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22 results for Administrative Assistant in Santa Rosa, CA

Administrative Assistant

Clearlake, CA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Clearlake, California. In this long-term contract position, you will play a key role in supporting departmental operations, ensuring smooth business processes, and maintaining an organized and attentive work environment. This role offers an excellent opportunity to contribute to a team that delivers high-quality home health and hospice care to the community. Responsibilities: • Provide receptionist services, including greeting visitors and handling incoming calls in a courteous and attentive manner. • Maintain accurate department records, reports, and statistics to support operational goals. • Manage patient medical records, ensuring all documents are properly organized and accessible. • Oversee inventory of office supplies and equipment, coordinating purchases and tracking costs. • Handle intake and referrals, including processing insurance authorizations and tracking documentation. • Manage Electronic Medical Records (EMR), including sending, receiving, and retrieving orders as required. • Prepare and distribute departmental memos, agendas, minutes, and reports to ensure effective communication. • Coordinate mailing and distribution of physician orders and care plans for signatures on a daily basis. • Assist with research and provide administrative support for special projects as assigned. • Perform other clerical and administrative tasks to support department operations.
2026-04-17T00:00:00Z

Administrative Assistant

Vallejo, CA
onsite
Temporary
20 - 21 USD / Hourly
Robert Half client is seeking a detail-oriented Administrative Assistant to join our team in Vallejo, CA. This is a long-term contract position where you will play a vital role in ensuring smooth office operations and providing excellent support to both clients and team members. The ideal candidate will thrive in a fast-paced environment, possess strong multitasking abilities, and demonstrate exceptional communication skills. This position is 100% onsite. Administrative Assistant Responsibilities:• Assign repossession tasks and coordinate with field agents to secure collateral efficiently.• Manage redemption processes and schedule personal property appointments with professionalism.• Handle inbound and outbound calls with customers and clients, maintaining a courteous and composed demeanor.• Interact with customers in person, resolving issues calmly and de-escalating tense situations when necessary.• Ensure compliance with company policies and state regulations in all administrative processes.• Accurately document and send repossession notices, such as Notices of Seizure, in a timely manner.• Update customer account records using multiple software platforms, ensuring accuracy and completeness.• Perform data entry tasks for repossession documents and communicate updates to assigned clients.• Handle general office tasks, including scanning, faxing, emailing, and maintaining organized records.• Collaborate with team members to provide high-quality support and resolve challenging situations through critical thinking and negotiation. If you are interested in this Administrative Assistant position, please submit your resume today.
2026-04-17T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Administrative Assistant to join our real estate team in San Francisco, California. This contract position requires a highly organized and tech-savvy detail-oriented individual who excels in managing expenses, scheduling, and providing administrative support. The role involves working on-site for four days a week, with flexibility for occasional adjustments. Responsibilities: • Manage expense reporting using Concur, ensuring accuracy and timely submission. • Coordinate complex calendars for multiple leaders, including scheduling meetings and appointments. • Provide general administrative support, including data entry and document management. • Answer inbound calls and assist with receptionist duties as needed. • Support virtual and in-person meetings, utilizing tools like Microsoft Office and Zoom. • Collaborate with team members to ensure smooth daily operations. • Assist with special projects and additional administrative tasks as required. • Maintain confidentiality and demonstrate attention to detail in handling sensitive information.
2026-04-17T00:00:00Z

Administrative Assistant

Pleasant Hill, CA
onsite
Contract / Temporary to Hire
23 - 24 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to join their team in Pleasant Hill, CA. This is a contract to permanent position offering the opportunity to work in a dynamic environment supporting essential administrative tasks. Experience working in medical office environments is preferred. The ideal candidate will contribute to the smooth operation of our office and ensure deadlines are consistently met. Administrative Assistant Responsibilities:• Provide clerical support to ensure efficient daily operations.• Manage front desk duties, including greeting visitors and handling inquiries.• Coordinate the scheduling of couriers and ensure timely mail send-outs.• Communicate with offices to confirm information and clarify details as needed.• Place electronic orders by contacting offices and ensuring accuracy.• Ensure materials are sent to laboratories promptly and meet established deadlines.• Assist staff with administrative needs and facilitate workflow.• Pull and organize supplies to fulfill client orders. If you are interested in this Administrative Assistant opportunity, please apply today!
2026-04-17T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-04-17T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
35 - 35 USD / Hourly
We are looking for an experienced and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This contract position, based in San Francisco, California, offers an exciting opportunity for someone who excels in organization and thrives in a fast-paced, client-focused environment. The role requires a proactive individual capable of managing multiple priorities with discretion and precision. Responsibilities: • Manage complex calendars and schedules for senior leaders, ensuring efficient coordination of meetings and appointments. • Organize and prepare materials such as agendas, presentations, and notes for internal and external meetings. • Arrange detailed travel plans, including booking flights, accommodations, and transportation, and handle associated expense reporting. • Oversee confidential communications and document preparation with a high level of attention to detail. • Support onboarding processes for new hires and assist with team operations, including office logistics and vendor coordination. • Collaborate with various departments, including HR and Operations, on key administrative tasks and projects. • Maintain a high standard of conduct and poise while interacting with clients, internal teams, and executive leadership. • Track deadlines and ensure all deliverables are completed with accuracy and attention to detail. • Serve as a reliable point of contact for inquiries and correspondence, ensuring timely and effective communication.
2026-04-17T00:00:00Z

Part Time Administrative Assistant

Novato, CA
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment. Responsibilities: • Maintain and organize extensive filing systems, ensuring documentation is audit-ready. • Draft letters, prepare correspondence, and handle general communication tasks. • Manage the issuance and tracking of gate cards for boat ramp access. • Process and record checks as part of banking functions, excluding QuickBooks-related tasks. • Assist with audit preparation activities, particularly during February. • Create and distribute community newsletters using provided content. • Handle routine office tasks such as printing, scanning, and mailing. • Provide support to the Board of Directors, including meeting preparation and coordination. • Assist with planning and monitoring community events, which may occasionally require evening or weekend availability. • Contribute to special projects and miscellaneous administrative duties as needed.
2026-04-09T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T00:00:00Z

Administrative Coordinator

Berkeley, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team in Berkeley, California. This long-term contract position offers an exciting opportunity to support fundraising, donor engagement, and administrative operations within a mission-driven organization. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for contributing to impactful initiatives. Responsibilities: • Conduct research to identify potential foundation and institutional funders to support grant opportunities. • Draft, edit, and compile materials for grant proposals, reports, and submissions. • Assist with donor communications, including writing appeals, acknowledgments, and stewardship materials. • Support donor engagement initiatives such as campaigns, mailings, and digital outreach efforts. • Maintain and update donor and gift records in the organization's database, ensuring accuracy and completeness. • Generate detailed reports to track fundraising activities and analyze donation trends. • Provide logistical and communication support for fundraising events and donor-facing experiences. • Assist with the coordination of fundraising campaigns and donor engagement activities. • Collaborate with various teams to collect program information for use in fundraising materials. • Contribute to maintaining data hygiene, segmentation, and accurate list management in the donor database.
2026-04-10T00:00:00Z

Office Manager

San Francisco, CA
onsite
Temporary
23 - 24 USD / Hourly
We are looking for a part-time Office Manager to oversee daily administrative operations and ensure the smooth functioning of our office in San Francisco, California. This is a Contract position where you will play a key role in managing office supplies, handling accounts payable, and supporting general office activities. Your organizational skills and attention to detail will be essential in maintaining an efficient and productive work environment. Responsibilities:• Coordinate and manage daily administrative tasks to ensure seamless office operations.• Monitor and maintain office supplies inventory, including ordering and restocking as needed.• Oversee accounts payable processes, ensuring timely and accurate payments to vendors.• Act as the first point of contact by managing receptionist duties, including greeting visitors and answering phone calls.• Organize and schedule meetings, appointments, and other office events.• Maintain accurate records and documentation for administrative and financial purposes.• Support staff by addressing office-related inquiries and resolving any operational issues.• Ensure the office environment is clean, organized, and conducive to productivity.• Collaborate with team members to improve office procedures and workflows.
2026-04-17T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary
26 - 29 USD / Hourly
About the RoleWe are seeking a highly polished, experienced Receptionist to serve as the front-of-house representative for a professional corporate office in San Francisco. This role requires someone who is confident managing a busy front desk, interacting with executives and clients, and maintaining a professional, composed presence at all times.This is an excellent opportunity for a career receptionist or front desk professional with a strong background in corporate, financial, legal, or large office environments. Key Responsibilities• Serve as the first point of contact for all visitors, clients, and employees, delivering a polished and welcoming experience • Manage a high-volume, multi-line phone system, answering and routing calls with professionalism and efficiency • Maintain and update office directories, phone lists, and administrative records • Handle sensitive and confidential information with a high level of discretion • Communicate effectively with executives, managers, and internal teams regarding requests, scheduling, and priorities • Support the office with administrative tasks and special projects as needed • Ensure the front desk and reception area remain organized, professional, and client-ready at all times
2026-03-31T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent
70000 - 105000 USD / Yearly
We are seeking a diligent Paralegal to join our legal team located in San Francisco, California. In this role, you will be responsible for assisting attorneys with various aspects of family law cases, conducting legal research, and ensuring the efficient management of client files. This role will also require you to prepare legal documents, schedule meetings, and perform administrative tasks. Responsibilities:• Assist in the management of family law cases, including divorce, child custody, and spousal support cases• Draft and prepare legal documents, including pleadings, motions, and affidavits• Schedule and manage client meetings and court appearances• Effectively communicate with clients, opposing counsel, and court personnel• Assist attorneys in trial preparation, including the organization of exhibits and witness lists• Attend court hearings and provide assistance to attorneys during proceedings• Perform various administrative tasks such as filing and data entry• Utilize legal case management software for case tracking and management.• Maintain and organize client files and case documents in an efficient manner
2026-03-24T00:00:00Z

Paralegal

San Francisco, CA
remote
Permanent
90000 - 160000 USD / Yearly
We are looking for an experienced and detail-oriented Real Estate Paralegal to join an established team in San Francisco, California. This role focuses on supporting commercial real estate transactions, including title and survey reviews, lease summaries, and closing coordination. If you thrive in a dynamic environment and enjoy working on complex projects, this position offers an excellent opportunity to grow your career. This role can be primarily REMOTE as long as the candidate resides in California, Colorado, and/or Texas. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans. Responsibilities:• Conduct thorough reviews and analyses of title and survey documents to identify and address issues, negotiating revisions as needed.• Prepare and draft transaction-related documents, including leases, estoppels, SNDAs, and loan agreements.• Coordinate and manage closing activities, including collecting and delivering signatures, preparing closing instructions, and liaising with escrow and title companies.• Assist in the formation of entities, drafting operating agreements, and obtaining relevant certificates and good standing documentation.• Summarize and maintain timelines for critical events in purchase and sale agreements to ensure deadlines are met.• Handle due diligence reviews and manage post-closing activities, including the collection and distribution of transaction materials and preparation of closing binders.• Collaborate on finance-related tasks such as loan modifications, title work, and documentation for real estate financing.• Incorporate online tools to enhance efficiency and accuracy in workflow management.• Provide training and guidance to new staff and attorneys on processes and best practices.• Support administrative tasks, including updating case files, organizing documents, and managing mailings and scanning.
2026-04-02T00:00:00Z

Paralegal

San Francisco, CA
remote
Permanent
80000 - 120000 USD / Yearly
We are looking for an experienced and detail-oriented Paralegal to join our team in San Francisco, California. This position offers an opportunity to work on meaningful cases, primarily in personal injury and sexual assault litigation, within a fully remote and collaborative environment. The ideal candidate will demonstrate initiative, reliability, and the ability to manage sensitive matters with professionalism and discretion. Responsibilities: • Manage discovery processes, including drafting and responding to interrogatories, document production, and filings. • Assist in trial preparation by organizing evidence, preparing exhibits, and coordinating logistics. • Maintain accurate and timely calendaring of deadlines, hearings, and other case-related events. • Collaborate with attorneys to ensure thorough case management and strategic planning. • Handle sensitive cases with professionalism and confidentiality, particularly those related to sexual assault. • Communicate effectively with clients and team members to facilitate case progress. • Utilize case management software to organize and track case details efficiently. • Contribute to a small, fully remote team by demonstrating initiative and self-direction. • Ensure all filings and court submissions meet required standards and deadlines.
2026-04-08T00:00:00Z

Paralegal

Emeryville, CA
remote
Permanent
75000 - 110000 USD / Yearly
Bay Area law firm is seeking an experienced Insurance Litigation Paralegal to join their team in California. This position focuses on insurance coverage litigation and involves working remotely with a dynamic group of professionals. The ideal candidate will play a crucial role in supporting attorneys through all stages of litigation while ensuring efficiency and organization in complex cases. Responsibilities:• Provide comprehensive support to attorneys during all phases of insurance coverage litigation, including research, drafting pleadings, discovery, and trial preparation.• Maintain and organize case files, exhibits, and litigation schedules to ensure smooth case management.• Draft, review, and edit legal documents such as correspondence, motions, and pleadings.• Facilitate communication with clients, witnesses, experts, and court personnel to coordinate case activities.• Conduct in-depth legal research and summarize findings to assist attorneys in case strategy.• Manage electronic discovery processes and maintain digital records efficiently.• Monitor deadlines and ensure timely filing of court documents.• Collaborate with the legal team to prepare trial exhibits and presentations.• Stay updated on court filing requirements and legal procedures to ensure compliance.
2026-04-01T00:00:00Z

Paralegal

San Francisco, CA
onsite
Permanent
85000 - 100000 USD / Yearly
A well-established law firm specializing in Real Estate/Landlord-Tenant is seeking a motivated and experienced Paralegal to join their dynamic team. This is a full-time, hybrid or remote flexible opportunity where you'll play a vital role in assisting attorneys with all stages of litigation while working alongside seasoned legal professionals. Responsibilities• Conducting legal fact finding and basic legal research as needed• Draft legal documents• Assisting in managing cases, ensuring all details are handled in a timely manner• Organizing pleadings and filing them electronically• Coordinating and scheduling calendars to ensure all important dates and deadlines are accounted for• Assisting attorneys in trial preparation to ensure all necessary documents and information are in order• Maintaining case files, ensuring they are up to date and easily accessible• Responding to ad-hoc requests and completing them as necessary
2026-03-24T00:00:00Z

Paralegal

Emeryville, CA
onsite
Contract / Temporary to Hire
30 - 40 USD / Hourly
A plaintiff‑side civil litigation firm in Emeryville focused on asbestos litigation is seeking a Paralegal for a contract‑to‑hire opportunity to support its team amid a high‑volume caseload. This role is onsite and is best suited for someone who thrives in a fast‑paced, collaborative office environment.The practice is ideally seeking a paralegal with plaintiff‑side experience who can help the team stay organized and on track. The firm is open to candidates with a solid litigation foundation, particularly those comfortable supporting multiple attorneys and juggling a busy docket. Responsibilities<ul><li>Support multiple attorneys on asbestos litigation matters</li><li>Assist with discovery, including drafting and organizing responses, managing productions, and tracking deadlines</li><li>Prepare and maintain motion shells and assist with filings</li><li>Manage a high volume of active cases and shifting priorities</li><li>Organize pleadings, correspondence, and case materials with strong attention to detail</li><li>Work within a structured, hierarchical team environment while responding to competing attorney needs</li></ul>
2026-04-14T00:00:00Z