13 results for Administrative Assistant in Santa Rosa, CA

Executive Assistant

San Rafael, CA
onsite
Permanent
80000 - 100000 USD / Yearly
We are looking for a detail-oriented and proactive Executive Assistant to join our team in San Rafael, California. This role requires someone who can efficiently manage administrative tasks, communicate effectively across all levels, and handle sensitive information with discretion. If you thrive in a fast-paced environment and have exceptional organizational abilities, we invite you to apply. Responsibilities: • Coordinate schedules and manage calendars for senior executives to ensure seamless day-to-day operations. • Prepare, edit, and organize correspondence, reports, and presentations with a high level of accuracy. • Act as the primary point of contact for clients, vendors, and staff, ensuring clear and effective communication. • Handle confidential information and financial transactions with discretion and integrity. • Maintain and update document management systems, including NetDocuments or similar platforms. • Monitor deadlines and prioritize tasks to meet tight schedules in a demanding environment. • Assist with data entry and administrative tasks to support the organization’s operations. • Answer inbound calls and provide receptionist duties when required. • Stay updated on relevant software and tools utilized by the firm to enhance efficiency. • Anticipate the needs of attorneys and partners, proactively addressing requirements to support their work.
2026-03-04T00:00:00Z

Office Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide vital administrative support, ensuring smooth day-to-day operations within the office. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking. Responsibilities: • Act as the first point of contact by managing receptionist duties, including greeting visitors and handling inquiries. • Organize and maintain digital and physical files by scanning and categorizing documents. • Respond to incoming calls professionally, directing calls to the appropriate departments or individuals. • Perform general clerical tasks such as data entry, filing, and preparing correspondence. • Support office operations by managing schedules, ordering supplies, and coordinating meetings.
2026-03-19T00:00:00Z

Part Time Administrative Assistant

Fairfield, CA
onsite
Temporary
23 - 25 USD / Hourly
We are looking for a Part Time Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations. Responsibilities:• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.• Research and compile data from multiple sources to complete forms or create detailed reports.• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.• Organize and maintain departmental files, ensuring records are accurate and easily accessible.• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.• Manage and track official documents, ensuring compliance with departmental regulations.• Utilize computer systems to input data, generate reports, and maintain databases.• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.• Review computer-generated reports for errors and ensure corrections are made promptly.• Train or supervise team members on specific projects or procedures when necessary.par
2026-03-10T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-02-21T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-02-19T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-02-24T00:00:00Z

Paralegal / Legal Assistant

San Francisco, CA
onsite
Permanent
55000 - 90000 USD / Yearly
Robert Half is recruiting a Paralegal for a premier plaintiff-side personal injury litigation law firm in San Francisco’s Financial District (near BART/MUNI/ferries). The Paralegal plays a pivotal role in assisting the attorneys with case management and court filings, calendaring for the litigation docket, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery. Principle responsibilities:• Communicate with clients in person, over the phone, and via email;• Assist with drafting, formatting, proofreading, and finalizing correspondence, pleadings, demand letters, mediation briefs, and other legal documents;• Prepare and serve discovery;• File pleadings with both state and Federal trial courts;• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar;• Process and handle incoming subpoenas and obtain medical records, including medical billing;• Create and maintain digital case files for each client;• Screen, process, direct, and prioritize incoming calls, emails, and mail; and• Take initiative to manage law firm marketing efforts. Desired qualifications:• 3+ years litigation legal assistance experience, with some plaintiffs’ PI law experience;• College degree, and preferably a Paralegal Certificate;• Knowledge of state and Federal (ECF / PACER) e-filing platforms and service processers (OneLegal), local court rules, and calendaring deadlines;• Bilingual fluency in Spanish and English is a plus factor;• Good writing (including editing and proofreading) and verbal communication skills;• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects; and• Solid word processing experience (MS Office Suite and Adobe) and database software proficiency (Dropbox and Filevine are a plus). This is a terrific direct-hire opportunity with a collaborative and very easygoing boutique law firm. Our client is offering a base salary range of $70,000 – 90,000/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and employment benefits including medical insurance plan coverage, 401k Plan, 3 weeks of paid time off (PTO), and paid firm holidays. The attorneys are flexible about occasionally changing schedule to attend to personal appointments. For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. - Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!
2026-03-03T00:00:00Z

Legal Assistant/Paralegal

San Francisco, CA
onsite
Permanent
70000 - 90000 USD / Yearly
We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration. Responsibilities: • Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service• Drafting various legal documents such as pleadings and discovery responses• Ensuring all legal deadlines and dates are accurately calendared and met• Conducting comprehensive legal research and assisting with document review• Communicating effectively with clients, court personnel, and vendors• Organizing and maintaining both electronic and hard-copy case files• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations• Managing hearing, deposition, and trial binders for attorneys• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco• Assisting with additional administrative tasks and special projects as required• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.
2026-03-06T00:00:00Z

Office Manager

San Francisco, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities. Responsibilities:• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.• Develop and implement streamlined processes to improve office procedures and enhance scalability.• Act as a central point of contact for staff, assisting with administrative and operational needs.• Manage vendor relationships and service providers to maintain seamless office functionality.• Organize internal communications, schedules, and logistics for meetings and events.• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.• Identify and execute strategies to enhance operational efficiency as the office grow.
2026-03-18T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary
24 - 25 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and exceptional service. The ideal candidate will thrive in a collaborative environment and possess strong organizational and communication skills. Responsibilities: • Greet and assist visitors with attention to detail and courtesy. • Manage multi-line phone systems, including answering and transferring calls promptly. • Maintain accurate records and handle sensitive or confidential documents securely. • Collaborate with team members to complete assigned projects efficiently. • Communicate effectively with managers and clients, addressing any job-related concerns or deadlines. • Provide concierge-style services to ensure a seamless experience for guests. • Organize and maintain the reception area to uphold a meticulous image. • Operate switchboard systems efficiently to support office communications. • Support additional administrative tasks as needed to meet organizational goals.
2026-03-11T00:00:00Z

Paralegal

Emeryville, CA
remote
Permanent
75000 - 110000 USD / Yearly
Bay Area law firm is seeking an experienced Insurance Litigation Paralegal to join their team in California. This position focuses on insurance coverage litigation and involves working remotely with a dynamic group of professionals. The ideal candidate will play a crucial role in supporting attorneys through all stages of litigation while ensuring efficiency and organization in complex cases. Responsibilities:• Provide comprehensive support to attorneys during all phases of insurance coverage litigation, including research, drafting pleadings, discovery, and trial preparation.• Maintain and organize case files, exhibits, and litigation schedules to ensure smooth case management.• Draft, review, and edit legal documents such as correspondence, motions, and pleadings.• Facilitate communication with clients, witnesses, experts, and court personnel to coordinate case activities.• Conduct in-depth legal research and summarize findings to assist attorneys in case strategy.• Manage electronic discovery processes and maintain digital records efficiently.• Monitor deadlines and ensure timely filing of court documents.• Collaborate with the legal team to prepare trial exhibits and presentations.• Stay updated on court filing requirements and legal procedures to ensure compliance.
2026-02-23T00:00:00Z

Paralegal

San Rafael, CA
onsite
Permanent
62400 - 115000 USD / Yearly
We are looking for an experienced Paralegal to join our team in San Rafael, California. The ideal candidate will bring expertise in plaintiff-side personal injury cases, managing them from initial intake through settlement. This role requires a strong understanding of California personal injury law, insurance negotiations, and pre-litigation processes. Responsibilities: • Handle plaintiff-side personal injury cases, overseeing the process from intake to settlement. • Prepare detailed demand packages and coordinate the retrieval and review of medical records. • Negotiate with insurance companies to achieve favorable resolutions for clients. • Resolve liens and ensure compliance with California-specific personal injury procedures. • Maintain organized case files using case management software. • Conduct discovery tasks and assist with trial preparation as needed. • Collaborate with attorneys and other team members to ensure seamless case progression. • Provide regular updates to clients regarding case status and developments.
2026-03-05T00:00:00Z

Office ./ Events Administrator

San Francisco, CA
onsite
Temporary
35 - 40 USD / Hourly
Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking, The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation. Office Administration:<ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul> Event Coordination:<ul><li> Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
2026-03-19T00:00:00Z