We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support.<br><br>Responsibilities:<br>• Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication.<br>• Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission.<br>• Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices.<br>• Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately.<br>• Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes.<br>• Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
<p>A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
<p>A San Francisco-based attorney is seeking a part-time Legal Administrative Assistant to help coordinate preparations for a significant criminal defense trial. The immediate need is for someone who can take ownership of trial-related logistics, manage changing priorities, and follow through on projects with limited oversight.</p><p>The role is primarily remote, but the assistant must be available for occasional tasks in San Francisco, including touring potential accommodations for the trial team. Depending on the candidate’s experience and the attorney’s needs, the assignment may also include legal administrative, litigation, bankruptcy, or billing-related projects.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate trial-team logistics, including sourcing and touring two townhouses near the trial location in San Francisco. </li><li>Help arrange internet service, supplies, and other practical needs for the trial accommodations. </li><li>Track assignments and deadlines, communicate with vendors and other contacts, and keep the attorney updated on progress. </li><li>Participate in Zoom meetings to learn the attorney’s processes and receive project-specific instructions. </li><li>Assist with litigation and trial-related administrative work as needed. </li><li>If experienced with legal document preparation, gather information from clients and prepare bankruptcy documents using attorney-provided forms or precedents. </li><li>If experienced with Excel or billing support, help organize business bank records and income information for tax and billing-related projects. </li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to support senior transaction professionals within a fast-paced real estate environment. This long-term contract position requires someone who can manage shifting priorities, maintain strong communication across teams, and provide seamless administrative, deal, and event coordination support. The ideal candidate brings sound judgment, exceptional organization, and the ability to anticipate needs while handling sensitive matters with professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, coordinate domestic and international travel, and prepare detailed itineraries, agendas, and meeting plans to keep business activities running smoothly.</p><p>• Maintain close alignment with transaction professionals by monitoring upcoming deadlines, commitments, and priority changes, ensuring leaders are consistently prepared for what is ahead.</p><p>• Serve as a central communication point for the broader team, helping streamline coordination, share timely updates, and improve overall operational efficiency.</p><p>• Organize meetings from start to finish, including scheduling, rescheduling, prioritization, logistics, and follow-up based on changing business demands.</p><p>• Handle a wide range of administrative activities such as expense tracking, report submission, correspondence preparation, client gifting coordination, and charitable request processing in line with company policies.</p><p>• Support presentation and document preparation by editing, formatting, and producing high-quality materials using Microsoft PowerPoint, Word, Excel, and other business applications.</p><p>• Provide administrative support for transaction activity by maintaining internal databases, assisting with marketing materials, generating reports, and coordinating with internal stakeholders and external legal partners.</p><p>• Oversee deal-related logistics and event coordination, including closing dinners and client gatherings, while managing budgets, attendee details, approvals, venues, transportation, and on-site execution.</p><p>• Offer backup assistance to other executive support staff and collaborate with teams across multiple offices to ensure continuity of service and timely completion of deliverables.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013508919**</p>
<p>We are looking for a proactive Office Assistant to support a welcoming and efficient office environment. This contract position is ideal for someone who enjoys balancing front-of-house hospitality with day-to-day workplace operations and takes pride in creating a positive employee experience. You will help keep the office organized, responsive, and ready for daily business needs while partnering with teams across the company to support smooth operations.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees, visitors, and vendors with professionalism while providing guidance and timely assistance at the front desk.</p><p>• Keep reception, shared spaces, and common areas orderly, presentable, and supplied for daily use.</p><p>• Monitor snack, beverage, and coffee stations, replenishing items regularly and maintaining cleanliness throughout the day.</p><p>• Receive and distribute incoming food orders, parcels, and internal mail so deliveries reach the right recipients quickly.</p><p>• Coordinate workplace upkeep by tracking supplies, preparing meeting spaces, and following through on facility-related needs.</p><p>• Assist with office activities such as team events, onboarding support, office moves, and special projects based on changing business priorities.</p><p>• Partner with colleagues across departments to ensure communication, scheduling, and operational requests are handled effectively.</p><p>• Support workplace safety and security practices in collaboration with internal environmental health and safety and security partners.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013498279**</p>
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting.<br><br>Responsibilities:<br>• Manage reception duties, including answering phones and greeting visitors with professionalism.<br>• Coordinate court filings and handle e-filing processes accurately and efficiently.<br>• Support civil litigation tasks through calendar management and scheduling.<br>• Assist with administrative responsibilities such as document organization and office setup.<br>• Perform light paralegal duties as required, including aiding in litigation preparation.<br>• Maintain organized records and ensure timely updates to legal documents.<br>• Collaborate with attorneys and staff to meet deadlines and client needs.<br>• Provide general office support to ensure smooth daily operations.<br>• Handle correspondence and communication with courts and clients.<br>• Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
<p>A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
We are looking for an experienced Personal Assistant to provide dedicated support to an executive in California. This Long-term Contract position will focus on coordinating a dynamic mix of business obligations and personal priorities, requiring sound judgment, flexibility, and a highly organized approach. The role is expected to average about 20 hours per week, with occasional time-sensitive matters that may require attention outside of regular working hours.<br><br>Responsibilities:<br>• Manage a demanding calendar by organizing meetings, appointments, and shifting priorities with accuracy and efficiency.<br>• Coordinate commitments related to board participation, including scheduling, logistics, and follow-up across multiple obligations.<br>• Arrange domestic and international travel plans, ensuring itineraries, reservations, and timing align smoothly with business and personal needs.<br>• Oversee personal appointments and day-to-day commitments to help maintain an organized and well-run schedule.<br>• Support household-related matters by working with vendors, handling errands, and assisting with home logistics as needed.<br>• Respond promptly to urgent requests and resolve last-minute changes with discretion.<br>• Safeguard sensitive information and handle confidential matters with a high level of trust and care.
We are looking for a Contract Human Resources (HR) Assistant to support day-to-day people operations in San Francisco, California. This role will help coordinate recruitment, onboarding, and employee support activities while keeping records accurate and processes on schedule. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-moving environment.<br><br>Responsibilities:<br>• Partner with recruiting and training teams to coordinate HR activities from pre-boarding through offboarding and help keep each stage moving efficiently.<br>• Manage and follow up on operational requests through Zendesk, ensuring issues are tracked, updated, and resolved in a timely manner.<br>• Share internal career opportunities with employees, maintain external job board postings, and keep recruitment tracking documents current.<br>• Update job advertisements with tailored screening questions and prepare interview materials to support a consistent recruitment process.<br>• Coordinate with recruitment leaders to provide interview panels with schedules, candidate information, feedback forms, and other required materials before interviews.<br>• Deliver a positive candidate experience by communicating status updates promptly and helping applicants navigate the interview process.<br>• Organize new employee schedules, employee resource materials, and cross-functional onboarding touchpoints with teams such as IT, Operations, and Training.<br>• Follow up on background checks, reference checks, and new employee documentation to help ensure all pre-employment requirements are completed on time.<br>• Support onboarding and offboarding administration by processing paperwork, maintaining HRIS records, assisting with I-9 completion, and handling termination notifications with confidentiality.
<p>We are looking for an Office Manager to help create a welcoming workplace experience in San Francisco, California. This Long-term Contract position is ideal for someone who enjoys supporting daily office operations, coordinating events, and ensuring employees, visitors, and candidates feel well cared for. The role combines front-of-house professionalism with administrative coordination, workplace support, and strong attention to detail. You will play an important part in maintaining an organized, efficient, and community-focused office environment.</p><p><br></p><p>Responsibilities:</p><p>• Create a positive front-desk and in-office experience by greeting employees, guests, and candidates with professionalism and a hospitality-focused approach.</p><p>• Maintain reception areas and common spaces so they remain tidy, functional, and inviting throughout the workday.</p><p>• Manage the in-office retail area by placing orders, replenishing stock, and monitoring inventory levels for branded merchandise.</p><p>• Compile recurring security reports, track workplace incidents, and highlight patterns or trends for internal review.</p><p>• Coordinate onsite gatherings such as team events, social functions, and happy hours, including logistics, vendor communication, budget tracking, and promotional materials.</p><p>• Work with internal teams to monitor, collect, and return eligible branded packages as needed.</p><p>• Collaborate with workplace partners and cross-functional stakeholders to support office projects and ongoing operational initiatives.</p><p>• Assist with workplace processes and systems, including employee departures, visitor management workflows, expense-related tools, and general office service requests.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Michaela Stauber at michaela.stauber- at - roberthalf - .com with your word resume and reference job ID#00410-0013515890**</p>
<p>A San Francisco–based law firm is seeking a professional and client-focused Legal Receptionist to serve as the first point of contact for attorneys, clients, and visitors. This is a contract-to-hire opportunity for someone who excels in a fast-paced, detail-oriented legal environment and takes pride in providing exceptional front-desk and administrative support. The Legal Receptionist will manage daily reception operations, maintain a welcoming office atmosphere, and support attorneys and legal staff with light administrative tasks to ensure smooth day-to-day operations.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist clients, visitors, and vendors in a professional and courteous manner</li><li>Answer and route incoming phone calls, take accurate messages, and manage voicemail systems</li><li>Maintain lobby, conference rooms, and reception areas to ensure a polished and organized office environment</li><li>Coordinate conference room scheduling and assist with meeting setup as needed</li><li>Receive, sort, and distribute mail and courier deliveries</li><li>Assist with basic administrative tasks such as data entry, filing, scanning, and document preparation</li><li>Support attorneys, paralegals, and legal assistants with ad hoc administrative requests</li><li>Monitor office supplies and coordinate restocking as needed</li><li>Ensure compliance with firm confidentiality and professionalism standards</li></ul>
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a Contract position based in San Francisco, California. This role is ideal for someone who takes pride in accuracy, communicates clearly, and thrives in a collaborative office setting. The successful candidate will serve as a key point of contact for visitors and callers while helping maintain an organized and confidential workplace environment.<br><br>Responsibilities:<br>• Welcome guests and provide a positive first impression while managing front desk activity throughout the day.<br>• Answer and direct incoming calls using a multi-line phone system, ensuring messages are relayed accurately and promptly.<br>• Coordinate with managers and client contacts to share updates, escalate concerns, and address timing-sensitive requests.<br>• Prepare, organize, and safeguard confidential files, documents, and other sensitive information with discretion.<br>• Support administrative and office service tasks as needed to keep day-to-day operations running efficiently.<br>• Contribute to team-based projects and take on additional assignments based on business needs.<br>• Maintain reception and common areas in an orderly manner to support a welcoming office experience.
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position based in California. This role serves as the first point of contact for visitors and helps maintain an organized, secure, and welcoming office environment. The ideal candidate brings strong customer service skills, confidence with common computer applications, and the ability to manage clerical tasks with accuracy and care.<br><br>Responsibilities:<br>• Welcome guests and employees at the front desk, provide assistance, and ensure a positive arrival experience.<br>• Answer and direct incoming calls, messages, and general inquiries to the appropriate departments or team members.<br>• Perform administrative support tasks such as filing, typing, photocopying, and preparing routine documents.<br>• Maintain visitor records, coordinate check-in procedures, and support office security protocols.<br>• Use Microsoft Word, Excel, and other computer programs to complete reports, track information, and manage daily tasks.<br>• Organize and update office documents and records to keep information accurate, accessible, and well maintained.<br>• Assist with basic research and information gathering to support internal office needs.<br>• Monitor front office activity and respond appropriately to changing priorities throughout the workday.
We are looking for a skilled Paralegal to join a litigation team in Emeryville, California. This position supports attorneys from initial case development through trial, with a strong focus on document review, deadline management, and coordination across courts and third parties. The ideal candidate brings sound judgment, strong organizational ability, and experience handling complex matters in a fast-moving legal setting.<br><br>Responsibilities:<br>• Analyze and condense medical, billing, and other case-related records into clear summaries for attorney review.<br>• Prepare, send, and monitor subpoenas for documents, witnesses, and court matters across various jurisdictions.<br>• Work with courts, healthcare providers, expert witnesses, and external organizations to secure records and supporting materials.<br>• Oversee litigation calendars and track filing dates, court deadlines, and follow-up tasks to keep matters progressing on schedule.<br>• Assemble pleadings, discovery materials, exhibit sets, deposition summaries, and trial notebooks for active cases.<br>• Support attorneys before depositions and hearings by organizing witness information, exhibits, and related case documents.<br>• Submit legal filings to county and state courts, including electronic filing when required by the jurisdiction.<br>• Maintain orderly electronic and paper case files so documents are accessible, complete, and up to date.<br>• Assist with trial logistics by preparing exhibits, coordinating materials, and ensuring readiness for hearings and courtroom proceedings.<br>• Communicate professionally with clients, opposing counsel, court staff, service providers, and other case contacts.
<p>We are looking for an experienced and detail-oriented Real Estate Paralegal to join an established team in San Francisco, California. This role focuses on supporting commercial real estate transactions, including title and survey reviews, lease summaries, and closing coordination. If you thrive in a dynamic environment and enjoy working on complex projects, this position offers an excellent opportunity to grow your career. This role can be primarily REMOTE as long as the candidate resides in California, Colorado, and/or Texas. This firm also offers a comprehensive benefits package including health insurance, paid time off, and retirement savings plans.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough reviews and analyses of title and survey documents to identify and address issues, negotiating revisions as needed.</p><p>• Prepare and draft transaction-related documents, including leases, estoppels, SNDAs, and loan agreements.</p><p>• Coordinate and manage closing activities, including collecting and delivering signatures, preparing closing instructions, and liaising with escrow and title companies.</p><p>• Assist in the formation of entities, drafting operating agreements, and obtaining relevant certificates and good standing documentation.</p><p>• Summarize and maintain timelines for critical events in purchase and sale agreements to ensure deadlines are met.</p><p>• Handle due diligence reviews and manage post-closing activities, including the collection and distribution of transaction materials and preparation of closing binders.</p><p>• Collaborate on finance-related tasks such as loan modifications, title work, and documentation for real estate financing.</p><p>• Incorporate online tools to enhance efficiency and accuracy in workflow management.</p><p>• Provide training and guidance to new staff and attorneys on processes and best practices.</p><p>• Support administrative tasks, including updating case files, organizing documents, and managing mailings and scanning.</p>
We are looking for an experienced Paralegal to join a respected plaintiffs’ litigation firm in San Francisco, California. This permanent position supports complex matters involving securities and antitrust disputes and is well suited for someone who is detail oriented and confident navigating demanding litigation timelines. The ideal candidate brings strong judgment, exceptional organization, and the ability to keep multiple case activities moving efficiently from early discovery through final filings and hearing preparation.<br><br>Responsibilities:<br>• Support attorneys throughout the litigation lifecycle, including document review, discovery coordination, motion preparation, and hearing or trial support.<br>• Organize and manage sophisticated court filings by reviewing procedural requirements, tracking deadlines, coordinating input from internal and external counsel, and ensuring timely submission and service.<br>• Prepare, review, and maintain case materials using modern e-discovery and case management platforms to keep records accurate and accessible.<br>• Handle federal and state electronic filing processes with close attention to court-specific rules and formatting standards.<br>• Perform cite-checking, fact verification, and document proofreading to help maintain high-quality written work product.<br>• Assist with trial and arbitration readiness by assembling exhibits, coordinating logistics, and supporting attorneys during critical case events when needed.<br>• Monitor case progress, raise issues proactively, and provide timely status updates to supervising attorneys.<br>• Manage competing priorities independently while contributing effectively to a collaborative legal team in a deadline-driven environment.
<p>National AmLaw 100 firm has an immediate opening for a Case Clerk to support its defense-side litigation teams on a fully remote contract basis. This role provides administrative and case support to attorneys and paralegals, with a focus on keeping documents, case files, and matter information organized and accessible.</p><p>The ideal candidate has at least one year of administrative experience in a law firm setting, strong attention to detail, and the ability to manage competing requests in a busy litigation practice.</p><p>This is an open-ended contract position that offers stability and meaningful, ongoing work with one of the country’s leading litigation firms, making it a fantastic opportunity for a dependable Case Clerk to establish and grow a career in the legal industry.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Organize, file, and index correspondence, pleadings, and other case documents</li><li>Scan and save documents in iManage and route materials to attorneys and paralegals</li><li>Maintain electronic case files and retrieve documents as requested</li><li>Assist with assembling materials for court filings, depositions, mediations, arbitrations, and trial</li><li>Track case information and assist with calendars, scheduling, and deadlines as directed</li><li>Communicate professionally with attorneys, paralegals, clients, courts, counsel, and vendors as needed</li><li>Provide administrative support across active litigation matters, including data entry and preparation of correspondence</li></ul><p><br></p>