slates aligned to hiring requirements.• Develop and execute strategic outreach campaigns designed to generate strong engagement from executive-level candidates.• Track outreach performance and pipeline progress using data-driven methods and reporting tools.• Collaborate with other talent researchers and recruiters to refine sourcing strategies and improve search outcomes.• Conduct in-depth research to build strong talent pools and identify high-quality candidates.• Proactive reach out to passive candidates to build pipelines and interest in open roles.• Develop and implement innovative sourcing strategies tailored to specific hiring needs.• Collaborate with hiring managers to ensure alignment on job requirements and recruitment objectives.• Handle multiple recruitment projects simultaneously while maintaining a high level of organization and efficiency.• Provide expert guidance and support to management throughout the hiring process.• Ensure quality assurance in candidate selection and overall recruitment practices.• Monitor market trends and positioning to attract top executive talent.• Maintain accountability and flexibility to adapt to changing recruitment demands.• Present detailed reports and analyses of recruitment outcomes to stakeholders.
2026-04-16T19:13:45Z